BELGACOM DDS 4074 User manual

Forum IS16/48/80/160
Belgacom DDS 4074

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User guide
You now have a cordless telephone (model 4074 GB, 4074 CC, 4074 GI or 4074 GH .
To help you become immediately operational, we have prepared an easy-to-use guide.
In easy steps, you will get to know the many functions provided by your telephone,
from the simplest, which you will learn immediately, gradually progressing to the most
complex, including all the “convenience” functions.
Your Belgacom DDS 4074 will provide all you want and expect from a telephone.
The availability of some of the functions described may depend on your model
of telephone, or on your system version or configuration. If you are in doubt,
consult your system supervisor.
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Symbols used
in the documentation
Actions, events
Navigation key
Display and display keys
Line keys
Hang up, terminal inactive.
Lift receiver, take line.
Line key and
corresponding icon
Display
The navigator has four keys.
The appropriate key will be
highlighted.
Indicates result of action.
Description of an action
or context.
Text on blue
background.
Press.
Keypads
Function and multi- unction keys
Other symbols used
Choice of operating mode in an action sequence.
Alternative to action sequence.
Choice of two keys
Comment.
Important information.
Second function.
First function.
Specific key on alphanumeric
keypad.
Alphanumeric keypad.

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Contents
Your telephone ............................................................................ p. 5
Principles of utilisation, using your telephone, cleaning your
telephone, installing the battery in the telephone.
Accessories .................................................................................. p. 13
Charger/holders, spare battery, using the commercial battery
holder, carrying bag.
Using your telephone............................................................... p. 19
Making an outside call, making an internal call, calling an internal
correspondent by name.
Handling several calls............................................................. p. 27
A second call while a call is in progress, receiving a second
call while a call is in progress.
Group operation ......................................................................... p. 33
Answering a general bell, call pick-up,
hunting groups.
While you are away - When you return.......................... p. 37
Selecting calls to be diverted, diverting calls to another number,
diverting calls to a recorded message.
Customizing and adjusting your telephone.................. p. 43
Adjusting your telephone, programming your personal code,
selecting your ringer tune, selecting receiver sound volume..
Using your telephone in GAP mode................................. p. 49
Registering the telephone, customizing your telephone,
programming your personal directory, using your telephone.
Glossary ......................................................................................... p. 57
Index ................................................................................................ p. 59

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Your telephone
General description................................................................................................................... p. 6
Principles of utilisation ............................................................................................................ p. 8
Conditions of utilisation of your telephone.................................................................. p. 8
Using your telephone............................................................................................................... p. 9
Cleaning your telephone........................................................................................................ p. 10
Carrying your telephone......................................................................................................... p. 10
Locking your telephone keypad......................................................................................... p. 10
Screen backlighting .................................................................................................................. p. 10
Beeps other than during calls............................................................................................ p. 11
Installing the battery in the telephone............................................................................ p. 11
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Your telephone
Programmable keys
Your telephone has two keys that can be programmed
by the installation technician.
The keys are used to:
make a direct internal or external call
access a function
By de ault:
Message service (long press
Conference
Micro
Green light indicating:
Incoming call: flashing with call ringing. Going
out of radio coverage: fast flashing.
F nction keys:
The unction is obtained by a long press
on the key (2 beeps).
M lti-f nction keys:
The irst unction is obtained by a quick press
(1 beep) and the second unction by a long
press (2 beeps).
During a call: adjusting earphone sound
volume.
In standby: locking/unlocking your keypad,
4074 GI backlighting on/off (long press
Personal directory.
Call by name (long press .
Transferring a call
Redialling the last number dialled (long press .
Activating the buzzer while deactivating
the ringer, and vice-versa (long press .
Adjusting your telephone (long press .
Customizing your telephone (long press .
Sending DTMF codes (long press .

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Your telephone
Headset socket:
(models 4074 GH and 4074 GI)
Display and corresponding icons:
Comprises 2 lines o 16 characters.
The irst line gives general in ormation and
the second shows the icons corresponding
to the unction keys:
Call icons:
Radio reception icons:
Battery icons:
Option icons:
Ringer volume (GAP mode .
Buzzer on/off (on 4074 GC
and 4074 GI .
Going out of coverage beeps on/off.
Volume (1 to 4 .
Key beeps on/off.
Ringer on/off.
Battery on charge (flashing .
Battery fully charged (light on .
Battery discharged or defective (flashing .
Reception OK (light on
Limit of coverage zone (flashing .
Poor reception (light on .
Placing a call on hold.
Call in progress.
Incoming call.
Navigator:
Display pages can be scrolled, to
con irm entries:
Call keys:
Hanging up or end of entry.
Switching off (long press .
Lifting the receiver.
Switching on (long press .
Validate entry
or initiate a call
by name.
Scroll the
display
pages.
Display previous choice.
Erase last character entered.
Display next choice in list or send timed break
(depends on context .
Line key

Your telephone
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Principles of tilisation
Coverage zone:
The DECT functions provided by your Forum IS16/48/80/160 system basically
allow user mobility by managing DECT cordless telephones.
The Forum IS16/48/80/160 system radio coverage is provided by a number
of base stations that transmit and receive within a radius of 20 m to 50 m
(depending on environment . The zone covered by a base station is called a cell.
Mobility:
A user can make or receive calls in any cell.
Radio trans er:
Radio transfer allows the user to move around, from one cell to another, during a call.
Transition between cells is automatic, with no effect on the call. In some cases,
a slight crackle may be audible at the instant of transition.
Conditions of tilisation of yo r telephone
Using a DECT standard telephone:
You are going to use a DECT standard telephone that provides a private call facility
between cordless telephones and a cordless PBX or domestic relay units.
Conditions o utilisation:
In addition to the actual equipment type approval, the conditions of utilisation must als
be observed, notably concerning the radio frequencies used:
No guarantee is given concerning possible interference affecting DECT equipment,
due to other authorised utilisation of the radio frequencies concerned.
DECT equipment must not be used to provide telephone links between fixed points,
as the links are not permanent and the power radiated by the antenna
is less than 250 mW.
DECT systems (cordless PBX with more than two public network lines must be
installed by a technician authorised by the Ministry of Telecommunications,
and are considered to be complex installations..
The conditions under which DECT systems have access to a public telephone
network shall be stipulated by contract with the authorised telephone
company concerned.

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Your telephone
Conditions of tilisation of yo r telephone (contin ed)
Using yo r telephone
Charging the telephone on its holder (see page 15 .
Switching on your telephone:
Conversely, i :
Li ting the receiver: Hanging up: Switching o your telephone:
Keys with a dual unction:
Le t-hand unction: Right-hand unction:
at least one secondshort press
a second beep
(lower tone
one
beep
If the display shows “OUT”, you are outside the coverage zone.
icon flashing
charge
the battery
the display does
not come on
battery and coverage
icons light up
wait a few
seconds
one beep
your telephone
is operational
display
comes on
Do not use your telephone close to inflamma le gas or liquids.
Between -5°C and -20°C the display may not e reada le ut this is only temporary
and does not affect the operation of your telephone.
Your telephone may not operate properly at temperatures elow -20°C
or a ove +55°C.
Do not expose your telephone to severe conditions, such as rain, salty spray, dust,
etc, which can adversely affect operation.
This telephone must only e used with an Belgacom system.
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Your telephone
Cleaning yo r telephone
Your telephone does not require any speci ic servicing. However, it may be cleaned
using a so t, damp cloth.
Carrying yo r telephone
To avoid losing your telephone, get into the habit o clipping it onto your belt.
Locking yo r telephone keypad
To prevent the keys rom being accidentally pressed:
Proceed in the same way to unlock the keypad.
Screen backlighting*
Allows the telephone to be using in poor light conditions:
When you stop pressing the keys: When you press a key again:
Proceed in the same way to deactivate backlighting.
* Backlighting provided for display and keys on telephones 4074 GH and 4074 GI.
Using this function as little as possi le will extend the time etween attery charges.
15 seconds
lighting lights up
automatically
lighting goes out
automatically
- in standby: 2 beeps
- call in progress: no beep
a call is in progress
or telephone
in standby
The keypad is unlocked automatically if a call is received and locked again
after the call.
keypad is locked
in standby
The casing of telephones 4074 GH and 4074 GI provides
protection against impact. Various types of protective case are availa le.
Consult your installation technician.
Do not use soap or detergent, which could damage the colours or surfaces
of the telephone.
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Your telephone
Beeps other than d ring calls
Coverage beeps: Battery charge beeps:
Installing the battery in the telephone
Do not force the attery insertion as this can damage your telephone.
Do not use excessive orce. Insert the lower part (1)
irst, and then gently press the upper part (2) to click
into position.
icon flashing
battery needs
charging
4 beeps
you are going
out of
coverage
2 beeps
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Accessories
Charger/holders.......................................................................................................................... p. 14
Batteries........................................................................................................................................... p. 14
Charging your telephone....................................................................................................... p. 15
Charging the spare battery................................................................................................... p. 16
Using the commercial battery holder............................................................................. p. 16
Carrying cases............................................................................................................................. p. 17
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Accessories
Charger/holders
Support 4071 DA :
Charger/holder 4071 DA provides a convenient holder for the telephone while
also charging the battery. The telephone can be “off” or “on”.
Holder 4071 BA and 4071 BC:
Two other models of charger/holder, with no spare battery position and no indicator LEDs
(charge level is indicated on the telephone display , are also available as types 4071 BA
and 4071 BC.
Charger/holder 4071 BC can be used with telephone 4074 GC to provide a hands
free call facility.
Batteries
Your telephone is supplied with a 1200 mAh NiMh or a 600 mAh NiCd battery.
Endurance with NiMh battery:
Endurance with NiCd battery:
4 hours
in continuous
conversation
25 hours
in standby, inside the
coverage zone
10 hours
in continuous
conversation
55 hours
in standby, inside the
coverage zone
The mains power socket used must e close to the charger/holder and easily
accessi le, so that it can e used as an “on/off” facility.
The fully charged indications given on the telephone display and
on the charger can differ y one or two minutes. This has no influence
on the attery charge level. If the telephone is placed on the holder 4071 DA
without a attery, the attery charge LED indication will not e significant.
A wall mounting kit is availa le for your 4071 DA.
The holder comprises:
1. a position for the telephone,
2. an LED indicating the battery charge level,
3. a position for a spare battery,
4. an LED indicating the level of charge
of the spare battery,
5. a mains power connection cable.
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Accessories
Batteries (contin ed)
Initial charge:
If no charge indication is displayed, install the battery alone in the rear housing
of the charger for at least two hours (overnight is recommended .
Do not allow the battery to lose its capacity:
Each battery should be fully discharged, and then charged, at least every two months:
Charging yo r telephone
Do not needlessly remove/replace the telephone on its holder.
telephone charged and availablearound
90 minutes
LED becomes green,
indicating trickle charge phase
telephone partially
discharged, off or on
telephone fully
discharged and off
quick charge phase
the LED lights up green
and immediately
becomes red
the LED lights
up red
place the telephone
in the holder
low charge
is indicated
give a complete
charge
do not place your
telephone on
the holder
The atteries contain polluting materials and should e finally disposed of through
a specialist collection point.
Batteries only ecome fully efficient after around ten charge/discharge cycles.
minimum 2
hours
icon flashing5 minutes
battery
charged
charging
place the telephone,
switched off,
on the charger
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Accessories
Charging yo r telephone (contin ed)
Telephone not used or extended period (more than 8 days):
Charging the spare battery
Install the battery, pre erably ully discharged, in its housing:
Battery de ective or incorrectly installed:
Using the commercial battery holder
Depending on the model, your telephone package will contain a battery holder, enabling
ordinary commercial batteries to be used. Any commercial AA NiCd 1.2 V battery may
be used. However, the charge time required will be at least 4 hours.
To install the chargeable cells in the holder, release the retaining strip, insert two AA cells,
respecting the polarities shown inside the holder, and install the retaining strip.
You can now charge the holder, either installed in the telephone or in the charger
spare battery housing.
The atteries contain polluting materials and should e finally disposed of through
a specialist collection point.
The attery may ecome hot during the charge. This is not a fault. Protection is
availa le against attery overheating, to preserve its nominal working life
(only for an enclosed attery pack).
LED does not
become red
LED alternates
between green
and red
LED does not light up
8 hours
battery OK for use
LED becomes
green
battery on slow
charge
the LED lights
up red
When telephone 4074 GC is used in hands free mode, its attery is no longer
charged. Avoid needlessly long conversations in hands free mode when the telephone
attery is not fully charged. After a call in hands free mode, charging the telephone
will soon restore the full attery charge.
If the telephone must e kept out of the charger, the attery should e removed
and stored separately or placed in the spare attery housing on the rear
of charger 4071 DA.
leave telephone
on holder
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Accessories
Using the commercial battery holder (contin ed)
Carrying cases
Several types of carrying case are available for the DDS 4074 range of telephones.
These cases provide effective protection against impact (being dropped , dust and liquids.
Carrying cases are strongly recommended in severe environments. For the characteristics
of each model, contact your installation technician.
Remove the elt clip from your telephone to facilitate case insertion and removal.
To remove the elt clip from telephones 4074 GB, GB Ex and GC, unscrew the clip
mounting screw and store the elt clip for future use. On telephones 4074 GH and GI,
firstly release the elt clip using the tip of a all-point pen, while pushing ack the top
ta ehind the clip. Then release the clip y sliding it downwards on the telephone.
Do not use dry atteries. Overcharging atteries cannot increase the nominal
charge level and may seriously damage your telephone or charger.
Only atteries recommended y Belgacom should e used. Batteries should only e
charged in the chargers supplied y Belgacom. If these instructions are not strictly
o served, Belgacom declines all responsi ility.
Do not install different types of cell, or cells with different charge levels,
in the holder.
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Using your telephone
Making a call ................................................................................................................................ p. 20
Making an outside call............................................................................................................ p. 20
Making an internal call ........................................................................................................... p. 20
Calling your correspondent by name
(company directory ................................................................................................................. p. 21
Calling from your personal directory.............................................................................. p. 21
Calling from the common directory................................................................................. p. 21
Calling using a programmed key..................................................................................... p. 22
Receiving a call........................................................................................................................... p. 22
Redialling the last number dialled (redial .................................................................. p. 22
Automatically calling back a busy internal number............................................... p. 22
Being automatically called back by a busy internal number........................... p. 23
Receiving calls to the terminal corresponding to your telephone................. p. 23
Calling an internal correspondent on his/her pager ............................................ p. 23
Answering a call on your pager........................................................................................ p. 24
Sending DTMF signals............................................................................................................ p. 24
Making an ISDN call................................................................................................................ p. 24
Hiding your identity................................................................................................................... p. 25
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