Oce OP1016 User manual

1.1.1.
Océ OP1016/1020/1025
Network Fax
Operations Guide
Education Services
Océ
Operations Guide
Englishversion

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About this On-Line Manual
This On-Line Manual explains the setting procedures required in order to use the Network FAX functions when the Scanner
Kit and Fax Kit are installed in your machine. It is recommended that you also read the corresponding Operation Guide as
well.
This manual is prepared as a PDF (Portable Document Format) file, so Adobe Acrobat Reader version 5.01 or later must be
installed on your computer if you want to read the manual without the provided CD-ROM. If you do not already have the
appropriate Adobe Acrobat Reader software, it is recommended that you install it from the CD-ROM.
IMPORTANT!
The use of Adobe Acrobat Reader implies agreement to the terms of use as stipulated by Adobe Systems Incorporated.
Trademark Information
• Microsoft, Windows, Windows NT and Internet Explorer are registered trademarks of Microsoft Corporation of the United
States and other countries.
• Windows Me, Windows Server and Windows XP are trademarks of Microsoft Corporation.
• Ethernet is a registered trademark of Xerox Corporation.
• IBM and IBM PC-AT are trademarks of International Business Machines Corporation.
• Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.
All other company and product names contained in this On-Line Manual are trademarks or registered trademarks of their
respective companies. The designations ™ and ® will not be used in this manual.
Operating Environment
The Network FAX functions are compatible for use under the following operating environments:
• Hardware ... IBM PC-AT compatible computer
• Interface ... 10BASE-T or 100BASE-TX
• Operating system ... Windows NT 4.0 (Server, Workstation) + SP5 or later,
Windows 2000 (Professional, Server, Advanced Server),
Windows 98 (Second Edition), Windows 95 (OSR2 or later),
Windows Me and Windows XP
The screen shots used in this On-Line Manual are compiled from Windows XP. The actual displays on your computer may
differ depending upon your particular operating system.

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Included Utilities
The following utilities are contained on the provided CD-ROM. In order to use the related Network FAX functions, it is
necessary to follow the appropriate procedure and install the corresponding utility on your computer.
Network FAX Driver
This software allows you to send documents created on your computer to the Scanner Kit in this machine, which converts
them to the appropriate format, transfers them to Fax Kit which then transmits them to the other fax machine. The Network
FAX Driver must be installed on the computer from which you want to send the documents.
Address Book for Network FAX
This utility is the address book that needs to be installed on the computer from which you want to send documents. The
Address Book for Network FAX allows you to create and use your own personal fax destination list for sending documents
directly from your computer. It is also possible to import CSV-formatted address data that has been created with other
applications.
Scanner File Utility
Documents sent from the other fax machine can be received by the Fax Kit in this machine and, once the Scanner Kit is
installed, the received documents will be converted to an image file and can be sent to and saved in a folder that is
designated in the Scanner File Utility. Because the Scanner File Utility must be running in order to receive the incoming
data, it is recommended that you install it on a computer that is generally up and running on the network (referred to as the
“Server Computer” in this manual).
You can select the type of installation to be performed based upon whether you are using Windows 2000, Windows Server
2003 or Windows XP, as well as whether you are using the Scanner File Utility on an individual basis or it is being shared.
(See page 1-7.)
Address Editor for FAX
This utility is an editor that uses your computer to register and change the self-station and dialing information which is stored
in the fax machine itself. The Address Editor for FAX allows you to easily and conveniently register the information that will
be used by the fax machine directly from your computer.
The Address Editor for FAX utility is compatible with the KM-1650, KM-2050, KM-3035, KM-4035 and KM-5035.

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Outline of the Network FAX Functions
The Network FAX functions allow you to send and receive fax documents between computers on your LAN network and the
other fax machines. In addition, if you use the Address Book, you can register individual destinations, or multiple destinations
as an individual group, in advance.
●Transmission function
1. Documents are sent as image data from a network computer over the LAN network to this fax machine.
2. Those documents are sent over the telephone line as a
fax transmission from this fax machine to the other fax
machine.
●Reception function
1. Documents are sent over the telephone line as a fax transmission from the other fax machine to this fax machine where
they are converted into PDF or TIFF file data.
2. That data is sent from this fax machine over the LAN network to the Server Computer.
3. The file is saved on the Server Computer.

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●Address Book
1. Information for individual destinations (or a group of destinations) is registered in the Address Book software on the
computer from which you want to send documents.
2. The destination for sending documents using the Network FAX function is selected from this Address Book.
3. The documents are then sent as image data from a network computer over the LAN network to this fax machine.
4. Those documents are sent over the telephone line as a fax transmission from this fax machine to the other fax machine
based on the selected destination information. If multiple destinations are registered as a group, the documents will be
broadcast to all of those destinations.
Outline of the Network FAX Functions