Psion Netbook User manual

netBook

USER GUIDEUSER GUIDE

USER GUIDE

copyrighted works of Psion PLC, London, England. Reproduction in whole or in

part, including utilisation in machines capable of reproduction or retrieval,

without the express written permission of the copyright holders is prohibited.

Reverse engineering is also prohibited. The information in this document is

subject to change without notice. Psion and the Psion logo are registered

trademarks, and Psion netBook, Series 7, Series 5mx, Series 5, Series 3mx,

Series 3c, Series 3a, Series 3, Siena and PsiWin are trademarks of Psion

Computers PLC. Some names referred to are registered trademarks.

Copyright Symbian Ltd 1999.

and software, and PsiWin 2 contains the EPOC CONNECT software that is the

copyrighted work of Symbian Ltd, London, England. EPOC and the EPOC logo

are registered trademarks of Symbian Ltd.

The IrDA Feature Trademark is owned by the Infrared Data Association and is

used under license therefrom.

Sun, Sun Microsystems, Java and Java-based marks are trademarks or registered

trademarks of Sun Microsystems, Inc. in the United States and other countries.

Psion Computers Plc is independent of Sun Microsystems, Inc.

Copyright Monotype Typography Ltd 1997.

Courier New, products of Monotype Typography Ltd, Surrey, England.

Arial. Arial is a trademark of the Monotype Corporation registered in U.S.

Patent and Trademark Office and certain other jurisdictions.

Times New Roman. Times New Roman is a trademark of the Monotype

Corporation registered in U.S. Patent and Trademark Office and certain other

jurisdictions. Monotype. Monotype is a trademark of Monotype Typography

Limited registered in U.S. Patent and Trademark Office and certain other

jurisdictions.

Reproduction or disassembly of embodied algorithms or database prohibited.

disassembly of embodied programs and databases prohibited.

Part of the software in this product is © Copyright ANT Ltd. 1998. All rights

reserved.

Incorporates MPPCcompression from Hi/fn.

Stac , LZS ,1996, Stac, Inc., 1994-1996 Microsoft Corporation. Includes

one or more U.S. Patents: No. 4701745, 5016009, 5126739, 5146221, and

5414425. Other patents pending.

Incorporates LZScompression from Hi/fn. Hi/fn , LZS ,1988-98, Hi/fn.

Includes one or more U.S. Patents: No. 4701745, 5016009, 5126739, 5146221,

and 5414425. Other patents pending. All notices of Hi/fn’s patents shall be

made in accordance with 35 U.S.C Sec. 287(a).

Version 1.0, September 1999

English

FCC Information for the USA

Radio and Tadio and T

adio and Tadio and T

adio and Television Interferenceelevision Interference

elevision Interferenceelevision Interference

elevision Interference

This equipment radiates radio frequency energy and if not used properly

- that is, in strict accordance with the instructions in this manual - may

cause interference to radio communications and television reception.

It has been tested and found to comply with the limits for a Class B

digital device pursuant to part 15 of the FCC Rules. These are designed

to provide reasonable protection against harmful interference in a

residential installation. However, there is no guarantee that interference

will not occur in a particular installation. If this equipment does cause

harmful interference to radio or television reception, which can be

determined by turning the equipment off and on, the user is encouraged

to try to correct the interference by one or more of the following

measures:

•Reorient or relocate the receiving antenna.

•Increase the separation distance between the equipment and the

receiver.

•If you are using the equipment with a mains adaptor, plug it into an

outlet which is on a different circuit from that to which the

receiver is connected.

•Consult an experienced radio/TV technician for help.

ImportantImportant

Important

This equipment was tested for FCC compliance under conditions that

included the use of shielded cables and connectors between it and the

peripherals. It is important that you use shielded cable and connectors to

reduce the possibility of causing radio and television interference.

Shielded cables, suitable for the netBook, can be obtained from an

authorised Psion dealer.

If the user modifies the equipment or its peripherals in any way, and

these modifications are not approved by Psion, the FCC may withdraw

the user’s right to operate the equipment.

In the USAIn the USA

In the USA

For customers in the USA, the following booklet prepared by the

Federal Communications Commission may be of help: “How to Identify

and Resolve Radio-TV Interference Problems”. This booklet is available

from the US Government Printing Office, Washington,

DC 20402 - Stock No 004-000-00345-4.

Emissions information for CanadaEmissions information for Canada

Emissions information for Canada

This Class B digital apparatus meets all requirements of the Canadian

Interference-Causing Equipment Regulations.

Cet appareil numérique de la classe B respecte toutes les exigences du

Règlement sur le matériel brouilleur du Canada.

FCC Declaration of Conformity

Product: netBook

Models: 32M/64M

This device complies with part 15 of the FCC rules. Operation is

subject to the following two conditions:

1. This device may not cause harmful interference.

2. This device must accept any interference received, including

interference that may cause undesired operation.

The Product is for home or office use.

Responsible party:

Psion Inc.

150 Baker Avenue,

Concord,

MA 01742, USA.

Tel: +1 978 371 0310

Fax: +1 978 371 9611

Infrared device safety

CLASS 1 LED PRODUCT

This product includes an Infrared device for transmitting and receiving

files from devices supporting the IrDA format. Although this invisible

beam is not considered harmful, and complies with EN60825-1

(IEC825-1), we recommend the following precautions when the

Infrared device is transmitting:

•do not stare into the Infrared beam

•do not view directly with optical instruments

No parts in the device may be serviced by the user.

CE marking

When used in a residential, commercial or light industrial environment

the product and its approved UK and European peripherals fulfil all

requirements for CE marking.

Contents

CONTENTSCONTENTS

CONTENTS

Getting startedGetting started

Getting started ................................................................................................................

................................................................................................................

........................................................ 11

About the netBook.................................................................. 1

Where things are ..................................................................... 2

About PsiWin 2 ........................................................................ 5

Using this manual .................................................................... 5

Switching on ............................................................................ 6

Turning on & off ....................................................................... 6

The screen ............................................................................... 7

Finding & using the pen ........................................................... 7

First steps ................................................................................ 7

Things to do first! .................................................................. 15

Things to do next! ................................................................. 18

Files, folders & programsFiles, folders & programs

Files, folders & programs ............................................................................

............................................................................

...................................... 2121

2121

Moving around ...................................................................... 21

Opening files, folders & programs ........................................ 23

Closing programs/files ........................................................... 23

Creating new folders............................................................. 24

Creating new files .................................................................. 25

Browsing folders ................................................................... 27

Finding files and folders ......................................................... 28

Using passwords.................................................................... 29

Changing file attributes ......................................................... 29

Managing folders ................................................................... 30

Checking memory use .......................................................... 31

Additional disks & programs ................................................. 32

Wordord

ordord

ord ............................................................................................................................................

............................................................................................................................................

...................................................................... 3333

3333

Entering text .......................................................................... 33

Finding & replacing text ........................................................ 34

Changing the appearance of text .......................................... 34

Formatting paragraphs .......................................................... 35

Using styles ............................................................................ 37

Document outlines ................................................................ 38

Information from other programs ........................................ 40

Spell checking ........................................................................ 41

Creating a new file ................................................................ 41

File templates ........................................................................ 41

Saving Word files ................................................................... 43

How the page looks .............................................................. 43

Printing .................................................................................. 44

SheetSheet

Sheet ..........................................................................................................................................

..........................................................................................................................................

..................................................................... 4545

4545

Moving around ...................................................................... 46

Entering information ............................................................. 46

Performing calculations ......................................................... 47

Using ranges .......................................................................... 49

Changing how information is displayed ................................ 50

Sorting information ............................................................... 50

Changing the number format ............................................... 51

Graphs ................................................................................... 52

Printing from Sheet ............................................................... 54

Contents

ContactsContacts

Contacts ..................................................................................................................................

..................................................................................................................................

................................................................. 5555

5555

Adding a contact .................................................................... 55

Looking at your contacts....................................................... 55

Editing & deleting contacts.................................................... 57

Contact labels ........................................................................ 57

Exchanging contacts .............................................................. 59

Printing contacts .................................................................... 59

AgendaAgenda

Agenda ....................................................................................................................................

....................................................................................................................................

.................................................................. 6161

6161

Moving around ...................................................................... 62

Adding appointments & events ............................................. 62

Viewing entries ...................................................................... 64

Entry symbols ........................................................................ 65

Birthdays and anniversaries ................................................... 65

Reminders for entries - alarms ............................................. 65

Finding entries and dates ...................................................... 67

Changing and deleting entries ............................................... 68

Repeating entries ................................................................... 69

Lists and things to do ............................................................ 69

Information from other programs ........................................ 72

Customising Agenda .............................................................. 74

Agenda files............................................................................ 74

Printing Agenda entries ......................................................... 75

Synchronising with a PC Scheduler ...................................... 76

Setting up WSetting up W

Setting up Web and Emaileb and Email

eb and Emaileb and Email

eb and Email ..........................................................................

..........................................................................

..................................... 7777

7777

Where to find out more ........................................................ 77

Before you start… ................................................................ 77

Setting up your netBook ....................................................... 79

Setting up Email on your netBook ........................................ 83

Webeb

ebeb

eb ..............................................................................................................................................

..............................................................................................................................................

....................................................................... 9292

9292

Read this first ......................................................................... 92

Navigating the Web ............................................................... 92

Saving pages ........................................................................... 94

Customising ........................................................................... 95

Using bookmarks .................................................................. 96

Using forms ........................................................................... 97

Loading images ...................................................................... 98

Downloading files .................................................................. 99

Cache & memory usage ...................................................... 100

Using proxy servers ............................................................ 100

Customising the display ...................................................... 101

Keypresses ........................................................................... 101

Status information ............................................................... 102

Fonts .................................................................................... 103

Sending mail from a Web page ........................................... 104

Finding text on a Web page ................................................ 104

Plain text authentication ..................................................... 105

Cookies ................................................................................ 105

Viewing HTML source ........................................................ 106

Using plug-ins ...................................................................... 106

Contents

EmailEmail

Email ......................................................................................................................................

......................................................................................................................................

................................................................... 107107

107107

107

Read this first ....................................................................... 107

Managing emails .................................................................. 107

Local folders ........................................................................ 108

Writing an email .................................................................. 109

Sending email ....................................................................... 111

Receiving email .................................................................... 112

Viewing an email .................................................................. 113

Replying to & forwarding emails ......................................... 113

Attaching files to messages ................................................. 115

Disconnecting ...................................................................... 116

CalcCalc

Calc............................................................................................................................................

............................................................................................................................................

...................................................................... 117117

117117

117

General calculations ............................................................ 118

Scientific calculations ........................................................... 119

Displaying numbers ............................................................. 124

JotterJotter

Jotter ......................................................................................................................................

......................................................................................................................................

................................................................... 125125

125125

125

Adding a note ...................................................................... 125

Formatting the text ............................................................. 126

Inserting other information ................................................. 127

Finding a note ...................................................................... 128

Deleting entries ................................................................... 128

Customising Jotter............................................................... 129

Jotter files ............................................................................ 130

Printing Jotter entries .......................................................... 130

Timeime

imeime

ime..........................................................................................................................................

..........................................................................................................................................

..................................................................... 131131

131131

131

Using alarms ........................................................................ 131

Using the map ..................................................................... 136

Customising Time ............................................................... 138

Setting summer time ........................................................... 139

DataData

Data ........................................................................................................................................

........................................................................................................................................

.................................................................... 141141

141141

141

Adding an entry ................................................................... 142

Looking at entries ................................................................ 143

Sorting entries ..................................................................... 144

Customising Data ................................................................ 144

Finding an entry ................................................................... 144

Changing or deleting entries ............................................... 144

Customising the database ................................................... 145

Printing Data entries ........................................................... 146

SkSk

Sketchetch

etchetch

etch ....................................................................................................................................

....................................................................................................................................

.................................................................. 147147

147147

147

Drawing sketches ................................................................ 148

Changing a sketch ............................................................... 149

Adding text .......................................................................... 150

Inserting “clipart” ................................................................ 151

Printing sketches ................................................................. 151

Sketch files ........................................................................... 152

Contents

SpellSpell

Spell ........................................................................................................................................

........................................................................................................................................

.................................................................... 153153

153153

153

Spell-checking and correction ............................................. 153

Using the thesaurus ............................................................. 154

Solving anagrams ................................................................. 154

Finding missing letters - Xword .......................................... 155

Adding words to Spell ......................................................... 156

Recordecord

ecordecord

ecord ..................................................................................................................................

..................................................................................................................................

................................................................. 157157

157157

157

Recording a sound ............................................................... 157

Playing sounds ..................................................................... 158

BombsBombs

Bombs- the netBook game- the netBook game

- the netBook game- the netBook game

- the netBook game ....................................................................

....................................................................

.................................. 161161

161161

161

Programmingrogramming

rogrammingrogramming

rogramming ............................................................................................................

............................................................................................................

...................................................... 163163

163163

163

Creating & running OPL programs ..................................... 163

PsiWinsiWin

siWinsiWin

siWin ..................................................................................................................................

..................................................................................................................................

................................................................. 165165

165165

165

Installing PsiWin ................................................................... 165

Where can I find PsiWin? .................................................... 165

Getting help ......................................................................... 166

Getting connected ............................................................... 167

Working with your files ....................................................... 169

Backing up your netBook .................................................... 171

Synchronizing your netBook ............................................... 172

Printingrinting

rintingrinting

rinting ..............................................................................................................................

..............................................................................................................................

............................................................... 173173

173173

173

Setting up the printer .......................................................... 173

Selecting the printer model................................................. 176

Page setup ........................................................................... 176

Previewing a document ....................................................... 177

Printing a document ............................................................ 178

InfraredInfrared

Infrared ..............................................................................................................................

..............................................................................................................................

............................................................... 179179

179179

179

Selecting data to transfer .................................................... 180

Transferring the information ............................................... 180

DiallingDialling

Dialling ..............................................................................................................................

..............................................................................................................................

............................................................... 183183

183183

183

Setting up ............................................................................. 184

Entering phone numbers .................................................... 184

Dialling phone numbers ...................................................... 185

Customising your netBookCustomising your netBook

Customising your netBook ......................................................................

......................................................................

................................... 187187

187187

187

Creating your own wallpaper ............................................. 187

Recording your own alarms ................................................ 187

Customising the System screen .......................................... 187

Expanding your netBookExpanding your netBook

Expanding your netBook ..........................................................................

..........................................................................

..................................... 189189

189189

189

CF Card ............................................................................... 189

PC Card ............................................................................... 190

RAM cards ........................................................................... 191

Docking Station ................................................................... 192

Contents

Care & safetyCare & safety

Care & safety ..............................................................................................................

..............................................................................................................

....................................................... 193193

193193

193

Powering the netBook ........................................................ 194

Changing the batteries ........................................................ 195

Battery safety....................................................................... 196

Prolonging battery life ......................................................... 196

Security & backupsSecurity & backups

Security & backups..............................................................................................

..............................................................................................

............................................... 197197

197197

197

Troubleshootingroubleshooting

roubleshootingroubleshooting

roubleshooting......................................................................................................

......................................................................................................

................................................... 199199

199199

199

AppendicesAppendices

Appendices ....................................................................................................................

....................................................................................................................

.......................................................... 203203

203203

203

Character set ....................................................................... 203

Specification ......................................................................... 205

IndeInde

Indexx

x......................................................................................................................................

......................................................................................................................................

................................................................... 207207

207207

207

Getting started 1

GETTING STGETTING ST

GETTING STARTEDARTED

ARTEDARTED

ARTED

This manual contains information about the netBook and the PC

connectivity software PsiWin 2.

About the netBookAbout the netBook

About the netBook

The programs on the netBook include:

•Word, a word processor for writing letters and other

documents.

•Sheet, for spreadsheets, tables, and graphs.

•Contacts, an address book.

•Agenda, a diary program for appointments and lists of

things to do.

•Email, for sending and receiving email, SMS and fax

messages.

•Web, for browsing the World Wide Web.

•Calc, a calculator with general and scientific features.

•Jotter, a notebook for jotting down ideas quickly.

•System, the netBook’s control centre. You can tap the

System icon at any time to move to the System screen.

•Time, for alarms and a world map with international times

and dialling codes.

•Data, a customisable database program.

•Sketch, for drawing pictures.

•Bombs, a game of logical thinking.

•Record, for recording and editing voice memos and sounds.

•Program, the editor in which you can create programs

using the built-in programming language.

•Spell, for checking spelling, thesaurus, solving anagrams and

crossword clues.

••

•Comms, for terminal emulation and file transfer.

Getting started 2

Where things areWhere things are

Where things are

On/Off switchOn/Off switch

On/Off switch

Notify buttonNotify button

Notify button

Notify indicatorNotify indicator

Notify indicator

Command iconsCommand icons

Command icons TT

Touch-ouch-

ouch-ouch-

ouch-sensitive screensensitive screen

sensitive screensensitive screen

sensitive screen

Program iconsrogram icons

rogram iconsrogram icons

rogram icons

Penen

enen

MicrophoneMicrophone

Microphone

Additional application iconsAdditional application icons

Additional application icons

Pen eject buttonen eject button

en eject buttonen eject button

en eject button

DC power sockDC power sock

DC power socketet

etet

PC card slotPC card slot

PC card slot

PC card eject buttonPC card eject button

PC card eject button

Charge indicatorCharge indicator

Charge indicator

Getting started 3

CatchCatch

Catch

IR windowIR window

IR window

CF Card trayCF Card tray

CF Card tray

BatteryBattery

Battery

RS232 serial portRS232 serial port

RS232 serial port

Getting started 4

Lithium backup battery doorLithium backup battery door

Lithium backup battery door

LoudspeakLoudspeak

Loudspeakerer

erer

Docking connectorDocking connector

Docking connector

Reset buttoneset button

eset buttoneset button

eset button

Getting started 5

About PAbout P

About PsiWin 2siWin 2

siWin 2siWin 2

siWin 2

You can use the PC connectivity software PsiWin 2 to integrate

the netBook with PCs running Windows 95/98 or NT 4.0. By

connecting the netBook to a PC with a Docking cable and

running PsiWin, you can:

•View your netBook files from Windows Explorer by using

the ‘My Psion’ icon which is added to the PC’s Desktop.

The ‘My Psion’ icon gives you access to all of PsiWin’s

powerful file management facilities for your netBook files.

•Upgrade from an earlier model of Psion handheld

computer to a netBook as a one-stop process. All your

files will be copied from your old Psion (Series 3/3a/3c/3mx

or Siena), converted to the netBook file formats on the PC,

then copied to your netBook.

•Drag and drop files between the netBook and the PC in

the same way that you would between PC drives, and they

will be automatically converted to the appropriate file

format at the same time.

•Synchronize Agenda files and your address book on

the netBook with PC agendas (applications) and contact

managers to keep them in step with each other.

•Back up your netBook files to the PC, then restore them

from the PC to the netBook again should you ever need to.

•Print files on your netBook to a printer connected directly

to your PC, or available to your PC via a network.

Using this manualUsing this manual

Using this manual

This manual gives an overview of all the netBook functions and

features to give you an idea of what you can do; for more

detailed information than is given here, refer to the netBook and

PsiWin on-line help.

•Read the first part of this chapter to find out how to get the

netBook ready for use: fit the batteries, switch on, adjust

the screen, find and practice with the pen and start using

the software.

•Read ‘Things to do first!’ to find out the essential things to

do when you first get your netBook - this covers setting the

time and date, setting your “home city” (so that the time

differences from your home are calculated correctly) and

setting owner information and a machine password.

•Move on to ‘Things to do next!’ for a list of the programs

and a brief overview of what else you may want to do when

you first use your netBook - instructions for using PsiWin to

connect to your PC and perform backups and more ideas

for customising your netBook.

•Read the ‘Files, folders and programs’ chapter for more

information about how to enter and manage the information

on your netBook.

•Refer to the ‘Troubleshooting’ chapter if you have any

problems using the netBook.

Getting started 6

Switching onSwitching on

Switching on

Fitting the batteriesitting the batteries

itting the batteriesitting the batteries

itting the batteries

Before you can use the netBook you must fit both batteries, as

shown below.

The netBook is powered by:

•a powerful Lithium Ion rechargeable battery pack.

•a Lithium CR2032 backup battery (supplied). This preserves

your information should you need to change the main

battery.

Take care when replacing batteries!

You will lose information if you remove both batteries at the same

time, or allow both batteries to become completely run down. The

netBook will warn you when its batteries are getting low, in plenty

of time to change/charge them. See the ‘Care & safety’ chapter for

more about battery safety, and details of how to change the

batteries.

You can also power the netBook from the mains. You should

ONLY use Psion approved mains adaptors. Contact your Psion

distributor or local Psion retailer for more information.

Turning on & offurning on & off

urning on & offurning on & off

urning on & off

•To switch on: slide the on/off switch to the left or press the

Esc key. When you first do this, you’ll see the System

screen.

Note: The netBook will automatically switch on when an alarm

rings.

•To switch off: slide the on/off switch to the left or hold

down the Fn key and press the Esc key.You can switch off

at any time. You do not have to save your information first,

as it is automatically saved for you.

Note: If you do not press a key, the netBook will automatically

switch off after 3 minutes to save battery power. Switch it on

again, and you can continue from where you left off.

Can I switch on the netBook by tapping the screen?

Yes. You can set up your netBook to switch on when you tap the

touch-sensitive screen. To do this, open the Switch on/off icon

from the Control Panel in the System screen.

Slide main battery intoSlide main battery into

Slide main battery into

housing until doorhousing until door

housing until door

clicks into placeclicks into place

clicks into place

Prise open backup batteryrise open backup battery

rise open backup batteryrise open backup battery

rise open backup battery

door and fit backup batterydoor and fit backup battery

door and fit backup battery

exactly as shownxactly as shown

xactly as shownxactly as shown

xactly as shown

Getting started 7

The screenThe screen

The screen

Adjust the screen contrast by holding down the Fn key and

pressing the ‘,’ ( )or‘.’( ) key.

Change the size of the text on the screen using the Zoom in and

Zoom out commands.

Adjust the screen brightness by holding down the Fn key and

pressing the Spacebar. Each press of the Spacebar increases

brightness by one ‘step’.

Important: Note that battery life is considerably reduced when

the brightness is increased.

Finding & using the penFinding & using the pen

Finding & using the pen

The pen is located in a holder at the right, just behind the

keyboard. To remove it, slide the pen eject button to the right.

To replace it, push it back in and it will click into place.

Tap lightly on the screen using the pen. It’s OK to use your

fingers to tap on the screen, though it is best to use the pen to

avoid fingerprints or smudges on the screen. Do not tap the

screen with any object that has a sharp tip or you may damage

the screen. Don’t use any type of ink pen, as the ink may be

impossible to remove. See the ‘Care & safety’ chapter for

instructions on how to clean the screen.

You can usually tap on an item with the pen to select or change

it. For example, you can tap on:

•the program icons, to open a program.

•the command icons, for “shortcuts” to System functions,

e.g. the menu bar, cutting and pasting, Infrared, zooming in

and out.

Note: If the screen doesn’t respond to your taps, you may need

to re-calibrate it. You can do this by opening the Screen icon

from the Control panel.

Most of the things you can do with the pen have an equivalent

keyboard combination, so you can use the pen, the keyboard, or

a combination of both methods.

First stepsFirst steps

First steps

When you first switch on the netBook, you will see the System

screen. This is the “desktop” where you can view your files and

folders, and change settings that control how the netBook

works.

•All the information you enter into the netBook is contained

in files; their names are displayed in the System screen,

beside icons that represent the programs that created them.

•All your files are stored in folders. When you start using the

netBook, the contents of the ‘Documents’ folder is

displayed.

•The System screen’s “Title bar” shows you which folder is

currently displayed on the screen. When you start you are in

the ‘Documents’ folder on the “C (Internal) drive”.

You can have as many folders as you wish, and create folders

within other folders. Folders can contain files created in a variety

of programs; they are not restricted to files from a single

program. See ‘Files, folders & programs’ for details of managing

files and folders.

Navigating between files & foldersNavigating between files & folders

Navigating between files & folders

•Tap on a folder icon to move to that folder, tap on the Close

folder icon to close it and move back up a level.

•Tap on a file to select it, tap again to open it. If the filename

is displayed in bold, the file is open, and tapping it will move

straight to the file.

See ‘Files, folders & programs’ for more information about

manipulating files and folders.

Getting started 8

Open file (bold)Open file (bold)

Open file (bold)

Toolbaroolbar

oolbaroolbar

oolbar

Title baritle bar

itle baritle bar

itle bar

FolderFolder

Folder

Current folderCurrent folder

Current folder

Icon & filenameIcon & filename

Icon & filename

Getting started 9

Starting programsStarting programs

Starting programs

When you open or move to a file, the correct program for this

file is started automatically.You can also start programs by

tapping on the appropriate “program icon” (the icon in the row

of pictures at the side of the screen).

•Tap the System icon at any time to move to the System

screen.

•Tap on Extras to display the “Extras bar”, which

contains more program icons.

You don’t have to close one program before opening another,

just tap on another program icon, and that program will open

too.

You can see what files and programs are open from the System

screen by using the List open files command from the File

menu, or by tapping on the name in the top right corner of the

screen.

Programs & filesrograms & files

rograms & filesrograms & files

rograms & files

When you run a program, it will usually display the currently

open file, or the file that you last looked at. If you want to write a

new letter, draw a new picture, create a new database and so

on, you’ll need to create a new file for the particular program

involved.

•To create a new file: select the command on the File

menu. The file will now be created, and the current file will

be closed and saved at the same time. You can start entering

your information.

•You can also use this command in the System screen to

create a new file. Usually, this creates a file using the

standard settings; creating a file from within a program

creates a file which already has any settings or preferences

you have set up in the program.

•It is a good idea to keep related files together in a folder,to

make the files easier to find later. See ‘Files, folders &

programs’ for details of how to manage your files and

folders.

See the ‘Which program to use?’ section for more about using

the programs.

Getting started 10

Entering informationEntering information

Entering information

You can enter information and complete tasks using the pen or

the keyboard. You can usually select a menu command to

perform each task.

•Press the Menu key or tap on the command icon to see

the available commands on the “Menu bar”.

•Tap on the menu names and commands, or use the arrow

keys to move around the menus. Tap on commands marked

with a or press the right arrow key to see further

commands.

Note: You can press the shortcut key combinations shown next

to the commands as a quick way of selecting them, e.g. Ctrl+M,

means hold down the Ctrl key and press the M key at the same

time.

•A menu command with three dots at the end means that

selecting the command will display a “dialog” where you

enter more information.

•If a menu command is grey, it means that it’s not currently

available; e.g. you cannot “Copy” unless you have first

selected something to copy.

•To toggle Caps Lock mode, so that characters appear in

uppercase, press Fn + Tab.

•To toggle Num Lock mode, so that you can use the

embedded orange numeric keys, press Shift + Menu.

Using dialogsUsing dialogs

Using dialogs

A “dialog” appears when you need to make selections and enter

further information. You can move between dialog items by

tapping on them, or using the up and down arrow keys. Dialogs

contain one or more of the following elements:

Text box: where you just type in your information.

List box: where you select from a number of options. You will

see left and right arrows around the current selection; you can

change the selection by tapping on the arrows, by pressing the

left and right arrow keys, or by typing the first letter of the

option you want. You can usually tap in the box or press the Tab

key to see a list of the available options.

Check box: where you make a choice between selecting an

option or not selecting it. Just tap on the check box, or press the

left and right arrow keys to add or remove a tick.

Radio buttons: where you make one choice from a number of

options. Just tap on an option, or use the left and right arrow

keys to make a selection.

•If a dialog line is grey, it is currently not available, usually

because you have to select something else first. For

example, if you have not ticked the box to set an alarm for

an Agenda entry, the lines to set the alarm time and date are

grey. Some dialog lines only appear when another option has

been chosen.

Some dialogs comprise a number of “pages”, each page has a

“tab” at the top. Tap on the tab or move the highlight to the tab

name, to go to that page. You can also move a dialog around the

screen by holding the pen on the dialog title bar and dragging it

across the screen.

Getting started 11

Dialog pageDialog page

Dialog page

Tabs for otherabs for other

abs for otherabs for other

abs for other

dialog pagesdialog pages

dialog pages

Radio buttonRadio button

Radio button

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