In-situ RuggedReader User manual

1
Welcome
Congratulations on purchasing the RuggedReaderTM handheld computer
with Microsoft®Windows MobileTM 2003 software for Pocket PCs.
The immersible and shock-resistant design of the RuggedReader
allows you to work in harsh outdoor environments. You can run your
Pocket PC applications in blazing heat, subzero cold, driving rain,
dusty job sites—anywhere you could never take a handheld before.
Contents
Welcome ........................................................................ 1
Device Hardware.......................................................... 2
Setting up your RuggedReader................................... 3
Working with your RuggedReader............................. 5
Connecting to your PC............................................... 13
Microsoft Pocket Outlook.......................................... 17
Companion Programs ............................................... 18
Caring for your RuggedReader ................................ 20
Hardware Specifications............................................ 21
Safe Use of your RuggedReader ............................... 22
Troubleshooting RuggedReader ............................... 23
Regulatory Information............................................. 29
Declaration of Conformity ........................................29
Reference Materials ................................................... 31
Rugged Reader
Getting Started Guide

2
Front Panel Back Panel
Top View- without Cap Bottom View
Note: Be sure to read the warranty and safety information in the
manual prior to using your RuggedReader.
Calendar
(button 2)*
Contacts
(button 3)*
Power
Navigation pad
Removable CF-Cap covers
two CompactFlash card slots
Enter
PowerBoot Module
Latches
Stylus
holder
CF-Cap
External
Power
Serial USB
Device Hardware
CompactFlash card slots
*Assignable application buttons;
see Settings.
Inbox
(button 4)*
Start Menu
(button 1)*

3
Setting up your RuggedReader
1. Attach the PowerBoot
The PowerBoot ModuleTM for your
RuggedReader is shipped unattached. To
attach the PowerBoot, turn the latches
counter-clockwise until they are parallel to
the stylus holder, with the arrows pointing
towards the communication ports located
at the bottom of the PowerBoot.
Firmly slide the
PowerBoot onto
the main unit as shown. Pressure should
be applied downward and forward as the
PowerBoot is positioned.
Use the stylus to lock the PowerBoot
latches, by turning them clockwise one half
turn until they are pointed away from the
communication ports.
2. Attach the hand strap
To connect the hand strap to your
RuggedReader, hold the hand strap
clip at a 45 degree angle and push the
clip onto the RuggedReader bracket.
Repeat the process with the other end
of the hand strap.
3. Charge your RuggedReader
Connect the AC adapter to the
external power port on your
RuggedReader. Charge for at least
12 hours before using. For best
results, turn the RuggedReader off
while charging.

4
Battery life varies greatly depending on the application and
environment. At moderate or high temperatures with no display light,
usage over 30 hours is possible. In typical use, with default display
light setting and two CompactFlash®memory cards installed, you can
expect 15 to 20 hours of battery life. At cold temperatures (-20C or
less) with heavy use of display light and/or non-memory CompactFlash
cards (e.g. wireless LAN), battery life may be only a few hours.
The keys to extended battery life are managing the display light,
keeping the batteries warm in cold environments, and using
CompactFlash cards that use power conservatively.
4. Align the touch screen
When the RuggedReader first turns on (or after a hard reset), the touch
screen will require calibration. Tap the screen to set it up. Using a
stylus, tap the targets firmly and accurately at each location until the
screen is aligned.
5. Turning your RuggedReader on and off
One of the most convenient features of the RuggedReader is “instant
on.” There is no waiting for it to start up or shut down. To start
working immediately, press the power button. (“Instant on” does not
occur on the first boot up.) When you have finished working, turn off
your RuggedReader by pressing the power button.
6. Using the CF Expansion Slots
To use the CompactFlash expansion slots,
you must first remove the CF-CapTM . To do
this, unscrew the two screws on the top of
the CF-Cap. Slide the cap off the main unit.
Gently insert a CompactFlash card or device
into one of the two CF slots. Do not force
the card into the slot. Cards must be inserted with the face toward the
display side of the RuggedReader. Replace the CF-Cap and tighten the
screws to reseal.
Note: Be sure to reattach the CF-Cap when you are finished. The
RuggedReader is NOT sealed when the cap is off. Water damage
caused by improper installation of the cap is not covered by
warranty.

5
Working with your RuggedReader
Using the Stylus
The touch screen on your RuggedReader works like a mouse on a PC.
Use the stylus to navigate and select objects on the screen.
Tap: Tap the screen with the stylus to select or open an item. Tapping
is equivalent to clicking an item with the mouse on your PC.
Touch and hold: When you touch and hold, a circle of red dots
appears around the stylus to indicate that a pop-up menu will soon
appear. Touching and holding is equivalent to right-clicking your PC
mouse button.
Drag: Hold the stylus on the screen and drag across the screen to
select text and images. Drag in a list to select multiple items.
RuggedReader Memory
The RuggedReader has built-in non-volatile, Nand flash storage.
The content of this storage is retained no matter what happens to
battery power or other environmental conditions. You should keep
your data and programs in this storage area. Built-in storage is 64
MB. Approximately 16 MB of this storage is used by the Pocket PC
operating system. The balance is available for your use. There is also
64 MB of volatile RAM; about 58 MB is available to run programs and
to store temporary data.
If you need additional memory, third-party CompactFlash memory
cards can be used with your RuggedReader. They work the same way
as built-in storage except that they are removable. The picture on the
next page shows how these different kinds of memory appear within
File Explorer (Start / Programs / File Explorer). The non-volatile built-
in storage is at the top of the list.

6
Some data and some programs do not give you the option of keeping
them in built-in storage. Your Pocket Outlook data and CompactFlash
card drivers are two examples of this type of information. Should you
experience a hard reset, this data will be lost. To prevent this type of
loss you should frequently use the built-in backup software to back up
all of this information to built-in storage.
Backup and Restore
Run Backup Now (Start / Programs /
Backup Now).
This easy-to-use program takes all
information that might be lost during a
hard reset and stores it safely in built-
in storage in a folder called System
in a file called backupimg. When the
RuggedReader goes through a hard
reset, it automatically checks for the
presence of this file and gives you an
opportunity to restore the most recent
backup.
The Pocket Backup program can be configured to give you a great deal
of flexibility for both backup and restore including scheduled backups.
You can find it in the Utilities folder of the Start / Programs area.
Built-in Storage: The contents are found in this
folder in File Explorer.
Storage Cards: If CompactFlash memory cards are
present, the contents are found in these folders in
File Explorer.
RAM: All other files and folders displayed by File
Explorer are stored in RAM and will need to be
backed up.

7
Power Button Features
The power button turns the RuggedReader on and off and can perform
a number of additional useful tasks.
Turn Backlight on/off -- Hold down the power button for about
1 second to manually toggle the backlight state. Note: Manually
turning the backlight off disables auto turn on with screen taps or
button presses until the backlight is manually turned back on or the
RuggedReader is turned off and back on.
Power Menu -- Hold down the power button
for about 3 seconds to bring up a screen with a
menu and a countdown in progress. Continuing
to hold the power button will cause a soft reset
when the countdown reaches zero. Releasing
the power button allows access to this menu.
Tap an option or press power again to exit.
Clean touch screen - Disables the touch screen.
After cleaning, press enter to enable touch screen and exit.
Align touch screen - Use a stylus to align the touch screen.
Soft reset - See the description below.
Exit - Takes you back to the previous screen.
Soft Reset -- A soft reset is comparable to rebooting your PC, which
stops all running programs. It is occasionally used when installing new
software.
To perform a soft reset, use the power menu or hold the power button
down for about eight to ten seconds. (The power menu may or may not
appear.)
Hard Reset -- A hard reset should be avoided if at all possible. It
should only be used if a soft reset fails to resolve an issue. Some
software programs store database information in RAM which would be
erased during a hard reset. So it is strongly recommended that you back
up your data before you perform a hard reset. See Backup and Restore.
To perform a hard reset, hold down the power button and application
button 1 (Start Menu) at the same time for about eight to ten seconds.
(The power menu may or may not appear.) When the message
“Booting - - - ->” appears in the display, release the buttons. If a
backup has been performed, the RuggedReader will prompt to restore.
!
Clean touch screen
Release power button to use menu.
Continue to hold power button to
soft reset in countdown seconds.
Align touch screen
Exit
Soft reset
5

8
The Today Screen
The center of the Today screen provides information that you need for
the day. Tap an item to view or edit details.
At the top of the screen are status icons. Tap an icon to view details or
change options. (These icons appear at the top of every screen on your
RuggedReader, and not only the Today screen.)
When you turn on your RuggedReader for the first time each day (or
after four hours of inactivity), the Today screen displays. You can also
view it by tapping and then Today.
Tap to go to
a program.
Tap to change date, time, or
time zone.
Tap to change owner information.
Your day at a glance. Tap to
open the associated program.
Tap to view connection status
Tap to create a new item.
Tap to view notification information.
Tap to view network status and options.
Tap to change volume or mute all sounds.
Touch and hold to change time format.

9
The Command Bar
At the bottom of the screen is the command bar. You can use its menus
and buttons to perform tasks in programs. Depending upon which
program you are using, the buttons may vary from those depicted.
The Start Menu
From the Start Menu, you can select programs, settings, and help
topics. To display the Start Menu, from the top of any screen, tap .
Tap to switch to a program that you recently used.
Tap to switch to a program.
Tap to see more programs.
Tap to change device settings.
Tap to see a Help topic for the current screen.
Tap to select menu
commands.
Tap to select button
commands.
Tap to display the
input panel.

10
Pop-up Menus
You can use pop-up menus to quickly select an action for an item. To
access a pop-up menu, tap and hold the stylus on an item name.
Text Input Panels
Use the input panel to enter information in any program on your
RuggedReader. You can type using the standard Keyboard or the Recon
Keyboard. You can write using Block Recognizer, Letter Recognizer,
or Transcriber. The characters appear as typed text on the screen.
Select the input panel that is easiest for you to use.
To change input panels, tap the arrow next to the Input Panel icon and
then tap the input panel that you want.
Touch and hold to display the pop-up menu.
Lift the stylus and tap the action you want.
Tap outside the menu to close it without
performing an action.
Tap to change input panel options
Tap to select an input panel.
Tap to change input panel.
Tap icon to open the selected input panel.
Options
Block Recognizer
Keyboard
Letter Recognizer
• Recon Keyboard
Transcriber

11
The Recon Keyboard has larger keys than the standard keyboard.
Tapping on the “123” or “*&%”, identified in the circle above, gives
additional characters.
The Block Recognizer and Letter Recognizer input panels render
individual characters that you write as “typed.” The Transcriber input
panel converts handwritten words and symbols into typed characters.
Tap Start / Help for more information and demonstrations on these
input panels.
Tap a text box to edit the text using the
current input panel. In this example, the
keyboard is selected.
To enter characters, tap on the Keyboard
input panel.
When you tap in a text entry area, such as a text box or notes page, the
currently selected input panel activates as shown in the example below.

12
Settings on your RuggedReader
Tap , then tap Settings. You can tap any of the icons on the
Personal, System, or Connections tabs to customize the RuggedReader
settings to your own preferences.
The following features appear in the RuggedReader Pocket PC user
interface, but are non-functional due to the special rugged design:
* Recording/Microphone functions are not available.
* Beam/Infrared communications are not available.
* Backup Battery is not available.
Here are a few settings on the RuggedReader that are worth noting.
Application Buttons
Tap the Personal tab at the bottom. Tap on the Buttons icon. The four
application buttons can be reassigned to your favorite programs.
Input
Tap the Personal tab at the bottom. Tap on the Input icon. You can
change settings related to input panels, such as Block Recognizer,
Keyboard, Letter Recognizer, Recon Keyboard, and Transcriber.
Backlight
Tap the System tab at the bottom. Tap on the Backlight icon. Choose
the settings in the Battery Power, External Power, and Brightness tabs
as needed for your use of the RuggedReader. (The display backlight
has significant impact on battery life.) Tap “OK” to exit.
Memory
Closing Programs still leaves them running in the background. If you
need more resources to run your programs, tap the System tab at the
bottom. Tap on the Memory icon and tap the Running Programs tab
at the bottom. You can stop the individual programs or tap Stop All to
free memory.
Power
Tap the System tab at the bottom. Tap on the Power icon to view
the approximate battery power remaining. Tap the Advanced tab and
choose the settings that work best for you. Tap “OK” to exit.

13
Connecting to your PC
I/O ports
The RuggedReader supports connections
to other devices via USB and 9-pin serial
ports. USB connections to your PC
require an A-B USB cable (included with
the RuggedReader). USB is faster, more
reliable and does not have baud rates or com ports to select. Serial
connections require a 9-pin null-modem serial cable (not included).
You may also increase your connectivity options through using
RuggedReader-compatible CompactFlash cards.
ActiveSync
Using Microsoft®ActiveSync®, you can synchronize information
and copy files between your desktop or laptop computer and your
RuggedReader. ActiveSync compares the data on your RuggedReader
with the data on your PC, then updates all locations with the most
recent information.
ActiveSync is already installed on your RuggedReader. Before
connecting your RuggedReader to your PC, install ActiveSync on your
PC from the Recon Pocket PC Companion CD.
You can also download the most current version of PC ActiveSync
at: http://www.microsoft.com/mobile/pocketpc/downloads/. The
installation instructions for ActiveSync may vary if you use a version
other than the version originally shipped on the Recon Companion CD.
Setting Up ActiveSync
DO NOT connect your RuggedReader until the installation is complete.
External
Power Serial USB
Pin 1 Pin 5
Pin 6 Pin 9
Note: If you don’t have Microsoft®Outlook®98 or later installed
on your PC, please install Microsoft®Outlook®2002 from the
Companion CD. Even if you have Outlook 98 or Outlook 2000
installed, you are encouraged to upgrade. Microsoft recommends that
users choosing to install Outlook 2002 from this CD do so before
installing ActiveSync.

14
When installing ActiveSync on the PC, you will see the screen “Set
Up Microsoft ActiveSync 3.7. Click Next. A screen will appear asking
what folder to install to. We recommend using the default setting.
Click Next.
The “Get Connected” dialog box
will automatically appear on the
PC. Connect the RuggedReader to
your PC using USB. Click Next.
There are two types of ActiveSync
connections. The table below
summarizes the advantages and
disadvantages of each choice. The
Standard Partnership synchronizes
data and is recommended for ease
of connection. Click Next.
Connection Advantages Disadvantages
Standard
Partnership
Information is synchronized.
Subsequent connections are
automatic.
More options for file sharing.
Once a partnership is established,
you can connect to your PC via
wired or wireless LAN.
Your PDA’s clock gets set to
match your PC’s clock.
More questions to answer
on initial connection.
If the clock on your PC
is wrong, it will make
the clock on your PDA
wrong.
Partnership will be deleted
when the RuggedReader is
hard reset, unless a backup
has been run.
Guest
Partnership
Use to manually move and copy
files.
Safer because synchronization
cannot adversely impact data
either on your PDA or your PC.
For use on borrowed or shared
PCs.
Slower subsequent
connections (one more
step per connection that
requests for partnership).
LAN connection is not
possible.

15
Standard Partnership only - Choose to synchronize your Rugged
Reader with your PC. Click Next. You can have up to two partnerships
or have a partnership only with this computer. Enter a unique name
for your RuggedReader and click
Next.
Select the type of information you
want to synchronize. To customize
settings for each program, click on
the information type and click on
settings. Click next.
Running ActiveSync
Start ActiveSync on your PC. Connect the RuggedReader with the
USB cable and wait while ActiveSync automatically establishes a
connection. (This may require several seconds.)
Standard Partnership - ActiveSync will automatically synchronize the
settings chosen. To change those settings, go to ActiveSync on the PC
and click Tools, Options.
Guest Partnership - ActiveSync will ask you each time if you want the
Standard or Guest Partnership.
Click on the Explore icon on the
PC to view the file structure on the
RuggedReader, which now looks
and acts like the Windows Explorer
on your PC.
Disconnecting ActiveSync
To avoid connection problems, disconnect ActiveSync
on the RuggedReader by tapping the ActiveSync
connection icon in the lower right corner of the Today Screen
before removing the cable from either the PC or the RuggedReader.
Tap “Disconnect” and then remove the cable.
For additional information on using ActiveSync, visit the Microsoft
website and search for articles on ActiveSync. For information specific
to the use of ActiveSync with RuggedReader, see the Troubleshooting
section of this manual.

16
Additional Connectivity
The RuggedReader supports several kinds of connections in addition
to direct ActiveSync connections to a PC. Note that you will need to
purchase third party accessories (such as CompactFlash modems or
Bluetooth cards) in order to implement these connections:
• Modem -- The RuggedReader supports dial-up connections to an
Internet Service Provider and sending and receiving e-mail with file
attachments. (You will need to purchase a modem and cable or a
CompactFlash modem.)
• Web-enabled Cell Phones -- The RuggedReader can connect to
the Internet via web-enabled cell phones that are compatible with
Pocket PC devices. Refer to your phone service provider for more
information on establishing Internet connections via your cell phone.
• Bluetooth -- Pocket PC-compatible Bluetooth CompactFlash cards
are supported by the RuggedReader. Bluetooth is used for wireless
communication over distances of up to 10 meters. Typical Bluetooth
applications include sending files to a PC or another RuggedReader,
or communicating with a printer or cell phone.
• Wireless LAN -- Pocket PC-compatible Wireless LAN (or 802.11)
CompactFlash cards can be used with RuggedReader. These cards
allow you to maintain a wireless connection to the LAN and the
Internet while within range of an 802.11 network.
• VPN -- The RuggedReader includes support for VPN (Virtual
Private Network) connections. Used together with a connection to
the Internet, a VPN connection allows you to browse network files
from a remote site and also supports remote synchronization with
your PC via ActiveSync. Note that the network you access must be
configured to allow VPN connections.
• Ethernet -- Pocket PC-compatible Ethernet CompactFlash cards
can be used with RuggedReader. These connections allow the
RuggedReader to connect to a LAN and browse network file
shares. You can also use ActiveSync over an Ethernet connection
to synchronize with your PC. Note that the RuggedReader does not
expose file shares and cannot be browsed by PCs on the network.
For more information on creating these connections, see the website
listed under reference materials on the last page of this manual.

17
Installing additional software on your RuggedReader
The RuggedReader can run third-party software designed for Microsoft
Windows Mobile 2003 Pocket PC devices.
Most third-party software is installed by running a setup program
on the PC while the RuggedReader is connected with ActiveSync. If
prompted by the installation wizard, perform a soft reset to complete
the installation.
Microsoft Pocket Outlook
Microsoft Pocket Outlook includes Calendar, Contacts, Inbox,
Notes and Tasks. Open the program and then tap Start / Help for
instructions on using the various programs. To synchronize information
on your PC with your RuggedReader, see the information on using
ActiveSync.
Note: For best results, follow the setup instructions that came with
your software.
Calendar Use Calendar to schedule appointments, including
meetings and other events. You can check your
appointments in one of several views (Day, Week,
Month, and Agenda) and set the Calendar to remind
you of appointments with a sound or other method. Tap
the Today icon to view the current date.
Contacts Use Contacts to maintain a list of both business and
personal information so that you can easily find the
information you’re looking for, whether you’re at home
or on the road.
Inbox You can send and receive e-mail by synchronizing
with your PC, or by connecting to a POP3 or IMAP4
mail server. You need to set up e-mail accounts for
each method that you use except for ActiveSync,
which is set up by default. The ActiveSync folder on
the RuggedReader is used to store messages that you
send and receive through Synchronization with a PC.
Account names appear as folders in the folder list in the
Inbox message list.

18
Notes Notes helps you quickly capture your ideas, notes, and
thoughts. You can create a note using written and typed
text and drawings. You can also share your notes with
others through e-mail and synchronization with your PC.
Tasks Use Tasks to keep track of things you need to do. You can
use categories to help organize tasks and set reminders
for them. If you use Outlook on your PC, you can
synchronize tasks between the RuggedReader and the PC.
Companion Programs
Your RuggedReader comes with the following programs installed.
Open the program and then tap Start / Help for instructions on
using the various programs.
Pocket
Excel
You can use Pocket Excel much the same way you use
Excel on your PC. Use split panes to view different parts
of a worksheet at the same time. You can also use freeze
panes to keep row and column labels or other data visible
as you scroll through a sheet.
Excel files (.xls) and templates (.xlt) created in Excel
version 5.0/95 or later on the PC are converted to Pocket
Excel workbook (.pxl) or template (.pxt) files when they
are synchronized or copied to the RuggedReader or when
you open an e-mail message with an Excel file as an
attachment. Pocket Excel workbooks are converted to
Excel workbooks when they’re synchronized or copied
to the PC. During conversion, some formatting attributes
may be changed or lost. For more information, see
ActiveSync Help on the PC.
Pocket
Word
You can enter information by working in different modes,
which you select from the View menu.
• Typing. Using the input panel, enter typed text into the
document.
• Writing. Use your stylus to write directly on the screen.
Lines are displayed as a guide.
• Drawing. Use your stylus to draw directly on the
screen. A drawing box appears, indicating a single object.

19
Pocket
Word
(continued)
Word documents (.doc) and templates (.dot) created
in Word 6.0 or later on the PC are converted to
Pocket Word documents (.psw) and templates
(.psw) when they’re synchronized or copied from
the PC to your RuggedReader, or when you open
an e-mail message with an attached Word file on
your RuggedReader. Pocket Word documents
are converted to Word documents when they’re
synchronized or copied back to the PC. During
conversion, some formatting attributes may
be changed or lost. For more information, see
ActiveSync Help on the PC.
Calculator Tap the Calculator buttons to enter numbers and
perform calculations. To clear the current calculation,
tap C. To clear the displayed number, tap CE. To
clear the last digit entered in a multi-digit entry, tap
the arrow to the right of the entry box.
To store a number, tap the box to the left of the
entry box. An Mwill appear in the box. To add the
displayed number to the number that’s already in
memory, tap M+. To display the number in memory,
tap MR. To clear memory, tap MC.
MSN
Messenger
MSN Messenger on your RuggedReader provides
the same chat environment as MSN Messenger on
your PC. You need a Microsoft Passport account
or Microsoft exchange e-mail account that your
employer provides.
Pocket
Internet
Explorer
You can use Pocket Internet explorer to view Web
pages on your RuggedReader in two ways: by
downloading pages through synchronization or by
connecting to the internet. While browsing, you can
also download new files and programs to your device
from the Internet. Favorites are stored in the Mobile
Favorites subfolder of Favorites in Internet Explorer
on the PC. This folder was created when you selected
the Favorites information type for synchronization in
ActiveSync on your PC. Favorites must be stored in
this folder to be synchronized.

20
Caring for your RuggedReader
Changing the PowerBoot Module
You can purchase additional PowerBoot Modules. Before removing
the PowerBoot, back up your RuggedReader to built-in storage.
Built-in storage is not affected by a hard reset. In the rare event that
you experience a hard reset while changing the PowerBoot, you will
easily be able to restore the state of your RuggedReader from this fresh
backup. See RuggedReader Memory and Backup and Restore.
With the RuggedReader turned off, you will have at least 30 seconds to
change the PowerBoot without danger of a hard reset.
1. Before changing the PowerBoot, back up your RuggedReader to
built-in storage using the preinstalled backup program.
2. Turn off the RuggedReader.
3. Remove the hand strap .
4. To unlock the PowerBoot latches,
turn them counter-clockwise until
the arrows point towards the I/O
ports. Ensure the latches on your
new PowerBoot are also in the
unlocked position.
5. Remove the PowerBoot using both
thumbs to push on the PowerBoot
as the arrows indicate.
6. Quickly (within 30 seconds) slide the new PowerBoot onto the
RuggedReader. Lock the latches and replace the hand strap.
Cleaning the RuggedReader
Clean with a soft cloth dampened with water or a diluted mild
detergent. Do not put the RuggedReader in the dishwasher.
Water
The RuggedReader is designed to withstand accidental immersion.
To maintain the water resistant seal, it is important to ensure that the
screws on the CF-Cap are tightened after replacing CompactFlash
cards. Removal of the back case torx screws, or failure to tighten the
CF-Cap screws could cause leakage, and will void your warranty.
ÏÏPush Here