Roger PATROL II User manual

Handheld Guard Tracking System
PATROL II LCD
Firmware version: fv 2.06.0093
Document version: Rev. D

PATROL II LCD User's Manual Rev.D 2011-04-01
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CONSTRUCTION AND USAGE
PATROL II LCD is a portable proximity ID reader designed for tracking of the guards’ work.
The principle of device work is to collect dates and times when guard registered his
attendance at specific facility points where proximity checkpoints were located. As a
checkpoint any EM 125 KHz proximity transponder can be used (e.g. card, tag, key fob, disc)
or a special checkpoints dedicated for PATROL II guard tracking system (e.g. PK-2 or PK-3
offered by Roger). The PATROL II LCD stores in internal memory checkpoint codes together
with dates and times they were read. It can record up to 32.768 logs in total. The reader can
be supplied from the disposable (one time use) or rechargeable LR6 (AA) type batteries.
Rechargeable batteries can be charged directly from the PC USB port to which reader is
connected or using dedicated AC charger provided with the device. The USB port is also used
for configuration and events downloading from the reader. PATROL II LCD requires Patrol
Master v.3 software (Win 98/NT/2K/XP/Vista/W7).

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FEATURES
Operates with EM 125 KHz proximity cards and tags
LCD display with backlight
Non-violate 32.768 event log buffer
Non- erasable event register
Guard tour, alarms and maintenance events
Displays guard and checkpoint names
Displays guard tour schedule hints
Battery charging from PC’s USB or AC charger
Powered from two LR6 (AA) batteries
Resistant to humidity and water condensation
One button intuitive operation
Up to 8K reads cycles without battery charging (*)
Shock resistant for 1.5m free falling (*)
Programming and maintenance through USB
Firmware upgrade via USB
Free managing software for Windows
Operating temperature -35°..+60°C
CE approval
(*) - Detailed specification of these features is explained later in this document

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WORKING WITH THE READER
Connecting to PC
Before you begin work with the reader, the Patrol Master software (v3) and USB driver must be
installed on the designated computer (they can be downloaded from Roger’s web site:
www.roger.pl) then reader can be connected to any free USB port. Reader will be automatically
registered in the computer as another serial port. Once connected to USB reader automatically
switches from standby to normal work and will remain in this state until plugged off from the
computer. With the reader connected to PC run Patrol Master program. In Patrol Master go to the
Readers tab and click Connect button - software will establish connection with the reader.
Fig.1 Main window of Patrol Master software
After connecting to computer reader displays message Online Mode and remains in it until
finishing work with software. Active connection with a reader is indicated in Patrol Master software
by message ONLINE in the Status field of the Readers tag. Lack of active connection with a reader
is indicated in Patrol Master software with message OFFLINE . Establishing connection with a reader
as well as disconnecting it from computer is written in the event memory of the device (events:
Enter to ONLINE mode, Exit from ONLINE mode).
Starting new PATROL system
Patrol Master software can be used to manage many different guard tour systems (objects) using
numerous PATROL II LCD readers. This function is particularly useful for security companies which
usually work in many companies or institutions in different locations. .

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All data concerning settings of each PATROL system are kept in separate configuration file of
extension RGT and of free to choose name (for example Bank KLM.rgt, Shop ABC.rgt etc.).
Configuration file contain all information about readers, checkpoints, tours and guards, but do not
contain events registered during guard tours. After installation Patrol Master software contains
example configuration file Demo.rgt, where typical settings of PATROL system are presented.
Demonstration system consist of: two readers, several checkpoints, guards and tours.
In order to create new PATROL system, use File/New command, and then define, one by one, the
following system elements:
readers
checkpoints
guards
tours
special cards
After completing settings configuration process, save them to file with a chosen name (command:
File/Save as ). From now on, each time before plugging a reader, it is required to load an
appropriate configuration file – the one which was used during configuration of the reader. Patrol
Master software automatically loads last used configuration file, it is however possible to choose it
manually if necessary. If software will be launched without the right configuration file data loaded
from a reader will not be interpreted properly. This will cause for example, that no (or improper)
checkpoints or guards names will be shown next to events registered by a reader. Each time, after
introducing any changes to system settings, it is essential to save them in configuration file RGT
(command: Save as ) otherwise they will be lost.
Reader’s Configuration
The configuration process is as simple as connecting the reader to PC and sending to its memory
the configuration data consisting of the following items:
checkpoint names and its ID codes
guards names and its ID codes
special cards names and its ID codes
tour schedule
current date and time
reader’s name and its ID number
type of batteries
LCD backlight intensity
Note: Both, checkpoints and guard ID cards can be read using the PATROL II LCD being connected
to the USB or can be entered manually if theirs ID codes are known (e.g. printed on the checkpoint
or card surface).
Once the reader is configured it can be used for guard tour tracking however it should be
periodically connected to PC for event log download or for changing of the setup.

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Fig.2 PATROL II LCD Configure reader window
Registering new reader
Readers registration can be done from Navigation tree. In order to add new reader to the system,
right click on Readers , and then choose Add new reader .A new window will appear with a list of
readers currently connected to USB ports of PC computer
Fig.3 Connecting new reader window
We choose the reader we want to connect to the system and click OK. Software will establish
connection with the reader, identify its settings and then will automatically open Readers tab. In
case of attempt of adding to system a reader registered before, program will show a message
Reader with this ID already exists in database and will not allow to add it for the second time .

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To configure new connected reader, click Configure button in Readers tab. Configure reader
window will appear (Fig.2). In this window define all available parameters: name of the reader, LCD
backlight intensity, type of batteries, date & time.
In order to fully prepare the device to service, define additionally checkpoints, guards and also
assign one of available tours. Assigning these parameters to reader is possible only if they have
been previously defined in the system. If there are no checkpoints or guards it is necessary to
define them in first step, and then getting back to readers configuration. Sending settings to reader
can be done using Upload configuration to reader button.
After installation software does not contain any readers. Changing reader’s settings can be done in
the same way as new one’s configuration. Only fields in Configure reader window can be modified.
Readers tab does not allow to change any settings.
Battery and LCD configuration
Factory new reader is delivered with two 2100 mAh rechargeable batteries which are its default
setup. Eventually, it can be configured for 1000 mAh NiMh or ordinary disposal (single use) ones.
Prior to replacement of batteries reader must be configured for the new ones.
Note: If you place non-rechargeable batteries and connect reader to USB port or AC charger this
will cause battery damage.
The LCD display has backlight which intensity can be adjusted from 0 to 100%. The LCD backlight
consumes significant amount of energy which have strong influence on number of read cycles
without necessity to recharge batteries. If LCD backlight is configured to 0% reader can provide up
to 8.000 read cycles while when set to 100% it is reduced to 3.000 cycles only. In most cases the
25% LCD backlight level is enough for good visibility in a dark.
Note: The number of read cycles presented above are average values achieved on new, fully
charged 2100 mAh NiMh batteries.
Battery type as well as LCD backlight setting can be done in Configure reader window (Fig.2) .
Note : In order to save changes in configuration it is essential to send them to reader using
command Upload configuration to reader in reader configuration window..
Checkpoints configuration
Each checkpoint must have individual ID number (code) and optionally name, comment and
picture. The name of the checkpoint is displayed on LCD and is presented in the event screen of
the Patrol Master software. If no name has been defined or checkpoint is unknown reader will
display and register its ID code only.

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Fig.4 Checkpoints tab view
In order to define new checkpoint, click Add new checkpoint button in Checkpoints tab.
Fig.5 Add checkpoint window

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The checkpoint code can be entered manually (12 decimal digits) or read via the PATROL II LCD
reader being actually connected to the USB port (click on Read button).
Guard ID cards
Each guard may have its ID card. Programming of the ID cards for guard is not obligatory however
when defined in the system they allow to monitor guards’ activity during his duty hours. Each time
a guard starts his duty, he should log in the reader using his ID card. From now on all events which
took place during the duty will be assigned to it after events analyze in Patrol Master software.
Fig.6 Guards tab view
In order to define new guard, click Add new guard button in Guards tab.

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Fig.7 Add guard window
The ID code can be entered manually (12 decimal digits) or read via the reader being actually
connected to the USB port (click on Read button). Patrol Master allows also to assign a comment
and picture to certain guard.
Tours
Tour is a time schedule which tells guard where and at what time he has to visit next checkpoint.
As a result tour consist of list of checkpoints and related times which specify time of visit. Only one
tour can be uploaded at the same time to the given reader, although in the system we can define
many of them. Tours defining can be omitted but in such case reader will not prompt name and
time of next checkpoint to visit.