AMX NSS-VOTE User manual

instruction manual
integration!Solutions
NSS-Vote User’s
Guide

Software Warranty Agreement
GRANT OF LICENSE. AMX Corporation grants to you the right to use the enclosed NSS-Vote software program (the
SOFTWARE) on a single central processing unit (CPU). This license is for object code only and does not convey any
rights to use of the source code.
This Agreement does not authorize you to distribute the SOFTWARE.
COPYRIGHT. The SOFTWARE is owned by AMX Corporation, and is protected by United States copyright laws and
international treaty provisions. Therefore, you must treat the SOFTWARE like any other copyrighted material (e.g., a
book or musical recording) except that you may either (a) make one copy of the SOFTWARE solely for backup or archi-
val purposes, or (b) transfer the SOFTWARE to a single hard disk provided you keep the original solely for backup or
archival purposes. You may not copy the written materials accompanying the SOFTWARE.
OTHER RESTRICTIONS. You may not rent or lease the SOFTWARE, but you may transfer the SOFTWARE and
accompanying written materials on a permanent basis provided you retain no copies and the recipient agrees to the
terms of this Agreement. You may not reverse engineer, decompile, or disassemble the SOFTWARE. If the SOFT-
WARE is an update or has been updated, any transfer must include the most recent update and all prior versions.
You may use only one version of the SOFTWARE at any time. You may not use the version of the SOFTWARE not
being run on your CPU on any other CPU or loan, rent, lease or transfer them to another user whether with or without
consideration.
LIMITED WARRANTY
LIMITED WARRANTY. AMX Corporation warrants that the SOFTWARE will perform substantially in accordance with
the accompanying written materials for a period of ninety (90) days from the date of receipt. Any implied warranties on
the SOFTWARE and hardware are limited to ninety (90) days and one (1) year, respectively. Some states/countries do
not allow limitations on duration of an implied warranty, so the above limitation may not apply to you.
CUSTOMER REMEDIES. AMX Corporation’s entire liability and your exclusive remedy shall be, at AMX Corporation's
option, either (a) return of the price paid, or (b) repair or replacement of the SOFTWARE that does not meet AMX Cor-
poration's Limited Warranty and which is returned to AMX Corporation. This Limited Warranty is void if failure of the
SOFTWARE or hardware has resulted from accident, abuse, or misapplication. Any replacement SOFTWARE will be
warranted for the remainder of the original warranty period or thirty (30) days, whichever is longer.
NO OTHER WARRANTIES. AMX Corporation disclaims all other warranties, either expressed or implied, including, but
not limited to implied warranties of merchantability and fitness for a particular purpose, with regard to the SOFTWARE,
the accompanying written materials, and any accompanying hardware. This limited warranty gives you specific legal
rights. You may have others which vary from state/country to state/country.
NO LIABILITY FOR CONSEQUENTIAL DAMAGES. In no event shall AMX Corporation be liable for any damages
whatsoever (including, without limitation, damages for loss of business profits, business interruption, loss of business
information, or any other pecuniary loss) arising out of the use of or inability to use this AMX Corporation product, even
if AMX Corporation has been advised of the possibility of such damages. Because some states/countries do not allow
the exclusion or limitation of liability for consequential or incidental damages, the above limitation may not apply to you.
U.S. GOVERNMENT RESTRICTED RIGHTS
The SOFTWARE and documentation are provided with RESTRICTED RIGHTS. Use, duplication, or disclosure by the
Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of The Rights in Technical Data and Com-
puter Software clause at DFARS 252.227-7013 or subparagraphs (c)(1) and (2) of the Commercial Computer Soft-
ware--Restricted Rights at 48 CFR 52.227-19, as applicable. Manufacturer is AMX Corporation, 3000 Research Drive,
Richardson, TX 75082.
If you acquired this product in the United States, this Agreement is governed by the laws of the State of Texas.
Should you have any questions concerning this Agreement, or if you desire to contact AMX for any reason, please
write: AMX Corporation, 3000 Research Drive, Richardson, TX 75082.

Table of Contents
i
N
SS-Vote User’s Guide
Table of Contents
Introduction ...............................................................................................................1
Supported Operating Systems .......................................................................................... 1
Minimum PC Requirements .............................................................................................. 2
Installing NSS-Vote ........................................................................................................... 2
Using NSS-Vote ........................................................................................................3
Selecting a Voting Body .................................................................................................... 3
Creating a Voting Body ..................................................................................................... 3
Editing a Voting Body ........................................................................................................ 3
Deleting a Voting Body...................................................................................................... 4
Editing Members ............................................................................................................... 4
Editing a Body Password .................................................................................................. 4
Voting Options................................................................................................................... 4
Request to Speak (RTS) Options...................................................................................... 5
NSS-Vote Preferences ..............................................................................................7
Voting Preferences............................................................................................................ 7
Welcome Message................................................................................................................... 7
Voting Resolution Options........................................................................................................ 7
Voting Closing Options............................................................................................................. 7
Allow Vote Options................................................................................................................... 8
Display Tally Options ............................................................................................................... 8
Request to Speak (RTS) Preferences............................................................................... 9
Request to Speak Mode........................................................................................................... 9
Request to Speak Options ....................................................................................................... 9
Speaker Timer........................................................................................................................ 10
Public Speaking Timer ........................................................................................................... 10
NSS-Vote Operation ...............................................................................................11
Voting Operation ............................................................................................................. 11
Selecting an Agenda.............................................................................................................. 11
Selecting a Voting Topic ........................................................................................................ 12
Creating an Ad Hoc Topic...................................................................................................... 13
Voting Topic Options.............................................................................................................. 13
Administering the Vote........................................................................................................... 13
Displaying the Vote Result ..................................................................................................... 14
Recording the Vote Result ..................................................................................................... 15
Manage Results ..................................................................................................................... 15
Roll Call.................................................................................................................................. 16

ii NSS-Vote User’s Guide
Table of Contents
Intermission Mode.................................................................................................................. 17
Request To Speak Operation.......................................................................................... 17
Managing Request to Speak.................................................................................................. 17
Public Speaking ..................................................................................................................... 18
Speaking Priority.................................................................................................................... 18
Internet Browser Configuration ............................................................................ 19
Initial Bookmark............................................................................................................... 19
Voting Body List .............................................................................................................. 19
Agenda Result List .......................................................................................................... 19
Viewing Results and Sending Emails.............................................................................. 19
Viewing Charts ....................................................................................................................... 20
Appendix: Glossary of Terms ............................................................................... 21

Introduction
1
N
SS-Vote User’s Guide
Introduction
NSS-Vote™is designed to manage voting and microphone control for legislative bodies of medium
or average count. The standard configuration of NSS-Vote supports two voting/microphone
management consoles, up to 21 voting/microphone stations and one public podium microphone.
NSS-Vote allows one or more groups of people to use the system, and each group is represented by
a voting body. Each voting body independently maintains its own default voting options, default
request to speak options, and the names, titles, seat number, voting privileges and speaking
privileges for each of it’s members.
Each voting body can contain multiple voting agendas. A voting agenda is a collection of voting
topics to be voted on in a voting session. The voting results of a voting session are stored in its
respective voting body.
Voting agendas can be created remotely using the i!-VotingManager™software on a PC. You can
operate the NSS-Vote system without a pre-made voting agenda by creating a series of voting
topics on the touch panel by Creating an Ad Hoc Topic, see page 13. As topics are voted, the results
are stored in an Agenda Result file. You can view, print and save these results using the
i!-VotingManager software or a standard Internet browser such as Internet Explorer®. This
web-enabled option can also be used to display the voting result for the most recent vote on a PC.
The NSS-Vote system can also manage discussions on a voting topic through Request to Speak.
The Request to Speak system, page 9, allows you to manage microphones for each member and a
public speaking station. With a single option button, the Request to Speak system can switch to one
of the following modes of operation:
 Operator: The incoming requests are placed in a queue and can be managed manually.
 Automatic: Same as the operator, but the queue is managed automatically.
 Open: The system allows each station to manage their microphones.
Supported Operating Systems
 Windows 95®/98®(with at least 48 MB of installed memory)
 Windows NT 4.0®Workstation or Server (service pack 6 B or greater, with at least
64 MB of installed memory)
 Windows 2000®Professional or Server (running on a Pentium 233 MHz processor
(minimum requirement); 300 MHz or faster recommended, with 96 MB of installed
memory.)

Introduction
2NSS-Vote User’s Guide
Minimum PC Requirements
 Windows-compatible mouse (or other pointing device)
 At least 5 MB of free disk space (150 MB recommended)
 VGA monitor, with a minimum screen resolution of 800 x 600
 A Network adapter
Installing NSS-Vote
1. In Explorer, double-click i!-VotingSetup.exe from the directory window where you
downloaded the NSS-Vote install program.
2. After reading the License Agreement, select I Agree and Next to proceed.
3. The Welcome To NSS-Vote Setup dialog appears, reminding you to close all Windows
programs before going any further. Click Next to proceed.
4. In the Select NSS-Vote Install Location dialog, use the Browse button to navigate to a
directory other than the default install directory, if desired. Click Next.
5. In the NSS-Vote Shortcut Creation dialog, select Install Shortcut Icons for the installed
components on your desktop, if desired.
6. Click Next in the Start NSS-Vote Installation dialog to install the selected components.
7. The program prompts you to restart your system to complete the installation.

Using NSS-Vote
3
N
SS-Vote User’s Guide
Using NSS-Vote
Selecting a Voting Body
Before you begin using NSS-Vote, you must define a voting body. NSS-Vote allows one or more
groups of people to use the system and each group is represented by a voting body.
To begin:
1. Press anywhere on the main screen.
2. Once the system has initialized, you will be presented with a Voting Body Selection screen.
To use an existing voting body:
1. Select the voting body.
2. Select Load Body.
To create, edit or delete a voting body:
1. Select Body Management.
2. Enter the management password. (The default password is 1988.)
If the body requires a password, you are prompted to enter it when you attempt to load, edit or
delete the body.
Creating a Voting Body
To create a new voting body:
1. Select New from the voting body management menu at the bottom of the screen. You will be
prompted to enter the voting body name, up to 50 characters.
2. When you have finished, press OK.
Once you have created the voting body, you may edit the members, voting options and request to
speak options.
Editing a Voting Body
To edit a voting body:
1. Select an existing voting body.
2. Select Edit.
Once you have selected a voting body to edit, you mayedit the members, body password, voting
options and request to speak options.
If there are more than ten agenda results files on the system, you are prompted to
delete them from the system. See the Manage Results section on page 15 for more
details.
If the Enter Software Key button appears on the main screen, contact your NSS-
Vote installer. A software key needs to be entered in order to use the NSS-Vote
system.

Using NSS-Vote
4NSS-Vote User’s Guide
Deleting a Voting Body
To delete a voting body:
1. Select an existing voting body.
2. Select Delete.
You will be prompted to confirm the deletion of the voting body. Once the voting body has been
deleted, all the information related to the voting body including member names, voting agendas and
voting results will be deleted.
Editing Members
To add or edit voting body members:
 Select the Edit Members button at the top of the screen. The edit members page displays
a scrolling list of seats in the council chamber.
 Add or edit a member by selecting a voting station position and choosing Select. This
allows you to enter a member name and title for the member who sits at this station. You
can view the voting body as a list or graphically.
Once you have entered the member’s name and title, make sure the member’s privileges are correct.
Each member can be granted/denied the right to vote, participate in discussions, priority speaking
privileges and priority override. If you would like a member to be able to cast votes and participate
in discussions, make sure the Member Can Vote and Member Can Speak boxes are checked. For
more information on priority speaking and priority override, see the Speaking Priority section on
page 18.
Editing a Body Password
To enter a password for the body:
1. Press Body Password.
2. You are prompted to enter a new password for the body. When you have finished, press OK.
To clear an existing body password:
1. Leave the password blank.
2. Press OK.
This password is required to load, edit and delete this voting body. The password is also required to
return from Intermission Mode, page 17, and view the results from the i!-VotingManager software.
Voting Options
The voting options for the voting body are used as the defaults for each topic. These options can be
adjusted on a per-topic basis at any time during the session. During agenda creation, each topic may
override the default voting options. For the voting body voting options setup, select the options that
you most commonly use during voting.
For more information on voting options, see Voting Preferences section on page 7.

Using NSS-Vote
5
N
SS-Vote User’s Guide
Request to Speak (RTS) Options
The request to speak options for the voting body are used as the defaults. These options can be
adjusted at any time during the session. For the voting body request to speak options setup, select
the options that you most commonly use during discussions. These default options are loaded each
time the voting body enters the NSS-Vote system.

Using NSS-Vote
6NSS-Vote User’s Guide

NSS-Vote Preferences
7
N
SS-Vote User’s Guide
NSS-Vote Preferences
Voting Preferences
Welcome Message
The welcome message is displayed on each voting station when the voting system is initially
activated, and is displayed until voting begins. You may enter a message, up to 60 characters,
appropriate for your voting body by using the Edit button. Changes made to the welcome message
take effect immediately.
Voting Resolution Options
The voting resolution options allow you to determine how many members must vote affirmative for
a resolution to pass. If the number of affirmative votes for a given topic does not meet or exceed the
number required, the topic is marked as Resolution Failed in the voting results record. The voting
resolution options are:
Voting Closing Options
These options allow you to control how the vote is closed. When a vote is closed, each member no
longer has the option to select a vote and the results are tallied and displayed to the operator’s
console. The results are not automatically displayed to the members or the public. Select Display
Results from the voting console to display the results to the members and the public. The vote
closing options are listed in the following table:
Voting Resolution Options
Greater than Half Required This is a simple majority vote where more than 1/2 of the members casting a
voting must cast an affirmative vote for the resolution to pass.
Require 2/3 Majority This is a 2/3-majority vote where 2/3 or more of the members casting a vote
must cast an affirmative vote for the resolution to pass.
Unanimous Required This is a unanimous vote where all members casting a vote must cast an
affirmative vote for the resolution to pass.
Require Quorum This option enables quorum voting. In quorum voting, a certain number or
percentage of members from the voting body must be present and cast a vote
for a resolution to be considered and tallied. Using the Edit button, you can
enter the number of seats or the percentage of seats required to meet quorum.
When voting ends, if the number of votes cast does not meet or exceed the
quorum setting, then the resolution will fail and be noted as Quorum Failed in
the voting results.
Call Roll Before Each Vote This option forces a roll call when a vote is started. Roll call presents each
member with a Present button. Each member must select Present before the
member can continue voting. The results of this roll call are reported with the
voting topic in the agenda results.
Vote Closing Options
Manually Close The Vote The vote can only be closed by one of the operators selecting the End Vote
button.
Close Vote After Last Vote The vote closes automatically after all members in the voting body have cast a
vote.
Close Vote When Timer
Expires
The vote closes automatically when the voting timer has counted down to 0:00.
Note: The voting timer must be enabled for this option to work.

NSS-Vote Preferences
8NSS-Vote User’s Guide
Allow Vote Options
Each member is allowed to vote Yes or No to any topic. In addition, each member may be allowed
to vote Abstain or Excuse. Allow vote options are listed in the following table:
Display Tally Options
These options control how the voting results are displayed to the members and the public. The
display tally options are listed in the following table:
Allow Vote Options
Allow Abstain Each member is presented with an Abstain button and may cast an abstain vote. Abstain
votes are not counted as affirmative votes. Abstain votes are counted when calculating
quorum if quorum is enabled.
Allow Excuse Each member is presented with an Excuse button and may cast an excuse vote. Excuse
votes are not counted as affirmative votes. Excuse votes are not counted when calculating
quorum if quorum is enabled.
Display Tally Options
Include Totals (#) When the voting results are displayed, the actual number of votes for each vote
are displayed.
Include Percentage (%) When the voting results are displayed, each vote is displayed as a percentage
of the total vote. Any rounding errors during percentage calculation are added
to the non-affirmative vote, if enabled, in this order:
•Excuse
•Abstain
•No
This ensures that the percentages total is 100%.
Include Members Names If this option is enabled, the system displays the member’s actual vote as votes
are registered from each voting station. If this option is disabled, the system
simply represents that the member has locked their vote. This option will not
affect the agenda result as the members’ votes will always be available in the
agenda results for archival.
Display Vote Results In
Progress
This option allows you to view the voting tally as each member votes. Also, if
the include members name is enabled, you can see each members vote as it is
entered on the View Voter Status screen. If this option is not selected, the vot-
ing tally is only available after the vote is closed.

NSS-Vote Preferences
9
N
SS-Vote User’s Guide
Request to Speak (RTS) Preferences
Request to Speak Mode
The request to speak system allows you to control microphones for discussions. The request to
speak system operates in three modes:
Request to Speak Options
The following options allow you to control how the Request to Speak system behaves:
Request to Speak Modes
Automatic Mode In Automatic mode, the system operates very similar to the Operator mode. However, when
a member is demoted from the current speaker position, either manually or automatically,
the next member is automatically promoted to the current speaker.
Operator Mode In Operator mode, each member can make a request to speak by pressing their Request
to Speak button, and their requested is placed into a queue. This queue is visible on the
operators panel. After pressing the Request to Speak button, you can then choose a
member in the queue to be promoted to the current speaker. When a member becomes the
current speaker, their microphone is turned on. You can choose to select any member from
the queue to be promoted to the current speaker. Whenever a new speaker is prompted,
the member currently in the current speaker position is demoted from that position, and
their microphone is turned off. In this mode, only one microphone is active at a time unless
multiple microphones are manually enabled from the operator’s console. Also, the current
speaker’s name and title are displayed to each voting station.
Open Mode In Open mode, members are allowed to control their microphone directly. Member can use
their Request to Speak button to toggle their microphone ON and OFF.
Request to Speak Options
Enable Priority Hold This option enables the priority hold mode. Normally when a member’s
microphone is overridden using priority, the speaker timer continues to count
down. This option causes the speaker timer to stop counting down while the
priority speaker is active. The speaker timer resumes counting down when the
member with priority releases control.
Close Mic on Timer Expirer Normally, the speaker timer will not turn off a member's microphone while they
are speaking. You need to demote the member from the current speaker’s
position manually to turn off the microphone. This option causes the current
speaker to be demoted when the speaker time reaches 0:00. This option
combined with Automatic mode allows the request to speak system to operate
entirely automatically.
Allow Stations to Cancel
Request
This option allows a member to cancel a request they have previously placed in
the request to speak queue. If this option is not enabled, members are not able
to remove their requests from the queue.
Enable Public Speaker
Station
This option allows the public speaking position, if present, to participate in
discussions. The public speaking position is usually a podium where people
not included in the voting body can speak on a topic.

NSS-Vote Preferences
10 NSS-Vote User’s Guide
Speaker Timer
A speaker timer can be enabled and configured using the speaker timer option. The speaker timer
offers an initial time setting and a warning time setting. This timer can be used to limit the amount
of discussion on a particular topic.
The speaker timer is used to track the total time that a given member has been speaking. When a
member is promoted to the current speaker position, the speaker timer starts from its initial timer
value and counts down to 0:00. When the timer reaches the warning time value, the speaker timer
value flashes between red and white indicating that the timer expires soon.
The initial timer value and warning time can be configured using the Mic Timer Edit button. To
enable the speaker timer:
1. Check the Use Timer button.
2. Select Mic Timer Edit to configure the times.
3. Make sure to check the Use Timer and/or Use Warning Timer options when editing the timer
values.
The speaker timer only provides an indication to the members that the speaker timer expires soon.
It will not demote the current speaker automatically unless the Close Mic on Timer Expirer section
on page 9 option is selected under Request to Speak Options.
Public Speaking Timer
The public speaker timer is similar to the Speaker Timer, page 10, except it applies only to the
public speaking position. This allows you to control the speaking time of members and the public
independently.

NSS-Vote Operation
11
N
SS-Vote User’s Guide
NSS-Vote Operation
Voting Operation
Selecting an Agenda
Once a voting body has been selected, the main voting screen appears. At this point, you should
choose an agenda or work in an Ad Hoc mode. If you created an agenda using the
i!-VotingManager software, you can select this agenda by selecting Select Agenda from the menu
at the top of the screen. If you have not create an agenda, you can create a topic by selecting
Ad Hoc Topic.
When you select Select Agenda, you are presented with a list of agendas you have created with the
i!-VotingManager software and uploaded to the NSS-Vote system. To use an agenda from this list:
1. Select the agenda.
2. Select Load Agenda.
Once an agenda has been loaded, you are prompted to select a voting topic from the agenda.
If you would like to delete an agenda:
1. Select the agenda to be deleted.
2. Select Delete Agenda.
FIG. 1 Console Main View

NSS-Vote Operation
12 NSS-Vote User’s Guide
If you have already voted on a particular agenda and the agenda results file is still on the system,
you will be prompted to overwrite the agenda results. If you intend to vote on the same agenda
twice, you can enter a new agenda results file name to create a new set of agenda results. If you
select OK without entering a new name, the previous agenda results are written over with the new
agenda results.
Selecting a Voting Topic
You can jump directly to a voting topic by selecting a topic from the list and selecting Load Topic.
Loading a topic makes this topic the active voting topic and exhibits it on all members displays.
You can choose to include or not include any topics by checking and un-checking the Select Topic
checkbox next to each topic. This allows you to skip any topics you do not wish to vote on during
this session. You are still able to jump to this topic directly from this screen, but the topic is skipped
when using the Load Next Topic in Agenda from the main voting screen.
The voting topic list only shows the first 50 characters of each topic. To see the full topic text, select
the topic from the list and the full text is available in the Selected Topic window at the bottom of
the screen.
FIG. 2 Select Voting Topic

NSS-Vote Operation
13
N
SS-Vote User’s Guide
Creating an Ad Hoc Topic
If you are not using an agenda, or if you have forgotten to add a voting topic to your agenda, you
can create a new topic at any time by pressing the Ad Hoc Topic button. You are prompted for the
topic text. Enter the voting topic text, and select OK. This new topic becomes the current voting
topic, and this topic is added to your agenda results. However, if you are using an agenda and you
create an Ad Hoc topic, the new topic is not added to your agenda and does not appear in the Select
Topic list.
Voting Topic Options
Each voting topic is voted on using the default voting rules for the voting body. You may override
these options using the Topic Options button. The new options you select for this voting topic
apply only to the current voting topic and are not saved as the defaults for the voting body.
Optionally, the i!-VotingManager can configure any or all voting options of a topic when the
agenda is created. As a topic is loaded from an agenda, any voting rules assigned to the topic adjust
the topic option and are reflected on this page.
A summary of the topic options is displayed below the topic on the main voting page. This allows
you to review the voting topic with a quick glance.
For more information on voting options, see Voting Options section on page 4.
Administering the Vote
Once a voting topic has been selected, you may vote on this topic by selecting Start Vote. When
the vote is started, each members panel displays the voting topic and the available votes as
determined by the voting options. If the Roll Call Before Each Vote option has been selected,
members are prompted to mark themselves as Present before being presented with the voting topic
and available votes.
Each member is required to select a vote and select Lock/Submit Vote. Additionally, the vote
selection button can be held for one second to the lock the vote.
As each member votes, you will see the number of Pending Votes decrease. When all members
have voted, the Pending Votes box displays zero. When the Results in Progress option is selected,
the main voting page recalculates the voting tally and displays the results as each member casts
their vote.
If a vote is currently in progress, the View Voter Status screen allows you to see which members
have cast votes and the number of votes pending. If the Display Vote Results in Progress option is
selected, this page displays how each member voted. If this option is not selected, this page only
shows the members who locked their votes. If a vote is not in progress, the View Voter Status
screen indicates which stations are enabled and disabled for voting.
If the Voting Timer is enabled, the timer counts down from its initial value to 0:00. You can add 30
seconds to the voting timer at any time by pressing the Add 30 button next to the timer.
You can close the vote using the End Vote button. The vote may close automatically when all
members have voted or when the voting timer expires as determined by the Voting Options. When
a vote is closed, the vote is tallied and displayed in the Vo te Results section near the bottom of the
main voting screen. This information is not displayed to the members or the public at this time.

NSS-Vote Operation
14 NSS-Vote User’s Guide
Displaying the Vote Result
To display the voting result to the members and the public, select the Display Vote Results button.
This also posts the voting results to the optional public display module.
Additionally, you can use the Last Vote HTML page, displayed in the Internet browser on your
PC, to display public results. Make sure to refresh this page after the vote is closed before pressing
the Display Vote Results button.
The vote outcome is determined using the Voting Resolution options. If the number of affirmative
votes meets the required affirmative votes as determined by the Voting Resolution Options,
page 7, the vote outcome displays Passed. Otherwise, it displays Failed. In the event that quorum
rules are in effect and the quorum criteria was not met, the vote outcome displays Quorum Fail.
FIG. 3 Sample View of Public Display

NSS-Vote Operation
15
N
SS-Vote User’s Guide
Recording the Vote Result
As each vote is taken, the results are automatically saved to the agenda results. The agenda results
can be uploaded from the system using i!-VotingManager software. This software allows you to
export or print the voting result.
If you are not using the i!-VotingManager software, you may view the agenda results in a standard
Internet browser on your PC.
1. Browse to the NSS-Vote system.
2. Select the voting body.
3. Select the agenda name from the list.
This page contains all vote topics and roll calls taken for this agenda.
Manage Results
Once agenda results have been uploaded from the system using i!-VotingManager software, it is a
good idea to delete the results files. When using the i!-VotingManager software, you are prompted
to delete these files as they are uploaded. If you are not using the i!-Voting Manager software, you
need to delete these results files manually.
To delete voting results files, press the Manage Results button. To delete an agenda results file:
1. Select the agenda results name from the list.
2. Select Delete Results.

NSS-Vote Operation
16 NSS-Vote User’s Guide
Roll Call
At any time during the session, you may call for the roll. Select the Roll Call button to display the
roll call screen, and select the Request Roll Call from Voting Stations button to begin the roll call.
Members are prompted to select a Present button on their panel. The Roll Call screen displays each
member and their attendance status. You can manually mark a member present or absent by
selecting their chair. You can mark all members present or Absent by selecting Present or Absent
from the bottom of the screen.
The roll call result is included in the agenda result along with the time and date of the roll call when
you select Record Roll Call to Voting Results.
Additionally, you can choose the Disable Absent Stations button after taking a roll call to
deactivate all physical voting stations that were not marked as present. After selecting the Disable
Absent Stations option, you will be automatically taken to the Voter Status page to see which
stations are enabled/disabled.
FIG. 4 Console Roll Call
If a station is manually marked as present after disabling absent stations, or another
roll call is taken, you must re-select the Disable Absent Stations button to reset the
active/inactive stations.