Castelle 61-1273-001 User manual

FaxPress™
The Integrated Network Fax Server
FaxPress Xerox Interface Guide

IMPORTANT NOTICE
©2003, Castelle®. All Rights Reserved. Part No. 61-1273-001 Rev. B. This
material is protected by international copyright laws. Reproduction in any form is
prohibited without permission.
Castelle is a U.S. Registered Trademark of Castelle. FaxPress™ and Faxmain™ are
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iii
Contents
Introducing the FaxPress Xerox Interface 1-1
Overview_____________________________________ 1-2
About the FaxPress Xerox Interface ______________ 1-3
Scanning Documents for Outgoing Faxes ________ 1-3
Printing Incoming Faxes and Notices ____________ 1-3
System Requirements________________________ 1-4
Overview of Installation and Configuration Procedures 1-5
Creating Fax Repository_____________ 2-1
Overview_____________________________________ 2-2
Creating the Fax Repository Folder_______________ 2-3
Configuring Server Fax Kit___________ 3-1
Overview_____________________________________ 3-2
Setting up the Server Fax Kit on Your Xerox System. 3-3
Xerox Print Driver Setup_____________ 4-1
Overview_____________________________________ 4-2
Installing Xerox Print Drivers ____________________ 4-3
Configuring the Xerox Print Driver ______________ 4-10
Setting up Paper Colors on the Xerox System ____ 4-13
Installing the FaxPress Xerox Interface 5-1
Overview_____________________________________ 5-2
Installing the FaxPress Client Software ___________ 5-3
Creating FaxPress Users for Each Fax Repository __ 5-3
Installing the FaxPress Xerox Interface Software ___ 5-4
Configuring the FaxPress Xerox Interface _________ 5-9
Accessing the FaxPress Xerox Interface Configuration Utility
5-21

iv
Index ____________________________ IX-1

Introducing the FaxPress Xerox
Interface 1
What’s In This Chapter
Overview ________________________________________ 1-2
About the FaxPress Xerox Interface _________________ 1-3
Scanning Documents for Outgoing Faxes____________ 1-3
Printing Incoming Faxes and Notices _______________ 1-3
System Requirements ___________________________ 1-4
Overview of Installation and Configuration Procedures__ 1-5

FaxPress Xerox Interface Guide
1—2
Overview
This chapter describes:
• The features and functions of the FaxPress Xerox Interface.
• How users can scan documents and send them as faxes over the
local area network, via the FaxPress server.
• How users can set up the Xerox machine to print out incoming
faxes and fax notices.
• An Overview of the setup procedures for installing and configuring
the software and hardware needed for the FaxPress Xerox Interface

Introducing the FaxPress Xerox Interface
1—3
About the FaxPress Xerox Interface
Castelle's FaxPress™ Xerox Interface provides a means for users of
certain models of Xerox printer-scanners to scan printed documents and
deposit the digital versions of these documents in a repository directory
for subsequent faxing via the FaxPress server. Users can also print out
faxes received via the FaxPress server on the Xerox machine, and print
notifications for outgoing faxes on the Xerox system. Note that although
the FaxPress Xerox Interface is supported on some models of Xerox
Document Centre systems, the term ’Xerox WorkCentre Pro’ is used
throughout the procedures in this Guide.
Scanning Documents for Outgoing Faxes
When the FaxPress Xerox Interface has been set up, users can feed a
paper document into the scanner tray of a Xerox WorkCentre Pro (or
Document Centre), and press the ’Fax’ button, then enter the necessary
recipient information, such as the fax number, to send the fax via the
FaxPress server.
Printing Incoming Faxes and Notices
When the FaxPress Xerox Interface has been set up, incoming faxes can
be printed out on a Xerox WorkCentre Pro (or Document Centre), and
notices regarding outgoing faxes can also be printed.

FaxPress Xerox Interface Guide
1—4
System Requirements
The FaxPress Xerox Interface is designed to run on a Local Area
Network with the equipment shown in the Figure below.
In order for the FaxPress Xerox Interface to function properly, the
following system requirements must be met.
• The FaxPress server must be running software version 8.0 or later.
Keep in mind that although the SBE series FaxPress servers
running FaxPress 8.0 support the FaxPress Xerox Interface, they
do not support email functions.

Introducing the FaxPress Xerox Interface
1—5
• The Xerox WorkCentre Pro or Document Centre must be a model
that supports the Xerox Server Fax Kit.
• The FaxPress server must be configured in compliance with the
requirements of your local telephone service provider.
• The FaxPress Xerox Interface workstation must be running one of
the following operating systems: Windows NT 4.0 Workstation or
Server, Windows 2000 Pro or server, Windows 2003 Server, or
Windows XP; it must have a Pentium III 500 MHz CPU or faster
(or equivalent CPU), 256 MB of RAM and at least 256 MB of free
space on its hard drive. The FaxPress Xerox Interface will perform
best if this workstation is dedicated, but it will run on any
workstation or server that meets the above requirements.
• You must have a local area network (Windows NT or Novell) to
which you can connect your FaxPress server, the Windows
workstation on which the interface will run, and the Xerox
WorkCentre Pro.
See the FaxPress and Xerox Administrator Guides for details.
Note: The requirements listed above are for a minimal FaxPress
Xerox Interface; you can connect several Xerox systems to a
FaxPress server, and for high-volume faxing, more than one
FaxPress server can be configured for use with numerous
Xerox systems.
Overview of Installation and Configuration
Procedures
To set up your FaxPress server and Xerox WorkCentre Pro system for the
FaxPress Xerox Interface, complete the following procedures.
1. Connect the FaxPress server hardware and the Xerox WorkCentre
Pro system to the same segment of your LAN.
2. Create a Fax Repository for each Xerox system connected to your
LAN, placing these repositories on the Windows workstation you
plan to use for your FaxPress Xerox Interface (preferably, a dedi-
cated PC).

FaxPress Xerox Interface Guide
1—6
3. Configure the Server Fax Kit on each Xerox WorkCentre Pro.
4. Install and Configure the necessary Xerox print drivers.
5. Install the FaxPress Client software on the workstation that you
intend to use for this FaxPress Xerox Interface, and create a Fax-
Press user for each WorkCentre Pro.
6. Install the FaxPress Xerox Interface software on the workstation.
7. Configure theFaxPress Xerox Interface software, using the Fax-
Press Xerox Interface Configuration utility.
After completing these procedures, test the system by scanning a
document and sending a fax, then sending a fax to a user on the local area
network who is registered in the system’s user map, then checking the
notices generated for these transactions.

Creating Fax Repository 2
What’s In This Chapter
Overview ________________________________________ 2-2
Creating the Fax Repository Folder __________________ 2-3

FaxPress Xerox Interface Guide
2—2
Overview
This chapter describes:
• How to create a Fax Repository folder on a workstation that will be
your FaxPress Xerox Interface host machine

Creating Fax Repository
2—3
Creating the Fax Repository Folder
Take the following steps to create the folder where all fax files that have
been scanned on each Xerox WorkCentre Pro will be stored until they are
sent out by the FaxPress server.
1. Open Windows Explorer on the workstation you plan to use as the
FaxPress Xerox Interface machine.
2. Browse to the hard drive on which you plan to create the Fax
Repository folder. This workstation and the hard drive should
meet the System Requirements on page 1-4. Typically, it will
be the same workstation you have selected as the FaxPress Xerox
Interface machine, but it may also be a network server on the
same network with your Xerox system.

FaxPress Xerox Interface Guide
2—4
3. Right-click on a blank space in the window displaying the con-
tents of your chosen hard drive, and select New>Folder, as shown
below.
4. Give the folder a unique, meaningful name, such as XeroxDrop1
(if you have several Xerox WorkCentre Pro systems, create repos-
itory folders for each, with names such as XeroxDrop2,
XeroxDrop3, etc.).
5. Right-click on the XeroxDrop1 folder and select the Properties
option.

Creating Fax Repository
2—5
6. Click the Sharing tab.
7. Click the radio button for Share this folder, and enter a unique,
meaningful Share name, such as XeroxDrop1. See the figure
above.
8. Click OK to confirm these settings for the XeroxDrop1 folder.
9. Repeat this procedure for each Xerox WorkCentre Pro on your
LAN, creating a unique fax repository folder for each system

FaxPress Xerox Interface Guide
2—6

Configuring Server Fax Kit 3
What’s In This Chapter
Overview ________________________________________ 3-2
Setting up the Server Fax Kit on Your Xerox System. ___ 3-3

FaxPress Xerox Interface Guide
3—2
Overview
This chapter describes:
• How to set up the Server Fax Kit on your Xerox WorkCentre or
Document Centre system.

Configuring Server Fax Kit
3—3
Setting up the Server Fax Kit on Your
Xerox System.
After you have set up the Xerox WorkCentre or Document Centre system
on your local network, assign the unit a static IP address. Then take the
following steps to configure the Server Fax Kit for operation with the
FaxPress server and the FaxPress Xerox Interface.
1. Open your Web browser on a workstation connected to the local
network.
2. Type the static IP address of the Xerox system in the address bar
of the Web browser; for example, http://192.128.128.14. When
you press enter, a screen similar to the figure below will appear.

FaxPress Xerox Interface Guide
3—4
3. Click on the Properties tab, then expand the Properties tree to
reveal the Services and Fax folders, as in the figure below.