timetac Mini Time Clock User manual

Manual for the Mini Time Clock
Getting started with TimeTac
www.timetac.com
Information Knowledge Base
support.timetac.com
The enterprise solution for
time tracking.

Welcome to the
Mini Time Clock!
Index
Overview and initial activation..................................................................4
Establishing an internet connection.........................................................8
Conguration of transponders .................................................................12
Settings..........................................................................................................14
Time tracking with the dierent modes .................................................20
Multiuser login .............................................................................................24
Device menu.................................................................................................26

We are happy to introduce you to the Mini Time Clock and wish you a successful
start with TimeTac!
Mounting your time clock
If you wish to mount the time clock 1on a wall, use the included mounting.
Press the device into the backside 2of the wall mounting. Note, that the aper-
ture, that allows the power cable to connect to the device, must be on the upper
side of the time clock. The backside of the mounting is correctly aixed to the
device, if it has clicked into place. The frontside 3must then be brought on top
of the device and pressed on. Connect the power cable 4to the time clock and
mount it on the wall.
The following chapter describes the possibilities you have for connecting your
time clock to the internet.
Overview and initial activation
1
2
4
3
4 5

Initial activation
Via the included cable you can connect your time clock to a socket. Press the on/
o button 1 and the start screen will appear soon aer.
The upper left corner of the start screen features the network status indi-
cator 2. Aer the setup, this display indicates if your Mini Time Clock is con-
nected to the internet (green light = online, red light = oline). Once the inter-
net connection has been established, the name of the connected mulituser
access appears in the top right corner 3. The main section of the start screen
displays the current date and time.
Further controls
4charging socket
5volume button
6transponder reader unit
7back button
8home button
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23
4
5
6
78
6 7

In order to track time with the Mini Time Clock, it must be connected to the inter-
net. There are two possible ways of establishing an internet connection:
Connection via Wi-Fi
Press the upper volume button 1for two seconds in order to get to the device
menu. Tap now on the arrow below the menu Connectivity 2. Enable the op-
tion WIFI 3, select your prefered wi source 4and login by inserting the re-
spective password.
Establishing an internet connection
1
2
3
4
8 9

Connection via mobile network
Open the Mini Time Clock by dragging the rear cover 1down and take out the
battery 2. The insertion opening SIM (G+W) 3is where you must insert your
sim card. Then, put the battery back in and the rear cover back on. Your time
clock can then be connected to a socket via the included cable for power sup-
ply 4. Press the on/o button and wait until the start screen appears. The con-
nection to the mobile network is then established automatically.
1
2
3
4
10 11

Bring a new transponder to the reader unit 1on the lower end of the time clock.
The notication "Unknown Transponder" appears on your screen. Tap on "Yes" 2to
continue the conguration.
The screen now displays "Register transponder" 3. Bring your transponder
again to the reader unit until the notication changes to "Transponder regis-
tered". The preparations on the time clock are now completed. To continue in the
web interace, make sure that the account used belongs to the user group Mana-
ger and the setting Full Employee Access is enabled as well as the permissions
Show User Settings Menu and Show Assign Transponders Menu are in hand.
Open the settings in the side menu on the le-hand side of the web interface and
select Settings > User Settings > Time Clock User Management.
Within this menu item you will find a row that indicates a new transponder's
ID 4, however, without assignation to a user. Double click in this row and wit-
hin the column called User 5. A dropdown menu appears which allows you to
select an employee, the transponder shall be assigned to. Aer that, the trans-
ponder can be used immediately.
Assign the transponders one by one!
i
Conguration of transponders
1
2
3
4
5
12 13

Settings
In order to open the settings you must login on the time clock via the transpon-
der of a manager with Full Employee Access. Bring the respective transponder
to the reader unit until the time tracking mode appears on the screen. In the
upper right corner you can nd a setting symbol (three points) 1. Tap on it to
open the settings.
Changing the tracking mode
In the settings menu, tap on Tracking mode 2in order to choose between avai-
lable modes 3. Find out on p. 20 how these modes dierentiate from each other
and how to use them.
Be aware of the fact that these changes apply for all users.
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1
2
3
14 15

Individual adjustment of tasks
Thanks to pre-dened defaults, your time clock is ready to track right away.
When a timestamp is started, time is then accounted to a pre-set task. If you
desire to adjust this automatically started task, follow the instructions below.
Dening a task for arrival
Within the settings menu you can nd the item Task to start on arrival 1. Tap
on it to dene the task that should be started when you identify at the time clock
and indicate your arrival.
Dening a task for break
Within the settings menu you can nd the item Task to start on break 2. Tap
on it to dene the task that shall be started when you identify at the time clock
and indicate your break.
Dene further tasks
Within the settings menu you can nd the item Assigned Tasks 3. Open this
menu item to see the tasks that are currently startable at the time clock. In order
to add a task, you must dene them beforehand in the web interface of Time-
Tac. To do so, go to the respective menu, either via Task Management > Dene
Tasks (Employee Time Tracking) or via Project Management > Projects & Tasks
(Project Time Tracking). Then, switch again to the time clock and tap on the plus
symbol 4within the menu item Assigned Tasks in order to add a task.
Dening tasks for arrival, pause etc. is only possible if ter-
minal is set as tracking mode.
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1
2
3
4
16 17

Activate acoustic feedback
Scroll down in order to see the option acoustic feedback 1. Tap on the slider
to activate this function. If you now start, stop or pause your time tracking on
this Mini Time Clock, a signal tone will conrm your entry. This function can be
deactivated any time.
Dene a Timeout
With the aid of the Timeout you can dene a time span aer which the time clock
(if not used) changes back to the start screen. Tap on Idle Timeout 2in the
settings menu in order to choose your preferred time span.
Logout
Within the settings menu you can logout via the bottom menu item 3. However,
you don't have to logout during the regular usage of the Mini Time Clock.
3
1
2
The acoustic feedback can only be used if the tracking
mode is set to terminal.
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18 19

The Mini Time Clock oers several ways to track working hours. Five dierent
modes ensure that time tracking can be done quickly and easily for you and your
employees:
Terminal
This mode oers you a simple user interface with four dierent buttons. With
a single touch on the clock-in eld 1time tracking starts, which can be stop-
ped with a tap on the clock-out eld 2, and the pause button 3pauses your
time tracking, which can be restarted aer the pause with the clock-in button.
Under Others 4 you will nd a selection of time tracking tasks. Managers with
full employee access can determine which task is tracked when you start time
tracking or which tasks are available under Others.
Multiuser task list
In this view, you have similar buttons as in the terminal view: a start/stop but-
ton 5and a pause button 6. When the time tracking is running, a pencil
icon 7appears additionally, which can be used to edit the currently running
task or to add a note. In the main area of this view, tasks are listed which have
been previously activated for the time clock in the web application. Tap on the
start button next to the desired task to start tracking your time.
Time tracking with the dierent modes
1
3
2
4
5
67
Learn on p. 14 how to change the tracking mode.
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20 21

Multiuser project list
This mode is similar to the multiuser task list but instead of tasks, projects 1are
listed, which have been activated for the time clock in the web application. These
can be opened to start subordinate tasks.
User task list
In comparison to the multiuser task list, this mode only diers in the following point:
All tasks assigned to the respective employee are listed here, regardless of whet-
her they have been activated for the time clock in the web application.
User project list
This mode diers in the following point compared to the multiuser project list: Here,
all projects are listed that have been assigned to the respective employee, no
matter if they have been activated in the web application or not.
Start, stop and pause time tracking
In order to reach the personal area, you must identify at the Mini Time Clock via
transponder. Depending on the tracking mode dened, employees can start, stop,
and pause time tracking. Cross-module icons are used for this. The start symbol
(or the clock-in icon in terminal mode) starts a time entry. The stop symbol (or the
clockout icon in terminal mode) ends a timestamp. The coee cup icon stands for
pause. Accordingly, a break is noted when tapping this button. 1
22 23

If you are logged out at the terminal, you must login again by inserting your login
data. Enter the account name 1, that appears at the end of your web browser
link (https://go.timetac.com/[accountname]). Then, insert your username 2
and password 3. You can view this data within the Multiuser Menu in the web
browser 4. Click on Settings > Account Settings > Multiuser.
Tap on Login 5.
Multiuser login
4
1
2
3
5
24 25

If our support team asks you in a support case to open the device menu, please
follow these instructions: Firstly, deactivate the auto launch of TimeTac. Do so
by pressing the volume button for a few seconds. You then enter the dashbo-
ard 1and open the menu item Device Information. Here, you can deactivate
the auto launch 2.
Then, tap on the home button 3and select Settings 4in order to make adjust-
ments concerning the device.
Device menu
Reactivate the auto launch, once you have adjusted the
settings to your preferences.
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3
4
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Have a successful start
with TimeTac!
www.timetac.com