Toshiba E-studio 407cs series Configuration guide

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS

Printing Guide

Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC.

Preface 1

Preface

Thank you for purchasing TOSHIBA Multifunctional Digital Systems. Also this guide describes instructions on how to set

up the printer drivers required for this equipment, and how to print with them. Read this manual before using your

Multifunctional Digital Systems. Keep this manual within easy reach, and use it to configure an environment that makes

best use of the e-STUDIO’s functions.

How to read this manual

Symbols in this manual

In this manual, some important items are described with the symbols shown below. Be sure to read these items before

using this equipment.

Other than the above, this manual also describes information that may be useful for the operation of this equipment with

the following signage:

Model and series names in this manual

In this manual, each model name is replaced with the series name as shown below.

Screens and Operation Procedures

In this manual, the screens and the operation procedures in Windows are described for Windows 7.

The details on the screens may differ depending on how the equipment is used, such as the status of the installed

options, the OS version and the applications.

If you use Windows Server 2008 R2, refer to the operation procedure for Windows 7, though the screens or the menu

names, etc. may differ.

In this manual, the screens and the operation procedures in Macintosh are described for Mac OS X 10.6.x and Mac

OS X 10.8.x.

The details on the screens may differ depending on how the equipment is used, such as the status of the installed

options, the OS version and the applications.

In this manual, the initial values of the setting items are underlined.

Install Disk co-packed with the equipment

In this manual, the disks for installing the software are generically described in "Install Disk".

Indicates a potentially hazardous situation which, if not avoided, could result in death, serious

injury, serious damage, or fire in the equipment or surrounding assets.

Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate

injury, partial damage to the equipment or surrounding assets, or loss of data.

Indicates information to which you should pay attention when operating the equipment.

Describes handy information that is useful to know when operating the equipment.

Pages describing items related to what you are currently doing. See these pages as required.

Model name Series name in this manual

e-STUDIO287CS/347CS/407CS e-STUDIO407CS Series

2 Preface

Trademarks

The official name of Windows XP is Microsoft Windows XP Operating System.

The official name of Windows Vista is Microsoft Windows Vista Operating System.

The official name of Windows 7 is Microsoft Windows 7 Operating System.

The official name of Windows 8 is Microsoft Windows 8 Operating System.

The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.

The official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System.

The official name of Windows Server 2012 is Microsoft Windows Server 2012 Operating System.

Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are

trademarks of Microsoft Corporation in the US and other countries.

Apple, AppleTalk, Macintosh, Mac, Mac OS, Safari, and TrueType are trademarks of Apple Inc. in the US and other

countries.

Adobe, Acrobat, Reader, and PostScript are either registered trademarks or trademarks of Adobe Systems

Incorporated in the United States and/or other countries.

Mozilla, Firefox and Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and other

countries.

IBM, AT and AIX are trademarks of International Business Machines Corporation.

NOVELL, NetWare, and NDS are trademarks of Novell, Inc.

TopAccess is a trademark of Toshiba Tec Corporation.

Other company and product names given in this manual or displayed in this software may be the trademarks of their

respective companies.

End User Software License Agreement 3

End User Software License Agreement

INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE

FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE LICENSE IS PROVIDED BY THE SUPPLIER OF

APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPARATE LICENSE SHALL APPLY). IF YOU DO NOT ACCEPT

THESE TERMS, YOU MAY NOT INSTALL OR USE THIS SOFTWARE, AND YOU MUST PROMPTLY RETURN THE

SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT.

Grant of License:

This is a legal agreement between you, the end-user (“You”), and TOSHIBA TEC Corporation (“TTEC”). This software,

fonts (including their typefaces) and related documentation (“Software”) is licensed for use with the system CPU on which

it was installed (“System”) in accordance with the terms contained in this Agreement. This Software is proprietary to TTEC.

TTEC disclaim responsibility for the installation and/or use of this Software, and for the results obtained by using this

Software. You may use one copy of the Software as installed on a single System, and may not copy the Software for any

reason except as necessary to use the Software on a single System. Any copies of the Software shall be subject to the

conditions of this Agreement. You may not, nor cause or permit any third party to, modify, adapt, merge, translate, reverse

compile, reverse assemble, or reverse engineer the Software. You may not use the Software, except in accordance with

this license. No title to the intellectual property in the Software is transferred to you and full ownership is retained by TTEC.

Source code of the Software is not licensed to you. You may not perform modification, deletion, etc. about copyright notice

of the Software (including in duplicate).You will be held legally responsible for any copyright infringement, unauthorized

transfer, reproduction or use of the Software or its documentation.

Term:

This license is effective until terminated by TTEC or upon your failure to comply with any term of this Agreement. Upon

termination, you agree to destroy all copies of the Software and its documentation. You may terminate this license at any

time by destroying the Software and its documentation and all copies.

Disclaimer of Warranty:

This Software is provided “AS IS” without warranty of any kind, either express or implied, including, but not limited to, the

implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement. TTEC disclaim any

warranty relating to the quality and performance of the Software. If the Software proves defective, You (and not TTEC)

shall be responsible for the entire cost of all necessary servicing, repair or correction. TTEC do not warrant that the

functions contained in the Software will meet your requirements or that the operation of the Software will be uninterrupted

or error free.

Limitation of Liability:

IN NO EVENT WILL TTEC BE LIABLE TO YOU FOR ANY DAMAGES, WHETHER IN CONTRACT, TORT, OR

OTHERWISE (except personal injury or death resulting from negligence on the part of TTEC), INCLUDING WITHOUT

LIMITATION ANY LOST PROFITS, LOST DATA, LOST SAVINGS OR OTHER INCIDENTAL, SPECIAL OR

CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE, EVEN IF TTEC

OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, NOR FOR THIRD PARTY

CLAIMS.

U.S. Government Restricted Rights:

The Software is provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the U.S. Government is subject to

restrictions set forth in subdivision (b) (3) (ii) or (c) (i) (ii) of the Rights in Technical Data and Computer Software Clause set

forth in 252.227-7013, or 52.227-19 (c) (2) of the DOD FAR, as appropriate. Contractor/Manufacturer is TOSHIBA TEC

Corporation, 1-11-1, Ohsaki, Shinagawa-ku, Tokyo, 141-0032, Japan

General:

You may not sublicense, lease, rent, assign or transfer this license or the Software. Any attempt to sublicense, lease, rent,

assign or transfer any of the rights, duties or obligations hereunder is void. You agree that you do not intend to, and will not

ship, transmit (directly or indirectly) the Software, including any copies of the Software, or any technical data contained in

the Software or its media, or any direct product thereof, to any country or destination prohibited by the United States

Government. This license shall be governed by the laws of Japan or, at the election of a Supplier of TTEC concerned with

a dispute arising from or relating to this Agreement, the laws of the Country designated from time to time by the relevant

Supplier of TTEC. If any provision or portion of this Agreement shall be found to be illegal, invalid or unenforceable, the

remaining provisions or portions shall remain in full force and effect.

YOU ACKNOWLEDGE THAT YOU HAVE READ THIS LICENSE AGREEMENT AND THAT YOU UNDERSTAND ITS

PROVISIONS. YOU AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS. YOU FURTHER AGREE THAT THIS

LICENSE AGREEMENT CONTAINS THE COMPLETE AND EXCLUSIVE AGREEMENT BETWEEN YOU AND TTEC

AND ITS SUPPLIERS AND SUPERSEDES ANY PROPOSAL OR PRIOR AGREEMENT, ORAL OR WRITTEN, OR ANY

OTHER COMMUNICATION RELATING TO THE SUBJECT MATTER OF THIS LICENSE AGREEMENT.

TOSHIBA TEC Corporation, 1-11-1, Ohsaki, Shinagawa-ku, Tokyo, 141-0032, Japan

CONTENTS 5

CONTENTS

Preface....................................................................................................................................... 1

End User Software License Agreement ................................................................................. 3

Chapter 1 OVERVIEW

Features and Functions ........................................................................................................... 8

About Printer Drivers ............................................................................................................... 9

For Macintosh........................................................................................................................ 9

For UNIX/Linux ...................................................................................................................... 9

Chapter 2 PRINTING FROM WINDOWS

Before Using the Printer Driver............................................................................................. 12

Configuring the options........................................................................................................ 12

Setting the department code ............................................................................................... 18

Copying the PPD file for Windows....................................................................................... 19

Printing From Application ..................................................................................................... 20

Considerations and limitations............................................................................................. 20

How to print ......................................................................................................................... 20

Setting Up Print Options........................................................................................................24

How to set up ...................................................................................................................... 24

Print options ........................................................................................................................ 31

Printing With Best Functions for Your Needs ..................................................................... 78

Printing various print job types ............................................................................................ 78

Layout and finishing options in [Basic] tab menu ................................................................ 90

Layout and finishing options in [Finishing] tab menu........................................................... 93

Finishing options in [Paper Handling] tab menu ................................................................ 100

Finishing options in [Effect] tab menu................................................................................ 103

Using various types of paper ............................................................................................. 108

Switching equipment to print jobs...................................................................................... 110

Splitting a print job across two pieces of equipment (Tandem Printing)............................ 111

Chapter 3 PRINTING FROM Macintosh

Printing From Application on Mac OS X 10.4.x to Mac OS X 10.8.x ................................ 114

Considerations and limitations........................................................................................... 114

How to print from Mac OS X 10.4.x to Mac OS X 10.8.x................................................... 115

Page Setup dialog on Mac OS X 10.4.x to Mac OS X 10.8.x............................................ 116

Print dialog on Mac OS X 10.4.x to Mac OS X 10.8.x ....................................................... 118

Chapter 4 PRINTING FROM UNIX/Linux

Printing From Application ................................................................................................... 142

Considerations and limitations........................................................................................... 142

Printing using lp command ................................................................................................ 142

Generic “lp” and “lptap” options ......................................................................................... 143

General options ................................................................................................................. 143

PCL5e specific options ...................................................................................................... 154

6 CONTENTS

Chapter 5 MANAGING PRINT JOBS FROM THE CONTROL PANEL

Monitoring the Print Job Status .......................................................................................... 158

Normal Print / Scheduled Print jobs................................................................................... 159

Proof Print jobs.................................................................................................................. 164

Private Print jobs ............................................................................................................... 167

Hold Print jobs ................................................................................................................... 171

Invalid jobs ........................................................................................................................ 175

Printing files from USB media (USB Direct Printing) ......................................................... 178

Viewing the Print Job Log ................................................................................................... 185

Checking Supplies ............................................................................................................... 187

Viewing the drawer status ................................................................................................. 187

Checking remaining toner levels ....................................................................................... 187

Chapter 6 OTHER PRINTING METHODS

FTP Printing .......................................................................................................................... 190

Email Printing ....................................................................................................................... 191

Chapter 7 APPENDIX

Internal Fonts List ................................................................................................................ 194

Internal PCL fonts list ........................................................................................................ 194

Internal PS fonts list........................................................................................................... 195

INDEX ................................................................................................................................................................... 197

1.OVERVIEW

This chapter provides an overview of the printing functions.

Features and Functions........................................................................................................... 8

About Printer Drivers............................................................................................................... 9

For Macintosh.........................................................................................................................................................9

For UNIX/Linux.......................................................................................................................................................9

1 OVERVIEW

8 Features and Functions

Features and Functions

Extensive Client Platform Support

This equipment supports printing from IBM-compatible PC, Macintosh, and UNIX/Linux workstations. Not all features are

supported on all platforms, however.

Various Port Options

You can map this equipment to print to an SMB, IPP, Raw TCP, WSD, or LPR port.

Multiple Job Types

Job Types refer to the way this equipment handles a print job.

The Normal mode requires no special handling and is the most frequently used printing mode.

Scheduled Print lets you specify the time and date at which to print a job.

The Private Print mode allows you to hold a job in the print queue until you enter a password at the copier touch panel

to print the job.

The Hold Print mode allows you to hold a job in the hold queue until you continue the job from the touch panel.

The Proof Print mode prints the first copy of a multi-copy job and then awaits your approval before printing the

remaining copies.

Overlay File prints a document element, such as text or graphics, to a file for superimposing on the background of

other documents.

The Store to e-Filing mode allows you to store the printed document in e-Filing.

The Multiple Job Type feature allows you to print jobs of more than one type together. For example, you can store a job

in the specified e-Filing and print it at the specified time by combining Scheduled Print and Store to e-Filing.

These functions below are available only when the hard disk is installed in the equipment.

- Scheduled Print

- Private Print

-HoldPrint

-ProofPrint

- Store to e-Filing

- Multiple Job Type

Sophisticated Document Layout and Assembly Options

You can choose whether to print your document as you have set it up in the application, or to impose printer-driven

document layout options such as printing in Book Format or printing Multiple Pages per Sheet.

Additionally, the printer drivers provide the ability to print selected pages on different media. This includes printing front

and back covers, inserting sheets at predefined positions within the document, or interleaving pages so that every other

page is inserted blank or printed on a different type of media.

Various Sizes of Printing Paper Available

You can use paper larger than the standard sizes defined in the custom paper size setting when you print data created

with applications.

Watermark and Image Overlay Support

Watermarks are a great way to subtly convey useful information about your printed documents. Common watermarks are

“Confidential,” “Draft,” and “Original.” Several watermarks have been pre-defined for use with your documents, or you can

create and save your own custom watermarks.

Watermarks consist of text. Image Overlays can be any combination of text, graphics or other document elements.

Printing watermarks consumes fewer resources than using Image Overlays, so you should use watermarks wherever

possible, particularly when printing speed is an issue.

1 OVERVIEW

About Printer Drivers 9

About Printer Drivers

Printer drivers required for each OS are included in the Install Disk. For instructions on how to install them, refer to the

Software Installation Guide.

For Macintosh

Printer drivers required for Macintosh OSs are included in the following folders of the Install Disk:

Macintosh PPD files

[Install Disk]: MacPPD

This includes the PPD files to enable printing from Macintosh on the Mac OS X 10.4.x to 10.6.x and Mac OS X 10.7 or

later, and the plug-in files used for printing from Macintosh computers.

For UNIX/Linux

Printer drivers required for UNIX/Linux are included in the following folders of the Install Disk:

Solaris filter

The tar file for Solaris v2.6/2.7/7.8/8/9/10 is included in the following folder:

Choose the appropriate file depending on the model to be used.

Color MFP

[Install Disk]/Admin/Color_Unix_Linux/SolarisFilter/Usa/

Black and White MFP

[Install Disk]/Admin/BW_Unix_Linux/SolarisFilter/Usa/

HP-UX filter

The tar file for HP-UX ver.10.20/11.x and HP-UX64 ver.11.31 is included in the following folder:

Choose the appropriate file depending on the model to be used.

Color MFP

[Install Disk]/Admin/Color_Unix_Linux/HP-UXFilter/Usa/

Black and White MFP

[Install Disk]/Admin/BW_Unix_Linux/HP-UXFilter/Usa/

AIX filter

The tar file for AIX 4.3.3 is included in the following folder:

Choose the appropriate file depending on the model to be used.

Color MFP

[Install Disk]/Admin/Color_Unix_Linux/AIXFilter/Usa/

Black and White MFP

[Install Disk]/Admin/BW_Unix_Linux/AIXFilter/Usa/

Linux filter

The tar file for Red Hat 7.x/8.x/9.x, Red Hat Enterprise WS2, SuSE Linux 7.x/8.x/9.x, Mandrake Linux 7.x/8.x/9.x and

Turbolinux 8/10 is included in the following folder:

Choose the appropriate file depending on the model to be used.

Color MFP

[Install Disk]/Admin/Color_Unix_Linux/LinuxFilter/Usa/

Black and White MFP

[Install Disk]/Admin/BW_Unix_Linux/LinuxFilter/Usa/

SCO UNIX filter

The tar file for SCO UnixWare 7 and SCO Open UNIX 8 is included in the following folder:

Choose the appropriate file depending on the model to be used.

Color MFP

[Install Disk]/Admin/Color_Unix_Linux/OpenUnixFilter/Usa/

Black and White MFP

[Install Disk]/Admin/BW_Unix_Linux/OpenUnixFilter/Usa/

1 OVERVIEW

10 About Printer Drivers

CUPS PPD file

The PPD file to enable printing from CUPS is included in the following folder:

Choose the appropriate file depending on the model to be used.

Color MFP

- [Install Disk]/Admin/Color_Unix_Linux/CUPS/Usa/2-sided_default/

This PPD file enables to set 2-sided printing by default.

- [Install Disk]/Admin/Color_Unix_Linux/CUPS/Usa/normal/

This PPD file enables to set 1-sided printing by default.

Black and White MFP

- [Install Disk]/Admin/BW_Unix_Linux/CUPS/Usa/2-sided_default/

This PPD file enables to set 2-sided printing by default.

- [Install Disk]/Admin/BW_Unix_Linux/CUPS/Usa/normal/

This PPD file enables to set 1-sided printing by default.

2.PRINTING FROM WINDOWS

This chapter provides instructions on how to print from a Windows computer.

Before Using the Printer Driver............................................................................................. 12

Configuring the options ........................................................................................................................................12

Setting the department code ................................................................................................................................18

Copying the PPD file for Windows .......................................................................................................................19

Printing From Application ..................................................................................................... 20

Considerations and limitations..............................................................................................................................20

How to print ..........................................................................................................................................................20

Setting Up Print Options........................................................................................................24

How to set up .......................................................................................................................................................24

Print options .........................................................................................................................................................31

Printing With Best Functions for Your Needs ..................................................................... 78

Printing various print job types .............................................................................................................................78

Layout and finishing options in [Basic] tab menu .................................................................................................90

Layout and finishing options in [Finishing] tab menu............................................................................................93

Finishing options in [Paper Handling] tab menu.................................................................................................100

Finishing options in [Effect] tab menu.................................................................................................................103

Using various types of paper..............................................................................................................................108

Switching equipment to print jobs.......................................................................................................................110

Splitting a print job across two pieces of equipment (Tandem Printing) ............................................................. 111

2 PRINTING FROM WINDOWS

12 Before Using the Printer Driver

Before Using the Printer Driver

Before printing, you have to configure the following options:

Configuration Settings

To use optional devices such as optional drawers and the Finisher, you must first configure these devices. The

features of these optional devices are not available unless you inform the system that the optional devices are

installed.

Before printing, you can configure the following option if necessary:

Department Code

You can use department codes to manage each job. For example, a system administrator can check how many sheets

of copies a certain department has made. When the Department code is enabled, you are prompted to enter a

department code before printing. If you enter the department code in the corresponding field in advance, you can print

without having to do this every time. Ask your administrator about the codes. When SNMP communication between

the equipment and your computer is enabled, you are also prompted to enter the code before printing.

Configuring the options

To use this equipment properly, you need to save the configuration of the options installed on the [Device Settings] tab

menu after you installed the printer drivers. In the default setting, you can obtain the configuration data of options installed

automatically by opening the [Device Settings] tab menu. If SNMP communication between this equipment and your

computer is not available, or you want to configure options manually, see the following page:

P.13 “Configuring options manually”

When SNMP communication between this equipment and your computer is enabled, you can retrieve the option

configuration information by clicking [Update Now].

2.PRINTING FROM WINDOWS

Before Using the Printer Driver 13

2 PRINTING FROM WINDOWS

Configuring options manually

If SNMP communication between this equipment and your computer is not available:

Setting the [Device Settings] tab manually

You need to log in to Windows with the “Administrator” privilege.

Click [Start] menu and select [Devices and Printers].

The Printers folder appears.

For Windows Vista or Windows Server 2008

Click [Start] menu, [Control Panel], [Hardware and Sound] and select [Printers].

For Windows XP or Windows Server 2003

Click [Start] menu and select [Printers and Faxes].

For Windows 8 or Windows Server 2012, see the procedures in the following section.

P.16 “Accessing the printers folder on Windows 8 / Windows Server 2012”

Select the printer driver for this equipment, and then click [Printer properties] in the

[File] menu.

The printer driver properties dialog box appears.

For Windows XP / Windows Vista / Windows Server 2003 / Windows Server 2008, click [Properties] in the [File]

menu and select the printer driver for this equipment.

If the [File] menu is not displayed, press [Alt].

If the dialog box displayed does not allow the printer driver properties to be changed, follow the procedure

below.

- For Windows Vista, click [Run as administrator] and [Properties] in the [File] menu.

If the password entry screen appears, enter the administrator password.

The [User Account Control] dialog box appears. Click [Continue].

- For Windows 7, some tab menus have a button in the printer driver properties. To change the

properties, click on it. If the properties cannot be changed, ask your system administrator.

To change a network-installed printer driver, the administrator privilege is necessary. Ask your system

administrator for details.

2 PRINTING FROM WINDOWS

14 Before Using the Printer Driver

Display the [Device Settings] tab menu, and set the following options.

Model Selection — This sets the model type. The setup items of the printer driver are changed according to the

model selected.

Selecting [Universal] restricts the printer driver functions to those common to all printers on the network, which

is convenient for using other printers with your printer driver.

Option — This option sets whether the following optional devices are installed.

Drawers — This sets whether or not the drawers (2/3/4) and the Large Capacity Feeder are installed.

Finisher — This sets whether or not the Inner Finisher is installed.

Setup items differ depending on the option configuration.

For more information about each item, see the descriptions about the [Device Settings] tab.

P.67 “[Device Settings] tab”

Click [Drawer Settings].

The [Drawer Settings] dialog box appears.

2.PRINTING FROM WINDOWS

Before Using the Printer Driver 15

2 PRINTING FROM WINDOWS

Set the following options and click [OK].

Drawer 1 — Select the size and type of paper that is loaded in the 1st Drawer.

Drawer 2 — Select the size and type of paper that is loaded in the 2nd Drawer.

Drawer 3 — Select the size and type of paper that is loaded in the 3rd Drawer.

Drawer 4 — Select the size and type of paper that is loaded in the 4th Drawer.

LCF — Select the size and type of paper that is loaded in the Large Capacity Feeder when it is installed.

Bypass Tray — Select the type of paper that is loaded in the Bypass Tray.

Override Application Paper Source Settings — Select this check box to use the paper source setting in the

printer driver rather than the application setting.

Setup items differ depending on the option configuration.

For more information about each item, see the descriptions about the Drawer Settings.

P.69 “Drawer Settings”

Click [Apply] or [OK] to save settings.

2 PRINTING FROM WINDOWS

16 Before Using the Printer Driver

Accessing the printers folder on Windows 8 / Windows Server 2012

Follow the steps below to access the printers folder on Windows 8 / Windows Server 2012.

Move the cursor to the upper right corner or lower right corner of the computer screen,

and then select [Start] in the menu that appears.

The [Start] screen appears.

Right-click in the blank area in the [Start] screen, and then click [All apps] that appears.

The [Apps] screen appears.

2.PRINTING FROM WINDOWS

Before Using the Printer Driver 17

2 PRINTING FROM WINDOWS

Click [Control Panel].

The [All Control Panel Items] screen appears.

Click [Devices and Printers].

The [Devices and Printers] folder appears.

2 PRINTING FROM WINDOWS

18 Before Using the Printer Driver

Setting the department code

When this equipment is managed by department codes, you have to enter yours on the printer driver.

This allows a network administrator to check the number of copies printed by specific department members. Also users

can check who submitted the print jobs, by touch panel display and monitoring tools.

Please ask your administrator whether you should enter the Department Code.

When the User Management setting is enabled, it is used to manage a print job instead of the Department Code

Management setting. In this case, a user name that has been entered to log in to your computer is used for the

authentication of the print job. Therefore, you do not need to set your department code to the printer driver but you

must register your user name in advance. If your user name is not registered, the print job is processed as an

invalid one according to the User Authentication Enforcement setting. Also if a print job is sent in RAW format, it is

processed according to the RAW Print Job setting. For more information about the User Authentication

Enforcement setting or the RAW Print Job setting, refer to the TopAccess Guide.

If the No Limit Black function is enabled, you do not have to specify the department code when you print a

document with [Black and White] selected for the [Color] option in the [Basic] tab of printer driver.

How the equipment performs printing for an invalid department code print job, for which an invalid department code

is specified, varies depending on the Invalid Department Code Print Job setting that can be set in the TopAccess

Administrator mode and whether SNMP communication is enabled or not.

- When SNMP communication is enabled and Invalid Department Code Print Job is set to [Store to invalid job

list], an error message will be displayed when an invalid department code is entered.

- When SNMP communication is disabled and Invalid Department Code Print Job is set to [Store to invalid job

list], the invalid department code print job will be stored in the invalid department code print job list without

printing.

- When the Invalid Department Code Print Job is set to [Print], the invalid department code print job will be

printed.

- When the Invalid Department Code Print Job is set to [Delete], the invalid department code print job will be

deleted.

A department code needs to be entered every time you begin printing. If you have to use a different department

code for each print job, enter it when you begin printing.

Entering department code

Click [Start] menu and select [Devices and Printers].

The Printers folder appears.

For Windows Vista or Windows Server 2008

Click [Start] menu, [Control Panel], [Hardware and Sound] and select [Printers].

For Windows XP or Windows Server 2003

Click [Start] menu and select [Printers and Faxes].

For Windows 8 or Windows Server 2012, see the procedures in the following section.

P.16 “Accessing the printers folder on Windows 8 / Windows Server 2012”

Table of contents

Toshiba e-STUDIO 407CS Series Configuration guide