Philips Magic 3-2 User manual

Easy Install
User Manual

Easy Install
2
Packaging
e following items are included in the packaging:
1user manual and installation guide
2paper tray
3cordless telephone
4fax machine (with loaded ink film)
5mains cable with plug
6telephone cable with plug
7rechargeable batteries for the cordless telephone
Dear Customer,
With the following installation guide, you can quickly and easily start using your fax machine; you can also find more
detailed explanations and descriptions regarding your machine in the user manual. Please read this carefully, and always
follow the safety instructions. After you have finished the installation press the HELP/wkey for two seconds. Your
machine will then guide you through the main settings as well as the adjustment to your telephone line.
Telephone connection
Connect the telephone cable to the fax machine by insert-
ing it in the socket identified with LINE. Next connect
the telephone plug to the line socket on the wall.
For all other countries
For Great Britain
Cordless telephone
1Insert the three batteries as indicated in the battery
compartment. Place the cover on the battery compart-
ment, and slide it upward until it snaps into place.

Easy Install
3
2Place the cordless handset on the rest provided. Be-
fore first use, the batteries must be charged for at least
12 hours.
vNever put the cordless telephone without batteries
on the rest!
Loading paper
1Insert the paper tray in the slots provided behind the
paper feed mechanism.
2Pull the paper feed flap fully forward until it stops. In-
sert several sheets of A4 paper (80 g/m2) up to the end-
stop in the paper feed mechanism (max. 50 sheets).
3Close the paper feed flap.
Power supply
Starting up
To finish the installation process you have to go through
some main settings (e.g. adaption of your fax to the tel-
ephone line). Using EASY INSTALL your fax machine
will be configured according to your local conditions.
1Press HELP/wfor at least two seconds. Your fax ma-
chine will print one page. Follow the instructions on
it.
2Your fax machine will then guide you on the display
through the first settings, such as your telephone
number and your name.
3After that it will prompt you to enter the current time
and date. Use the dial pad to enter the correct time
(e.g. 09 15 for 9:15).
4Enter the day, month and year (e. g. 15 05
05 for May 15, 2005).
5Press OK.

Easy Install
4
Ink film
Your fax machine is supplied complete with a free ink
film for a few trial pages.
A new Plug’n’Print card has to be inserted with each new
ink film (only the first free ink film will work without a
Plug’n’Print card).
1Open the fax machine by lifting the operating panel
in the middle until it clicks in place.
2Lay the large roll in the grooves in the rear ink film
compartment.
3Now take the small roll and lay it in the front ink film
compartment. Make sure that the blue toothed wheel
is on the right and the pin on the left is inserted in the
depressions.
4Break out the new Plug’n’Print card and insert it in
the slot to the left of the ink film compartments.
5Close the machine by swinging the operation panel
forward, until it snaps in.
Additional devices
You can connect additional devices (telephones, cordless
telephones, answering device, PC modem) to your tel-
ephone line (see user manual, chapter Installation / Ad-
ditional devices).
SMS W
(for device with SMS functionality)
Reading SMS messages
When you receive an SMS message you will hear a beep.
e message will be stored and automatically printed
out.
Sending SMS messages
1Press the SMS key, then uto select SEND SMS
and OK.
2e display shows TEXT. Enter your text message
(maximum of 160 characters) and press OK.
3Enter the recipient’s number. Confirm with OK and
press the SMS key. Your SMS message will be sent.

Easy Install
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Answering machine b
Your answering machine is factory-programmed with a
recorded outgoing message. Activate or deactivate your
answering machine with bON/OFF. If you have ac-
tivated the answering machine, you will see the symbol
bon the display and a symbol in the display of the
cordless telephone.
Listening to messages
1If PLAY flashes, messages have been recorded for
you.
2Press PLAY to listen to the first message
After listening to your messages PLAY will stay on until
all messages have been erased.
Deleting messages
1Press Cafter having listened to all messages.
2If you actually want to delete all messages, press C
again.
Sending faxes
1 Insert your documents (max. 10 sheets) loosely with the
printed side to the front into the document feed slot.
2Dial the number you require.
3Press START. Transmission now begins.
Copy
1Insert your documents (max. 10 sheets) loosely with
the printed side to the front into the document feed
slot (see above).
2Briefly press COPY. e copying process starts im-
mediately.

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User Manual
Display symbols *
f /Findicates whether you are sending or copying with a higher picture quality or with grey tones. If neither of the
two symbols is visible, the standard resolution is selected.
happears when faxes are stored in memory.
áéíó indicates ink film consumption.
Iappears when you receive another call whilst using the device or you receive a call in your absence (not available
in all countries).
Wappears only if there are new SMS messages in the memory (for device with SMS functionality).
bshows that the built-in answering machine is switched on.
$indicates silent mode selected. Faxes as well as phone calls are received completely silent.
S/M/Uthree symbols on the display indicate the current operating mode.
Description of the machine
*two lines for device with SMS functionality
1Power supply cable with power plug
2Paper feed flap
3Document guide
4 Paper tray
5Cordless telephone
6 Document feeder
7Operation panel
8Printer roller
9Scanner lid
10 Holder for Plug’n’Print card
11 Front ink film compartment
12 Rear ink film compartment

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User Manual
Key assignment on the fax machine
for device with SMS-functionality
Wflashes if there are new SMS messages
in the memory. For reading, printing and
sending SMS messages
COPY press briefly: copy a document; press and hold (two seconds): mul-
tiple copies
START press briefly: to start the fax transmission; press and hold (two
seconds): polling
FINE f/ PHOTO Fto select a higher resolution when copying or send-
ing (for text and graphics—f, for photographs—F)
STOP to stop procedures / to eject documents
C delete while in edit mode / press briefly: move back one menu level; hold
pressed (two seconds): leave menu
HELP/wpress twice briefly: to print operating instructions for the most important
functions (with references to additional help pages); press and hold (for two seconds):
to start the automatic installation of your fax machine / printout of Easy Install
uto select options / to adjust the volume / to move the cursor on the display
MENU/OK to call up functions / to confirm entries
U to select different operation modes. Press briefly: choose between Sand M; press
and hold (two seconds): operating mode Uon/off
v if the red lamp flashes, please read the message on the display
apress briefly: to call up a name entry; press and hold (two seconds): to store a
telephone number
{ press twice briefly: to forward a call from the fax machine to all cordless telephones;
press once briefly and digit a key: to forward a call from the fax machine to a particu-
lar cordless telephone
bON/OFF to activate /
deactivate the answering ma-
chine
REC press briefly: to record
an internal memo; press and
hold (two seconds): to record
a new outgoing message
PLAY to play back messages.
e key flashes when new
messages and memos have
been recorded. After playback
the key stays lit until messages
have been deleted
PP press briefly: to repeat the last five
numbers you have dialled; press and hold
(two seconds): to browse the list of callers
Rpress briefly: for special functions, e. g.
for the use with a private branch exchange
and for using various functions provided
by your service provider (call waiting, tog-
gling calls, etc.); press and hold (two sec-
onds): to insert a dialling pause between
two figures
zfor dialling without lifting the hand-
set / for hands-free operation

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User Manual
Colour display
Navigation buttons
/– Navigate within the menu / select options
C– Cancel / delete / return to previous menu level
OK – Confirm a selection / call up a submenu / display the number of the
cordless telephone and the registered base station.
Number and letter keypad
*– Switch the keypad lock on/off (press for at least two seconds)
Function buttons
•R – Programmable button, the selected function appears on the display /
switch between two calls / change settings
ô – Programmable button, the selected function appears on the display /
load options / confirm options
W– Access SMS functions
)– End call / switch off cordless telephone (hold pressed for at least two
seconds)
(/L– Place call / accept call / hands-free / redial (press for at least two
seconds) / switch on cordless telephone (press for at least two seconds)
m– Access telephone book functions
Brief press of the button: Telephone book of the fax machine
Long press of the button: Telephone book of the cordless telephone
Microphone
Speaker
N 1
01/07
TAM
20:00
Mute
N 1
Battery charge indicator
Programmed functions for the but-
tons •R and ô
Number with which the cordless tel-
ephone is registered with the base station
Display background, can be selected from
various colour themes
Key assignment on the cordless telephone

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User Manual
Menu functions on the
cordless telephone
Your cordless telephone is equipped with the following
menu functions. You can access these functions with the
/ buttons and confirm with OK. Use the Cbutton to
clear the input or exit the menu. If no button is pressed
for some time, the cordless telephone returns to its base
state.
PHONEBOOK: Management of the telephone book
SMS: Sending, reading, managing SMS messages
CALLS: Call log of the incoming calls, outgoing calls,
events.
ACCESSORIES: You can use the cordless telephone as:
an alarm (ALARM), timer to inform you when a spe-
cific amount of time has passed (Timer), to remind
you of birthdays (BIRTHDAY) or for monitoring a
room in combination with another cordless telephone
(ROOM MONITOR.).
PERSONALIS.: is menu allows you to configure the
cordless telephone according to your personal needs.
is includes: Ring tone, background, menu colour
(AMBIANCE).
SECURITY: Keypad lock, emergency call
SETTINGS: Programming of the two programmable
buttons •R, ôbelow the display, automatic accept-
ing / ending of a call, individual language setting.
ADVANCED SET./ SET HANDSET:Configure
special settings for the cordless telephone, such as: reg-
istration with the fax machine, de-registration from
the fax machine, setting the preferred fax machine
(base station)
ANS.MACH: Activate/deactivate answering machine,
play/delete saved messages

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User Manual
* for device with SMS functionality
Contents
Packaging......................................................................................2
Telephone connection ...................................................................2
Cordless telephone ........................................................................2
Loading paper ...............................................................................3
Power supply.................................................................................3
Starting up ....................................................................................3
Ink film.........................................................................................4
Additional devices .........................................................................4
SMS W* ....................................................................................4
Answering machine b...............................................................5
Sending faxes.................................................................................5
Copy.............................................................................................5
Description of the machine ...........................................................6
Key assignment on the fax machine...............................................7
Key assignment on the cordless telephone .....................................8
Safety instructions........................................... 11
Installation ....................................................... 12
Connection ..................................................................................12
Putting the cordless telephone into operation...............................12
Ink film........................................................................................13
Loading paper ..............................................................................14
Removing paper ...........................................................................15
Additional devices ........................................................................15
Easy Install...................................................................................16
ISDN connection.........................................................................17
Private branch exchange ...............................................................17
Basic settings ................................................... 18
Help function...............................................................................18
Time and date..............................................................................18
Your number ................................................................................18
Your name....................................................................................18
Correction....................................................................................19
Display language ..........................................................................19
Ring tone type..............................................................................19
Distinctive ringing .......................................................................20
Ringer volume..............................................................................20
Fax switch ........................................................ 21
Timer U.....................................................................................21
Set SM mode ............................................................................21
Telephone......................................................... 23
Making a call................................................................................23
Redial PP ................................................................................23
Telephone book aon the fax machine.................................23
Group ..........................................................................................24
Hands-free operation z.............................................................25
Caller line identification ..............................................................25
Easylink .......................................................................................25
Fax & Copy....................................................... 27
Feeding documents in ..................................................................27
Sending faxes................................................................................27
Fax reception................................................................................27
Broadcast .....................................................................................28
Image quality ...............................................................................28
Contrast.......................................................................................28
Transmission and error reports .....................................................28
Transmission speed.......................................................................29
Size compression ..........................................................................29
Fax journal ...................................................................................29
Polled reception............................................................................29
Send later .....................................................................................30
Copy............................................................................................30
SMS W* ......................................................... 31
SMS settings ................................................................................31
Reading SMS messages.................................................................31
Sending SMS messages.................................................................32
Printing SMS messages.................................................................32
Deleting SMS messages................................................................32
Other SMS functions...................................................................33
Disable SMS reception.................................................................33
Answering machine b................................. 34
Switching on and off ....................................................................34
Recording a message.....................................................................34
Anonymous outgoing message......................................................34
Duration of recording ..................................................................34
Listening to messages ...................................................................34
Play back volume .........................................................................34
Deleting messages.........................................................................34
Forwarding messages ....................................................................35
Recording a conversation..............................................................35
VIP code ......................................................................................35
Memo ..........................................................................................35
Remote control on the fax machine..............................................36
Remote control on the cordless telephone ...................................37
Cordless telephone ......................................... 38
Registering and de-registering the cordless telephone with the fax
machine .......................................................................................38
Placing calls..................................................................................39
Redialling.....................................................................................39
Call log .......................................................................................39
Call functions...............................................................................39
Forwarding...................................................................................39
Second call ...................................................................................40
Secret mode..................................................................................40
Internal telephone calls.................................................................40
Ring type .....................................................................................40
Button tones / warning tones .......................................................40
Telephone book ...........................................................................41
SMS* ..........................................................................................42
Additional functions of the cordless telephone .............................44
Search function ............................................................................45
Switching on and off ....................................................................45
Changing batteries .......................................................................45
Hints and Tips .................................................. 46
Delivery service ............................................................................46
Paper jam .....................................................................................46
Document jam.............................................................................46
Service code..................................................................................47
Care .............................................................................................47
Troubleshooting ...........................................................................48
Appendix.......................................................... 50
Functions .....................................................................................50
Technical data ..............................................................................51
Warranty......................................................................................52
Environment................................................................................53
Index............................................................................................54

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User Manual
Safety
instructions
Pease read all warning notices and instructions and follow
them precisely.
e fax machine must stand securely on a smooth, flat,
horizontal surface (no soft surface such as carpets etc.).
Any fall can cause severe damage to the fax machine and/
or injury to people, especially small children.
Because the document exit is at the front of the machine,
this area should be kept unobstructed.
Avoid exposure to direct sunlight (the cartridge is heat-
sensitive) and close proximity to heaters, radios and TV
sets, air conditioning vents, dust, water and chemicals is
not advised.
Make sure that air circulates freely around the fax ma-
chine. Do not operate the fax machine in closed boxes,
cupboards, cabinets etc. Never cover the fax machine
(tablecloths, paper, folders etc.). Do not place the fax
machine on beds, tablecloths, cushions, sofas, carpets or
other soft underlays due to the danger of overheating and
subsequent fire.
Never connect the telephone in damp rooms unless the
wall sockets are specially designed for humid conditions.
Never touch the power plug, connection to the mains or
telephone socket with wet hands.
Never touch uninsulated telephone or power cables with
damaged insulation, unless the telephone cable is discon-
nected from the telephone line and/or the power cable is
disconnected from the power line.
Place the fax machine on a flat surface and ensure a mini-
mum clearance of 10 cm between the fax machine and
other machines and objects.
If you want to use another cordless phone, ensure that
the fax machine and the base station of the other cord-
less phone are at least 15 cm apart otherwise you may get
acoustic interference in your handset.
Ensure safe cable laying (danger of stumbling, damage to
the cable or the fax machine).
Disconnect the fax machine from the mains and tele-
phone line before cleaning the surface of the machine.
Never use liquid or gaseous cleaning agents (sprays, scour-
ing agents, polishes etc.).
Do not allow any liquid to enter the fax machine, oth-
erwise there is a risk of electric shock or other injury to
people and severe damage to the fax machine. If any liq-
uid does enter the fax machine, immediately remove the
power plug and have the fax machine professionally in-
spected.
If the display breaks, a mildly corrosive liquid may leak
out. Avoid contact with skin and eyes.
In case of any damage caused to the housing of your fax
machine in particular to power cables please remove the
mains plug and call your service repair centre. e hous-
ing of your fax machine may only be opened by author-
ised service personnel.
Your fax machine has been tested in conformity with
standards EN 60950 and IEC 60950 respectively, and
may only be operated with telephone systems and power
equipment which meet these standards.
Never expose your fax machine to rain or any other form
of moisture, in order to prevent the risk of electric shock
or fire.
In a thunderstorm, disconnect the fax machine from
both the mains and the telephone line. If you are unable
to disconnect the fax machine, do not use it and do not
telephone due to the danger of lightning strike and/or
damage to the device.
Neither telephone nor fax will operate during power fail-
ure.
Your fax machine was built for exclusive use in the coun-
try of purchase. It complies with the local network speci-
fications.
For safety reasons, the cordless handset should never be
placed on the cradles without its rechargeable batteries or
battery cover.
Explanation of the safety instructions on the cordless
handset:
vGeneral warning
!Do not touch contacts
?Further information in the operating instructions

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User Manual
Installation
Connection
Telephone socket
Connect the telephone cable to the fax machine by insert-
ing it in the socket identified with LINE. Next connect
the telephone plug to the line socket on the wall.
In the UK
For all other countries
Power supply
Putting the cordless
telephone into operation
1Insert the three batteries as indicated in the battery
compartment.
vNever use typical batteries.
Never place the cordless telephone in the charging
station without batteries.
e manufacturer accepts no liability in the event
this instruction is not heeded.
2Place the cover on the battery compartment, and slide
it upward until it snaps into place.
3Place the cordless telephone on the cradle provided on
your fax machine with the buttons facing up (see im-
age). e charge symbol on the display of the cordless
telephone indicates the charging state.

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vCharge the cordless telephone for at least 12 hours
before its first use. e batteries will heat up slight-
ly during the charging; this is not dangerous and
does not represent a malfunction.
e cordless telephone is normally configured for
your fax machine at the factory. If your cordless
telephone is not registered with the multifunction
machine, please perform the registration function
on the cordless telephone and the fax machine
(see section Cordless telephone / Registering and
de-registering the cordless telephone with the fax
machine).
Charge state of the batteries
e charge state of the batteries is shown on the display
of the cordless telephone. If this is too low, the display
lighting is switched off to save power. e volume of the
hands-free function is also reduced. Place the cordless tel-
ephone in the charging station on the fax machine.
From time to time, discharge the batteries until your
cordless telephone switches off. en place the cordless
telephone in the cradle provided on your fax machine
with the buttons facing up (see image) and charge the
batteries completely. is will help extend the service
life of the batteries.
Ink film
You cannot receive or copy documents unless an ink film
is loaded in the fax machine. e machine is therefore
supplied complete with a free ink film for a few trial
pages.
e symbols áéíó indicate how much ink film has
already been used.
e consumption and print setting are stored on the sup-
plied Plug’n’Print card. A new Plug’n’Print card therefore
must be inserted with each new ink film. e settings were
made at the factory for the initial free ink film. erefore
only this ink film will work without a Plug’n’Print card. If
the Plug’n’Print card is missing or if it is not replaced the
message CHANGE CARD appears on the display.
If the message INKFILM LOW appears on the display,
there is not much ink film remaining. However, you can
still print out a few more pages.
If the ink film is finished or if there is no ink film in the
fax machine, the red display lamp flashes, and the follow-
ing message appears: REFILL INKFILM.
1Before loading a new ink film you must remove the
paper from the paper feed mechanism! If necessary,
also remove the cordless telephone. To insert the ink
film follow the instructions on your ink film packag-
ing!
2Open the fax machine by lifting the operating panel
in the middle until it clicks in place.
vFor use with PHILIPS ink films only!
Removing the ink film
1Lift the rear ink film roll holding both sides with your
index fingers upwards, in order to remove it out of its
seat and place it next to the front ink film roll.
2Remove both ink film rolls. ey cannot be reused.
3Remove the old Plug’n’Print card from the slot to the
left of the ink film compartment (only the initial free
ink film does not have a Plug’n’Print card).

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Loading the ink film
1Carefully remove the rubber rings from the new ink
film. Take care not to damage the ink film.
2Lay the large roll in the grooves provided in the rear
ink film compartment. e blue toothed wheel must
be on the right-hand side.
3Now take the small roll and lay it in the front ink film
compartment. Make sure that the blue toothed wheel
is on the right and the pin on the left is inserted in the
depressions.
4Turn small roll forward to tension the ink film. Make
sure that the ink film is not creased.
5Break out the new Plug’n’Print card and insert it in
the slot to the left of the ink film compartments.
6Close the machine by swinging the operation panel
forward, until it snaps in.
Loading paper
Before you can copy documents, paper must be loaded in
your fax machine. Please use only the following paper for-
mat: standard A4 210 × 297 mm. e fax machine works
with normal paper used for writing and copying and has
been optimised for smooth 80 g/m² paper. e smoother
the paper surface the better the print quality.
1Insert the paper tray in the slots provided behind the
paper feed mechanism.
2To prevent several sheets being drawn into the ma-
chine at once, first fan out the paper to separate the
sheets and then straighten the stack on a flat surface
before inserting it into the paper feed.

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User Manual
3Pull the paper feed flap fully forward until it stops. In-
sert several sheets of A4 paper (80 g/m²) up to the end-
stop in the paper feed mechanism (max. 50 sheets).
4Close the paper feed flap.
Never load paper while the fax machine is printing!
Removing paper
To remove the paper, open the paper feed flap and care-
fully pull out the paper. Close the flap again.
In the event of a paper jam see Hints and Tips /
Paper jam.
Additional devices
You can operate other equipment on a single telephone
line in addition to your fax machine, and cordless hand-
set, such as other telephones, cordless phones, answering
machines, charge counters and modems.
If you operate another SMS-compatible cordless phone
on the same line there is no guarantee that a particular
SMS will be received on your fax machine or on the oth-
er cordless handset. However, you can only receive SMS
messages on one device at any one time. Try to disable
SMS reception on the additional cordless phone. If you
cannot do this, disable SMS reception on the fax ma-
chine (see SMS / Disable SMS reception).
If you intend using special auxiliary devices with your fax
machine, please contact your dealer.
If you wish to receive faxes via modem, you must set your
fax machine to MANUAl RECEPTION.
Same socket
In the UK
You can connect additional devices to the same telephone
socket. Make sure the fax machine is the first device con-
nected to the line.

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User Manual
For all other countries
You can connect additional devices to the same telephone
socket by using the socket labeled EXT on your ma-
chine.
vConnecting additional devices to the same socket
ensures you the optimal functioning of your fax
switch (e. g. call transfer). Your fax machine can
control the additional devices.
Separate sockets
You can connect additional devices to separate sockets on
the same line even if they are in different rooms.
In the UK
For all other countries
vIf you connect additional devices to separate sock-
ets (e. g. in separate rooms) your fax switch cannot
control them (which means that your machine be-
haves like any ordinary machine). For this reason
e. g. call transfer is not possible. erefore we rec-
ommend you to connect your additional devices
to the same socket.
Easy Install
Easy Install ensures that your fax machine will set itself up
perfectly according to your own personal circumstances.
1Press HELP/wfor at least two seconds. Your fax ma-
chine will print one page. Pull out the page firmly and
follow the instructions.
2Your fax machine will then guide you on the ma-
chines display through the first settings such as your
fax number and your name.
3Afterwards you need to enter the current time and
date. Use the dial pad to enter the correct time and
date. Confirm with OK.

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User Manual
ISDN connection
Your fax machine is not an ISDN fax (group 4), but an
analogue fax machine (group 3). erefore it cannot be
used directly on an ISDN connection. You will need an
(analogue) adapter or an ISDN connection for analogue
devices. For further information please refer to your
ISDN instructions.
If problems occur with fax reception over the ISDN line,
please note that many ISDN systems must be specially
configured for this (refer to the operating manual of your
ISDN system).
For device with SMS function: Analog terminals
must be SMS-compatible.
Private branch exchange
Private branch exchange systems are very common in
large companies. ISDN connections are private branch
exchanges and are used very often in private households.
To get a connection from a private branch exchange to
the public network you have to dial a key to obtain the
outside line.
1Select function 15 on your fax machine by pressing
MENU and then entering the digits 15. Press
OK.
2You can switch on the PABX operation using u.
PABX: YES
PABX: NO
3en press OK.
4Now enter the key that has to be pressed to obtain an
outside line.
is outside line access code must be obtained from the
manufacturer. is is either 0 or R(in some systems
also described as FLASH) or a number key.
5Press OK.
6Use uto select CHECK: YES and press OK.
Your machine will then check that the outside line can be
obtained. If the check is successful, the following message
appears briefly: check OK.
If the check is successful, the following message appears
briefly: check NOT OK.
You will be asked to repeat the entry. Change the outside
line access code. If you have entered the correct code but
the display continues to read check NOT OK then de-
lete the code by pressing C.
In case your PABX requires Rto obtain an outside
line but it is still not possible to get through to the
line, your system may not meet the most recent regu-
lations. erefore some technical settings have to be
changed on your fax machine. Please refer to your Fax
Call Centre (you will find the telephone number on
the back cover).

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User Manual
Basic settings
If you want to keep a note of the factory settings on your
machine for later, we recommend printing out a function
list before you change any of the settings: Press MENU.
three times.
If you press a wrong key by mistake, press the STOP key
as often as necessary to return to the original position. If
you have entered a wrong digit or character, you can cor-
rect it with uand C.
If you want to delete your individual settings, you can
do so in function 45 Service code (see Hints andTips /
Service code).
Help function
Press HELP/wtwice. You will receive a printout ex-
plaining how to use the most important functions. It also
specifies how to obtain further HELP pages concerning
other features of your fax machine.
Time and date
1Select function 12 by pressing MENU, 12 and
OK on your fax machine.
2Enter the correct time using the number keys (e. g.
09 15 for 9:15 a. m.). Your fax machine will
now ask you for the correct date (e. g. 15 05
05 for May 15th, 2005).
3Press OK.
Your number
1Select function 13 by pressing MENU, 13 and
OK on your fax machine.
2Enter your telephone or fax number. (e. g.
#44>6151... for +44 6151... – use #or
*to enter the “+”, that is often used in international
fax numbers in front of the country code, and >to
enter a space. You can enter a maximum of 20 charac-
ters).
3Press OK.
Your name
1Select function 14 by pressing MENU, 14 and
OK on your fax machine.
2a For device with SMS functionality: Enter your
name using the alphabetic keypad. To enter upper
case letters, press +and the desired key at the same
time. e available special characters (see below) are
printed above and to the right of the keypad buttons
and can be entered by pressing the CTRL button
simultaneously with the corresponding letter button
(for example, press the CTRL button and Eat the
same time to enter €). Press ½to enter a space. If
you have entered a wrong letter or number press Cto
delete the character. Press OK.

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User Manual
2b For device without SMS function: You can also
enter letters using the number keys (a maximum of 32
characters). Press a number key as often as necessary
to enter the desired letter, e. g. for C press 2three
times. After pressing >the cursor moves one place to
the right. e following letters and special characters
are available:
key character
0space . - 0 + ? / : * % ! ( ) [ ] „
11
2A B C 2 a b c Ä Å Æ Ç ä å æ ç
3D E F 3 d e f
4G H I 4 g h i
5J K L 5 j k l
6M N O 6 m n o Ñ Ö ñ ö
7P Q R S 7 p q r s
8T U V 8 t u v Ü ü
9W X Y Z 9 w x y z
3Press OK.
“Your name” and “your telephone number” are trans-
mitted at the top of each page together with the date,
time and page number, if you store this data with func-
tion 13 and 14.
Correction
Pressing Cbriefly will return you to the previous menu
level; holding Cpressed (two seconds) will leave the
menu.
If you have entered a wrong letter or number in function
13 or 14 you can correct the mistake during the entering
as well as later. If you want to make your corrections later
you have to select the functions for entering numbers or
names once again. If you want to correct anything at a
later stage you need to call up the function again on your
fax machine to enter the number or name.
Use uto select the character you want to change.
Press Cto delete the character. A long press on C(two
seconds) will delete the whole line. Press OK.
Display language
for the fax machine
1Select function 11 by pressing MENU, 11 and
OK on your fax machine.
2Select the desired language with u.
3Press OK.
e cordless telephone automatically takes over the set-
ting you have configured on the fax machine.
for the cordless telephone
Upon the initial installation of the fax machine or use
of function 11, the display language of the cordless tel-
ephone is taken from the fax machine. is function only
allows you to change the display language of the cordless
telephone.
1On the cordless telephone, use /and OK to select
SETTINGS / LANGUAGE.and confirm with OK.
2Press •R(Edit) and use / to select the desired
language.
3Confirm with OK.
If you change the language on the fax machine (func-
tion 11), the language on the cordless telephone will
also be changed.
Ring tone type
for the fax machine
You can choose from ten different types of tones.
1Select function 35 by pressing MENU, 35 and
OK on the fax machine.
2Select the desired ring tone with 0to 9.
3Press OK.

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User Manual
Distinctive ringing
1Select function 36 by pressing MENU, 36 and
OK on your fax machine.
2Use </>to select the category that you would like
to assign a specific ring tone.
3You can select from the following categories
FAMILY
FRIENDS
SERVICE
WORK
4Confirm with OK.
5Use the number buttons from 0to 9to select the
desired ring type.
6Confirm with OK.
Ringer volume
for the fax machine
You can adjust the volume of the ring tone if the fax ma-
chine is in stand-by mode or if it is just ringing. Please
note that different volumes can be sett for the modus S
and M(see chapter Fax switch).
1By pressing uon your fax machine the display
shows the current setting for about three seconds.
2Change the volume by pressing uuntil the de-
sired volume is achieved.
Speaker volume
for the fax machine
1Press z.
2Change the volume by pressing uuntil the de-
sired volume is achieved.
3Finish your entry by pressing STOP.