APLIGO EEZEEFAX User manual

User Manual
V1.83
© 2009 - APLIGO GmbH

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Page 2 -- eezeeFAX User manual ( © 2009 APLIGO GmbH )
TABLE OF CONTENT:
A. Fax Server Connection Diagram...............................................................................................4
B. IP Address and system time setting.........................................................................................4
1. Login Fax Server........................................................................................................................7
2. Main menu ...............................................................................................................................8
3. Send FAX ...................................................................................................................................9
a) Format Conversion ............................................................................................................9
b) Send FAX ............................................................................................................................9
c) Fax Broadcast...................................................................................................................11
d) Internal File Forward.......................................................................................................12
4. Fax Folders ..............................................................................................................................13
a) InBox ................................................................................................................................13
b) OutBox .............................................................................................................................14
c) SentBox............................................................................................................................14
5. Phone books (support UTF8) .................................................................................................14
a) Private phone book.........................................................................................................14
b) Public phone book...........................................................................................................15
6. Management ..........................................................................................................................16
a) Dept Manage ...................................................................................................................16
b) User Manage ...................................................................................................................16
1) Add User ...................................................................................................................16
2) Delete User ...............................................................................................................19
3) Edit User ...................................................................................................................19
c) Fax-routing Table .............................................................................................................19
d) Routing Strategy..............................................................................................................20
7. My Setting...............................................................................................................................21
a) Send Preferences.............................................................................................................21
b) My Account......................................................................................................................22
8. Server Setting .........................................................................................................................24
a) Network ...........................................................................................................................24
b) Line...................................................................................................................................25
c) Voice Setting....................................................................................................................27
d) Dialrules...........................................................................................................................27
e) Email2fax .........................................................................................................................28
f) Backup .............................................................................................................................29
g) Delete rules......................................................................................................................29
h) Time Setting ....................................................................................................................30
i) Language Setting .............................................................................................................30
j) Remote Printer ................................................................................................................30

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( © 2009 APLIGO GmbH ) -- eezeeFAX User manual -- Page 3
9. Log and task list ......................................................................................................................32
a) Events...............................................................................................................................32
b) Fax Queue........................................................................................................................32
c) Sent ..................................................................................................................................32
d) Received...........................................................................................................................33
e) Distribution Log...............................................................................................................33
f) Transmit ...........................................................................................................................34
10. Tools.................................................................................................................................34
a) Server Status....................................................................................................................34
b) Ping Test...........................................................................................................................35
c) SMTP Test.........................................................................................................................35
d) Files Delete ......................................................................................................................36
e) Parameters Backup..........................................................................................................36
f) Update .............................................................................................................................36
g) Factory Restore................................................................................................................36
h) Reboot .............................................................................................................................36
11. Downloads.......................................................................................................................37
a) Alternatiff ........................................................................................................................37
b) Print Drivers.....................................................................................................................37
c) Print2fax user’s guide......................................................................................................38
d) Voice recording................................................................................................................45
12. Appendix (the default)....................................................................................................46
a) Network and Time Default .............................................................................................46
b) Line Setting ......................................................................................................................46
c) Default User.....................................................................................................................47
d) Voice document default..................................................................................................47

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Page 4 -- eezeeFAX User manual ( © 2009 APLIGO GmbH )
A. Fax Server Connection Diagram
B. IP Address and system time setting
1. Fax Server Front Panel
a) Press“ ”button, then IP Address1 will appear on LCD
b) Check Subnet Mask1,IP Address2,Subnet Mask2,IP Address3,Subnet Mask3,Router
Address, DNS Address ,date and time by pressing the“ ”and“ ”button
c) Press“ ”again while you need to modify the information menu, then login the
setting model, LCD will place the position by glittery cursor. Place the cursor position by
pressing “ ”and“ ” to point the data needs change; Press“ ” to update the pointed
data
d) Press“■”to return the display model after the parameter set, and the change will be
saved temporarily by system automatically. The updated information will be
mark“*”and displayed on the top right corner of LCD to notify users this information still
not be stored into fax server
e) Repeat step2, 3, 4 until all data you need to change is set
Press “ ” and“ ” till “Save Change” or “Discard Change” appears on LCD. If you need to
store the setting data, press“ ” while “Save Change” appears on LCD, then it will clue to

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“Save Change? Yes”, press “ ” to store your setting, also you can press “ ”to switch to
“Save Change? No”, press “ ” to return the status of step4 without any saving. If you
want to ignore the modification, press“ ” to login the set model while “Discard Change”
appears on LCD, LCD shows “Discard Change? No, press“ ” to give up your current
setting, and back to the status of step4; also you can press“ ” to switch to “Discard
Change? Yes”, press“ ” to ignore all changes and back to the status before system
changed
Reboot the fax server to active the modified IP
Names of parts
Description
LCD Display
Display system time, IP, and other information
Set fax server’s IP address , date, time
Manual fax receive Button for FAX1 only
System
Indicator
PWR
Fax server main power indicator lights on while
connects to power supply
LINK/ACT
Light up while connects to network. Blinking when
network data transmits
100M
Light up during Ethernet 100M. Blinking during
Ethernet 10M
Line
Indicator
RD
Light up while modem is ready
RX
Blinking while receive data
TX
Blinking while transmit data
AA
Blinking while ringing
OH
Lights on while the line is in use
2. Fax Server Back Panel
Network Fax Server 1 Port Back Panel:

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Network Fax Server 2 Port Back Panel:
Network Fax Server 4 Port Back Panel:
Interface Name
Description
DC 12V
DC 12V power adapter
Reset
Restore the factory setting
LAN
RJ-45 standard network interface. Connect to LAN equipment
Console
Standard RS-232 serial interface
Phone
RJ-11 standard telephone line interface. Connect telephone or
fax machine
Line
RJ-11 standard telephone line interface. Connect telecom line
This port is used to connect with ground wire and lighting
protection

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1. Login Fax Server
Open internet explorer, input IP address of Fax Server in the address fence. The default IP
address: 192.168.1.200
Enter your user name and password in the login box ,then click “login”. It will display different
interface according to the different user’s rights.
System default
users
Default password
Competence
admin
123456
System
administrators
user
123456
Default user
Line Status:
Display the current status

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Page 8 -- eezeeFAX User manual ( © 2009 APLIGO GmbH )
2. Main menu
After login, the screen will show the following page
The menu item details：
Menu
Description
Send FAX
Send Fax, Fax Broadcast, Intranet File Forward
Fax Folders
InBox (store the sent and received private or public faxes),
OutBox (show the sending fax and fax queue events),
SentBox (store your sent fax information).
Phone books
Private Phone Book, Public Phone Book（for all inner fax server users）
Management
User Management, Department Management
My Setting
Send Preferences (the default setting for send option), My Account (user
can modify personal setting)
Server Setting
Network, Line, Voice, Backup, Delete Rules, Time, Language
Log
Fax Queue (list sending and queuing tasks on server),
Sent (list sent record),
Received (list received record),
Distribution (list distribution record)
Transmit (list intranet file forward record.
Tools
Server Status, Ping Test, SMTP Test, Files Delete, Parameters Backup,
Update, Factory Restore, Reboot
Download
Alternatiff , explorer plug-in download, Print Drivers
Logout
Logout system

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( © 2009 APLIGO GmbH ) -- eezeeFAX User manual -- Page 9
3. Send FAX
a) Format Conversion
We need to convert the document into tiff format before sending fax. Open the document which
you are ready to send, then choose "File" --->"Print" --->"Web Printer" (see printer installation in
"Download "-----" Web Printer Download"). Document will be saved automatically in “C:\tiff”
folder. The new file name=“old file name+ month + date + time + minute.tif”
b) Send FAX

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Page 10 -- eezeeFAX User manual ( © 2009 APLIGO GmbH )
The menu item details:
Menu
Description
File1
Click Browse option to select
the send file(Tiff & pdf)
send max. 3 files at
the same time
File2
Click Browse option to select
the send file(Tiff & pdf)
File3
Click Browse option to select
the send file(Tiff & pdf)
Sender
Sender’s company name and sender’s name
Receiver
Recipient’s company name and receiver’s name
Number
Recipient fax number
Phone
Books
Select recipient in the list
Prefix
Select the IP prefix or telephone card
Dials
The retry times of this fax
Redial
interveni
ng
Redial interval time
Validity
The validation time of this fax
Priority
FAX Priority
Optional :
High、Normal、Low
Resolutio
n
FAX Resolution
Optional:
Normal、Fine、Supe
rFine
Line
Select fax line
Use Cover
Enable fax cover pages
Schedule
Delay fax send time to the specified time

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c) Fax Broadcast
The menu item details:
Menu
Description
File1
Click Browse option to select the
send file(TIFF only)
Send Max. 2 files at
the same time
File2
Click Browse option to select the
send file(TIFF only)
Sender
Sender’s company name and sender’s name
Receivers
It will appear at the tagline
Phone
Books
Select recipient in the list
Submit Max.500 faxes under
this model
Prefix
Select the IP prefix or telephone card
Dials
The retry times of this fax
Validity(H)
The validation time of this fax
Priority
FAX Priority.
Optional : High、Normal、Low
Resolution
FAX resolution
Optional: Normal、Fine、SuperFine
Line
Select fax line
Schedule
Delay fax send time at a specified time
Standard
Change submitting model
Submit Max.1000 faxes
under this model
Manual
Add one record each time
AddGroup
Add the current group into fax broadcast group

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Page 12 -- eezeeFAX User manual ( © 2009 APLIGO GmbH )
Click Manual:
Click Standard:
(Submit Max.1000 faxes under this model)
d) Internal File Forward

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The menu item details:
Menu
Description
File
Choose Browse option and select the send file (Format:
Any)
Receivers
Display recipient list
Fax Server
Users
Choose intranet fax users, click the name and it will be
added to the recipient list
4. Fax Folders
a) InBox
The menu item details:
Menu
Description
Select
Select all or deselect to the selection
Del
Delete the selected fax file
Mark as...
Mark a fax as unread, read or star
First
Return to the first page
Prev
Previous page
Next
Next page
Last
Last page
All
List all fax documents
Note
Click the fax ID to open the fax in a new window
Need to install AlternaTIFF and internet explorer plug-in for Preview

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b) OutBox
Only display the user’s own sending and queuing tasks, and the completed tasks will be moved to
SentBox
c) SentBox
Only display user’s own completed faxes (excluding "Intranet File Forward"), this will be kept three
days
5. Phone books (support UTF8)
a) Private phone book
Menu
Description
Select
Select all or deselect to the selection
Add
Add a new telephone record
Clear
Clear the current input information
Delete
Select the corresponding records and click "Delete"
button, the telephone records will be deleted
Edit
Select the corresponding records and click "Edit" button,
after the completion of edit ,click on "Submit" to store
the telephone records changes
All
Display all fax numbers of one phone book
Import
Group import: Press TAB to separate the recipient and
fax number

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Numbers of
Private phone
books
b) Public phone book
All user can add or delete public phone book in phone number
The menu item details:
Menu
Description
Select
Select all and deselect to the selection
Add
Add a new telephone records
Clear
clear the current input information
Delete
Select the corresponding records and click "Delete"
button, the telephone records will be deleted
Clear
Clear all records in phone book
Edit
Select the corresponding records and click "Edit" button,
after the completion of edit ,click on "Submit" to store the
telephone records changes
Import
Group import: Press TAB to separate the recipient and fax
number

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Page 16 -- eezeeFAX User manual ( © 2009 APLIGO GmbH )
6. Management
a) Dept Manage
The menu item details:
Menu
Notes
Select
Select all and deselect to the selection
Add
In "Dept" window, input department name then click the “Add”
Delete
Select the corresponding department and click "Delete" button, the
department will be deleted
Modify
Selected a department, click "Modify" to change the department name,
click "Submit" to save change, or click "Clear" to cancel modify
Submit
Clear
b) User Manage
Use the system administrator privileges user login to system, click "Management"----"User
Manage" open the user manage interface
1) Add User
Input Name、Department、Login ID, Ext, Passwords, user rights and email info on the right
side of User management pages. After input click "Add" button to save

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For each user, you can set the following user rights：
Menu
Description
Out-going Fax
User has right to send fax
Server setting
User has right to set server parameter
Internal File
Forward
User has right to forward file on a network
or through an intranet
Broadcast Fax
User has right to send broadcast fax

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Page 18 -- eezeeFAX User manual ( © 2009 APLIGO GmbH )
Fax Manager
User has right to receive public fax
Signature
User has right to sign on the fax
Administrator
User has right to manage user’s and
department’s faxes
Long-distance
Fax
User has right to dial the fax number with
the prefix of 0 or 1
Default SMTP
Fax Server supports setting the value of
“SMTP Server”, “Account”, “Password” and
“FROM” with admin account as the default
STMP setting for other users.
SMTP Server
Input the
domain or
IP address
of SMTP
server
e.g.
smtp.host.com
Account
Input sender’s e-mail accounts
Password
Input sender’s e-mail login password
FROM
Full path of E-mail Address
TO
Input E-mail address to receive fax
Bcc
Send blind carbon copies to list, List should
be a comma-separated list of names.
Attachment
Email received format
Fax2Email
Enable fax to Email
Notify By
Email
E-mail informs user of done or failed
transmission
SMTP Test
(Simple)
Start SMTP Test, test result without test log
SMTP Test
(Detail)
Start SMTP Test, test result with detail test
log
Menu
Description
Default
SMB
Select Default SMB, then other users share the
admin’s setup
*Share
Specified Share Root Directory (Required
information), Ensure share path is with ASCII
characters and no blank
Sub
Directory
Specify Sub Directory of the Share Directory,
under Root Directory. If Sub Directory is not
existed, it will be generated automatically.
*Host IP
Specify the Share Server’s IP(TCP/IP4) address
Workgroup
Specify the workgroup, if no workgroup to be

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managed, it allows be blank.
Account
The account of the specified Share Server
Note: This account requests permissions for
the share folder
Password
The password of the specified Share Server
Fax2SMB
Enable the share function of SMB
NotifyByS
MB
Allows to auto-store the received or sent faxes
to any one share folder over LAN
SMB Test
For test. Ensure setup is right, and click SMB Test,
Fax server will auto-generate a test paper in the
specified share directory
2) Delete User
Select the corresponding user and click "Delete" button, the user will be deleted
3) Edit User
Select a user then click "Modify" button to modify the user info
c) Fax-routing Table
The definition of line routing, fax identifier routing (CSID) and telephone number routing (CID):
Menu
Description
Line Routing
Route all incoming faxes of “FAX1” or “FAX2” to specify
the user
CSID Routing
Route all matched CSID faxes to specify the user
CID Routing
Route all matched CID faxes to specify the user

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d) Routing Strategy
The strategy of incoming fax routing: priority strategy, parity strategy, ext. priority strategy