Panasonic KX-PW621DL User manual
Facsimile
Quick Reference Guide
Model No. KX-PW621DL
KX-PW621DW
KX-PW621DL
Main unit:
Portable handset:
KX-PW621
KX-FKN518
Thank you for purchasing a Panasonic product.
This guide explains some basic features and operations, but not all of them.
For further details, see the Japanese operating instructions.
This product is designed for use in Japan.
Panasonic cannot provide service for this product if used outside Japan.
KX-PW621DL includes 1 portable handset and 1 main unit.
KX-PW621DW includes 2 portable handsets and 1 main unit.
Any details given in this guide are subject to change without notice.
This unit is equipped with the voice guide features. (Japanese only)
For details about voice guide, please see page 10.
Table of Contents
Finding the controls …………………………………………………………… 2
Installations and connections ………………………………………………… 4
Setting your facsimile telephone number …………………………………… 7
Setting your logo ……………………………………………………………… 8
Character input and command key table …………………………………… 9
Voice guide…………………………………………………………………… 10
Automatic dialing on the main unit ………………………………………… 11
Recording a telephone conversation on the main unit ………………… 12
Automatic dialing on the portable handset (KX-FKN518) ……………… 13
Intercom ……………………………………………………………………… 14
Sending faxes ……………………………………………………………… 15
Receiving faxes ……………………………………………………………… 16
Operating the built-in answering device ………………………………… 18
Night mode…………………………………………………………………… 20
Call block …………………………………………………………………… 21
SD Memory Card …………………………………………………………… 22
Trademarks ………………………………………………………………… 23
Specifications ……………………………………………………… Back cover
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22
Finding the controls
Main unit
1Liquid crystal display
The display turns off after about 2 minutes
of inactivity.
To turn on the display, press (Stop).
2Intercom button
3Hold button
4Speed Dialer button
5Volume/Change/Redial/Phonebook key
To adjust the volume (see below).
To change Hiragana into Kanji.
To adjust the ringer volume when the unit
is on stand by
(Select “”) (Function/
Set) (press repeatedly)
(Function/Set) or (Stop)
To adjust the receiver volume while
talking, press repeatedly.
To adjust the speaker volume while
listening to the recorded messages or
using the monitor, press repeatedly.
To redial the phone numbers in the
redial list. The last 10 phone numbers
dialed are stored in memory.
To use the phonebook.
Function/Set button
To initiate programming.
To store a parameter.
6Auto Answer button & indicator
—light on: answering device activated.
—light off: used as a regular telephone.
7Playback button plays back recorded
messages.
8Flash button (For call waiting service users.)
9Monitor button
10
SD Memory Card cover
11
Multi-operation buttons refer to the function
displayed on the display panel.
12
Fax button starts faxing.
13
Copy button starts copying.
14
Stop button
15
Tone button switches to tone dialing.
Night mode button
16
Sharp button
Key lock button can lock the main unit so
that no calls or settings can be made. To
turn key lock on, press this button for about
3 seconds until a single beep is heard.
“ ” is displayed.
To turn key lock off, press this button for
about 3 seconds.
17
Call/Fax List button starts a search in
— the Number Display (Caller ID) log.
— the fax list stored in memory.
Call/Fax List indicator lights when
— a call was missed.(For Number Display
service users.)
— a fax was stored in memory.
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33
Finding the controls
Portable handset (KX-FKN518)
To change Hiragana into
Kanji.
To adjust the volume.
To redial the phone
numbers in the redial
list. The last 10 phone
numbers dialed are
stored in memory.
To make/answer calls.
To put a call on hold.
To start a search in the
Number Display log.
(For Number Display
service users.)
To use the speakerphone.
For call waiting service
users.
To clear letters/numbers.
Sharp button
Key lock button
To lock the portable handset so that no calls or setings
can be made. To turn key lock on, press this button for
about 3 seconds until a single beep is heard.
“ ” is displayed.
To turn key lock off, press this button for about 3
seconds until a single beep is heard.
To use the phonebook.
and buttons refer to the function
displayed on the bottom of the display.
They function differently depending on
the mode.
Dial buttons
Earpiece Liquid crystal display
Microphone
Do not cover the
microphone while
talking.
Function menu that is
controlled by or
Portable handset number
(and name)
No link to the main unit
Battery strength
Tone button
To switch to tone dialing.
To end a call.
To end or exit from editing or
other operations.
How to use key
How to use buttons
Secure button
While the portable handset is
ringing, press this button.
The portable handset
announces a message to the
caller . The message is
announced in Japanese and
means “This unit is currently
set to Caller Verifying mode.
Could you please speak out
your name?”
To talk to the caller,
press .
To hung up, press .
Mute button
To mute your voice to the
other party by pressing this
button.
(To release the mute,
press this button again.)
To page the main unit
and/or portable handset(s).
To adjust the ringer
volume when the portable
handset is on stand by
(Select “”)
(press
repeatedly) or
To adjust the receiver
volume while talking,
pressrepeatedly
To adjust the speaker
volume while listening to
the recorded messages or
using the speakerphone,
press repeatedly
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44
Installations and connections
When the unit runs out of ink film, the following message will be displayed.
Install a new ink film.
Installing the ink film
1Open the control panel.
2Open the back cover.
4
3Insert the ink film.
If the ink film is slack, tighten it by
winding this gear (orange).
Insert the white gear into the right slot
of the main unit.
Insert the orange
gear into the left slot
of the main unit.
5Close the back cover pressing
“ ” down on both sides
until it clicks into place.
6Close the control panel.
Replacement ink film:
KX-FAN190 (15 m) 714
KX-FAN190W (15 m X 2) 1,208
KX-FAN191 (15 m) (*1) 893
KX-FAN191W (15 m X 2) (*1) 1,523 As of May 2010. Tax included.
*1 KX-FAN191/KX-FAN191W leaves a fainter print trail on the film
than does the KX-FAN190/190W.
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55
Installations and connections
Installing recording paper (A4 size)
2Set up the recording paper stands.
Pull out the front stand first.
1Open the recording paper tray.
1Remove the recording paper and fold the recording
paper stands in.
2Close the recording paper tray.
Folding the recording paper tray
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6
Installations and connections
Connecting the main unit
1Raise the antenna.
Power cord
Telephone line cord
(supplied accessory) Wall jack
Power outlet
(AC 100 V)
4Connect the telephone line cord.
3Connect the power cord.
2Connect the cord and
place the handset on
the main unit.
If you cannot make a call...
To adjust the date and time
1. Press (Function/Set), then press
.
2. Enter the correct year/month/day/hour/minute.
3. Press (Function/Set), then press
(Stop).
Set the dialing mode with the main unit.
1. Press (Function/Set).
2.
Press
.
3. Press (Search button) repeatedly until the desired
setting is selected.
4. Press (Function/Set).
5. Press (Stop).
Example : : Auto (Default)
: Tone
: Pulse (20 PPS)
: Pulse (10 PPS)
After the Connecting...
1This unit will automatically select the dialing mode
(Pulse/Tone).
2When the following is displayed, press
(Function/Set) to set the date and time.
3Enter the correct year/month/day.
Example: October 1, 2010
Press .
4Enter the correct hour/minute in a 24-hour clock entry.
Example: 15:45(3:45 PM)
Press .
5Press (Function/Set).
6When the following is displayed, press(No).
7Select whether to receive faxes in memory or on
recording paper (For details, see page 16).
To receive in memory, press (Yes).
To receive on recording paper, press (No).
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7
Installations and
connections
Setting your facsimile
telephone number
1Press (Function/Set).
5Press (Stop).
3Enter your facsimile telephone number, up to
20 digits.
Example: +098 7654··
2Press .
4Press (Function/Set).
Setting up the portable handset
(KX-FKN518)
1Press on the battery cover and slide the cover.
2Insert the battery into the compartment and close the
battery cover.
After your Panasonic battery is fully charged,
it will last up to about 5 hours of conversation.
Battery
Power outlet
(AC 100 V)
Charger
3Connect the charger to the power outlet, then place
the portable handset on the charger for about
10 hours.
The (Tone) button replaces
the digit with “+”.
The (Space) button replaces
the digit with a space.
To correct a mistake, press
(Erase).
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8
3Enter your logo, up to 30 characters, using the dial
keypad.
To enter English characters easily, press
(Character input mode) repeatedly and select
“英” (English and sign input mode).
For details, see the table on page 9 for instructions.
Setting your logo
1Press (Function/Set).
5Press (Stop).
Example: Micah
1. Press once.
2. Press six times.
3. Press six times.
4. Press to move the cursor to the next space
and press four times.
5. Press five times.
4Press (Function/Set).
2Press .
Cursor
Cursor
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99
Character input and command key table
Pressing the dial keys will select a character as shown below.
Character Hiragana Katakana English Numbers
Display of the
main unit and the
portable handset
［漢］ ［ｶﾅ］ ［英］ ［数］
Dial key
Main
(
unit
)
Portable
handset
(
KX-FKN518
)
@ . _ – & $ ¥ % + = ˜^
’”
Command keys
(Main unit), (Portable handset)
Used to change the character input
mode.
(Main unit), (Portable handset) Used to move the cursor to the left
and right.
(Main unit), (Portable handset) Used to delete a character.
(Main unit), (Portable handset) Used to insert a space.
The characters on the display are somewhat different from those shown in the character input and command key table.
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1010
Operation guide
The unit starts the following voice guidance in Japanese:
Operations To cancel the operation guide (using the main unit)
Send a fax
(Select “なし ”)
Copy
Add entries to the phonebook
(Select “なし ”)
Store phonebook entries in the speed dialer
Make a call using the phonebook/redial/
speed dialer/call memory
View the fax list
Reading-out dial
The unit announces the number dialed in Japanese, when you make a call with the main unit.
To cancel the reading-out dial
(Select “なし”)
Reading-out phonebook
The unit reads out stored names* when the phonebook is searched.
To cancel the reading-out phonebook
(Select “なし”)
Incoming name announcement (for Number Display service
subscribers only)
The unit announces the caller’s name* when a call is received from a caller whose name and phone number are
stored in the phonebook.
To cancel the incoming name announcement
(Select “なし”)
Voice guide
* Names will only be read out when their “ フリガナ ” (readings) are stored in katakana in the phonebook.
English, numbers and signs in “ フリガナ ” are not read out.
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11
Automatic dialing on the main unit
Storing names and telephone
numbers in the phonebook
Making a voice call using the
phonebook
1Press (Phonebook).
2Press (Search button) repeatedly to select
“新規登録する” (register new), then press
(Function/Set).
3Press (Search button) repeatedly to select the
desired name.
4Lift the handset.
Editing a stored name or number
in the phonebook
4Press (Edit).
5Edit the name (see the table on page 9 for
instructions).
If you do not need to edit the name, skip to step 6.
6Press (Function/Set).
9Edit the telephone number.
If you do not need to edit the telephone number,
skip to step 10.
11
Edit the group number.
If you do not need to edit the group number,
skip to step 12.
1Press (Phonebook).
3Press (Search button) repeatedly to select the
desired name.
1Press (Phonebook).
“XXX” shows the
remaining station
numbers you can store.
You can program up to
150 stations, including
4 pre-programmed stations.
3Enter the name, up to 20 characters (see the table on
page 9 for instructions).
4Press (Function/Set) 2 times.
5Enter the telephone number, up to 24 digits.
To correct a mistake, press (Erase).
6Press (Function/Set).
7Press (Search button) repeatedly to select the
desired group number.
8Press (Function/Set).
To program other items, repeat steps 3 to 8.
9Press (Stop) to exit the program.
13
Press (Stop).
12
Press (Function/Set).
10
Press (Function/Set).
7Edit the kana.
If you do not need to edit the kana, skip to step 8.
8Press (Function/Set).
2Press (Search button) repeatedly to select
“一覧で探す” (search in the phonebook list), then
press (Function/Set).
2Press (Search button) repeatedly to select
“一覧で探す” (search in the phonebook list), then
press (Function/Set).
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12
Automatic dialing on the main unit
Storing names and telephone
numbers in the speed dialer
Making a voice call using the
speed dialer
You can store up to 9 names and telephone numbers
which are stored in the phonebook.
3Press (Register new).
1Press (Speed dialer).
5Press (Register).
To program other items, repeat steps 2 to 5.
6Press (Stop) to exit the program.
4Press (Search button) repeatedly to select the
desired name.
2Press (Search button) repeatedly to select the
desired memory station number.
You can also select the memory station number by
pressing the dialing buttons ( to ).
Example: speed dialer 1
1Press (Speed dialer).
2Press (Search button) repeatedly to select the
desired memory station number.
You can also select the memory station number by
pressing the dialing buttons ( to ).
Erasing a stored name and
number in the speed dialer
3Lift the handset.
1Press (Speed dialer).
2Press (Search button) repeatedly to select the
desired memory station number.
You can also select the memory station number by
pressing the dialing buttons ( to ).
4Press (Stop) to exit the program.
3Press (Erase), then press (Yes).
Memory station number
Recording a telephone conversation on the main unit
1While talking, press (Record).
2Press (Cancel the precaution voice message)
and the recording starts.
3Press (Stop) to end the recording.
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Automatic dialing on the portable handset (KX-FKN518)
Storing names and telephone
numbers in the phonebook
Making a voice call using the
phonebook
1Press (Phonebook).
3Enter the name, up to 20 characters (see the table on
page 9 for instructions).
4Press 2 times.
3Press (Talk).
5Enter the telephone number, up to 24 digits.
To correct a mistake, press (Flash/Erase).
6Press .
9Press (Off) to exit the program.
Editing a stored name or number
in the phonebook
3Press .
4Edit the name (see the table on page 9 for
instructions).
If you do not need to edit the name, skip to step 5.
5Press .
8Enter the correct telephone number.
If you do not need to edit the telephone number,
skip to step 9.
11
Press .
1Press (Phonebook).
2Press (Search button) repeatedly until the
desired name is displayed.
2Press (Search button) repeatedly until the
desired name is displayed.
1Press (Phonebook).
7Enter the group number ( to ).
10
Edit the group number.
If you do not need to edit the group number, skip to
step 11.
8Press .
To program other items, repeat steps 3 to 8.
9Press .
12
Press (Off) to exit the program.
2Press .
“XXX” shows the remaining
station numbers you can
store.
You can program up to
150 stations, including
4 pre-programmed stations.
6Edit the kana.
If you do not need to edit the kana, skip to step 7.
7Press .
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14
Intercom
An intercom is available between the portable handsets or between the main unit and portable handset(s).
Using the main unit: Using the portable handset (KX-FKN518):
1For single portable handset users
Press (Intercom).
For multiple portable handset users
1Press (Intercom).
2Call the main unit and/or portable handset(s) in
the following ways:
– To call a specific portable handset, press the
portable handset number ( to ) which
you want to call.
– To call the main unit, press .
– To call the main unit and all the portable
handsets, press .
3Press (Off) to end the intercom call.
1For single portable handset users
1Lift the handset.
2Press (Intercom).
For multiple portable handset users
1Lift the handset.
2Press (Intercom).
3
Call the portable handset(s) in the following ways:
– To call a specific portable handset, press the
portable handset number ( to ) which
you want to call.
– To call all the portable handsets, press .
2Start talking.
3Replace the handset to end the intercom call.
2Start talking.
Example :
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Sending faxes
1Open the document cover, and adjust the width of the
document guides to the size of the document.
2Insert the document (up to 5 pages) FACE UP until a
single beep is heard.
3If necessary, press (Resolution) repeatedly to
select the desired setting (see below).
FACE UP
Document
guides
Document
Document cover
5Dial the fax number.
6Press (Fax).
The unit will start fax transmission.
Sending a fax manually
To select the resolution
Select the desired resolution according to the type of document, by pressing (Resolution) repeatedly.
(Standard) for printed or typewritten originals with normal-sized characters.
(Fine) for originals with minute printing.
(Photo) for originals containing photographs.
1Insert the document (up to 5 pages) FACE UP until a
single beep is heard.
FACE UP
Document
3Press (Search button) repeatedly to select the
desired name.
4Press (Fax).
1Insert the document (up to 5 pages) FACE UP until a
single beep is heard.
3Press (Search button) repeatedly to select the
desired memory station number.
You can also select the memory station number by
pressing the dialing buttons ( to ).
Sending a fax using automatic
dialing
Using the phonebook
Using the speed dialer
4Press (Fax).
The unit will start fax transmission.
2Press (Speed dialer).
4Press (Fax).
The unit will start fax transmission.
2When the operation guide is set to “なし” (off).
(See page 10)
1Press (Phonebook).
2Press (Search button) repeatedly to select
“一覧で探す” (search in the phonebook list),
then press (Function/Set).
When the operation guide is set to “あり” (on).
Press (Phonebook).
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Receiving faxes
Receiving a fax manually
(AUTO ANSWER off)
Using the main unit:
2When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press (Fax), then replace the handset.
The unit will start fax reception.
1When you hear a ring, lift the handset to answer the
call.
Receiving faxes
: Receive in memory
With no display: Receive on recording paper
Using the portable handset (KX-FKN518):
2When receiving a call, the unit will receive a fax
document or record a voice message automatically
depending on the caller’s request.
light on
Receiving a fax automatically
(AUTO ANSWER on)
1If the (Auto answer) light is off, turn it on by
pressing .
2When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press .
3Press (Search button) repeatedly until the
“ﾌｧｸｽ受信 ” is displayed, then press .
4Press .
The main unit will start fax reception.
1When you hear a ring, lift the portable handset from
the charger, then press (Talk) to answer the call.
You can select beforehand whether to receive faxes by
“Receive in memory” or “Receive on recording paper”.
The received fax will be
stored in the main unit
memory or the SD Memory
Card. You can check the
contents on the display, then
print them if necessary.
The received fax will be
printed on recording paper.
Setting/canceling “Receive in memory”
Press (Receive in memory), then (Yes).
(Changes each time they are pressed.)
Receive on :
recording paper
Receive in memory :
(Default setting)
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Display when faxes are received
in memory
1Press (Call/Fax list).
Viewing faxes stored in memory
When new faxes are received in memory, (Call/Fax
list) will light on.
It will also light on when a call is missed.
(For Number Display service users.)
If an SD Memory Card is inserted, new faxes will be
received in the SD Memory Card. (To view the faxes in
the SD Memory Card, see page 23.)
Receiving faxes
light on
The number of faxes stored
in the main unit memory
is displayed.
Example :
4Press (Display) to view the fax (see below
for detail).
To print the displayed page, press
(Print a Page).
5If you want to view other faxes, press (More
buttons) repeatedly until (Return) is displayed,
then press (Return) and repeat steps 3–5.
Information about display
To enlarge or reduce content
To enlarge the display content: Press
(More buttons), (Enlarge).
To reduce the display content: Press
(More buttons), (Reduce).
Scroll pages
To show the next page: Press (Next page).
To show the previous page: Press (Previous
page).
To turn display contents
Press (More buttons), (Turn).
(Example)
To scroll display contents
The display contents can be scrolled up, down,
left and right.
(Example)
RightLeft
Up
Down
2Press (Search button) to select
“本体ﾌｧｸｽ一覧 ” (fax list in the main unit memory),
then press (Function/Set).
3Press (Search button)
to select a fax to display.
You can view a detailed fax list by pressing
(Function/Set).
means unread message
means this message has not been
saved to any SD Memory Cards
Saturday, October 2nd,
10:23
6Press (Stop) to exit the program.
means unread message
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18
3
Press (Search button) to select the desired fax to
print, then press (Print).
Printing a specific fax stored in
memory
1Press (Call/Fax list).
Deleting a specific fax stored in
memory
5Press (Stop).
Receiving faxes
1Press (Call/Fax list).
3Press (Search button) to select the desired fax
to delete.
5If you want to delete the fax, press (Yes).
If you want to hold the fax, press (No).
6If you want to delete other faxes, repeat steps 3–5.
7Press (Stop).
4Press (More buttons), (Delete).
4After printing, the following is displayed.
If you want to delete the fax, press (Yes).
If you want to hold the fax, press (No).
Do you delete the
printed contents ?
Recording your own greeting
message
You can record your own greeting message. When
receiving a call, it will be played to callers instead of the
pre-recorded Japanese greeting message.
1Press (Function/Set).
2Press .
4Press (Start) and speak your greeting
message after a beep, up to 16 seconds, to the
handset.
5Press (End) or (Stop) and replace the
handset.
Your greeting message will be played back
automatically.
Erasing your own greeting
message
3Lift the handset.
1Press (Function/Set).
2Press .
3Press (Yes).
The pre-recorded Japanese greeting message will
be played when you receive a call.
Operating the built-in
answering device
2Press (Search button) to select
“本体ﾌｧｸｽ一覧 ” (fax list in the main unit memory),
then press (Function/Set).
2Press (Search button) to select
“本体ﾌｧｸｽ一覧 ” (fax list in the main unit memory),
then press (Function/Set).
or
Do you delete the fax ?
Do you delete the
new fax ?
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19
light on
/flash
Operating the built-in answering device
Erasing a specific message
Press (More buttons), (Erase) while
listening to the message you want to erase, then press
(Yes).
Erasing all of the recorded messages
1Press (Playback ).
2Press (Erase all).
When not using an SD Memory Card, press
(
Ye s
).
When using an SD Memory Card, delete messages as
follows:
— To erase the main unit memory messages,
press (Search button) repeatedly to select
“本体ﾒﾓﾘｰ ”(Main unit memory), then press
(Function/Set), (Yes).
— To erase the main unit memory messages and the
SD Memory Card messages,
press (Search button) repeatedly to select
“本体ﾒﾓﾘｰ +SD ｶｰﾄﾞ ”(Main unit memory+SD card),
then press (Function/Set), (Yes).
— To erase the SD Memory Card messages,
press (Search button) repeatedly
to select
“SD ｶｰﾄﾞ”(SD card), then press (Function/
Set), (Yes).
2When receiving a call, a greeting message will be
played and the unit will record a voice message.
To record your own greeting message, see page 18.
Activating the answering device
1Turn the (Auto answer) light on by pressing .
Listening to recorded messages
Listening to all of the recorded
messages
When new messages are recorded, the (Auto
answer) light will flash.
Press to listen to recorded messages.
After the messages are played back, the following will be
displayed.
To erase the messages, press
(Yes).
To save the messages, press (No)
.
If an SD Memory Card is available(inserted), voice
messages will be recorded to the SD Memory Card.
(See page 22.)
means recorded
date and time : Saturday, Oct. 2, 10:05
If an SD Memory Card is inserted, the following
variations may occur:
: Playing a message in the SD Memory
Card.
: Playing a message in the main unit that
is not saved to any SD Memory Card.
Blank : Playing a message in the main unit that
has been saved to an SD Memory Card.
1Press (Playback ).
2Press (Search button) to select
“すべて再生する ” (playback all),
then press (Function/Set).
After the messages are played back, the following will be
displayed.
To erase the messages, press (Yes).
To save the messages, press (No).
or
Do you erase all messages in the main unit memory?
Do you erase all messages ?
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20
Operating the built-in
answering device
Operating the answering device
from a remote location
Operation: Listening to a recorded message from a
remote location
Turn the (Auto answer) light on before you go out.
Remote operations are available only from a touch tone
telephone.
1. Call your unit.
2. Enter the remote operation ID during the greeting
message.
3. Press
2
or wait 4 seconds.
Only the new recorded messages will be played
back.
To listen to all the recorded messages, press
4
.
Preparation: Programming the remote operation ID
1. Press (Function/Set).
2.
Press
.
3. Enter any 4-digit number (remote operation ID) except
or #.
4. Press (Function/Set).
5. Press (Stop).
Example :
light on
Night mode
light on
Press (Night mode) for about 3 seconds.
“” is displayed and lights on.
When a call is received during night mode, the unit
will handle the call silently, either by storing the
received fax into memory or by recording the caller’s
message.
Night mode allows you to select a block of time
during which the unit will not ring for outside calls
or make sounds when you change the settings.
This feature is useful when you do not want to be
disturbed, for example, while sleeping.
Turn off the night mode
Press (Night mode) for about 3 seconds.
Printing received fax documents
When new faxes are received, the (Call/Fax list) light
will turn on.
To print the faxes, see “Printing a specific fax stored in
memory” on page 18.
To print the faxes in the SD Memory Card, see page 23.
Turn on the night mode
Listening to recorded messages
When new messages are recorded, the following will be
displayed.
1Press (Playback ).
2Press (Search button) to select “新規のみ再生
する ” (playback new messages), then press
(Function/Set) to listen to recorded messages.
After the messages are played back, the following will be
displayed.
To erase the messages, press (Yes).
To save the messages, press (No).
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