Philips Fax Machine User manual

1
Table of contents
1 Introduction
1 Introduction ................................ 1
Overview of the machine .................................................2
Description of machine ...................................................2
General view of functions ................................................3
Location of controls ........................................................4
2 Installation ................................... 5
Location .........................................................................5
Connecting the fax machine ............................................ 5
Replacing the ink film .....................................................6
Removing the old ink film ...............................................6
Loading the new ink film ................................................6
Loading paper ................................................................. 7
Removing paper ..............................................................8
Paper jam ....................................................................... 8
Easy Install ..................................................................... 9
Connecting additional devices .........................................9
Private branch exchange - Line type ............................... 10
3 Basic functions .......................... 11
HELP function ............................................................. 11
Time and date .............................................................. 11
Entering your number ................................................... 11
Entering your name ...................................................... 11
Correction .................................................................... 11
Language of display ....................................................... 12
Type of ring signal ......................................................... 12
Volume of the ring signal ............................................... 12
4 Fax switch .................................. 13
Setup of the fax reception .............................................. 13
Special settings .............................................................. 13
Easylink - Setting additional devices ............................... 13
External answering machine .......................................... 14
5 Telephone ................................... 15
Making a call ................................................................ 15
Redial ........................................................................... 15
Short dial n......................................................... 15
Telephone book a................................................ 15
List of telephone numbers ............................................. 16
Call transfer .................................................................. 16
Mute ............................................................................ 16
Calling line identification .............................................. 16
6 Fax .............................................. 17
Feeding documents in ................................................... 17
Sending faxes ................................................................ 17
Copying ....................................................................... 17
Image quality ................................................................ 18
Contrast ....................................................................... 18
Transmission report - error report .................................. 18
Overseas function -Transmission .................................... 18
Size compression ........................................................... 18
Fax journal .................................................................... 18
Polled reception ............................................................ 18
Polling send .................................................................. 19
Send later ..................................................................... 19
7 ints & Tips ............................... 20
Service code .................................................................. 23
Care and maintenance ................................................... 23
Clean the scanner .......................................................... 23
Clean the roller ............................................................. 24
Safety instructions ......................................................... 24
8 Appendix .................................... 25
Technical data ............................................................... 25
Glossary ....................................................................... 25
International guarantee .................................................. 26
Index.............................................. 27

2
Description of machine
1Mains cable with power plug
2Document guide
3Paper feed flap
4Document support
5Paper tray
6Telephone handset
Overview of the machine
The following items are included in the packaging:
1Telephone cable with plug
2Mains cable with plug
3Telephone handset
4Spiral cable for telephone handset
5 Fax machine
6 Paper tray
7 Document support
8 User manual
9 Installation guide
7 Operation panel
8 Scanner
9 Front ink film compartment
10 Rear ink film compartment
11 Printer roller

3
General view of functions
You can print out a list of functions by pressing MENU three
times.
1 Setup Page
11 Set Language
(select the language of the display text) ......................... 12
12 Set time and date
(setting time and date) ................................................ 11
13 Your telephone number
(enter your telephone number) .................................... 11
14 Your name
(enter your name) ....................................................... 11
15 Line type
(setting the private branch exchange) ........................... 10
2 Fax
21 Transmission speed/overseas function
(setting for half-speed transmission) ............................. 18
22 Polled reception
(you can call up fax messages) ...................................... 19
23 Polling send
(your fax message can be fetched)................................. 19
24 Send later
(faxes will be sent later) ................................................ 19
3 Fax switch
31 Ring count
(Setup of faxreception) ................................................ 13
34 Easylink
(codes for use with additional telephones) .................... 13
4 Others
41 Fax journal
(log of the last ten fax documents received and sent) ..... 18
42 Dialling list
(print out of stored names and numbers) ..................... 16
43 Transmission report
(automatic print out of transmission protocols) ............ 18
44 Ringer types
(selection between ten ringer types).............................. 12
45 Service code
(deleting personal settings) .......................................... 23
46 Size compression
(size compression of received fax messages) ................... 18
47 Set contrast
(setting of contrast for copy / fax transamission ............ 18
15-MaY-00 12:30
FINE f/P OTO F
indicates whether you are sending or copying with a higher pic-
ture quality or with grey tones. If neither of the two symbols is
visible, the standard resolution is selected. To change the resolu-
tion use FINE/PHOTO.
!Never expose your fax machine to rain or any other
form of moisture, in order to prevent the risk of
electric shock or fire.
!In a thunderstorm, disconnect the fax machine from
both the mains and the telephone line. If you are
unable to disconnect the fax machine, do not use it
and do not telephone due to the danger of lightning
strike and/or damage to the device.

4
Location of controls
START/COPY
press briefly: to start fax transmission or to copy a docu-
ment
press and hold (two seconds): rapid call-up of faxes
FINE f f
f f
f /P OTOFF
FF
F
to select a higher resolution when copying or sending
(for text and graphics - FINE; for photographs - PHOTO)
STOP stops procedures / document ejection
CLEAR
press briefly: to delete messages / entries / individual sym-
bols
press and hold (two seconds): to cancel the whole entry
<<
<<
<to select options / to move cursor to left of display
MENU/OK for calling up functions / to confirm entries
>>
>>
>to select options / to insert a space when entering a name /
to move cursor to right of display
nn
nn
n
press briefly: to select a phone number
press and hold (two seconds): to store a telephone number
aa
aa
a
press briefly: to call up a name entry
press and hold (two seconds): to store a name entry
ELP/INSTALL
press briefly (twice): print operating instructions for the
most important functions with references to additional help
pages
press and hold (two seconds): to start the automatic instal-
lation of your fax machine / printout of Easy Install
TT
TT
T
temporary mute of microphone during a call / transferring a
call from the fax machine to another telephone (only for
serial connections, see Glossary)
RR
RR
R
press briefly: for special functions, e. g. for the use with a
private branch exchange and for using various functions pro-
vided by your service provider (call waiting etc.)
press and hold: to insert a dialling pause between two fig-
ures
PPPP
PPPP
PP
press briefly: to repeat the last five numbers you have dialled
press and hold (two seconds): to browse the list of callers
Display lamp
If this lamp flashes, please read the
message on the display.

5
! Neither telephone nor fax will operate during power
failure.
! Your fax machine was built for exclusive use in the
country of purchase. It complies with the local
network specifications.
Location
1 The fax machine must stand securely on a smooth, flat,
horizontal surface (no soft surface such as carpets etc.).
2 Avoid exposure to direct sunlight (the ink film is heat-
sensitive) and close proximity with heaters, radios and TV
sets, air conditioning vents, dust, water and chemicals - is
not advised.
3 Avoid heat build-up by ensuring that the machine is not
covered. Place the fax in such a way as to ensure free
circulation of air around it.
4 If you would like to use a cordless phone, there should be a
distance of at least 15 cm in between the fax machine and
the base station, otherwise you may hear acoustic interfer-
ence in your handset.
Connecting the fax
machine
To the telephone socket
Connect the telephone cable to the fax machine by inserting it in
the socket on the bottom of the machine identified with LINE.
Insert the cable in the groove provided.
In the UK
For all other countries
andset to the fax machine
Insert one end of the spiral cable into the socket of the handset
and the other end of the spiral cable into the socket identified
with a handset symbol, on the bottom of the machine, and
press it into the specially provided cable groove.
2 Installation

6
To the power supply
! Please note that the handset must be replaced
before you connect the machine to the power
supply.
1 Plug the power connector into the back of the fax
machine. Plug the mains cable into the wall socket. The
machine will carry out an internal test. Afterwards you
need to enter the current time and date.
2Use the dial pad to enter the correct time and date.
Confirm with OK.
Replacing the ink film
You cannot receive or copy documents unless an ink film is
loaded in the fax machine. For this reason an ink film for 50
pages has been inserted into your machine. The commercially
available ink film PFA 321 has a capacity of approx. 260 pages.
If the ink film is finished or if there is no ink film in the fax
machine, the red display lamp flashes, and the following mes-
sage appears:
refill inkfilm
1Before loading a new ink film you must remove the paper
from the paper feed mechanism! Also follow the instruc-
tions on your ink film packaging!
2 To obtain optimum quality, please use only ink films as
specified on your original roll. For safety reasons, do not
use any other brands because they can damage your fax
machine.
3 Open the machine by carefully lifting the operation panel
at the recess in the middle.
Removing the old ink film
1 Lift the rear ink film roll holding both sides with your index
fingers upwards, in order to remove it out of its seat and
place it next to the front ink film roll.
2 Remove both ink film rolls. They cannot be reused. Dispose
of the ink film rolls with normal waste. Load a new ink film,
because your fax machine cannot work correctly without it.
Loading the new ink film
1 Carefully remove the rubber rings from the new ink film.
Take care not to damage the ink film.
2Lay the large roll in the grooves provided in the rear ink film
compartment.

7
3 Now take the small roll and lay it in the front ink film
compartment. Please make sure that the smaller roller is
inserted into the side identations.
4 Turn small roll forward to tension the ink film. Make sure
that the ink film is not creased.
5Close the machine by swinging the operation panel forward,
until it snaps in.
6Insert the yellow sheet with the printed side upwards and
press START/COPY.
A silver strip is fixed to the start of the ink film, so the
quality of the first few pages may be impaired.
Loading paper
Before you can copy documents, paper must be loaded in your
fax machine. Please use only the following paper format:
standard A4, 210 x 297 mm. The fax machine works with
normal paper used for writing and copying and has been
optimised for smooth 80 g/m
2
papier. The smoother the paper
surface the better the print quality. If there is no paper in the
fax machine the red display lamp flashes and on the display
appears:
OUT OF PAPER
1 Insert the paper tray in the slots provided behind the paper
feed mechanism.
2Stick the paper support insertion in the openings provided
on the paper feed flap.

8
3To prevent several sheets being drawn into the machine at
once, first fan out the paper to separate the sheets and then
straighten the stack on a flat surface before inserting it into
the paper feed.
4 Pull the paper feed flap fully forward until it stops. Insert
several sheets of A4 paper (80 g) up to the end-stop in the
paper feed mechanism (max. 50 sheets).
5 Close the paper feed flap.
!Never load paper while the fax machine is printing!
Do not use paper that has already been printed on
one side! This could lead to a paper jam.
Removing paper
1Pull the paper feed flap forward.
2Pull the paper out.
3Close the paper feed flap.
Paper jam
Open the operation panel. Pull the paper carefully outwards from
the inside. Before closing the panel the ink film roll must be
tensioned by turning the front ink film roll forwards.
!Do not pull the paper out from the top of the
machine because doing so can tear the paper and
disrupt the functionality of the fax machine

9
Easy Install
Using Easy Install your fax machine will be configured according
to your local conditions.
1Press HELP/INSTALL for at least two seconds. Your fax
machine will print one page with the header Easy Install. Pull
out the page firmly.
2Your fax machine will then guide you on the display through
the first settings such as your telephone number and your
name.
Connecting additional
devices
In addition to your fax machine, you can also connect other de-
vices, such as additional telephones, call-fee indicators, answer-
ing machines or modems to a single telephone line [for UK: As
long as the Ringer Equivalent Number (REN value) on the line
doesn’t exceed 4. The REN value of this fax is 1].
To the same socket
(not in all countries)
You can connect additional devices to the same telephone plug.
Make sure that the fax machine is the first device connected
to the line.
Connecting additional devices to the same socket ensures
you the optimal functionality of your active fax switch
(e.g. call transfer). Your fax machine can control the
additional devices.
To separate sockets
(not in all countries)
You can connect additional devices to separate sockets on the same
line even if they are in different rooms. Make sure that the fax
machine is the first device connected.
Please note: If you connect additional devices to separate sockets
(e.g. in separate rooms) your active fax switch cannot control them
(which means that your fax machine behaves like any ordinary fax
machine). For this reason e.g. call transfer is not possible. There-
fore we recommend you to connect your additional devices to the
same socket.
If you intend using special auxiliary devices with your fax
machine, please contact your dealer.
If you wish to receive faxes via modem, you must set your
fax machine to
fax: manual
.

10
Connecting to ISDN
Your fax machine is not an ISDN fax (group 4), but an analogue
fax machine (group 3). Therefore it cannot be used directly on
an ISDN connection. You will need an (analogue) adapter or an
ISDN connection for analogue devices. For further information
please refer to your ISDN instructions.
Connecting to a private branch exchange
(PABX)
Private branch exchange systems are very common in large com-
panies. ISDN connections are private branch exchanges and are
used very often in private households. To get a connection from
a private branch exchange to the public network you have to dial
a key to obtain the outside line.
An additional telephone which is connected to a normal telephone
line together with your fax machine must not be mixed up with
a private branch exchange.
If you wish to use your fax machine on a PABX you have to
change some settings in function 15.
Private branch exchange -
Line type
In the UK you can select with function 15 the connection to a
private branch exchange.
In all other countries it is also possible to select the
telephone line type with this function. Press MENU 15,
then OK, select with </>and confirm with OK.
Continue with point 2.
1 Select function 15 by pressing MENU and then entering
the digits 15. Press OK.
2You can switch on the PABX operation using </>. Press
OK.
PABX: O
PABX: yes
3 Now enter the key that has to be pressed to obtain an
outside line (this outside line access code must be obtained
from the manufacturer). This is either 0, R(in some
systems also described as FLASH) or a number key. Press
OK.
4 Press OK. Your machine will then check that the outside
line can be obtained.
5... if the check is successful, briefly appears:
CHECK OK
6 ... if the check is unsuccessful, briefly appears:
CHECK OT OK
7 You will be asked to repeat the entry. Check the key for
obtaining an outside line. However, if you have chosen the
correct key and on the display still appears the message
CHECK OT OK
delete the key for obtaining the outside line by pressing
CLEAR.
In case your PABX requires Rto obtain an outside line but
it is still not possible to get through to the line, your
system might not be according to the regulations. There-
fore some technical settings have to be changed on your fax
machine. Please refer to your “Fax Call Centre”.

11
Grundeinstellung
!If you press a wrong key by mistake, press the STOP
key as often as necessary to return to the original
position.
If you want to keep a note of the factory settings on your
machine for later, we recommend printing out a function
list before you change any of the settings (press MENU
three times).
If you want to delete your individual settings, you can do
so in function 45 Service code (see chapter Hints and
Tips / Service code).
“Your name”and “your telephone number”are transmit-
ted at the top of each page (the first 4 mm) together with
the date, time and page number.
ELP function
1Press HELP/INSTALL twice. You will receive a printout
explaining how to use the most important functions. It also
specifies how to obtain further HELP pages concerning
other features of your fax machine.
Time and date
1Select function 12 by pressing MENU and numbers 1 and
2.
2Press OK.
3Enter the correct time using the number keys (e. g.
0915 for 9:15). Your fax machine will now ask you
for the correct date (e. g. 150500 for May 15,
2000).
4Press OK.
Entering your number
Use #or *to enter the “+”, that is often used in international
fax numbers in front of the country code, and >to enter a space.
The maximum number of digits you can use for your number is
20.
1Select function 13 by pressing MENU and numbers 1
and 3.
2Press OK.
3Enter your telephone or fax number (Country codes: UK
+44, Ireland +353, Hong Kong +852, Singapore +65).
4Press OK. Your number is now stored.
Entering your name
When you enter a name (maximum 32 digits), the number keys
are used to enter letters. Every key has a number of different
characters. The table on the following page shows which charac-
ters are entered by which key. Every time you press a particular
key you will call up the next character. After the last character the
sequence starts again from the beginning.
1Select function 14 by pressing MENU and numbers 1
and 4.
2Press OK.
3Enter your name by using the dial pad (see next page).
4Confirm with OK. Your name is now stored.
Correction
If you have entered a wrong letter or number in function 13 or
14 you can correct the mistake during the entering as well as
later. If you want to make your corrections later you have to
select the functions for entering numbers or names once again.
1Position the cursor on the right side of the character you
want to change with </>. Press CLEAR to delete the
character. A long press on CLEAR will delete the whole line.
2Now enter the correct characters by using the keyboard.
Confirm with OK.
3 Basic functions

12
Language of display
1For selecting the language of the display and the reports,
enter function 11 by pressing MENU, 1 and 1 and OK.
2Select the desired language with </>and confirm with
OK.
Type of ring signal
You can choose between ten different ring signals.
1Enter function 44 by pressing MENU, the numbers 4 and
4 and then OK.
2Select the desired ring signal with 0to 9.
3Confirm your setting with OK.
Volume of the ring signal
You can adjust the volume of the ring signal if the fax machine is
in stand-by mode or if it is just ringing.
1By pressing </>the display shows the current setting for
about three seconds.
2Change the volume by pressing </>until the desired
volume is achieved.
0
1
2
3
4
5
6
7
8
9
1x
1
A
D
G
J
M
P
T
W
2x
.
B
E
H
K
N
Q
U
X
3x
-
C
F
I
L
O
R
V
Y
4x
0
2
3
4
5
6
S
8
Z
5x
+
a
d
g
j
m
7
t
9
6x
?
b
e
h
k
n
p
u
w
7x
/
c
f
i
l
o
q
v
x
8x
:
Ñ
r
Ü
y
9x
*
Ö
s
ü
z
10x
%
ñ
11x
!
ö
12x
(
Ä
13x
)
Åå
14x
[
Ææ
15x
]
Çç
16x
¨
ä
press
space

13
Die Faxweiche
The intelligent fax switch enables you to phone and fax
from the same telephone connection and use additional
devices. The fax switch separates fax and voice messages.
For example, it can receive fax messages silently, i.e.
without ringing to avoid causing a disturbance.
Setup of the fax reception
Displa Possible settings
TOTAL RI GS: 0, 1, 2, 3, 4, 5,
6, 7
FAX RI GS: 0, 1, 2, 3, 4, 5,
MA UAL RECEPTIO
RI GER VOL.: low, medium, high
1Select function 31 by pressing MENU and numbers 3 and
1. Confirm with OK.
2Using </>, set the total number of rings before the fax
reception commences.
TOTAL RI GS: 5
3Confirm your entry with OK.
4Now enter the number of ringing signals after which the
fax-switch should accept the call and separate faxes from
voice messages. Although the caller will continue to hear
slightly different ringing tones after this time, charges will
already accrue.
FAX RI GS: 5
5Confirm your entry with OK.
6Using </>, determine the ringer volume when receiving a
call. Press OK.
RI GER VOL.:HIGH
7Confirm with OK.
If you cannot receive any faxes, you may have set both
ringing signal numbers too high (see points 2 and 4). Set
both ringing signal numbers to values lower than five .
If you are using other devices apart from the fax machine
(telephones, answering machines), which are not con-
nected by serial links (see Glossary), the ringing pattern
may change as follows: Other devices ring as often as set
under
FAX RI GS:
. Your fax will ring as often as set
under
TOTAL RI GS:
.
Special settings
Silent fax reception FAX RI GS: 0
To receive faxes without any ring signals, set the amount of
ring signals in
FAX RI GS:
to 0.
Completely silent operation
If, for example, you do not wish to be disturbed by calls or faxes
arriving at night, you may set the number of ringing signals to 0.
With this setting the fax-switch is turned off, i.e. your device
immediately switches over to fax reception and will not ring,
when calls are received (the caller hears a whistling tone).
! For this reason calls cannot be recorded by any
external answering machine which may be
connected.
Manual fax reception fax: manual
If you select
fax: manual
, then faxes are only auto-
matically printed out by your fax machine, if you activate the fax
reception by pressing START. This may be sensible for example,
if you wish to receive your faxes by modem at your computer.
Easylink
Setting additional devices
The three codes below will help you, when you receive a call on
an additional telephone and wish to transfer a call or fax to your
fax machine.
1Code for starting your fax machine from another tele-
phone: *5
2Serial connection (see Glossary): Code for transferring a call
from another telephone connected serial to your fax
machine: *0
Please note that when using this code you have to replace
the handset of your additional device after you have entered
the code. See chapter Telephone / Call transfer.
3Parallel connection (see Glossary): In case you have taken a
call on an additional telephone and the fax machine keeps
on ringing, you can switch it off by pressing: **
To be able to use this function you must set your additional or
cordless telephone to tone dialling. If your telephone service is
not compatible with this dialling method and requires pulse di-
alling, you must temporarily set your additional device to trans-
mit tone dial signals. Please refer to the operating instructions of
your additional device to find out how to make this temporary
adjustment.
!Only change the specified Easylink codes if absolutely
necessary!
4 Fax switch

14
If you need to change the pre-set codes, select MENU 34 and
press OK. Enter a two digit code. The first digit should be the
sign *or #. Confirm with OK. Execute this procedure for
each of the three codes.
Please note that the three Easylink codes must be different.
Otherwise on the display appears:
CODE OT OK
External answering
machine
Connect the answering machine as described in chapter Installa-
tion / Connecting additional devices.
To provide for the optimum performance of an external answer-
ing machine, set this device to ring once or twice. To avoid the
automatic acceptance of calls by the fax switch, you must set
FAX RI GS:
to a value at least two ringing signals higher than
the setting of the external answering machine.
If you switch off the external answering machine, calls are ac-
cepted by the fax switch.
Setting example:
ANSWERING MACHINE RINGS 2
FAX RI GS:
4
TOTAL RI GS:
4
Tips:
1The answering message of your answering machine should
be shorter than 10 secs.
2Please avoid music in your answering message.
3If your fax machine is unable to recognise older fax machine
models, which do not transmit those signals that are
commonly used in today's technology, you should advise
your callers in your answering message to press *and 5
followed by START to commence the fax reception.
4If the automatic fax reception is impossible, press START
to manually begin receiving the fax.
5If your answering machine provides an "economy function"
(e.g. a function which changes the number of ringing
signals as soon as a message was recorded), you should
preferably switch this function off.
6It is possible that the answering machine not only counts
the messages received, but also the number of fax calls.
7Please ensure that the code for starting the fax reception
from other telephones (factory setting *and 5) is not
the same as for remote access to recorded messages. Where
necessary the code for function 34 may be changed (see
sub-heading Easylink).
8If your answering machine accepts the call but your fax
machine does not stop ringing, try and install your answer-
ing machine by serial connection, for example by connect-
ing it to the same telephone socket or to the EXT. port of
your fax machine (see chapter Installation / Connection of
additional devices).
9If your answering machine cannot accept calls, your fax
machine will automatically start to receive faxes after the
number of ringing signals set in
TOTAL RI GS:
has been
reached.
10 If your external answering machine records fax signals, but
your fax machine cannot receive any faxes, check the
connection of your external answering machine. Connect
the external answering machine to the same telephone
socket or to the EXT. port of your fax machine (see chapter
Installation / Connection of additional devices).

15
Das Telefon
If you enter a wrong digit, delete it by using CLEAR.
Then lift the handset.
The Rkey allows you to use various services offered by the
telephone service provider (call waiting, toggling calls,
etc.). Contact your telephone service provider for more
information.
If you have not connected your fax machine to the mains,
it will not function at all—even for making telephone
calls.
Making a call
1Dial the desired number.
2Press OK.
3Lift the handset as soon as you can hear the other party.
Redial
With PP you can redial the last five numbers you have dialled
previously.
1Press PP.
2Press </>until the desired number appears on the display.
If you want to edit the number press OK and make the
desired changes.
3Lift the handset to dial.
Delete stored numbers
With CLEAR you can delete the numbers you do not need
anymore from the redial memory.
1Press PP and CLEAR.
2Choose with </>whether to delete only the last number
displayed or all five numbers.
3Press OK to execute the cancel command.
Short dial nn
nn
n
There are short dialling keys available, which you can use to store
numbers you dial frequently.
Storing numbers
1Press nfor two seconds.
2Choose a number between 0and 9.
3Use the dial pad to enter a name and press OK.
4Enter the telephone number you wish to store and confirm
with OK.
Using short dial
1Press nand choose a number between 0and 9.
The stored name or telephone number appears on the
display. In order to edit the number press OK and make the
desired changes.
2Lift the handset. In case you want to send a fax message,
press START.
Correcting entries
1Press nand select an entry by using the number keys.
2Press nfor two seconds. Select the wrong character
with </>.
3Press CLEAR to delete the wrong character.
4Enter the desired character and confirm with OK.
Deleting entries
1Press nand then a key between 0and 9. The
stored name or telephone number appears on the display.
2Press CLEAR. Select with </>whether to actually delete
the entry.
3Press OK to delete the entry.
Telephone book aa
aa
a
The telephone book function on your fax machine has a capacity
for about 50 numbers and names. The exact figure depends on
the length of each entry. You can also store numbers during a
telephone conversation.
Storing numbers
1Press a for two seconds.
2Use the dial pad to enter a name and then press OK.
3Enter a telephone number and confirm with OK.
Using the telephone book
1Press a.
2Select with </>. The stored name or telephone number
appears on the display.
3Pick up the handset. In case you want to send a fax message,
press START.
5 Telephone

16
Correcting entries
1Press aand select the entry you want to edit with </
>(see above).
2Press afor two seconds. Select the wrong character
with </>.
3Press CLEAR to delete the wrong character.
4Enter the correct character and confirm with OK.
Deleting entries
1Press aand select with </>the entry you want to
delete.
2Press CLEAR. Select with </>whether to actually delete
the entry.
3Confirm with OK to delete the entry.
Editing stored numbers may be particularly relevant when,
for example, the number of a net operator should be stored
as pre-fix code.
List of telephone numbers
1Choose function 42 to print a list of your stored Short dial
and Telephone book numbers. Press MENU 42 .
2Press OK. Your fax machine will then print out the list.
Call transfer
You can transfer an existing phone call from your fax machine to
an additional telephone and vice versa. This description only re-
fers to telephones connected serial (see Glossary).
From fax machine to an additional telephone
1Press Tduring the phone call and replace the handset.
2Your other telephone will ring for about 30 seconds. If the
handset is not lifted in time, the fax machine takes over the
call again and rings for about 20 seconds. If you do not lift
the handset in time the call will be disconnected.
From an additional telephone to the fax
1Press *and 0 during the phone call. If the connection is
established successfully, you will hear a tone. Replace the
handset of the additional telephone within three seconds.
2Your fax machine will ring for about 30 seconds. If the
handset is not lifted in time, the additional device takes over
the call again and rings for about 20 seconds. If you do not
lift the handset in time the call will be disconnected.
Mute
You can mute the microphone of the handset so that the other
party cannot hear you any more.
1Press T. You will still hear the person on the other end
of the line at reduced volume.
2If you want to continue your conversation, press T
again.
Calling line identification
(not available in all countries)
Your fax machine is capable of showing the caller’s telephone
number before you lift the handset. To have this feature at your
disposal you must subscribe to it via your telephone service pro-
vider. The use of this feature is subject to network selection.
1The telephone numbers of the last ten received calls are
stored.
2To call up the caller’s list keep PP pressed for two seconds.
3Using </>you can now step through the entries. The new
entries are marked with an „
*
“.
4To call back the displayed number just lift the handset. Your
fax machine starts dialling.
5To delete an entry press CLEAR. Choose with </>and
confirm deletion by pressing OK.
If you set
FAX RI GS
with MENU 31 to 0, then the
telephone number cannot be displayed on your external
telephones.

17
Das Fax
The following points are the most common causes of
errors when sending faxes! Don’t send
... pages from newspapers (printer’s ink).
... stapled pages or pages held together with pa-
perclips. Remove all staples and clips before
sending.
... creased or torn pages.
... wet pages or pages with corrections made
with correction fluid; dirty pages or pages with a
glossy or laminated surface.
... pages joined with sticky tape or glue, with ad-
hesive stickers such as “post-it
®
”notes, or pages
which are too thin or too thick.
... pages written in faint pencil, crayon, chalk or
artist’s charcoal.
Documents smaller than A5 risk getting stuck in the
machine.
Write clearly and legibly. Only use pens with dark ink
(black/dark-blue, not yellow/orange/light green).
Documents printed on your fax machine are visible on the
used up ink film. In case of confidential texts the ink film
should be destroyed after usage.
Feeding documents in
1To avoid more than one page being fed at the same time,
first fan out the stack and then straighten it on a smooth
surface.
2Insert your documents (max. 10 sheets) loosely with the
printed side up into the document feed slot. In case a
document jam occurs, remove the scanner from the device
and remove the document.
Sending faxes
1Dial the number you require.
2Insert your documents face up into the document feed slot
(max. ten pages).
3If you want to select a higher resolution, press FINE/
PHOTO.
4Press START. Transmission now begins. In case the connec-
tion is not successful your fax machine will redial later.
5If you want to interrupt transmission, press STOP.
Copying
You can use your fax machine to make copies of an original. You
may also choose PHOTO Fand FINE ff
ff
fresolution (see Im-
age quality).
1Place your documents face up in the document feeder. The
documents must rest against the document guide. To
prevent several sheets being drawn into the machine at once,
please straighten the documents to the same height before
inserting them in the document feed. You can load up to ten
pages at once.
2Select the desired resolution with FINE/PHOTO. To make
a copy of the original, briefly press START.
3The document that has been pulled through will come out
on the top side of the fax machine.
4To stop copying press STOP. The document and the copy
will be ejected.
6 Fax
In case a paper jam occurs or the ink film is used up the
copying process automatically stops.

18
Image quality
If you want to improve the image quality you can choose bet-
ween the options FINE ff
ff
f(for small print or fine drawings) and
PHOTO FF
FF
F(for photographs and pictures). Press FINE/
PHOTO as often as needed until the symbol for the desired
resolution lights up. Document transmission will take longer in
the FINE/PHOTO operating mode. After transmitting or, if
there is no document in the feed slot, after 40 seconds the fax
machine will automatically return to standard resolution.
Contrast
The factory default for this feature has been set to medium.
With function 47 you can adjust the contrast quality (bright-
ness) for documents you want to copy or send as a fax message,
e.g. dark photos or forms with coloured background.
1Press MENU, 47 and OK.
2With </>you can choose between three different options:
CO TRAST: LOW
CO TRAST: MEDIUM
CO TRAST: HIGH
3Confirm your choice with OK.
Transmission report -
error report
Your fax machine can print a transmission report every time you
have sent a document. This way you are given confirmation that
your document has been received. If an error occurs during trans-
mission you will be informed on the error report. The printing
of a transmission report can be switched on and off while the
error report is always printed.
1Call up function 43. Press MENU 4 3 and OK.
2Select with </>and confirm with OK.
Overseas function -
Transmission
Your fax machine automatically adjusts its transmission speed to
the quality of the telephone line. Especially in case of overseas
transmissions this process can take more time. If the poor line
quality is already known it is useful to set the machine at a slower
speed from the very beginning using function 21. This will save
time and charges the automatic adjustment would require.
1Press MENU, 2 1 and OK.
2Select a slower speed with </> and confirm with OK.
Size compression
To make sure that received faxes that are slightly longer than A4
size are printed on one page, these pages are slightly reduced ver-
tically. If you do not wish to use this facility, you can switch off
reduction using function 46.
1Press MENU, 4 6 and OK.
2 Select with </> and confirm with OK.
Fax journal
The fax journal is a list of the last ten received and transmitted
faxes.
1Call up function 41 by pressing MENU, 41 and OK.
2Select with </>if, and when the fax journal will be
printed out (immediately or after ten transmissions).
3Confirm your choice with OK.
Polled reception
By means of this function documents which have been prepared
for collection from another fax machine can be retrieved.
Quick polling
1Dial the desired number with the handset replaced and press
START for a longer time.
2In case you want to enter a sub address or a code as well
(check polling with code) enter the telephone number first
and close with R. Attach the desired sub address or code and
press START for a longer time. (e. g.
12345R17).

19
Das Fax
Polling with code
If your correspondent has entered a code to protect the docu-
ment to be retrieved please follow this procedure:
1Select function 22 by pressing MENU, 2 2 and OK.
2Enter the code and confirm with OK.
3Enter the telephone number and press START. In case it
does not work try to poll manually. Lift the handset, dial the
required number and then press START.
Polling send
You can allow a document to be polled from your fax machine.
1Insert the document in the document feed slot.
2If you wish to protect the document from unauthorised
access, enter a code with function 23. Press MENU, 2 3
and confirm with OK.The document can now be polled by
a person in possession of this code. You can still make
telephone calls while this function is activated.
3The operation is interrupted as soon as you remove the
document.
Polling codes work in accordance with the ITU interna-
tional standard. However, there are manufacturers who use
other processes and whose machines are therefore not
compatible.
If you want to send faxes to fax databases or if you want to
poll from these, some databases have a sub-address which
you can add to the telephone number. This will save you
money in telephone charges. First enter the telephone
number of the database and then press R. Then enter the
required sub-address. If you are not sure whether your fax
polling service supports sub-addresses, please contact your
polling service operator.
Send later
If you wish to make use of cheaper telephone rates, or if your fax
correspondent is only available at particular times, you can pro-
gram automatic transmission of a fax at a later time (within 24
hours).
1Select function 24 by pressing MENU 2 4 and OK.
Enter the time when you wish the document to be sent.
2Press OK and insert the document.
3Dial the desired telephone number and then press START
or OK.
4The fax machine is now ready to send the inserted docu-
ment. You can still make telephone calls while this function
is activated.
5If you remove the inserted document the stand-by mode is
cancelled.

20
The following table contains an overview of the most frequent
operating errors or problems and their possible causes and
remedies. Before calling our service desk, please consult this table.
If you can not rectify a fault using the instructions provided,
please do as follows:
1Disconnect the mains.
2Wait at least ten seconds and reconnect.
3If the fault reoccurs, please contact your customer informa-
tion center.
Error
You or your fax correspondent receive
blank pages.
Faxes are of poor quality.
Your fax or your recipient’s fax machine
produces black lines when printing.
Your fax machine produces white lines
when receiving or copying.
You can not send faxes.
The device does not draw the docu-
ment in during copying or sending.
Possible cause
Your fax correspondent sends the
wrong (blank) side of a docu-
ment.
The printer or scanner is faulty.
The document contains photo-
graphs or small print.
The document lacks contrast.
Your fax machine is faulty.
There is paper in the sheet feeder.
The scanner is dirty.
Your fax machine is faulty.
Thermal printhead is dirty.
Scanner not put in.
Scanner has not clicked in.
Remedy
Your fax correspondent must feed the
document properly.
Test the fax machine by making a
copy. If your copy is faultless the
correspondent's fax machine might be
defective. Call service if necessary.
Change the resolution setting to
FINE or PHOTO.
Check the document or set a higher
contrast with function 47 (see chapter
Fax / Contrast).
Test the fax machine by making a
copy. If your copy is faultless the
correspondent's fax machine might be
defective. Call service if necessary.
Open the operation panel and remove
the paper from the document feed
slot.
Clean the scanner with a cloth (see
Care and maintenance).
Test the fax machine by making a
copy. If your copy is faultless the
correspondent's fax machine might be
defective. Call service if necessary.
Copy a black page several times until
the lines disappear.
Please put in scanner (see Care and
maintenance).
Press both sides of the scanner down
until you hear a definite click.
7 ints & Tips