En-vision america I.d. mate User manual

Table of Contents

Warnings and Precautions....................................................................................2

Introduction...........................................................................................................4

Unpacking............................................................................................................6

Getting Started.....................................................................................................7

Practice with the Memory Card........................................................................ 8

Practice with the Mode Button....................................................................... 11

Using the Product............................................................................................... 11

Practice Scanning......................................................................................... 12

Practice Recording After a Scan.................................................................... 14

Practice Erasing a Recorded Message.......................................................... 14

Practice With Memo Mode ............................................................................ 15

Other Features of i.d. mate SUMMIT®................................................................ 18

Warranty.............................................................................................................25

Ideas for Using i.d. mate SUMMIT®.................................................................... 26

Optional Products & Services Pricelist........................................................... Insert

Warnings and Precautions

The i.d. mate SUMMIT®computer / scanner is sensitive to water. Never submerse the

unit in water. If for any reason the i.d. mate SUMMIT®computer becomes wet,

remove the batteries and let it air dry thoroughly. Never use any kind of heating

device, such as a blow dryer, to hasten the drying process as you may permanently

damage the speaker and/or electronic components.

Protect all components from the extremes of heat and cold. Never leave it on the

dashboard of a car or in any other similarly hot or cold environment.

The only maintenance needed on the scanner will be to occasionally clean smudges

and dirt from the viewing window. To do this, spray glass cleaner onto a lint free, non-

abrasive cleaning cloth and gently wipe the window.

WARNING: THE BAR CODE SCANNER IS A CLASS 2 LASER PRODUCT THAT

COMPLIES WITH 21CFR, Parts 1040.10 & 1040.11. YOU MUST AVOID LONG-

TERM VIEWING OF DIRECT LASER LIGHT. YOU MUST NEVER ATTEMPT TO

LOOK AT THE LASER BEAM OR POINT IT AT AN ANIMAL, A CHILD, OR AN

ADULT. ALSO, UNDER NO CIRCUMSTANCES SHOULD YOU ATTEMPT TO

SERVICE THE LASER SCANNER.

Never clean the i.d. mate SUMMIT®computer / scanner with alcohol, oil, or any harsh

chemicals. Use only a damp cloth to clean all units, including the carrying case.

The i.d. mate SUMMIT®computer / scanner has been bonded together for maximum

strength and durability at the factory. Do not attempt to open the case as you will

permanently damage the unit and void your warranty.

i.d. mate SUMMIT®is a hand-held computer that acts as a recorder. Even with built-in

error recognition capabilities, accidental deviation from the instruction prompts or

random button pressing can potentially cause unexpected results. Please follow the

prompts carefully to avoid this possibility. If you think the unit is malfunctioning, turn it

off for a few seconds and then turn it back on.

** Warning: The data contained in the pre-loaded database is provided for

information purposes only. En-Vision America, Inc. makes no representation as

to the accuracy of this data. En-Vision America, Inc. also makes no warranty

with regard to the data expressed or implied.

i.d. mate SUMMIT is a great tool for independence.



Introduction

Thank you for purchasing i.d. mate SUMMIT®from En-Vision America. i.d. mate

SUMMIT®is the fourth generation of the world’s first fully portable Bar Code

Identification System for the visually impaired. Using digital voice recording and

text-to-speech technology, the product allows users to access a huge pre-loaded

database with a large variety of products and their descriptions. Along with this pre-

loaded data, the user can add information on the fly by recording voice messages

associated with any bar code. You will find it to be user friendly, with spoken

prompts directing you at all times.

i.d. Summit®

i.d. mate SUMMIT®can be used in the home, workplace, grocery, library, or

classroom to identify any item using an existing UPC bar code or a bar code label

you attach yourself. For example, with i.d. mate SUMMIT®you can identify cans,

jars, boxes, bottles, clothing, books, playing cards and games, prescription

medicines, compact discs, record albums, cassette tapes, computer diskettes,

pictures, or important papers and documents. In fact, any product or item that is

not easily identifiable by means of the other senses is a candidate for i.d. mate

SUMMIT®.

In addition to identification of products, i.d. mate SUMMIT®can be used as a memo

recorder. You can record memos, hard to remember credit card or telephone

numbers, addresses, important dates, or shopping lists. For more ideas on using

i.d. mate SUMMIT®, please refer to the last section of this guide, called “Uses of i.d.

mate SUMMIT®. “

We have made every effort to make these instructions easy to follow as well as

complete. To familiarize yourself with your new purchase and to ensure that you

receive the full benefit of i.d. mate SUMMIT®, we suggest that you read and follow

this user’s guide from beginning to end. It should take you less than one hour to

complete.

Please note: It is very important that you STOP as often as necessary to make

sure you are completely comfortable. Take every opportunity to practice at each

step along the way.

We will begin by first unpacking all the items shipped. We will then get familiar with

the device and review all the buttons and controls. Finally, we will complete a

practice session using your new identification and information tool.

Unpacking

In opening the shipping carton, first you will find this printed User’s Guide along with a

compact disc (CD) version of this User’s Guide. The printed guide and the CD contain

the same information. (If you prefer or need a cassette tape version, please contact

En-Vision America.) You will also find a Warranty Registration Card. Within the first

week of opening this carton, please return this Warranty Card by mail. But, for now,

keep the Warranty Card handy. We will be using it for a practice exercise later in the

guide.

Next, you will find the vinyl carrying case with your i.d. mate SUMMIT®bar code

scanner stored inside. Shipped next to the case, you will find a shoulder strap for the

carrying case, a wrist / arm strap and the pre-printed bar code labels you selected.

Also, if you purchased any additional i.d. mate SUMMIT®options, they will be shipped

next to the case as well.

For example, you may have purchased:

- A combination ear bud/microphone for private review of all audible recordings and for

recording memos and product descriptions in noisy environments;

-Additional pre-printed bar code labels for new product labeling;

- Additional SD memory cards; or

- An SD card reader - Your memory card is an SD card formatted specifically for the

i.d. mate SUMMIT®. Using your optional SD card reader, you can back up your data

to a PC along with adding updated or additional data for use with your i.d. mate

SUMMIT®.

i.d. mate SUMMIT

inside the carrying case



Getting Started

We’ll first take a look at the vinyl carrying case with the i.d. mate SUMMIT®hand held

bar code scanner inside.

Place the carrying case horizontally on the table in front of you with the En-Vision

America embroidery facing you. On each end of the vinyl case, you will find rings that

attach the shoulder strap to the case. There is a belt sleeve on the back of the case

for wearing the unit around your waist using a personal belt. You will need to

experiment with both the shoulder strap and belt sleeve and use the one that is most

comfortable for you.

Now, let’s open the Velcro top flap of the carrying case. Feel all the way to the right

and then to the left. This will give you a good reference as to the proper position of

your i.d. mate SUMMIT®while in the case. Gently lift your i.d. mate SUMMIT®up and

out of the case, making note of how the padded neck strap is neatly tucked

underneath your unit.

Let’s first explore the carrying case. On the inside bottom of the case there is small

compartment with a Velcro top flap. This compartment is used to store your AC/DC

power adapter. On the top of this compartment lid, you

may notice a small elastic strap. This strap is designed

to store any additional SD memory cards you may have

purchased.

Also, on the inside of the case, there are two additional

pockets used to store your pre-printed bar code labels

and other items.

Let’s move on and explore your new i.d. mate SUMMIT®.

i.d. mate SUMMIT

with carrying case



With the device out of the case, place it vertically on the table in

front of you with the push buttons facing you.

You’ll notice that on the left side of your

i.d. mate SUMMIT®there is a narrow

slot for the SD memory card which is

ejected by pushing the card in and

letting go. You can now safely pull the

card out.

Your i.d. mate SUMMIT®recorder will not operate without this SD memory card in

place. SD memory was selected for i.d. mate SUMMIT®because it is impervious to

magnets, heat and cold, and can be reused nearly indefinitely. This memory card is

where the UPC product database is stored along with your voice messages.

A 2 Gigabyte memory card is supplied with the recorder.

When you feel the memory card, you will notice the angled right corner and a series of

ridges on the bottom (contacts) which help as a reference point. To reinstall the card,

push it firmly into the slot remembering that the angled corner must be down and the

ridges facing away from the keypad of the device.

Let’s Practice With the Memory Card

Practice removing and reinstalling the memory card a few times so that you are

familiar with the procedure.

On the right side of the device, you will find an earphone / microphone jack. Most

2.5 mm cordless phone or cell phone hands-free earphone / microphones should work

using this jack but for best results it is recommended to use the i.d. mate SUMMIT®

earphone / microphone accessory. An external earphone / microphone should be

used in conditions where there is a lot of background noise or for private review of

messages

On the bottom of the device is a large, square opening which we will refer to as the

scan window. When your unit is on, the scanner emits an omni-directional cyclone

scan pattern. This allows you to easily scan a bar code in any direction. As long as

the bar code label passes in front of the scan window, you will get a good read. The

scanner is capable of finding and reading a bar code label up to eight inches away.

The scanner has a time-out feature that turns the scan pattern off after 45 seconds of

no activity. This feature helps to save on power when the unit is turned on but not

being used. The device is not actually turned off, but merely goes to sleep.

Now, let’s go back up to the top edge of the device. Going from right to left, the

circular jack is the AC/DC power jack. This jack allows you to recharge the battery

using the provided power adapter which plugs in to any standard wall outlet. The i.d.

mate SUMMIT®recorder is powered by a high capacity Lithium-Ion Polymer (Li-Poly)

battery pack. The battery pack was installed and charged just prior to shipment but

you will need to recharge it a couple more times to reach full operating capacity.

You’ll learn more about the battery pack later in the guide.

Further to the left is the power on / off and volume thumbwheel switch. To turn the i.d.

mate SUMMIT®recorder on, roll the thumbwheel to the left. You will hear a click when

it turns on. Go ahead and turn the unit on now. Adjust the volume to find a

comfortable listening level. When you turn on the recorder you should hear the unit

announce its model name, followed by a modifiable recording of your database

MIC

Record

Mode Erase

i.d. mate SUMMIT keypad



version. Then, you will hear “i.d. Mode” along with a beep signaling the scanner

powering on. When i.d. mate SUMMIT®is turned on, it will always begin in i.d. Mode.

Behind the AC/DC jack and the thumbwheel you will find a loop which is to be used to

attach your padded neck strap.

OK. Let’s move to the back of the device where you’ll find an opening in the rubber

enclosure revealing your Model and Serial Number label and two narrow slits to

accommodate the wrist / arm strap accessory.

To access your battery, gently peel the rubber enclosure around the front lip of the

scan window and push or pull the plastic case out. The battery compartment door is

located on the rear with the model / serial number label attached to it. To open, push

the latch down and pull the lid out to expose the battery pack. To replace the lid,

insert the end opposite the latch first and push the lid closed until you hear a click.

After inspection, slide the rubber enclosure to its original position

around the plastic case.

Now, on the front of the recorder there are five buttons. The first

button on the left hand side is a 3/4 inch long rectangular shaped

button. This is the mode button. It is the most frequently used

button on the unit. As the name implies, the mode button is used to

place the recorder into the mode of operation you want to use.

The recorder unit has four (4) standard modes of operation; they

are: i.d. Mode (the mode in which the bar code scanner is

used), Memo Mode, System Mode, and Help Mode. When

enabled, the additional modes of Bar Code ID, Inventory Mode, and Browse Inventory

Mode will follow i.d. Mode when cycling through the different modes.

Let’s Practice With the Mode Button

Go ahead and press the rectangular mode button a few times as practice.

Notice that each time you press the mode button, you advance to the next mode of

operation and the recorder announces the name of that new mode. Once you press

the mode button and move out of any particular mode, the only way to get back to that

mode is to cycle through the remaining modes.

Sliding your fingers to the right approximately 1/4 inch you will notice two triangular

shaped buttons. These are the PREVIOUS and NEXT buttons. The top (up arrow)

button is PREVIOUS and the bottom (down arrow) button is NEXT.

Sliding further to the right you will find the two remaining buttons. The top, round

button is the record button. This button must be pressed continuously while you are

recording a message. The small, square button on the bottom is the erase button. As

the name implies, this button is used to delete items from memory.

Using the Product

The lanyard (or neck strap) attached to the device is a convenient way to carry and

use your new i.d. mate SUMMIT®.The parachute buckle has been added to the

lanyard as a quick way to remove it when not in use.

With the device out of the case, place your head through the lanyard, positioning the

padded area on the strap to the back of your neck. Allow the device to hang down

with the push buttons facing away from your body. Adjust the length of the lanyard

straps to your personal comfort by using the adjustable clips found on both sides of

the neck pad.

We will now look at the different ways to hold your i.d. mate SUMMIT®. Each has

different benefits. The first way is to place your thumb in between the ridges on the

side and wrap your fingers around the back to the other side, positioning them

between the ridges.

The second way is to place your last 3 fingers in between the ridges on the front of the

unit and your thumb on the back. This allows your index finger to manipulate the

buttons on the keypad.

A third option is to hold the unit with your thumb on the top of the keypad, and your

fingers wrapped around to the back of the unit. This way, you can use your thumb to

operate the buttons, and if you are familiar, you might think of it as you would a

flashlight, with the scanner in the same position as the light would be.

Do you still have questions about how to best hold your SUMMIT®? We encourage

you to take some time to explore the device to find a position that works and feels best

for you.

Now, to help you understand the scanning process, let’s go through a couple of scan

exercises. Locate the Warranty Card included in this package. On one side of this

card is a bar code label.

Let’s Practice Scanning

Scan the Warranty Card and listen to the message.

Let’s scan the label and listen to the associated message. Most likely the recorder

has been on, but is sleeping. So, press the mode button to wake it up and ensure that

you are in “i.d. mode”. Now, holding the scanner in one hand and the Warranty Card

in the other, simply move the scan window over the card until you hear the scanner

beep. Remember, you will need to systematically scan the card until you get a read.

You may have to turn the card over to scan the other side.

You should have just heard a short text message about your Warranty Card. Using

your i.d. mate SUMMIT®does take a little practice, but once you get the hang of it, you

will have no problem. We recommend that you touch the product to the scanner

window, and then pull straight back. You can then sweep the scanner up and down,

while slowly rotating the product. Remember, the further away the scanner window is

from the product, the larger the area you are covering with your scan pattern.

Remember, the further away the scanner window is from the product, the larger the

area you are covering with your scan pattern.

Here’s a tip - In general, you’ll find that bar code labels are typically on the lower half

of products and are often near a label seam. With boxes, labels are typically on the

bottom. Remember, the reason a bar code label has been placed on a product is that

retail stores use them for customer check out. Therefore, the manufacturer has

printed bar code labels in the most effective locations.

Now let’s try scanning the battery compartment lid serial label. Remove the rubber

enclosure and the battery compartment lid. Use care when opening the battery

compartment lid so that the battery does not fall out. Hold the lid in front of the

scanner window. Again, if your scanner has gone to sleep, you will have to press the

mode button to wake the unit up to ensure you are in i.d. Mode.

Once the scanner beeps, you will hear your specific device serial number. You may

need to scan this bar code when contacting us for technical support.

Let’s Practice Recording After a Scan

Scan the Battery Compartment Lid and record your own message.

Let’s try another exercise with the battery compartment bar code. This time you will

add your own message in addition to the serial number message you just heard. So,

once again, scan the lid. Now find the round record button and press it once. When

released, the recorder will instruct you to record a new message by pressing and

holding the record button. In this example, record your name and phone number into

the device. After you record the message, it will always be played back to you.

If you scan the battery compartment lid again, you will hear the serial number

message first, then your recorded name and phone number.

Here’s a tip –You can add any number of recorded messages associated with each

bar code. Also, you can cycle through each of the messages associated with any bar

code using the next and previous buttons. After cycling through the messages you will

return back to the first message. Think of the memory card as a continuous string of

messages, where you will select the previous or next record relative to the message

being played.

Let’s Practice Erasing a Recorded Message

Scan the Battery Compartment Lid and erase the recorded message.

Now, let’s erase the message you just added to your battery compartment lid. First

you will need to scan the Battery Compartment Lid label again. While the recorded

message is playing, locate and press the square erase button. Once you do this, you

will be prompted to press the erase button again to confirm deletion. This is for your

safety, so you can’t erase a message by mistake. Wait for the prompt “message

erased”. That’s all there is to it.

If you had difficulty with recording or erasing, was it because you had trouble finding

the buttons? If so, make sure you take a few minutes to go back and review each of

the buttons and their locations.

Here’s a tip -If the record or erase button is pressed by mistake, simply press the

mode button to cancel the operation.

Sometimes, you might scan an item that is not in the database. When this happens,

you will hear “Item not found. To record, press and hold the record button.” To add

an item into memory, hold the record button down while speaking your description of

the item. When you are done, release the button. The new description will be played

back to you. When you scan this item again, your recorded description will be played.

That’s all there is to it! You can erase this item and its information at any time. Just

follow the same procedure for erasing a recorded message.

Let’s Practice With Memo Mode

Add and delete a few memos in memo mode.

So, let’s move on. Find the mode button on the left front of the unit and let’s learn

about each of the other three modes of operation. From i.d. mode, press the mode

button once, and you will be in Memo Mode. This mode allows you to record variable

length messages not associated with a barcode. Press the record button once and it

will instruct you what to do. You can repeat this action to record multiple messages.

Using the next and previous buttons, you can move forward and backward through the

messages. During the play of any memo, you can press the mode button to abort

playback of that memo or you can press the erase button to delete that message.

System and Help Modes

System Mode allows you to adjust and activate several system functions. Press the

mode button until you hear “System Mode”. You can then press the previous and next

buttons to navigate through the different settings. Selections include:

Battery Level - Your unit will announce the current charge as a percentage.

Recording Time Remaining - This simply tells you how much time you have left for

recording on the currently inserted SD card.

The Voice – This allows you to choose a different speaking voice. Press the record

button, and then use the previous and next buttons to hear alternate voices. When you

find the one you like, press the record button to confirm.

Voice Pitch Adjustment -Press the record button, and then use the next and

previous buttons to hear the different pitch options. When you find the one you like,

press the record button to save it.

Voice Speed Adjustment -Press the record button, and then use the next and

previous buttons to hear the different speed options. When you find the one you like,

press the record button to save it.

Inventory Mode - Press the record button, and then press the next or previous

buttons to hear “enabled” or “disabled”. To enable Inventory Mode, press the record

button after hearing “enabled”. When enabled, two additional modes of operation will

be added: Inventory Mode and Browse Inventory. (More details on this feature will be

discussed later.)

Bar Code ID – When enabled, this additional mode of operation allows you the option

of having your unit read back the actual digits of the bar code. Press the record button

and then the next or previous buttons to hear a number between 1 and 20 or

“disabled”. The number refers to the number of digits in the bar code you wish to have

spoken. It will read the bar code from the beginning, speaking the individual digits up

to the parameter you set. The typical setting is 20 digits, allowing you to hear the full

bar code. Press the record button again to save your selection.

Scanner Timeout - This lets you select the number of seconds the unit can sit idle

before going into sleep mode. The factory setting is 45 seconds. To adjust this, first

press the record button, and then use the next and previous buttons to increase or

decrease the time allowed. When you reach the time you desire, press the record

button to save your choice.

Reading Mode - You have two options for listening to the extended information for

products, automatic or manual. You can choose to have all the information spoken

automatically or you can choose to listen to each segment of information by manually

progressing through each section. (When in manual mode, you will hear the word

“continued” indicating that more data for that item exists.) To change the reading

mode, press the record button, and then use the next and previous buttons to choose

“automatic” or “manual”. Press the record button to save your choice.

Recording Mode - This mode allows you to choose where new voice recordings are

saved in Memo Mode. Append will place newly recorded messages at the end of the

string of files. Insert will place the newly recorded message after the last played

message. To choose the recording mode, press the record button and then the next or

previous buttons to choose append or insert, then press the record button to save your

choice.

Database Version -This simply tells you which database version you currently have

in your unit.

Firmware and Dictionary Version - Your unit will announce the current firmware and

dictionary editions installed on your device.

Factory Default Settings - You always have the option of restoring the settings in

System Mode back to their original points. To do this, press the record button. You will

be prompted to press the record button again to confirm resetting to factory defaults.

Finally, you will find Help Mode. Using the next and previous buttons, you can move

through the basic help topics until you get to the area you want to listen to. Again, if

you want to stop the play of any message, press the mode button and it will abort the

help file play. The help topics are shortened versions of the information found here in

the user’s guide. The topics include introduction, controls, modes of operation, i.d.

Mode, Memo Mode, System Mode, Spell-It, Inventory and Bar Code ID modes, the

battery pack, and warnings, precautions and service information.

Other Features of i.d. mate SUMMIT®

Spell-It

When you hear a text message that you don’t understand or would like to have the

text spelled out, use the Spell-It function. You can access the Spell-It function

whenever a text message is being played. Please note that Spell-It will not work for

recorded messages. By simultaneously pressing the mode button and the record

button you will enter Spell-It mode. Then scan your item and hear the information

spelled out. You can sequentially move through the text by using the next and

previous buttons. To exit the Spell-It function you can press the mode button or wait

five seconds of no activity to be returned to i.d. Mode.

Pause Feature

Portions of the extended information can be very lengthy. You can pause the playback

of information at any time by pressing the next and previous buttons simultaneously.

To restart the playback, press the next and previous buttons again, simultaneously.

You can use the Pause feature for information stored in the database, or for

personally recorded messages.

Inventory Mode

Inventory Mode is a function that allows you to record counts of items and then upload

the data for use with other programs. It was developed to aid those working in the

vending, BEP, and warehouse fields to aid in keeping track of stock and supply needs

in different locations.

Inventory Mode must first be enabled in the System settings. To use Inventory Mode,

scan an item, and then use the next and previous buttons to choose the quantity of the

item. When you reach the correct number, press the record button to save the

quantity. You will hear two chimes verifying the saved data. Repeat this for as many

items as you need to tally. If you scan an item that has already been recorded, it will

announce the number already recorded. You can then use the previous and next

buttons to add or subtract to that number. Press the record button when you are done

to save the new count.

To change a quantity rapidly, press and hold the next or previous button. The device

will change the count by 1’s for the first set of ten, then will change by 10’s for the next

set of ten, then by 100’s for the next set of ten, by 1,000’s for the next set of ten, and

then by 10,000’s for the next set of ten.

Browse Inventory

You can use the next and previous buttons to listen to the different items saved and

their current count. To change a quantity, press the record button, and then use the

next and previous buttons to modify the number. Press the record button to save the

new number. Listen for two chimes confirming the change. To erase an item from

Inventory, simply press the erase button.

To download the saved inventory information from your unit, first remove the SD card

and then insert it into a card reader attached to your computer. You can then find and

view the Inventory.txt file. You can view the data in a semicolon delimited file if you

open it using Notepad. We recommend opening an Excel workbook application and

then importing the file. Keep in mind that this is a semicolon delimited text file with no

text qualifiers. The first and third columns of data should be formatted as "text" not

"general." If you neglect this, "general" will eliminate the beginning zeros of each

barcode and may turn it into scientific notation.

The Battery Pack

If the battery pack power is low, i.d. mate SUMMIT®will warn you with the audible

prompt, “Batteries low, recharge now”. When you hear this prompt, you should

immediately plug the AC/DC adapter into the power jack of the device and then into a

standard AC wall outlet. Please note: if you happen to miss the message “Batteries

low, recharge now”, the batteries will become completely discharged and the unit will

turn off and on several times very quickly. You must recharge at this point.

Warning: Users who are upgrading from i.d. mate®, i.d. mate II®or i.d. mate Omni®

will need to discard their original i.d. mate®charging adapter. The AC/DC adapter

enclosed with your unit is unique to this product. We have placed one tactile bump on

the back of the plug-in adapter of the i.d. mate SUMMIT®. In addition, a barcode label

has been placed on the adapter and can be scanned for easy identification. Only use

the new charging adapter with the i.d. mate SUMMIT®. Unfortunately, your warranty

will not cover damage to the product when used with the wrong adapter. Never

charge batteries unattended. Always monitor the charging process to assure your

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En-Vision America i.d. mate User manual

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