Lexmark X543 User manual

Quick Reference
Copying
Making copies
Making a quick copy
1Load an original document faceup, short edge first into the ADF
or facedown on the scanner glass.
Note:Donotload postcards, photos, smallitems,transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, adjust the paper
guides.
3From the printer control panel, press for a black only copy or
for a color copy.
4If you placed the document on the scanner glass and have
additionalpages to copy,then place thenext page onthe scanner
glass, and then press 1on the numeric keypad. Otherwise, press
2on the numeric keypad.
Copying using the ADF
1Load an original document faceup, short edge first into the ADF.
Note:Donotload postcards, photos, smallitems,transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2Adjust the paper guides.
3From the printer control panel, press the Copy button, or use the
keypad to enter the number of copies.
4Change the copy settings as needed.
5From the printer control panel, press for a black only copy or
for a color copy.
Copying using the scanner glass
1Place an original document facedown on the scanner glass in the
upper left corner.
2From the printer control panel, press the Copy button, or use the
keypad to enter the number of copies.
3Change the copy settings as needed.
4From the printer control panel, press for a black only copy or
for a color copy.
5Place the next document on the scanner glass, and then press 1
on the numeric keypad. Otherwise, press 2on the numeric
keypad.
Canceling a copy job
A copy job can be canceled when the document is in the ADF, on the
scannerglass, orwhile thedocument isprinting. Tocancel acopy job:
1From the printer control, panel press .
Stopping appears, followed by Cancel Job.
2Press to cancel the job.
Note: If you want to continue to process the job, then press
to continue copying.
Canceling appears.
The printer clears all pages in the ADF or printer and then cancels the
job. Once the job is canceled, the copy screen appears.
E-mailing
Getting ready to e-mail
Setting up the e-mail function
For e-mail to operate, it must be turned on in the printer settings and
have a valid IP address or gateway address. To set up the e-mail
function:
1Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then print
a network setup page and locate the address in the TCP/IP
section.
2Click Settings.
3Click E-mail/FTP Settings.
4Click E-mail Server Setup.
5Change the e-mail settings as needed.
6Click Submit.
Setting up the address book
1Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then print
a network setup page and locate the address in the TCP/IP
section.
2Click Settings.
3Click E-mail/FTP Settings.
4Click Manage E-mail Shortcuts.
5Change the e-mail settings as needed.
6Click Submit.
Creating an e-mail shortcut using
the Embedded Web Server
1Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then print
a network setup page and locate the address in the TCP/IP
section.
2Click Settings.
3Click Manage Destinations.
Note: You may be asked to enter a password. If you do not have
an ID and password, get one from your system support person.
4Click E-mail Destination Setup.
5Type a unique name for the recipient, and then enter the e-mail
address.
Note: If you are entering multiple addresses, separate each
address with a comma (,).
6Select the scan settings (Format, Content, Color, and Resolution).
7Enter a shortcut number, and then click Add.
If you enter a number that is already in use, you are prompted to
select another number.
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Canceling an e-mail
An e-mail can be canceled when the document is in the ADF or on
the scanner glass. To cancel an e-mail:
1From the printer control panel, press .
Stopping appears, and then Cancel Job appears.
2Press to cancel the job.
Note: If you want to continue to process the job, press to
continue scanning the e-mail.
Canceling appears.
The printer clears all pages in the ADF and then cancels the job. Once
the job is canceled, the copy screen appears.
Faxing
Sending a fax
Sending a fax using the printer control
panel
1Load an original document faceup, short edge first into the ADF
or facedown on the scanner glass.
Note:Donotload postcards, photos, smallitems,transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3From the printer control panel, press the Fax button.
To: appears on the first line, and the time and date appear on the
second line.
4Enter the fax number, and then press .
Notes:
•To place a dial pause within a fax number, press the
Redial/Pause button. The dial pause appears as a comma on
the Fax to: line. Use this feature if you need to dial an outside
line first.
•Press to move the cursor to the left and delete a number.
•To use a fax shortcut, press , and then press the arrow
buttons until the fax shortcut you want appears. Then, press
.
5Press 1to enter another fax number, or press 2to end fax number
entry.
6Press to send a black only fax or to send a color fax.
Sending a fax using the computer
Faxing from a computer lets you send electronic documents without
leaving your desk. This gives you the flexibility of faxing documents
directly from software programs.
For Windows users
Notes:
•In order to perform this function from your computer, you must
use the PostScript printer driver for your printer.
•Verify that the fax option is installed in the printer driver.
1With a file open, click File ªPrint.
2Click Properties, Preferences, Options, or Setup.
3Click the Other Options tab, and then click Fax.
4Onthe Faxscreen, type the name andnumber ofthe fax recipient.
5Click OK, and then click OK again.
6Click OK.
For Mac OS X version 10.2 and 10.3 users
1With a document open, choose File > Print.
2From the print options pop-up menu, choose Job Routing.
3Select Fax, and then enter the recipient name, number, and other
information as needed.
4Click Print.
For Mac OS X version 10.4 or later users
1With a document open, choose File > Print.
2From the PDF pop-up menu, choose Fax PDF.
3Type the fax number in the To field, and enter other information
as needed.
4Click Fax.
If you receive an error, "No fax modems were found", follow these
directions to add your printer as a fax:
aFrom the Printer pop-up menu, choose Add Printer.
bSelect the printer from the dialog that appears.
cFrom the Print Using pop-up menu, choose Selecta driver to
use.
dFrom the list, choose your printer fax model, and then click
Add.
Creating shortcuts
Creating a fax destination shortcut
using the Embedded Web Server
Instead of entering the entire phone number of a fax recipient on the
printer control panel each time you want to send a fax, you can create
a permanent fax destination and assign a shortcut number. You can
create a shortcut to a single fax number or a group of fax numbers.
1Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then print
a network setup page and locate the address in the TCP/IP
section.
2Click Settings.
3Click Manage Destinations.
Note: A password may be required. If you do not have an ID and
password, get one from your system support person.
4Click Fax Shortcut Setup.
5Type a unique name for the shortcut, and then enter the fax
number.
To create a multiple-number shortcut, enter the fax numbers for
the group.
Note: Separate each fax number in the group with a semicolon
(;).
6Assign a shortcut number.
If you enter a number that is already in use, you are prompted to
select another number.
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7Click Add.
Creating a fax destination shortcut
using the printer control panel
1Load an original document faceup, short edge first into the ADF
or facedown on the scanner glass.
Note:Donotload postcards, photos, smallitems,transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3From the printer control panel, press the Fax button.
To: appears on the first line, and the time and date appear on the
second line.
4Press .
Address Book Search appears.
5Press the arrow buttons until Add appears, and then press .
6Pressthearrow buttons untilEnter Fax Number appears, and
then press .
7Enter the fax number, and then press .
8Press 1to enter another fax number, or press 2to end fax number
entry.
9After selecting 2=NO, Enter Name appears.
aPress the button on the keypad that corresponds with the
letter you want. The first time you press the button, the
number for that button appears. When you press the button
again, one of the letters assigned to that button appears.
bPressthe right arrowbutton tomove to thenext space, orwait
a few seconds and the cursor will move to the next space.
cOnce the fax name is entered, press .
Save as Shortcut appears.
dEnter the shortcut number, and then press .
Canceling an outgoing fax
A fax can be canceled when the document is in the ADF or on the
scanner glass. To cancel a fax:
1From the printer control panel, press .
Stopping appears, and then Cancel Job appears.
2Press to cancel the job.
Note: If you want to continue to process the job, press to
resume scanning the fax.
Canceling appears.
The printer clears all pages in the ADF and then cancels the job.
Scanning to an FTP address
Scanning to an FTP address
Scanning to an FTP address using the
keypad
1Load an original document faceup, short edge first into the ADF
or facedown on the scanner glass.
Note:Donotload postcards, photos, smallitems,transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3From the printer control panel, press the Scan/Email button.
4Press the arrow buttons until FTP appears, and then press .
5Type the FTP address.
6Press to send a black-only copy or to send a color copy.
Scanning to an FTP address using a
shortcut number
1Load an original document faceup, short edge first into the ADF
or facedown on the scanner glass.
Note:Donotload postcards, photos, smallitems,transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
2If you are loading a document into the ADF, then adjust the paper
guides.
3From the printer control panel, press the Scan/Email button.
4Press the arrow buttons until FTP appears, and then press .
5Press , and then enter the recipient's shortcut number.
6Press 1to enter another shortcut or press 2to end the shortcut
entry.
After you press 2, Press Start To Begin appears.
7Press to send a black-only copy or to send a color copy.
Creating an FTP shortcut using the
Embedded Web Server
1Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then print
a network setup page and locate the IP address in the TCP/IP
section.
2Click Settings.
3Under Other Settings, click Manage Destinations.
Note: A password may be required. If you do not have an ID and
password, then contact your system support person.
4Click FTP Shortcut Setup.
5Select the scan settings (Format, Content, Color, and Resolution).
6Enter a shortcut number, and then click Add.
If you enter a number that is already in use, you are prompted to
select another number.
Scanning to a computer or
flash drive
Scanning to a computer
1Type the printer IP address into the address field of your Web
browser.
Note: If you do not know the IP address of the printer, then print
a network setup page and locate the address in the TCP/IP
section.
2Click Scan Profile.
3Click Create Scan Profile.
4Select your scan settings, and then click Next.
5Select a location on your computer where you want to save the
scanned output file.
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6Enter a profile name.
The profile name is also the user name, it is the name that appears
in the Scan Profile list on the display.
7Click Submit.
8Scan your document.
A shortcut number was automatically assigned when you clicked
Submit. Remember this shortcut number and use it when you are
ready to scan your documents.
aLoad an original document faceup, short edge first into the
ADF or facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as
magazine clippings) into the ADF. Place these items on the
scanner glass.
bIf you are loading a document into the ADF, then adjust the
paper guides.
cPress the Scan/Email button.
dPress the arrow buttons until Profiles appears, and then
press .
ePress .
Enter Shortcut: appears.
fEnter the shortcut number.
gPress or to send the scanned image.
Note: The scan settings determine if the image is sent in
black or color. Pressing the black or color button does not
change these settings.
9Return to the computer to view the file.
The output file is saved in the location you specified or launched
in the program you specified.
Scanning to a USB flash memory
device
Note: The USB port is not available on selected printer models.
1Insert a USB flash memory device into the front USB port.
Access USB appears.
Note: When a USB flash memory device is inserted into the
printer, the printer can only scan to the USB device or print files
from the USB device. All other printer functions are unavailable.
2Press 1on the keypad.
3Press the arrow buttons until Scan to USB appears, and then
press .
Press Start To Begin appears.
4Load an original document faceup, short edge first into the ADF
or facedown on the scanner glass.
Note:Donotload postcards, photos, smallitems,transparencies,
photo paper, or thin media (such as magazine clippings) into the
ADF. Place these items on the scanner glass.
5If you are loading a document into the ADF, then adjust the paper
guides.
6Press or to send the scanned image.
Note: The scan settings determine if the image is sent in black or
color. Pressing the black or color button does not change these
settings.
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