Targus Total Recall User manual

User’s Guide
Voice Recorder for
the Handspring™ Visor™
Total Recall™
Digital Voice Recorder
I’mdf I’m

1
INTRODUCTION
Welcome to the world of portable Digital Voice
Recording!
Your Total Recall™Digital Voice Recorder gives
you a convenient way to record your thoughts
and ideas while on the go, either while installed
in your Visor handheld or as a stand-alone
recorder with its external stand-alone shuttle.
With your Voice Recorder and Visor™handheld,
you can upload stored voice messages to your
PC using standard Palm O/S®HotSync™
Manager software.
Once on your PC, you can save your voice
messages as .wav files using the intuitive Total
Recall Voice Desktop software. These .wav files
can even be attached to email messages for
distribution to your friends and colleagues.

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USING THE VOICE RECORDER IN
STAND-ALONE MODE
Your Total Recall Digital Voice Recorder can be
used in stand-alone mode with the external
stand-alone shuttle.
You can control all Voice Recorder operations
using the buttons on the front of the recorder.

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INSERTING THE VOICE RECORDER INTO THE
STAND-ALONE SHUTTLE
To insert the Voice Recorder into the stand-alone
shuttle, align the rails of the stand-alone shuttle
with the grooves in the Voice Recorder and slide
the parts together.
RECORDING MESSAGES
To record a new message, press the red Record
button . The status LED glows red, indicating
that recording is in process.
NOTE: In stand-alone mode, all messages are recorded in Best
quality with Voice Activation ON.
To stop recording, press the Record button
again.
NOTE: If the Voice Recorder is not recording in stand-alone
mode, use a small paper clip to press the reset button.
LED
Forward
Record
Play/Stop
Rewind Reset Button

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PLAYING BACK MESSAGES
To play back the current recording, press the
Play/Stop button .
When a message is playing, you can fast-
forward through the recording by pressing the
Forward button , or rewind by pressing the
Rewind button .
To stop message playback, press the Play/Stop
button.
To skip to the next message, press and release
the Forward button.
NOTE: It is not necessary to stop playback or hold down the
Forward or Rewind button to skip messages.
To play the previous message, press and release
the Rewind button.
If you attempt to skip past the last or first
message, the status LED will flash once to let
you know that you’ve reached the end.
EDITING AND ERASING MESSAGES
The message editing and erase features are not
available when using the Voice Recorder in
stand-alone mode.
For additional information, refer to “EDITING
VOICE MESSAGES” on page 14 or “DELETING
MESSAGES” on page 17.

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REPLACING THE BATTERIES IN THE STAND-ALONE
SHUTTLE
Your Voice Recorder stores all messages in non-
volatile memory, eliminating the need to
synchronize your messages to your PC prior to
changing the batteries.
WARNING: To avoid damaging the stand-alone shuttle, do not
remove the Voice Recorder from the shuttle when replacing the
batteries.
To replace the batteries:
1. Hold the Voice Recorder and stand-alone
shuttle in one hand with the three grooves
on the battery cover facing you.
2. Press in the shuttle door latch with your
other thumb, gently open the hinged cover,
and remove the used batteries.
NOTE: Using a small pen or coin may help release the shuttle
door latch.
3. Install the fresh batteries as indicated on the
inside of the pack, and close the hinged
cover until the latch clicks into place.

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USING EXTERNAL EQUIPMENT
With your Voice Recorder, you can record
messages using an external microphone or listen
to messages using standard headphones.
Both microphone (mic) and headphone (ear)
jacks are on the top side of the Voice Recorder.
Headphone jack Microphone jack

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USING THE VOICE RECORDER WITH
THE VISOR HANDHELD
INSERTING THE VOICE RECORDER INTO THE VISOR
HANDHELD
To install the Total Recall Digital Voice Recorder
into your Visor handheld:
1. Press the release button on the stand-alone
shuttle and slide out the Voice Recorder.
2. Remove the expansion slot cover from the
back of the Visor handheld.
3. With the Voice Recorder speaker and the
back of the Visor handheld facing you, slide
the Voice Recorder into the Springboard™
expansion slot.
Expansion slot

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The Total Recall application automatically loads
onto the Visor handheld. When complete, the
application screen appears.
To start the application, tap on the Total Recall
icon.
You are now ready to use your Voice Recorder
with your Visor handheld.
Total Recall

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RECORDING AND PLAYBACK
Recording Voice Messages
CAUTION: Do not remove your Voice Recorder from your Visor
handheld while it is recording. To do so may result in a loss or
corruption of voice data on your Voice Recorder.
1. From the application screen, tap the Total
Recall icon.
The Voice List menu appears.
2. Tap New to begin recording.
The Control Panel appears. Refer to “VOICE
RECORDER CONTROL PANEL” on page 11.
3. Tap Done to end recording.
Play button
Quick Play
Begin new
recording
Check box
icon

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NOTE: The Visor handheld auto-off feature temporarily disables
when recording a voice message. When recording is complete,
the auto-off feature automatically reactivates.
Playing Back Voice Messages
To initiate playback from the Voice List,select the
message you want to hear by highlighting it, then
tap the Play button.
To immediately start message playback, tap the
Quick Play icon next to the message of
interest.
The Control Panel appears and the message
begins to play.
Setting Playback Volume
The playback volume level range is 0 (mute) to
30 (maximum). The volume is automatically set
to level 25. To change the volume setting, tap the
Up/Down buttons on the volume control.
Up
Down

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VOICE RECORDER CONTROL PANEL
The Control Panel appears on the Visor
handheld LCD and allows you to perform many
of the Voice Recorder options, including
message play back, stop, pause, fast forward,
rewind, skip track, bookmark, edit, time count,
and volume control.
Record Preferences
The Voice Recorder options enable you to set
record and playback preferences to best suit
your needs. To change these preferences:
1. Tap the Menu icon.
Status bar
Counter
Stop
Play
Bookmark
Scissor/Edit
Volume
Done/Exit
Rewind
Skip back
Skip next
Edit
Fast forward
control

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2. Under the Options menu, select
Preferences.
The Set Preferences window appears.
3. Tap the preference to alternate among the
available settings. Then tap OK when
complete.
The following table summarizes the available
preferences.
Preferences Description
Voice Activation Controls the Voice Activation feature for recording. Turning on Voice
Activation sets the Voice Recorder to only record when an audible threshold
is detected and helps extend your effective recording time in situations
during which long pauses in dialog occur.
Recording
Quality Determines the quality of your recording. The higher the setting, the shorter the recording time. See below.

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Recording Quality
The following table summarizes the recording
qualities you can select from to suit your needs.
Available settings are:
Best quality is recommended for situations when
the speaker is more than 10 feet away, especially
if there is a significant amount of background
noise.
Quality
Setting Algorithm Recommended Usage Total Record Time
Best 32 Kbps ADPCM Conference room
discussions or lecture
notes
> 15 minutes
Medium 6.8 Kbps CELP Personal note-taking >1 hour 15 minutes
Low 5.4 Kbps CELP Personal note-taking >1 hour 30 minutes

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EDITING VOICE MESSAGES
Your recorder allows you to edit previously
recorded messages from the Control Panel.
There are four ways to edit a message:
•Cut - erases portions of your voice message
•Insert - inserts new recording at any point in
your voice message
•Append - adds new recording at the end of
your voice message
•Overwrite - rerecords your voice message
Edit
Scissor/Edit

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Erasing a portion of a message
1. Select the appropriate message from the
Voice List and tap the Play button or the
Quick Play icon .
The Control Panel appears and the message
automatically begins to play.
2. Advance the message to where you want to
start erasing.
3. Tap the Scissors icon to begin erasing.
The message playback remains audible so you
can determine when to stop erasing.
NOTE: The Scissors icon changes from “closed” to “open,”
indicating that the message is erasing.
4. To stop erasing, tap the Scissors icon.
Inserting, Appending, and Overwriting
Inserting a comment, appending to the end of
your message, and overwriting a message are
very similar in operation.
NOTE: You must begin message playback to use Insert, Append,
or Overwrite functions.
1. Select the appropriate message from the
Voice List and tap the Play button or the
Quick Play icon .
The Control Panel appears and the message
automatically begins to play.

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2. Do one of the following:
•Tap the Insert button, where you want to
add new voice text
•Tap the Append button at any time
•Tap the Overwrite button, where you
want to change the existing voice text
The Control Panel status bar displays the mode
of recording (Inserting, Appending, or
Overwriting) during the editing session.
3. To halt the recording, tap the Stop button .
SETTING BOOKMARKS ON YOUR VISOR HANDHELD
Bookmarks provide a simple way to return to
specific locations in a message. You can set up
to 10 bookmarks per message when the Voice
Recorder is installed in the Visor handheld.
CAUTION: Once bookmarks are set, you cannot reuse them until
you cut or overwrite the part of the message that contains the
bookmark, or delete the entire message.
NOTE: If you attempt to set a bookmark and none are available,
the Control Panel status bar temporarily displays the message
“not bookmarked.”
To create a bookmark, tap the Bookmark button
on the Control Panel while the message is
playing. The Control Panel status bar temporarily
displays the message “Bookmarked.”

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Once a bookmark is set within a message, you
can use the skip backward and the skip
forward buttons on the Control Panel to skip
to the previous or the next bookmark.
If there are no bookmarks present in the selected
direction of skipping, playback skips to either the
next or previous message.
DELETING MESSAGES
WARNING: Do not remove the Voice Recorder from the Visor
handheld while deleting messages. Unexpected power loss
during the process may result in a loss or corruption of voice
data.
There are three ways to completely delete voice
messages:
Deleting using Details...
1. From the Voice List, select the message you
want to delete and tap the Details... button.
The Voice Item Details box appears.
2. Tap the Delete... button and tap OK.
The message deletes.
Deleting using the Menu
1. From the Voice List, select the message you
wish to delete and tap the Menu icon .

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2. Under the Voice menu category, select
Delete Item... and tap OK.
Purging multiple messages
Using the Purge command, you can delete
multiple voice messages at the same time.
To purge several messages simultaneously:
1. Select the check box next to each message
on the Voice List you wish to delete.
This marks the voice message complete.
2. Tap the Menu icon , and select Purge...
from the Voice menu category.
A status message flashes on your Visor handheld
during the message deletion process. Long mes-
sages may take over 15 seconds to delete.
NOTE: Voice messages deleted from your Voice Recorder should
also be deleted manually from your PC. Synchronizing your Visor
handheld with your PC will not delete saved messages from your
PC.
Check box

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USING THE VOICE RECORDER WITH
THE PC
INSTALLING SOFTWARE
To automatically install the Total Recall Voice
Desktop software on your PC, insert the CD-
ROM into your CD-ROM drive and follow the
installation wizard directions.
If your PC does not automatically begin
installation, click Start, then Run, and type in
D:\totalrecallinstall (Use the drive letter of your
CD-ROM drive in the place of D:).
NOTE: During installation one or more messages may appear and
cause your PC to restart. This indicates the installation of
additional files. After your PC restarts, setup continues normally.
Follow any directions that appear on your screen.
After installing the Voice Desktop software, a
message prompts to restart your PC. To
immediately restart your PC, click OK. To return
to Windows, click Cancel.
NOTE: To use the Voice Desktop application, you must restart
your PC to complete the software installation.
MANAGING MESSAGES
Uploading Messages to Your PC
Your Voice Recorder allows you to upload
messages to your PC for editing, review, and