timetac Mini Time Clock User manual

Manual for the Mini Time Clock
Getting started with TimeTac
www.timetac.com
Information Knowledge Base
support.timetac.com
The enterprise solution for
time tracking.

Welcome to the
Mini Time Clock!
Index
Overview and initial activation..................................................................4
Establishing an internet connection.........................................................8
Conguration of transponders .................................................................12
Settings..........................................................................................................14
Time tracking with the dierent modes .................................................20
Multiuser login .............................................................................................24
Device menu.................................................................................................26

We are happy to introduce you to the Mini Time Clock and wish you a successful
start with TimeTac!
Mounting your time clock
If you wish to mount the time clock 1on a wall, use the included mounting.
Press the device into the backside 2of the wall mounting. Note, that the aper-
ture, that allows the power cable to connect to the device, must be on the upper
side of the time clock. The backside of the mounting is correctly aixed to the
device, if it has clicked into place. The frontside 3must then be brought on top
of the device and pressed on. Connect the power cable 4to the time clock and
mount it on the wall.
The following chapter describes the possibilities you have for connecting your
time clock to the internet.
Overview and initial activation
1
2
4
3
4 5

Initial activation
Via the included cable you can connect your time clock to a socket. Press the on/
o button 1 and the start screen will appear soon aer.
The upper left corner of the start screen features the network status indi-
cator 2. Aer the setup, this display indicates if your Mini Time Clock is con-
nected to the internet (green light = online, red light = oline). Once the inter-
net connection has been established, the name of the connected mulituser
access appears in the top right corner 3. The main section of the start screen
displays the current date and time.
Further controls
4charging socket
5volume button
6transponder reader unit
7back button
8home button
1
23
4
5
6
78
6 7

In order to track time with the Mini Time Clock, it must be connected to the inter-
net. There are two possible ways of establishing an internet connection:
Connection via Wi-Fi
Press the upper volume button 1for two seconds in order to get to the device
menu. Tap now on the arrow below the menu Connectivity 2. Enable the op-
tion WIFI 3, select your prefered wi source 4and login by inserting the re-
spective password.
Establishing an internet connection
1
2
3
4
8 9

Connection via mobile network
Open the Mini Time Clock by dragging the rear cover 1down and take out the
battery 2. The insertion opening SIM (G+W) 3is where you must insert your
sim card. Then, put the battery back in and the rear cover back on. Your time
clock can then be connected to a socket via the included cable for power sup-
ply 4. Press the on/o button and wait until the start screen appears. The con-
nection to the mobile network is then established automatically.
1
2
3
4
10 11

Bring a new transponder to the reader unit 1on the lower end of the time clock.
The notication "Unknown Transponder" appears on your screen. Tap on "Yes" 2to
continue the conguration.
The screen now displays "Register transponder" 3. Bring your transponder
again to the reader unit until the notication changes to "Transponder regis-
tered". The preparations on the time clock are now completed. To continue in the
web interace, make sure that the account used belongs to the user group Mana-
ger and the setting Full Employee Access is enabled as well as the permissions
Show User Settings Menu and Show Assign Transponders Menu are in hand.
Open the settings in the side menu on the le-hand side of the web interface and
select Settings > User Settings > Time Clock User Management.
Within this menu item you will find a row that indicates a new transponder's
ID 4, however, without assignation to a user. Double click in this row and wit-
hin the column called User 5. A dropdown menu appears which allows you to
select an employee, the transponder shall be assigned to. Aer that, the trans-
ponder can be used immediately.
Assign the transponders one by one!
i
Conguration of transponders
1
2
3
4
5
12 13

Settings
In order to open the settings you must login on the time clock via the transpon-
der of a manager with Full Employee Access. Bring the respective transponder
to the reader unit until the time tracking mode appears on the screen. In the
upper right corner you can nd a setting symbol (three points) 1. Tap on it to
open the settings.
Changing the tracking mode
In the settings menu, tap on Tracking mode 2in order to choose between avai-
lable modes 3. Find out on p. 20 how these modes dierentiate from each other
and how to use them.
Be aware of the fact that these changes apply for all users.
i
1
2
3
14 15

Individual adjustment of tasks
Thanks to pre-dened defaults, your time clock is ready to track right away.
When a timestamp is started, time is then accounted to a pre-set task. If you
desire to adjust this automatically started task, follow the instructions below.
Dening a task for arrival
Within the settings menu you can nd the item Task to start on arrival 1. Tap
on it to dene the task that should be started when you identify at the time clock
and indicate your arrival.
Dening a task for break
Within the settings menu you can nd the item Task to start on break 2. Tap
on it to dene the task that shall be started when you identify at the time clock
and indicate your break.
Dene further tasks
Within the settings menu you can nd the item Assigned Tasks 3. Open this
menu item to see the tasks that are currently startable at the time clock. In order
to add a task, you must dene them beforehand in the web interface of Time-
Tac. To do so, go to the respective menu, either via Task Management > Dene
Tasks (Employee Time Tracking) or via Project Management > Projects & Tasks
(Project Time Tracking). Then, switch again to the time clock and tap on the plus
symbol 4within the menu item Assigned Tasks in order to add a task.
Dening tasks for arrival, pause etc. is only possible if ter-
minal is set as tracking mode.
i
1
2
3
4
16 17

Activate acoustic feedback
Scroll down in order to see the option acoustic feedback 1. Tap on the slider
to activate this function. If you now start, stop or pause your time tracking on
this Mini Time Clock, a signal tone will conrm your entry. This function can be
deactivated any time.
Dene a Timeout
With the aid of the Timeout you can dene a time span aer which the time clock
(if not used) changes back to the start screen. Tap on Idle Timeout 2in the
settings menu in order to choose your preferred time span.
Logout
Within the settings menu you can logout via the bottom menu item 3. However,
you don't have to logout during the regular usage of the Mini Time Clock.
3
1
2
The acoustic feedback can only be used if the tracking
mode is set to terminal.
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18 19