Old Salem Hearths R400IGV36 BV3ON Setup guide

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INSTALLATION OPERATION AND
SERVICE MANUAL
THE OLD SALEM COLLECTION
VENT FREE REGENCY COAL BASKET
complies with ANSI Z21.11.2
Do not store or use gasoline or other flammable vapors and liquids in the vicinity
of this or any other appliance
WHAT TO DO IF YOU SMELL GAS:
*Do not try to light any appliance.
*Do not touch any electrical switch; do not use any phone in your building.
*Immediately call your gas supplier from a neighbors phone. Follow the gas
supplier’s instructions.
*If you cannot reach your gas supplier; call the fire department.
Installation and service must be performed by a qualified installer, service agency
or the gas supplier.
This is an unvented gas fired heater. It uses air (oxygen) from the room in which it
is installed. Provisions for adequate combustion and ventilation air must be
provided. See Section 2
THIS ONLINE MANUAL IS FOR PLANNING PUPOSES ONLY. CAREFULLY READ
BEFORE PURCHASING. REFER TO INSTALLING MANUAL PROVIDED WITH YOUR
APPLIANCE FOR MOST RECENT INSTALLATION AND OPERATING
INSTRUCTIONS FOR YOUR APPLIANCE.

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WARNING: If the information in this manual is not followed exactly, a fire or
explosion may result causing property damage, personal injury or loss of life.
The Old Salem Regency coal set is a ventless appliance consisting of an
integrated burner control and a simulated coal fire. There are no loose parts
nor any field assembly required.
MODELS
SIZE
INCHES TO NON
-
COMBUSTIBLE
S
MINIMUM FIREPLACE
SIZE
R400IGV36 BV3ON 19.5”W F, 17.5”W
B,
12” D, 14.75” Fl
0 Sides, 0 Back,
0 Floor.
19.5”W F, 17.5” W B,
12” D., 14.75” H
BRWR400I
GV36BV3ON 19.5” W F, 17.5” W
B,
12” D, 14.75” H
0 Sides, 0 Back,
0
Floor
19.511 WF, 17.5” W 8,
12” D, 1475” H
WR400I 0V39
BV3ON
16” W F, 14” W B
,l2” D,14”H
0 Sides, 0 Back,
0 Floor
16” W F,14” W 8,12” D,
14”H
BRWR400I 6V39
BV3ON
16” W F, 14” W B
,12” D., 14” H.
0 Sides, 0 Back,
0 Floor
16” W F, 14W B ,12” D,
14” H.
Maximum BTU for Natural Gas - 13,400 intake
Maximum BTU for Natural Gas Bedroom unit - 10,000 intake
Minimum BTU for Natural Gas - 9,000 intake
INTRODUCTION
The Old Salem Regency coal set is a ventless heater appliance consisting of
integrated burner controls and a simulated coal fire. There are no loose parts or
any field assembly required. It is intended for installation in a masonry or non-
combustible fireplace only. When installed in an existing fireplace, the flue must be
blocked to prevent down drafts from disturbing the flame patterns and the chimney
must be capped to prevent potential water damage to the appliance. See the
following section for additional requirements.
1) GENERAL INSTRUCTIONS - IMPORTANT SAFETY INFORMATION
WARNING: This appliance is for installation only in a solid fuel-burning fireplace.
WARNING: Before installing in a solid fuel-burning fireplace, the chimney flue and
firebox must be cleaned of soot, creosote, ashes and loose paint by a qualified
chimney cleaner.

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WARNING: Do not allow fans to blow directly into the fireplace. Avoid any drafts
that alter burner flame patterns.
WARNING: Do not use a blower insert, heat exchanger insert or other accessory
not approved for use with this heater.
(a) A fireplace screen must be in place when the appliance is operating. The
screen must have openings for introduction of combustion air.
(b) No combustible materials shall be placed or burned in the fireplace where the
appliance is installed.
(c) The “Old Salem coal set” is provided as a completed assembly with no loose
parts. If improper handling should result in one or more of the coals becoming
loosened, the coals must be repositioned in exactly the same position into which
they were first attached. Should there be any doubt as to that location or if the
coals will not remain in that position during operation, the unit must be repaired
by a factory approved repair man or returned for repair.
(d) Never burn solid fuels in a fireplace where a gas coal set is installed
(e) This unit complies with ANSI Z21.11.2 Unvented Heaters.
(f) The installation must conform with local codes or, in the absence of local
codes, with the National Fuel Gas Code, ANSI Z223.1/NFPA54.
(g) The flow of combustion air MUST NOT be obstructed.
(h) Provide adequate clearances around air openings into the combustion
chamber and adequate accessibility clearance for servicing and proper
operation. NEVER obstruct the front opening of the appliance.
(i) Solid-fuels shall not be burned in a masonry or UL 127 factory-built fireplace in
which an unvented room heater is installed.
(j) Any safety screen or guard removed for servicing must be replaced Prior to
operating the appliance.
(k) An unvented room heater having an input rating of more than 6,000 BTU per
hour shall not be installed in a bathroom.
(l) An unvented room heater having an input rating of more than 10,000 Bth per
hour shall not be installed in a bedroom.
(m) Correct installation of coals, proper location of the heater and annual
cleaning are necessary to avoid potential problems with sooting. Sooting,

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resulting from improper installation or operation, can settle on surfaces outside
the fireplace.
(n) Note: Installation and repair should be done by a qualified service person. The
appliance should be inspected before use and at least annually by a qualified
service person. More frequent cleaning may be required due to excessive lint
from carpeting, bedding material, etc. It is imperative that the control
compartment, burners and circulating air passageways of the appliance be kept
clean.
(o) An unvented room heater intended for installation in a solid-fuel burning
fireplace shall comply with these instructions.
(p) This heater is equipped with a PILOT LIGHT SAFETY SYSTEM designed to
turn off the heater if not enough fresh air is available.
(q) DO NOT TAMPER WITH THE PILOT LIGHT SAFETY SYSTEM
(r) If heater shuts off, do not relight until you have provided fresh air. If heater
keeps shutting off, have it serviced. Keep burner and control compartment clean.
Call your installer or Old Salem Hearths.
(s) It is critical that the burner be installed level to prevent sooting
WARNING: Do not use this room heater if any part has been under water.
WARNING: When used without adequate combustion air, heater may give off
CARBON MONOXIDE, an odorless, poisonous gas.
WARNING: Failure to keep the primary air opening(s) of the burner(s) clean may
result in sooting and property damage.
WARNING: State or local codes may not allow operation of unvented appliances.
Check your state or local codes.
WARNING: Any outside air ducts and/or ash dumps in the fireplace shall be
permanently closed at the time of appliance installation.
WARNING: Any glass doors shall be fully opened when the appliance is in
operation.

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2) COMBUSTION AIR
(a) WARNING: If the area in which the appliance is to be operated is smaller than
750 cubic feet, or it the building is of an unusually tight construction, adequate
combustion and ventilation air must be provided by one of the methods
described in the National Fuel Gas Code ANSI Z223.l/NFPA 54, Air for
Combustion and Ventilation, or applicable local codes.
Unusually tight construction is defined as construction where:
(1)Walls and ceilings exposed to the outside atmosphere have a continuous
water vapor retarder with a rating of 1 penn (6 x 10 “kg per pa-sec-m2) or less
with openings gasketed or sealed;
(2)Weather stripping has been added on openable windows and doors; and
(3)Caulking or sealants are applied to areas such as joints around window and
door frames, between sole plates and floors, between wall-ceiling joints,
between wall panels, at penetrations for plumbing, electrical, gas lines, and at
other openings.
(b) The Old Salem coal set has been equipped with an oxygen depletion system
to prevent reduction of the oxygen level in the installation room from reaching a
level below 18 percent. The above requirements are provided to prevent the
unlikely occurrence of this level .
3) MINIMUM CLEARANCE TO COMBUSTIBLES:
When the Old Salem ventfree coal burner is installed in a non-combustible
fireplace, the mantel, if used, may extend up to 12 inches maximum from the wall
and must be located a minimum of 18 inches above the top of the fireplace
opening. The underside of the mantel should be protected by a high temperature
paint or application of a non combustible lamination.
When installed in a corner location, there must be a minimum clearance of 10
inches from the outer edge of the fireplace opening and the corner wall with the
intervening space made of non combustible materials, cast iron surround,
masonry, tile etc. there must be a non combustible hearth extending a minimum of
14 inches in front of the firebox.
Overall minimum clearances to combustibles on the outside of firebox are:
Sides: 6”
Top: 18”
Hearth: 14”

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4) APPLIANCE LOCATION CLEARANCE
(a) Due to high temperatures the appliance should be located out of traffic and
away from furniture and draperies.
(b) Children and adults should be alerted to the hazards of high surface
temperatures and should stay away to avoid burns or clothing ignition.
(c) Young children should be carefully supervised when they are in the same
room as the appliance.
(d) Do not place clothing or other flammable materials on or near the appliance.
(e) Any safety screen or guard removed for servicing an appliance must be
replaced prior to operating the heater.
(f) Installation and repair should be done by a qualified service person. The
appliance should be inspected before use and at least annually by a qualified
service person. More frequent cleaning may be required due to excessive lint
from carpeting, bedding material, etc. It is imperative that the control
compartment, burners and circulating air passageways of the appliance be kept
clean.
(g) WARNING: any change to this heater or its controls can be dangerous.
(h) This appliance is intended for supplemental heating.
5) NATURAL GAS PIPING
(a) The installation must conform with local codes or in the absence of local
codes, with the current National Fuel Gas Code ANSI Z223.l/NFPA 54.
(b) Before any system of gas piping is finally put into service, it should be
carefully tested to ensure it is gas tight. As an aid in determining where the gas
may leak, it is recommended that a soapsuds solution be used. Under no
condition shall a live flame or fire be used to locate a gas leak.
(c) The minimum inlet gas pressure permissible is 5 inches W.C. for natural gas.
(d) The maximum inlet gas supply pressure permissible is 7.7 inches W.C. (3.48
kPa) Natural Gas.
(e) A 1/2 inch natural gas supply pipe is required to ensure adequate capacity. It
is recommended that either a flexible metallic hose or a union be placed in the
supply piping to facilitate the easy removal and servicing of the appliance.
(f) Standard units are available with a maximum rating of 13,400 BTU per hour at
sea level. Adjustment of orifice size may be required to altitudes above 2,000

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feet. Appliances with a maximum rating of 10,000 BTU per hour at sea level,
suitable for bedroom installation are available upon request.
6) VENTING
(a) No venting per se is required, however, review section “2) COMBUSTION AIR”
for information relative to air availability requirements.
7) INSTALLATION INSTRUCTIONS FOR THE OLD SALEM REGENCY
COAL SET
IMPORTANT: The main gas supply shut-off valve/tap must never be located inside
the firebox and must be within arm’s length from the fire and accessible at all
times.
Old Salem Hearths cannot and will not accept any warranty claim if the appliance
has not been installed to comply with the following instructions and with local and
National codes as noted above.
(a) With the controls facing the front, center the burner in the base of the
fireplace. When properly positioned, no part of the burner may project beyond
the vertical opening of the fireplace.
(b) It is recommended that a rigid 3/8” pipe be run through the masonry into the
firebox area. Using an approved flexible gas hose connect to line from the fixed
pipe to the gas input to the appliance. All pipe work going through masonry
should be sleeved in conduit. Where pipe work is liable to come into contact with
fresh cement, cover with Denzo or similar electrical tape to protect the pipe from
corrosion.
(c) The 3/8” flexible hose should be no longer than 6 feet. The supply pressure at
the appliance should be no less than 5 inches W.C. for natural gas. After
correctly installing the appliance and before connecting the supply to the burner,
“blow out” any dust particles that could have entered the new pipe work by
opening up the gas supply for a few seconds so as not to clog the burner.
(d) Connect the gas to the appliance input. Carefully test to ensure that there are
no leaks using a soapsuds solution. DO NOT USE A FLAME TO LOCATE A GAS
LEAK.
(e) The coal burner, when installed in a bedroom, must be secured to the firebox
floor using masonry screws. Holes are provided on the base of the unit.
8) OPERATION AND LIGHTING INSTRUCTIONS
FOR YOUR SAFETY READ BEFORE LIGHTING

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WARNING: If you do not follow these instructions exactly, a fire or
explosion may result causing property damage, personal injury or loss
of life.
A. This appliance has a pilot, which must be lighted by hand. When lighting the
pilot, follow these instructions exactly.
B. BEFORE LIGHTING smell all around the appliance area for gas. Be sure to
smell next to the floor because some gas is heavier than air and will settle on the
floor.
WHAT TO DO IF YOU SMELL GAS
* Do not try to light any appliance.
* Do not touch any electric switch; do not use any phone in your building.
* Immediately call your gas supplier from a neighbor’s phone. Follow the gas
supplier’s instructions.
* If you cannot reach your gas supplier. Call the fire department.
C. Use only your hand to push in or turn the gas control knob. Never use tools.
If the knob will not push in or turn by hand, don’t try to repair it. Call a qualified
service technician. Forced or attempted repair may result in a fire or explosion.
D. Do not use this appliance if any part has been under water. Immediately call
a qualified service technician to inspect the appliance and to replace any part of
the control system and any gas control which has been under water.

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LIGHTING INSTRUCTIONS
1. STOP! Read the safety information above on this sheet.
2. If using a grate, remove control access panel below grate.
3. Push in gas control knob slightly and turn counter clockwise 4— to
“OFF”
NOTE: Knob cannot be turned from “Pilot to “OFF” unless the knob is
pushed in slightly. Do not force.
4. Wait five minutes to clear out any gas. Then smell for gas, including near the
floor. If you smell gas, STOP! Follow “B” in the safety information above on this
page. If you don’t smell gas, go to the next step.
5. Push in gas control knob slightly and turn clockwise —, to “Pilot.
6. Depress the control knob fully and push spark igniter button several times to
light the pilot.
7. Continue to hold the control knob in for about 60 seconds after the pilot is
lit.
NOTE: If the pilot extinguishes, repeat steps 1,2,3 and 4.
8. Turn the control knob clockwise to “ON”.
9. Adjust the HI-LO flame control knob to desired setting.
NOTE: *lf the unit is hot, wait 5 minutes to relight the pilot.
*If control knob does not pop up when released STOP, and immediately call
your service technician or gas supplier.
10. Replace control access panel below grate.
11. Wall switch or remote may now be used to turn main flame ON and OFF.

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TO TURN OFF GAS TO APPLIANCE
1. Remove control access panel below grate.
2. Push in gas control knob slightly and turn clockwise to “OFF” position. Do
not force.
3. Replace control access panel below grate.
Note: There will be some delay after the pilot light valve is compressed before the
piezo igniter will light the pilot due to the air remaining in the control valves etc. If
after about 3 to 5 minutes the piezo igniter still fails to light the pilot, the pilot may
be lit manually as follows:
(1) Position the control knob to “PILOT” position.
(2) While depressing the control knob, light the pilot from beneath with a match.
(3) Hold the control knob down for 60 seconds.
(4) Contact your service technician or gas supplier to replace the defective unit.
The flame level has been preset for relatively small changes in BTU level. At first
ignition, only the blue and yellow flames will be visible. After a few minutes, the
coals on the rear stack will start to glow. The amount of glow and the height of the
flames are restricted due to the critical nature of the exhaust gas constituents. This
level has been tested extensively and a copy of the test results have been included
in the shipment. Should any of the coals become mislocated and the flame pattern
changes drastically, contact your distributor or call Old Salem Hearth immediately.
The Regency unit is repairable only at the manufacturer.
If a remote control system is to be used refer to drawing below.

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Note! Basket is delivered with Jumper wire installed. It must be removed for
external switch or remote control to work.
Remove factory jumper when installing remote control

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9) CLEANING PROCEDURE
CAUTION: Only the simplest of cleaning such as dusting the cast iron grate and
control mechanism etc is allowed. The latter must be accomplished by a qualified
service person. If coals become loose contact the manufacturer.
10) GENERAL MAINTENANCE
(a) INSTALLATION AND REPAIRS SHOULD BE DONE BY A QUALIFIED AND
CERTIFIED SERVICE PERSON. IT IS RECOMMENDED THAT THE APPLIANCE BE
INSPECTED BEFORE EACH USE FOR DAMAGE TO THE COALS AND AT LEAST
ONCE A YEAR BY A PROFESSIONAL CERTIFIED SERVICE PERSON. IT IS OF THE
UTMOST IMPORTANCE THAT THE CONTROL COMPARTMENT AND CIRCULATION
AIR PASSAGEWAYS OF THE APPLIANCE BE KEPT CLEAN.
(b) WARNING: Do not burn combustibles of any kind in this appliance. Do not use
this appliance if any part has been under water. Immediately call a qualified service
technician to inspect the appliance and determine if the appliance must be
returned to the manufacturer for repair and calibration.
11) TROUBLE SHOOTING
There are limited tests that can be accomplished in the absence of a qualified
technician. Such obvious items such as the main gas valve to the appliance being
off or the smell of raw gas being due to an incorrect connection should be
checked. In the event of some other malfunction a phone call to your certified
maintenance technician is recommended. Should such a person be unavailable,
call Old Salem Hearths immediately for assistance in talking through the problems
and symptoms.
IMPORTANT: The appliance is not field repairable due to the sensitive nature of
the requirements for Carbon Monoxide emissions. Only an approved certified
technician with certified equipment for measurement of the CO emissions may
accomplish repairs to this unit.

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----FOR YOUR SAFETY—
IF YOU SMELL GAS:
* Open windows.
* Don’t touch any electrical switches; do not use any phone in your building.
* Extinguish any open flame.
* Immediately call your gas supplier from a neighbor’s phone. Follow the gas
supplier’s instructions.
* If you cannot reach your gas supplier, call the fire department.
12) GUARANTEE
Burner and fuel effect components only are guaranteed against breakage in normal
use at their replacement cost for a period of twelve months from the date of
purchase. All other components are guaranteed against defect in materials and
workmanship for one year from the date of purchase, and any replacement WILL
NOT include labor charges. Any claim under this guarantee must be accompanied
by a copy of the original retail purchase invoice clearly showing the date of
purchase and returned to the supplier. This guarantee will be invalidated if the
appliance is not fitted by a certified technician in strict accordance with these
instructions.
PLEASE NOTE:
In the interest of product development and the introduction of any new relevant
mandatory gas requirement, the manufacturer reserves the right to modify and
amend the appliance(s) and instructions as and when deemed necessary without
prior notice, Diligence has been taken to compile these instructions in order to
cover all building/gas utilization code requirements. It is our intention to cover
every occurrence of the Company’s involvement with ventfree heaters. The
Company will not accept any liability for any omissions in these instructions. It is
the gas installation contractor that must check for current compliance with the
legal requirements of installation. These instructions are issued in good faith and
represent every effort to make sure that they relate to the North American market
place, particularly where safety is concerned.
REPLACEMENT PARTS LIST
Type of Control Manufacturer of Control Part Number
Natural Gas ODS Valve SIT Controls 820.637
NG ODS Pilot Assembly SIT Controls 8204C
Piezo Igniter SIT Controls 073 .953
MADE IN THE USA
For more information contact
Old Salem Hearths
Winston Salem, North Carolina 27106
336 682 3241 www.coalbaskets.com