Codian IP VCR 2200 Series User manual

Codian IP VCR
IP VCR 2200 Series
Getting Started

Codian IP VCR
IP VCR 2200 Series
Getting Started

Copyright © Codian 2006. All rights reserved. This Getting Started Guide may not
be copied, photocopied, translated, reproduced, or converted into any electronic or
machine-readable form in whole or in part without prior written approval of Codian
Limited.
Codian Limited reserves the right to revise this documentation and to make changes
in content from time to time without obligation on the part of Codian Limited to
provide notification of such revision or change.
Codian Limited provides this documentation without warranty, term, or condition
of any kind, either implied or expressed, including, but not limited to, the implied
warranties, terms or conditions of merchantability, satisfactory quality, and fitness
for a particular purpose. Codian Limited may make improvements or changes to the
product(s) and/or the program(s) described in this documentation at any time.
All other product and company names herein may be trademarks of their respective
owners.
61-0003-01 rev 01
www.codian.com
Europe, Middle East,
and Africa
Codian Ltd.
14 Waterside Drive
Langley
Slough SL3 6EZ
United Kingdom
The Americas
Codian Inc.
1570 The Alameda #216
San Jose
CA 95126
United States of America
Asia Pacific Region
Codian (Asia Pacific) Ltd.
Suite 1606
Saxon Tower
7 Cheung Shun Street
Cheung Sha Wan
Kowloon
Hong Kong

1
Table of contents
General information ................................................................................................................ 3
About the IP Video Conferencing Recorder (IP VCR) ..................................... 3
Package contents ........................................................................................................ 3
Port and LED location ................................................................................................ 3
LED behavior ................................................................................................................ 4
Connecting the IP VCR ............................................................................................................ 6
Before you start .......................................................................................................... 6
Step one: Connect power ........................................................................................ 6
Step two: Connect to Ethernet Port A ................................................................. 6
Initial configuration ................................................................................................................. 7
Step one: Connect to the console port ............................................................... 7
Step two: Configure Ethernet Port A settings .................................................. 7
Step three: Assign an IP address to the IP VCR (optional) ............................ 8
Step four: Discover the IP address of the IP VCR .............................................. 8
Configuring the IP VCR ........................................................................................................... 9
Step one: Log in to the IP VCR ................................................................................ 9
Step two: Configure the IP VCR to use the gatekeeper (optional) ............ 9
Step three: Add endpoints (optional) .................................................................. 9
Using the IP VCR ......................................................................................................................10
Checking for updates ..............................................................................................11
Troubleshooting and technical support information ...............................................12
Using the event log to help solve a problem ..................................................12
Further information .................................................................................................12
Contacting technical support ...............................................................................12
Operating guidelines ............................................................................................................13
Safety warnings .......................................................................................................................13

2

General information
3
General information
About the IP Video Conferencing Recorder (IP VCR)
The IP VCR 2200 series uses the latest purpose built technology to record video and
data from standard video conferencing equipment. The recordings can be streamed
live or played back on demand at multiple bit rates to a PC or any video conferencing
endpoint.
Package contents
The following items are included with the IP VCR. Verify that you have these items
before installing the device:
Codian IP VCR 2200 series device
Console cable (blue)
Power cable
Rack mounting kit
Port and LED location
Figure 1 shows the position of ports and LEDs on the IP VCR.
Figure 1: IP VCR front panel
Ethernet Ports
Status LED
Alarm LED
Compact Flash Ethernet Port
Status LEDs
Console
Power LED
System Load LEDs
Activity LED
Console Port
Link LED
Hard Disk
Activity LED
Hard Disk
Recording LED

4
LED behavior
Table 1 describes the behavior of the LEDs.
Table 1: IP VCR LED behavior
LED Color Indicates
Compact Flash Activity Flashing
green
One of:
the IP VCR is booting
a configuration change has been
made
the configuration is being
transferred by FTP
Console Link Green A PC is connected to the console port
Status Green The IP VCR is operating normally
Alarm Red The IP VCR is booting or has developed
a fault, for example:
temperature is outside normal
limits
fan failure
battery failure of the internal clock
Refer to the web interface for more
information about the problem (go to
Status > Health)
Hard Disk Activity Flashing
green
The IP VCR is reading from or writing
to its hard disk
Hard Disk Recording Red The IP VCR is recording

General information
5
System Load Green The IP VCR is processing conference
data. The LEDs represent the media
processing load of the IP VCR. The
column numbered 1 represents audio
load. The other columns represent video
DSP load. Media processing load is also
displayed in the web interface: go to
Status > General
Ethernet Port Status, for each
Ethernet port:
FDX Green The link has been negotiated as a full-
duplex link
Act Green Packets are being transmitted on this
port
Link Green The speed of the link from this port,
which is either 10, 100, or 1000 Mbps
Power Blue The IP VCR is receiving power
Table 1: IP VCR LED behavior (continued)
LED Color Indicates

6
Connecting the IP VCR
Before you start
Step one: Connect power
Connect the power connector on the rear of the unit to the power supply using the
supplied power cable. (There is no On/Off switch.)
Step two: Connect to Ethernet Port A
Connect an Ethernet cable from Ethernet Port A to an Ethernet switch (rather than a
hub, to minimize interference from other devices on the network). The Ethernet
port is a 10/100/1000 Mbps auto-sensing connection.
Before installing the IP VCR 2200, refer to the Operating guidelines on
page 13 and Safety warnings on page 13.
Only connect to Ethernet Port B if you need to connect the IP VCR to a
second subnet.
Do not connect Ethernet Port A and Ethernet Port B to the same subnet.
L

Initial configuration
7
Initial configuration
Step one: Connect to the console port
1 Ensure power is connected to the IP VCR and the Status LED is green.
2 Connect the console port of the IP VCR to the serial port of your PC using the
blue RJ45 to DB9 cable supplied.
3 Use a serial terminal program, such as HyperTerminal, to connect to the IP
VCR. Set your terminal software to the following settings:
Baud rate: 38400
Data bits: 8
Parity: none
Stop bits: 1
Flow control: none
4 Press Enter and the following command prompt appears on the terminal:
IPVCR:>
Step two: Configure Ethernet Port A settings
The default setting for the IP VCR Ethernet ports is auto-sensing mode. If the switch
ports to which you connect the IP VCR are not also set to auto-sensing mode, then
you need to configure the IP VCR Ethernet ports to use the same speed and duplex
mode.
Only connect to Ethernet Port B if you need to connect the IP VCR to a
second subnet.
Both ends of the Ethernet connection must be configured in the same
way. For example, either configure both ends of the link to be auto-
sensing or configure both ends to operate at the same speed and duplex.
To establish a 1000Mbps connection, both ends of the link must be
configured as auto-sensing.
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8
1 To configure Ethernet Port A, enter the following for auto-sensing mode:
ethertype auto
or to configure a speed and duplex, use the following command:
ethertype <10|100> <half|full>
2 To display the current configuration and status of the Ethernet ports, enter:
status
For example, to configure a full-duplex 100Mbps link, enter:
ethertype 100 full
Step three: Assign an IP address to the IP VCR (optional)
The default setting for the IP VCR is to use DHCP to obtain an IP address. You can
assign a static IP address if you prefer or if a DHCP server is not available.
If you want the IP address of the IP VCR to be assigned by your DHCP server, do not
complete this step.
To assign a static IP address, use the following command:
static <IP address> <netmask> <default gateway address>
<DNS server address>
For example, to assign an address of 192.168.1.2 where the default gateway is at
192.168.1.1, enter:
static 192.168.1.2 255.255.255.0 192.168.1.1 192.168.1.1
Step four: Discover the IP address of the IP VCR
1 To display the current status of the IP address, enter: status
If you have DHCP enabled on your network and you are allowing the IP VCR to
acquire its address using DHCP, the IP address that has been acquired by
Ethernet Port A will be shown; if you have assigned a static IP address, that is the
address that will be shown.
2 Make a note of the IP address. You will use this to access the web interface of the
unit.
To establish a 1000Mbps connection, both ends of the link must be
configured as auto-sensing.
If you do not have a DNS server, you must use the IP address of your
default gateway in place of the DNS server IP address.
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L

Configuring the IP VCR
9
Configuring the IP VCR
Step one: Log in to the IP VCR
All administration of the IP VCR is performed via the web interface. To log in to the
IP VCR:
1 Use your browser to navigate to the IP address of the IP VCR (to discover the IP
address, refer to the previous section).
2Click
Click here to log in, and then click Change log in and enter the user
name admin with no password.
Step two: Configure the IP VCR to use the gatekeeper (optional)
Using a gatekeeper makes it easier for end-users to watch and make recordings using
directory numbers rather than requiring them to know the IP address or host name
of the IP VCR.
To configure the IP VCR to use the gatekeeper:
1 In the web interface of the IP VCR, go to Settings > Gatekeeper.
2Enable
H.323 gatekeeper usage and configure the settings you require, using
the online help for further assistance.
3Click
Apply changes.
Step three: Add endpoints (optional)
You can define pre-configured endpoints. This means that when an end-user calls in
to the IP VCR from an endpoint to watch a recording, the IP VCR will use the
correct settings for that endpoint. It also means that when calling out to endpoints
from the IP VCR, you choose the pre-configured endpoints from a list, rather than
entering endpoint details every time.
To define pre-configured endpoints:
1 In the web interface of the IP VCR, go to Endpoints and click Add H.323.
2 Configure the endpoint settings you require, using the online help for further
assistance.
3Click
Add endpoint.
Codian recommends that you change the admin account to use a
password as soon as possible. To do that, go to Users, click the admin
link, and provide the required user information.
L

10
Using the IP VCR
There are a number of ways to create a recording:
Call in to the IP VCR’s auto attendant and select Record this session to record
yourself
Call out and record. The IP VCR, via its web interface, calls out to a H.323
endpoint and records its media streams
Call in to the IP VCR after it has been configured to record incoming calls by
default. The setting for the default incoming call action is in Settings >
Connections
Call a specific gatekeeper ID that has been configured to trigger recording
Call another endpoint through the IP VCR (a point-to-point call) via a prefix the
IP VCR has registered with a gatekeeper. This has the same effect as calling that
endpoint directly, except that the IP VCR is also in the call and records both
endpoints’ media streams
Equally there are a number of ways to play back a recording:
Call out and play. The IP VCR, via its web interface, calls out to a H.323
endpoint and plays back a recording to it
Stream the recording to a user’s desktop via a player application such as
QuickTime
Call in to the IP VCR’s auto attendant and select the recording for play back
Register the recording with a gatekeeper and play it back by calling its registered
gatekeeper ID
For further information about creating and viewing recordings, refer to the online
help which is accessible from the IP VCR web interface and to the documentation
available in the support area of the Codian web site.

Using the IP VCR
11
Checking for updates
It is a good idea to regularly check for updates to the main IP VCR software image.
To check for, and download, updates:
1 Log in to the IP VCR web interface and go to Status > General.
2 Make a note of the software version that is currently installed.
3 Go to the support section of www.codian.com and check if a more recent
release is available for the IP VCR.
4 If a more recent release is available, download it and save it locally.
To upgrade the IP VCR:
1 Unzip the software release file that you downloaded.
2 In the IP VCR web interface, go to Settings > Upgrade.
3IntheMain software image section, click Browse and locate the unzipped file.
4Click
Upload software image. The browser begins uploading the file to the IP
VCR, and a new browser window opens to indicate the progress of the upload.
When finished, the browser window refreshes and indicates that the software
upgrade is complete.
5GotoSettings > Shutdown and shut down and restart the IP VCR.

12
Troubleshooting and technical support information
Using the event log to help solve a problem
Unless you are experiencing a problem, all event logging sources should be set to the
default, which is Errors, warnings and information. For more information about
configuring the event log, refer to the online help accessible from the web interface.
You can use the event log to produce debugging information to assist Codian
technical support in solving your problem. However, Codian recommends that you
only alter the setting of the event log under the guidance of Codian technical support
representatives. In particular, it is not recommended that you indiscriminately turn
on event logging sources.
Further information
Technical FAQs are available in the support area of the Codian web site. Refer to
these for troubleshooting information.
Contacting technical support
If you need to contact Codian technical support, send an email detailing the problem
to:
suppor[email protected]
Include the following information in the email:
the serial number and product model number (for example: IP VCR 2220) of
the IP VCR
the software build number (to find this, in the web interface, go to Status >
General)
where you purchased the IP VCR
your contact telephone number

Operating guidelines
13
Operating guidelines
The unit is for indoor use only.
The unit should be used within the following conditions:
Operating Environment: 0 to 35° C and 10% to 95% humidity (non-
condensing)
Non-operating Environment: -10 to 60° C
Electrical Rating: 100-240 VAC 50 to 60 Hz
Ventilation holes to be kept clear of all obstructions
The unit to be kept in a dry and clean environment
Risk of electrical shock if opened. Never operate with cover removed
No user serviceable parts
Only trained and qualified personnel should install or replace this equipment
Rack-mount using provided ears and screws. Note: weight of unit is 4 kg
Safety warnings
Only trained and qualified personnel should be allowed to install or replace this
equipment
Read the installation instructions before you connect the system to its power
source
Caution: Risk of explosion if internal battery is replaced by an incorrect type
Dispose of used batteries according to local regulations
Never defeat the ground conductor or operate the equipment in the absence of a
suitably installed ground conductor. Contact the appropriate electrical
inspection authority or an electrician if you are uncertain that suitable grounding
is available
The plug-socket combination must be accessible at all times because it serves as
the main disconnecting device
Ultimate disposal of this product should be handled according to all national
laws and regulations
Unplug the power cord before working on this system, since it does not have an
On/Off switch

14
Do not operate the unit with the cover removed. Operating the unit without the
cover in place will invalidate the safety approvals and pose a risk of fire and
electrical hazards
Before working on equipment that is connected to power lines, remove jewelry
(including rings, necklaces, and watches). Metal objects will heat up when
connected to power and ground and can cause serious burns or weld the metal
object to the terminals
Do not work on the system or connect or disconnect cables during periods of
lightning activity
To avoid electric shock, do not connect safety extra-low voltage (SELV) circuits
to telephone-network voltage (TNV) circuits. LAN ports contain SELV circuits,
and WAN ports contain TNV circuits. Some LAN and WAN ports both use RJ-
45 connectors. Use caution when connecting cables
This equipment is to be installed and maintained by service personnel only as
defined by AS/NZS 3260 Clause 1.2.14.3 Service Personnel
To prevent bodily injury when mounting or servicing this unit in a rack, you
must take special precautions to ensure that the system remains stable. The
following guidelines are provided to ensure your safety:
This unit should be mounted at the bottom of the rack if it is the only unit
in the rack
When mounting this unit in a partially filled rack, load the rack from the
bottom to the top with the heaviest component at the bottom of the rack
If the rack is provided with stabilizing devices, install the stabilizers before
mounting or servicing the unit in the rack

61-0003-01