Sharp Ar-5618 User manual

MODEL: AR-5618

AR-5620

AR-5623

AR-5618D

AR-5620D

AR-5623D

DIGITAL MULTIFUNCTIONAL SYSTEM

OPERATION GUIDE

CONTENTS

INTRODUCTION ................................................ 4

USING THE MANUAL ....................................... 4

DIFFERENCES BETWEEN MODELS............... 5

1SETUP

BEFORE SOFTWARE SETUP .......................... 6

●SOFTWARE......................................................6

●HARDWARE AND SOFTWARE

REQUIREMENTS .............................................6

●POWER ON THE MACHINE ............................6

INSTALLING THE SOFTWARE ........................ 7

CONNECTING TO A COMPUTER .................... 9

●CONNECTING A USB CABLE .........................9

●USING THE MACHINE AS A SHARED

PRINTER ........................................................10

CONFIGURING THE PRINTER DRIVER ........ 11

SETTING UP BUTTON MANAGER ................ 12

TROUBLESHOOTING ..................................... 14

2BEFORE USING THE MACHINE

PART NAMES AND FUNCTIONS ................... 16

●OPERATION PANEL ......................................18

POWER ON AND OFF..................................... 20

●POWER ON ....................................................20

●POWER OFF ..................................................20

LOADING PAPER............................................ 21

●PAPER............................................................21

●LOADING PAPER...........................................22

●

CHANGING A TRAY'S PAPER SIZE SETTING

....24

OPERATION IN COPY, PRINTER, AND

SCANNER MODES.......................................... 26

3COPY FUNCTIONS

NORMAL COPYING ........................................ 27

●MAKING A COPY DARKER OR LIGHTER ... 30

●SELECTING THE TRAY................................ 30

●SETTING THE NUMBER OF COPIES .......... 31

REDUCTION/ENLARGEMENT/ZOOM ........... 31

●AUTOMATIC RATIO SELECTION................. 31

●MANUAL RATIO SELECTION....................... 32

●SELECTING THE VERTICAL AND

HORIZONTAL COPY RATIOS SEPARATELY

(XY ZOOM Copying) ...................................... 33

AUTOMATIC TWO-SIDED COPYING (AR-

5618D/AR-5620D/AR-5623D).......................... 35

●

IMAGE ROTATION IN DUPLEX COPYING

.... 37

TWO-SIDED COPYING USING THE BYPASS

TRAY................................................................ 38

DUAL PAGE COPYING................................... 39

INTERRUPTING A COPY RUN (Interrupt

Copying).......................................................... 40

CONVENIENT COPY FUNCTIONS................. 41

●ROTATING THE IMAGE 90 DEGREES

(Rotation Copy).............................................. 41

●SORT COPY/GROUP COPY......................... 41

●COPYING MULTIPLE ORIGINALS ONTO A

SINGLE SHEET OF PAPER (2 IN 1 / 4 IN 1

Copy) ............................................................. 43

●CREATING MARGINS WHEN COPYING

(Margin Shift) ................................................. 45

●ERASING SHADOWS AROUND THE EDGES

OF A COPY (Erase Copy) ............................. 46

●ID CARD COPY ............................................. 47

4PRINTER FUNCTIONS

BASIC PRINTING ............................................ 48

●OPENING THE PRINTER DRIVER FROM THE

"Start" BUTTON ..............................................49

PRINTER DRIVER SETTING SCREEN........... 50

SETTING ADVANCED PRINT FUNCTIONS... 51

●PRINTING MULTIPLE PAGES ON ONE PAGE

(N-Up Printing) ................................................51

●FITTING THE PRINTED IMAGE TO THE

PAPER (Fit To Paper Size).............................52

●ROTATING THE PRINT IMAGE 180 DEGREES

(Rotate 180 degrees) ......................................52

●ENLARGING/REDUCING THE PRINT IMAGE

(Zoom) ............................................................53

●PRINTING FAINT TEXT AND LINES IN BLACK

(Text To Black/Vector To Black) .....................53

●ADJUSTING THE BRIGHTNESS AND

CONTRAST OF THE IMAGE (Image

Adjustment).....................................................54

●

ADDING A WATERMARK TO PRINTED PAGES

(Watermark) .....................................................54

●

TWO-SIDED PRINTING (AR-5618D/AR-5620D/AR-

5623D) ....................................................................55

SAVING FREQUENTLY USED PRINT

SETTINGS........................................................ 56

●SAVING SETTINGS AT THE TIME OF

PRINTING (User Settings)..............................56

OUTLINE OF THE PRINT STATUS WINDOW

..... 57

5SCANNER FUNCTIONS

SCANNING OVERVIEW .................................. 58

SCANNING USING THE KEYS ON THE

MACHINE......................................................... 59

●OUTLINE OF BUTTON MANAGER ...............60

●BUTTON MANAGER SETTINGS ...................61

SCANNING FROM YOUR COMPUTER.......... 62

●

SCANNING FROM A TWAIN-COMPLIANT

APPLICATION ..................................................62

●SCANNING FROM A WIA-COMPLIANT

APPLICATION (Windows XP/Vista/7) ............66

●SCANNING FROM THE "Scanner and Camera

Wizard" (Windows XP)....................................67

6USER SETTINGS

ADJUSTING THE AUTOMATIC EXPOSURE

LEVEL.............................................................. 68

TONER SAVE MODE AND HIGH IMAGE

QUALITY MODE.............................................. 69

CUSTOMISING SETTINGS (System Settings)

...... 70

●SYSTEM SETTINGS ..................................... 70

●SELECTING A SETTING FOR A SYSTEM

SETTING ....................................................... 74

SETTINGS FOR AUDITING MODE................. 75

●AUDITING MODE .......................................... 75

●AUDITING MODE SETTINGS ....................... 75

●

SELECTING AUDITING MODE SETTINGS

..... 76

7TROUBLESHOOTING

TROUBLESHOOTING..................................... 79

●MACHINE/COPYING PROBLEMS ................ 80

●

PRINTING AND SCANNING PROBLEMS

...... 83

INDICATORS AND DISPLAY MESSAGES

........ 87

MISFEED REMOVAL ...................................... 88

●MISFEED IN THE SPF/RSPF........................ 88

●MISFEED IN THE BYPASS TRAY ................ 89

●MISFEED IN THE MACHINE......................... 90

●

MISFEED IN THE UPPER PAPER TRAY

....... 93

●MISFEED IN THE LOWER PAPER TRAY .... 94

REPLACING THE TONER CARTRIDGE ........ 95

8ROUTINE MAINTENANCE

CHECKING THE TOTAL OUTPUT COUNT AND

TONER LEVEL ................................................ 96

●

CHECKING THE TOTAL OUTPUT COUNT

......96

●CHECKING THE TONER LEVEL .................. 97

ROUTINE MAINTENANCE.............................. 98

●CLEANING THE DOCUMENT GLASS AND

SPF/RSPF/DOCUMENT COVER.................. 98

●

CLEANING THE ORIGINAL SCANNING GLASS

(ONLY WHEN AN SPF/RSPF IS INSTALLED) ... 98

●CLEANING THE BYPASS TRAY PAPER FEED

ROLLER......................................................... 99

●

CLEANING THE TRANSFER CHARGER

....... 99

9APPENDIX

SPECIFICATIONS (PRINTER AND SCANNER)

.... 100

●PRINTER FUNCTION...................................100

●SCANNER FUNCTION.................................101

PERIPHERAL DEVICES................................ 102

●SINGLE PASS FEEDER/REVERSING SINGLE

PASS FEEDER.............................................103

●DOCUMENT COVER ...................................103

●250-SHEET PAPER FEED UNIT/2 X 250-

SHEET PAPER FEED UNIT.........................104

STORAGE OF SUPPLIES ............................. 105

●PROPER STORAGE ....................................105

INTRODUCTION

This manual describes the copier, printer, and scanner functions of the AR-5618/AR-5620/AR-5623 and AR-5618D/

AR-5620D/AR-5623D digital multifunctional system.

USING THE MANUAL

This machine has been designed to provide convenient copying features in a minimum amount of office space and

with maximum operational ease. To get full use of all machine features, be sure to familiarise yourself with this

manual and the machine. For quick reference during machine use, SHARP recommends printing out this manual

and keep it in a handy location.

ABOUT THE MANUALS

The manuals for the machine are as follows:

Start Guide

This manual explains:

• Specifications

• Cautions for using the machine in safety

Operation Guide (on the accessory CD-ROM)

This manual explains:

• How to install the software that allows the machine to be used as a printer and scanner for your computer

• Part names of the machine

• Available paper type for this machine

• Basic copy procedure and advanced copy functions

(For example: rotating the image 90 degrees, copying multiple originals onto a single sheet of paper)

• Basic print procedure and other frequently used print functions

(For example: fitting the printed image to the paper, enlarging/reducing the print image)

• Scanning on the machine and from a computer

• Toner cartridge replacement and peripheral devices

• Troubleshooting for using the machine

THE MEANING OF "R" IN ORIGINAL AND PAPER SIZE

INDICATIONS

An "R" appearing at the end of an original or paper size (A4R (5-1/2" x 8-1/

2"R, 8-1/2" x 11"R), etc.) indicates that the original or paper is oriented

horizontally as shown on the right.

Sizes that can be placed only in the horizontal (landscape) orientation (B4,

A3 (8-1/2" x 14", 11" x 17")) do not contain the "R" in their size indication.

• Where "AR-XXXX" appears in this manual, please substitute the name of your model for "XXXX". For the name

of your model, see "DIFFERENCES BETWEEN MODELS" (p.5).

• The screen images and procedures that appear in this manual are mainly for Windows Vista. With other

versions of Windows, some screen images may be different from those in this manual.

• For information on using your operating system, refer to your operating system's manual or online Help.

The display screens, messages, and key names shown in the manual may differ from those on the actual machine

due to product improvements and modifications.

Note

CONVENTIONS USED IN THIS MANUAL

SPF (AR-5618/AR-5620/AR-5623)

This manual refers to the Single Pass Feeder as the "SPF".

RSPF (AR-5618D/AR-5620D/AR-5623D)

This manual refers to the Reversing Single Pass Feeder as the "RSPF".

DIFFERENCES BETWEEN MODELS

This manual covers the following models.

AB series (metric) and inch series references

Both specifications are quoted where applicable.

For example:

Page 4..................................B4 and A3 (8-1/2" x 14" and 11" x 17")

Start Guide ...........................50%, 70%, 81%, 86%, 100%, 115%, 122%, 141%,

200% (50%, 64%, 77%, 95%, 100%, 121%, 129%,

141%, 200%)

Although AB series size indications are shown on the operation panel of this manual, inch series indications are

displayed on the inch series machines.

Warns the user that injury may result if the contents of the warning are not properly followed.

Cautions the user that damage to the machine or one of its components may result if the contents

of the caution are not properly followed.

Notes provide information relevant to the machine regarding specifications, functions,

performance, operation and such, that may be useful to the user.

Warning

Caution

Note

Model

AR-5620/AR-5623/AR-5620D/AR-5623D AR-5618/AR-5618D

Appearance

(With optional SPF/RSPF installed) (With optional SPF/RSPF installed)

Copy speed 20CPM/23CPM 18CPM

Paper trays Two (250 x 2) One (250 x 1)

The above illustration is used in

instances where a function and/

or the operation of the machine

is the same on both models.

[Inch series][AB series]

1Chapter 1

SETUP

BEFORE SOFTWARE SETUP

This chapter explains how to install and configure the software that is required for the printer and scanner functions

of the machine.

SOFTWARE

The CD-ROM that accompanies the machine contains the following software:

MFP driver

Printer driver

The printer driver enables you to use the printer function of the machine.

The printer driver includes the Print Status Window. This is a utility that monitors the machine and informs you of the

printing status, the name of the document currently being printed, and error messages.

Scanner driver

The scanner driver allows you to use the scanning function of the machine with TWAIN-compliant and

WIA-compliant applications.

Button Manager

Button Manager allows you to use the scanner menus on the machine to scan a document.

HARDWARE AND SOFTWARE REQUIREMENTS

Check the following hardware and software requirements before installing the software.

*1The machine's USB 2.0 port will transfer data at the speed specified by the USB 2.0 (Hi-Speed) only if the Microsoft USB 2.0

driver is preinstalled in the computer, or if the USB 2.0 driver for Windows 2000 Professional/XP/Vista/7 that Microsoft provides

through its "Windows Update" is installed.

*2Compatible with Windows 2000 Professional, Windows XP Professional, Windows XP Home Edition, Windows Vista, or

Windows 7 preinstalled models equipped with a USB interface as standard.

*3• The machine does not support printing from a Macintosh environment.

• Administrator’s rights are required to install the software using the installer.

POWER ON THE MACHINE

The power switch is located on the left side of the machine.

Turn the power switch to the "ON" position.

This manual refers to the CD-ROM that accompanied the machine simply as "CD-ROM".

Note

Computer type

IBM PC/AT

or compatible computer equipped with a USB 2.0*1/1.1*2

Operating system*3

Windows 2000 Professional, Windows XP Professional, Windows XP Home Edition, Windows

Vista, Windows 7

Other hardware requirements An environment on which any of the operating systems listed above can fully operate

INSTALLING THE SOFTWARE

1The USB cable must not be connected

to the machine. Make sure that the

cable is not connected before

proceeding.

If the cable is connected, a Plug and Play window

will appear. If this happens, click the "Cancel"

button to close the window and disconnect the

cable.

2Insert the CD-ROM into your CD-ROM

drive.

3Click the "Start" button, click

"Computer", and then double-click the

CD-ROM icon ( ).

• In Windows XP, click the "start" button, click

"My Computer", and then double-click the

CD-ROM icon.

• In Windows 2000, double-click "My Computer",

and then double-click the CD-ROM icon.

4Double-click the "Setup" icon ( ).

• In Windows 7, if a message screen appears

asking you for confirmation, click "Yes".

• In Windows Vista, if a message screen appears

asking you for confirmation, click "Allow".

5The "SOFTWARE LICENSE" window

will appear. Make sure that you

understand the contents of the

software license, and then click the

"Yes" button.

6Read the message in the "Welcome"

window and then click the "Next"

button.

To install all of the software, click the

"Standard" button and go to step 11.

To install particular packages, click the

"Custom" button and go to the next step.

8Click the "MFP Driver" button.

Click the "Display Readme" button to show

information on packages that are selected.

• The screen images in this manual are mainly for Windows Vista. With other versions of Windows, some screen

images may be different from those in this manual.

• If an error message appears, follow the instructions on the screen to solve the problem. After the problem is

solved, the installation procedure will continue. Depending on the problem, you may have to click the "Cancel"

button to exit the installer. In this case, reinstall the software from the beginning after solving the problem.

Note

The cable will be connected in step 12.

You can show the "SOFTWARE LICENSE" in

a different language by selecting the desired

language from the language menu. To install

the software in the selected language,

continue the installation with that language

selected.

Note

SETUP

9Select "Connected to this computer"

and click the "Next" button.

Follow the on-screen instructions.

When "The installation of the SHARP software is

complete." appears, click the "OK" button.

You will return to the window of step

8. If you wish to install Button

Manager, click the "Button Manager"

button.

If you do not wish to install the Button Manager,

go to step 11.

Follow the on-screen instructions.

When installing is finished, click the

"Close" button.

A message will appear instructing you to connect

the machine to your computer. Click the "OK"

button.

Make sure that the power of the

machine is turned on, and then

connect the USB cable (p.9).

Windows will detect the machine and a Plug and

Play window will appear.

Follow the instructions in the Plug

and Play window to install the driver.

Follow the on-screen instructions.

This completes the installation of the software.

• If you installed Button Manager, set up Button

Manager as explained in "SETTING UP BUTTON

MANAGER" (p.12)

• If you are using Windows Vista/7 and a

security warning window appears, be sure

to click "Install this driver software anyway".

• If you are running Windows 2000/XP and a

warning message appears regarding the

Windows logo test or digital signature, be

sure to click "Continue Anyway" or "Yes".

After the installation, a message prompting

you to restart your computer may appear. In

this case, click the "Yes" button to restart your

computer.

Caution

Note

• If you are using Windows Vista/7 and a

security warning window appears, be sure

to click "Install this driver software anyway".

• If you are running Windows 2000/XP and a

warning message appears regarding the

Windows logo test or digital signature, be

sure to click "Continue Anyway" or "Yes".

After the installation, a message prompting

you to restart your computer may appear. In

this case, click the "Yes" button to restart your

computer.

• If you are using Windows Vista/7 and a

security warning window appears, be sure

to click "Install this driver software anyway".

• If you are running Windows 2000/XP and a

warning message appears regarding the

Windows logo test or digital signature, be

sure to click "Continue Anyway" or "Yes".

Caution

Note

Caution

CONNECTING TO A COMPUTER

Follow the procedure below to connect the machine to your computer.

A USB cable for connecting the machine to your computer is not included with the machine. Please purchase the

appropriate cable for your computer.

Interface cable

USB cable

Shielded twisted pair cable, high-speed transmission equivalent (3 m (10 feet) max.)

If the machine will be connected using a USB 2.0 interface, please purchase a USB cable that supports USB 2.0.

CONNECTING A USB CABLE

Insert the cable into the USB connector on

the machine.

2Insert the other end of the cable into

your computer's USB connector.

• USB is available with a PC/AT compatible computer that was originally equipped with USB and had Windows

2000 Professional, Windows XP Professional, Windows XP Home Edition, Windows Vista, or Windows 7

preinstalled.

• Do not connect the USB cable before installing the MFP driver. The USB cable should be connected during

installation of the MFP driver.

Caution

System requirements for USB 2.0 (Hi-Speed mode)

• The machine's USB 2.0 connector will transfer data at the speed specified by the USB 2.0 (Hi-Speed) only if the

Microsoft USB 2.0 driver is preinstalled in the computer, or if the USB 2.0 driver for Windows 2000 Professional

/XP/Vista/7 that Microsoft provides through its "Windows Update" Web page is installed.

• Even when the Microsoft USB 2.0 driver is used, it may not be possible to obtain full USB 2.0 speed if a PC card

supporting USB 2.0 is used. To obtain the latest driver (which may enable a higher speed), contact the

manufacturer of your PC card.

• Connection is also possible using a USB 1.1 port on your computer. However, the specifications will be USB 1.1

specifications (Full-Speed).

SETUP

USING THE MACHINE AS A SHARED PRINTER

If the machine will be used as a shared printer on a Windows network, follow these steps to install the printer driver

in the client computer.

1Perform steps 2 through 6 in

"INSTALLING THE SOFTWARE" (p.7).

2Click the "Custom" button.

3Click the "MFP Driver" button.

Click the "Display Readme" button to show

information on packages that are selected.

4Select "Connected via the network"

and click the "Next" button.

5Select the printer name (configured as

a shared printer on a print server)

from the list.

In Windows 2000/XP, you can also click the "Add

Network Port" button displayed below the list and

select the printer to be shared by browsing the

network in the window that appears.

6Click the "Next" button.

Follow the on-screen instructions.

You will return to the window of step 3.

Click the "Close" button.

This completes the installation of the software.

To configure the appropriate settings in the print server, see the operation manual or help file of your operating

system.

Note

If the shared printer does not appear in the

list, check the settings on the print server.

• If you are using Windows Vista/7 and a

security warning window appears, be sure

to click "Install this driver software anyway".

• If you are running Windows 2000/XP and a

warning message appears regarding the

Windows logo test or digital signature, be

sure to click "Continue Anyway" or "Yes".

After the installation, a message prompting

you to restart your computer may appear. In

this case, click the "Yes" button to restart your

computer.

Note

Caution

Note

CONFIGURING THE PRINTER

DRIVER

After installing the printer driver, you must configure the printer driver settings appropriately for the number of paper

trays on the machine and the size of paper loaded in each.

1Click the "Start" button, click "Control

Panel", and then click "Printer".

• In Windows 7, click the "Start" button and then

click "Devices and Printers".

• In Windows XP, click the "start" button and click

"Printers and Faxes".

• In Windows 2000, click the "Start" button, select

"Settings", and then click "Printers".

2Click the "SHARP AR-XXXX" printer

driver icon and select "Properties"

from the "Organize" menu.

• In Windows 7, right-click the "SHARP

AR-XXXX" printer driver icon, and then click

"Printer properties".

• In Windows XP/2000, select "Properties" from

the "File" menu.

3Click the "Configuration" tab and set

the printer configuration based on the

options that have been installed.

Set the printer configuration properly. If not,

printing may not take place correctly.

4Click the "Set Tray Status" button and

select the size of paper that is loaded

in each tray.

Select a tray in the "Paper Source" menu, and

select the size of paper loaded in that tray from

the "Set Paper Size" menu. Repeat for each tray.

5Click the "OK" button in the "Set Tray

Status" window.

6Click the "OK" button in the printer

properties window.

In Windows XP, if "Printers and Faxes" does

not appear in the "start" menu, select "Control

Panel", select "Printers and Other Hardware",

and then select "Printers and Faxes".

To automatically configure the settings based

on the detected machine status, click the

"Auto Configuration" button.

Note

SETTING UP BUTTON MANAGER

Button Manager is a software program that works with the scanner driver to enable scanning from the machine.

To scan using the machine, Button Manager must be linked with the scan menu on the machine. Follow the steps

below to link Button Manager.

Windows XP/Vista/7

1Click the "Start" button, click "Control

Panel", click "Hardware and Sound",

and then click "Scanners and

Cameras".

• In Windows 7, click the "Start" button and then

click "Devices and Printers".

• In Windows XP, click the "start" button, select

"Control Panel" and click "Printers and Other

Hardware", and then click "Scanners and

Cameras".

2Click the "SHARP AR-XXXX" icon and

select "Properties".

• In Windows 7, right-click the "SHARP

AR-XXXX" icon and select "Scan properties".

• In Windows XP, select "Properties" from the

"File" menu.

3In the "Properties" screen, click the

"Events" tab.

4Select "SC1:" from the "Select an

event" pull-down menu.

5Select "Start this program" and then

select "Sharp Button Manager AA"

from the pull-down menu.

6Repeat Steps 4 and 5 to link Button

Manager to "SC2:" through "SC6:".

Select "SC2:" from the "Select an event"

pull-down menu. Select "Start this program",

select "Sharp Button Manager AA" from the

pull-down menu. Do the same for each scan

menu through "SC6:".

7Click the "OK" button.

Button Manager is now linked to the scan menu

(1 through 6).

The scan settings for each of scan menu 1

through 6 can be changed with the setting

window of Button Manager.

For the factory default settings of the scan menu

and the procedures for configuring Button

Manager settings, see "BUTTON MANAGER

SETTINGS" (p.61).

SETUP

Windows 2000

1Click the "Start" button, select

"Settings", and then click "Control

Panel".

2Double-click the "Scanners and

Cameras" icon.

3Select "SHARP AR-XXXX" and click

the "Properties" button.

4In the "Properties" screen, click the

"Events" tab.

5Select "SC1:" from the "Scanner

events" pull-down menu.

6Select "Sharp Button Manager AA" in

"Send to this application".

7Click the "Apply" button.

8Repeat Steps 5 through 7 to link

Button Manager to "SC2:" through

"SC6:".

Select "SC2:" from the "Scanner events"

pull-down menu. Select "Sharp Button Manager

AA" in "Send to this application" and click the

"Apply" button. Do the same for each scan menu

through "SC6:".

When the settings have been completed, click the

"OK" button to close the screen.

Button Manager is now linked to the scan menu

(1 through 6).

The scan settings for each of scan menu 1

through 6 can be changed with the setting

window of Button Manager.

For the factory default settings of the scan menu

and the procedures for configuring Button

Manager settings, see "BUTTON MANAGER

SETTINGS" (p.61).

SC1:

If other applications are shown, deselect the

checkboxes for the other applications and

leave only the Button Manager checkbox

selected.

SC1:

Note

TROUBLESHOOTING

If the software is not installed correctly, check the following items on your computer.

The driver cannot be installed

(Windows 2000/XP)

If the driver cannot be installed in Windows 2000/XP,

follow these steps to check your computer's settings.

1Click the "start" button and then click

"Control Panel".

In Windows 2000, click the "Start" button, select

"Settings", and then click "Control Panel".

Click "Performance and Maintenance",

and then click "System".

In Windows 2000, double-click the "System" icon.

3Click the "Hardware" tab and then

click the "Driver Signing" button.

4Check "What action do you want

Windows to take?" ("File signature

verification" in Windows 2000).

If the option "Block" has been selected, it will not

be possible to install the driver. Select the option

"Warn" and then install the driver as explained in

"INSTALLING THE SOFTWARE" (p.7).

Plug and Play window does not appear

If the Plug and Play window does not appear after you

connect the machine to your computer with a USB

cable and turn on the machine, follow the steps below

to verify that the USB port is available.

1Click the "Start" button, select

"Control Panel", and then click

"System and Maintenance".

• In Windows XP, click the "start" button, click

"Control Panel", and then click "Performance

and Maintenance".

• In Windows 2000, click the "Start" button, select

"Settings", and then click "Control Panel".

2Click "Device Manager", and if a

message screen appears asking you

for confirmation, click "Continue".

"Universal Serial Bus controllers" will appear in

the list of devices.

• In Windows XP, click "System", click the

"Hardware" tab, and click the "Device Manager"

button.

• In Windows 2000, double-click the "System"

icon, click the "Hardware" tab, and click the

"Device Manager" button.

3Click the icon beside "Universal

Serial Bus controllers".

Two items should appear: your controller chipset

type and Root Hub. If these items appear, you

can use the USB port. If the "Universal Serial Bus

controllers" shows a yellow exclamation point or

does not appear, you must check your computer

manual for USB troubleshooting or contact your

computer manufacturer.

4Once you have verified that the USB

port is enabled, install the software as

explained in "INSTALLING THE

SOFTWARE" (p.7).

SETUP

The driver cannot be correctly

installed by Plug and Play

If the driver cannot be correctly installed by Plug and

Play (for example, Plug and Play takes place without

copying the required files for the driver installation),

follow these steps to remove unneeded devices and

then install the driver as explained in "INSTALLING

THE SOFTWARE" (p.7).

1Click the "Start" button, select

"Control Panel", and then click

"System and Maintenance".

• In Windows XP, click the "start" button, click

"Control Panel", and then click "Performance

and Maintenance".

• In Windows 2000, click the "Start" button, select

"Settings", and then click "Control Panel".

2Click "Device Manager", and if a

message screen appears asking you

for confirmation, click "Continue".

• In Windows XP, click "System", click the

"Hardware" tab, and click the "Device Manager"

button.

• In Windows 2000, double-click the "System"

icon, click the "Hardware" tab, and click the

"Device Manager" button.

3Click the icon beside "Other

devices".

If "SHARP AR-XXXX" appears, select and delete

the item.

4Install the software as explained in

"INSTALLING THE SOFTWARE" (p.7).

Removing the software

If you need to remove the software, follow these steps.

1Click the "Start" button, and then click

"Control Panel".

• In Windows XP, click the "start" button and then

click "Control Panel".

• In Windows 2000, click the "Start" button, select

"Settings", and then click "Control Panel".

2Click "Uninstall a program".

• In Windows XP, click "Add or Remove

Programs".

• In Windows 2000, double-click the

"Add/Remove Programs" icon.

3Select the driver from the list, and

remove the software.

For more information, refer to your operating

manual or to the help files for your operating

system.

4Restart your computer.

If "Other devices" does not appear, close the

"Device Manager" window.

Note

Chapter 2

BEFORE USING THE MACHINE

This chapter contains basic information that should be read before using the machine.

PART NAMES AND FUNCTIONS

Glass cleaner (when the SPF/RSPF is installed)

Use to clean the original scanning glass.

(p.98)

Document feeder cover (when the

SPF/RSPF

installed) /document cover

Open to make copies from the document glass. (p.27)

Document glass

Place an original that you wish to scan face down

here. (p.27)

Handles

Use to move the machine.

Power switch

Press to turn the machine power on and off. (p.20)

Operation panel

Contains operation keys and indicator lights. (p.18, p.19)

Paper output tray

Copies and prints are deposited to this tray.

Front cover

Open to remove paper misfeeds and perform

machine maintenance. (p.90, p.91, p.95)

Paper trays

Each tray holds 250 sheets of paper. (p.22)

Side cover

Open to remove paper misfeeds and perform

machine maintenance.

(p.89, p.90)

Side cover handle

Pull to open the side cover. (p.89)

Bypass tray guides

Adjust to the width of the paper. (p.23)

1314

BEFORE USING THE MACHINE

Bypass tray

Paper including special paper (such as transparency

film) can be fed from the bypass tray. (p.23

p.38)

Bypass tray extension

Pull out when feeding large paper such as B4 and

A3 (8-1/2" x 14" and 11" x 17"). (p.23)

Charger cleaner

Use to clean the transfer charger. (p.99)

USB 2.0 connector

Connect to your computer to use the printer

function.

(p.9)

Document feeder tray (when the SPF/RSPF is

installed)

Place the original(s) that you wish to scan face up

here. Holds up to 40 originals. (p.29)

Original guides (when the SPF/RSPF is

installed)

Adjust to the size of the originals. (p.28)

Feeding roller cover (when the SPF/RSPF is

installed)

Open to remove misfed originals. (p.88)

Right side cover (when the SPF/RSPF is

installed)

Open to remove misfed originals. (p.88)

Exit area (when the SPF/RSPF is installed)

Originals exit the machine here after copying.

Toner cartridge lock release lever

To replace the toner cartridge, pull out the toner

cartridge while pushing on this lever. (p.95)

Toner cartridge

Contains toner. (p.95)

Roller rotating knob

Turn to remove misfed paper. (p.90, p.91)

Fusing unit release levers

To remove a paper misfeed from the fusing unit, push

down on these levers and remove the paper. (p.91)

Photoconductive drum

Copy images are formed on the photoconductive

drum.

Fusing unit paper guide

Open to remove misfed paper. (p.92)

1917

24 25

2726

The fusing unit is hot. Do not touch

the fusing unit when removing misfed

paper. Doing so may cause a burn or

injury.

The model name can be seen on the machines

front cover.

Warning

Note

BEFORE USING THE MACHINE

OPERATION PANEL

SCAN MENU key

Use to scan by means of the provided Button

Manager software. (p.61)

SCAN key ( ) / indicator

Press to switch the machine to scanner mode and

scan by means of the provided Button Manager

software. (p.59) The indicator blinks during

scanning and transmission of the scanned data.

ON LINE key ( ) / indicator

Press to toggle the machine between online and

off-line. The indicator lights up when the machine

is online, and goes off when the machine is

off-line. The indicator blinks while the machine is

receiving print data and while printing is paused.

(p.48)

ORIGINAL TO COPY key / indicators

(AR-5618D/AR-5620D/AR-5623D)

Press to select one-sided and two-sided copy

modes. (p.36)

Two-sided copies from one-sided originals.

Two-sided copies from two-sided originals.

One-sided copies from two-sided originals.

XY-ZOOM key ( ) / indicator

Press to change the horizontal and vertical copy

ratios independently. (p.33)

DUAL PAGE COPY key ( ) / indicator

Use to make individual copies of the two pages of

an open book or other two-page original. (p.39)

ERASE key ( / ) / indicators

Press to select the "EDGE ERASE", "CENTRE

ERASE" or "EDGE + CENTRE ERASE" mode. (p.46)

ORIGINAL DATA indicator ( )

Blinks when the memory becomes full of scanned

original image data. (p.42, p.44)

SORT/GROUP key ( / ) / indicators

Press to select the "SORT" or "GROUP" mode. (p.41)

2 IN 1 / 4 IN 1 key (

) / indicators

Press to select the "2 IN 1" or "4 IN 1" mode. (p.43)

MARGIN SHIFT key ( ) / indicator

Shifts text or image on the copy to leave a binding

margin on the edge of the copy. (p.45)

To use the ID card copy function, attach the

supplied [ID CARD] key label on the MARGIN

SHIFT key. (The function cannot be used in some

regions.)

AUTO/TEXT/PHOTO key ( / / ) /

indicators

Use to select the exposure mode:

"AUTO", "TEXT", or "PHOTO". (p.30)

ORIGINAL key ( ) / ORIGINAL SIZE

indicators

Use to enter the original size. (p.24) The selected

original size will light up.

PAPER SIZE indicators

Light up to show the selected copy paper size. (p.24)

Paper feed location / misfeed location indicators

The selected paper feed location is shown by a lit

indicator ( ). (p.27)

The general location of misfed paper is shown by a

blinking red indicator ( ). (p.88)

Alarm indicators

[ ] Maintenance indicator (p.87)

[ ] Toner cartridge replacement required

indicator (p.87)

[]

Developer replacement required indicator (p.87)

[ ] Paper required indicator (p.87)

[ ] Misfeed indicator (p.87)

DATA

AUTO

234 5 6 7 8

1314 15 26 27

The example of a display of inch series.

When the ID

CARD COPY

function is used

The indications of the operation panel may differ

depending on the country and the region.

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Table of contents

Sharp AR-5618 User manual