timetac Evo Basic User manual

Evo Basic Time Clock
Getting started with the
www.timetac.com
Information Knowledge Base
support.timetac.com
The enterprise solution for
time tracking.

Welcome to the
Evo Basic Time Clock!
Index
Initial activation ...............................................................................................................4
Assembly and installation ..............................................................................................6
Network settings ..............................................................................................................6
Connection to LAN/Wi-Fi/mobile radio.......................................................................8
Time clock with RFID transponder.......................................................................16
Conguration of transponders.....................................................................................18
Tracking time with your time clock .............................................................................20
Deleting and reconguring transponders..................................................................22
Time clock with RFID transponder and ngerprint.....................................24
Conguration of transponders.....................................................................................26
Enroll ngerprints ...........................................................................................................28
Tracking time with your time clock .............................................................................30
Deleting ngerprints.......................................................................................................32
Deleting and reconguring transponders..................................................................34
Time clock settings and system settings...........................................................36
Network settings..............................................................................................................38
Adjusting display backlight and signal volume.........................................................40
Proximity and light sensors...........................................................................................42
Error diagnosis ................................................................................................................44
Error diagnosis with system settings...........................................................................46

We are happy to introduce you to the Evo Basic Time Clock and wish you a suc-
cessful start!
You have received your time clock. Follow these instructions in order to mount
and connect your time clock correctly.
More detailed settings can be found in the system menu. Open this menu by
touching the TimeTac logo 1for 3 seconds. Then, you will be asked to enter a
key. Your personal key is:
There are dierent kinds of time clocks that enable you to track time in various
ways. You have decided for a time clock in the following variant:
Transponder (RFID)
Transponder (RFID) & Fingerprint
The buttons that you can see on the start display depend on the presets that
have been set for you as well as on the time clock variant. In most cases, the fol-
lowing buttons appear 2: Arrival, Departure, Other, Info and Break. The button
BioKey Cong is only available when using a ngerprint time clock.
The functions of these buttons are explained in more detail within the single
chapters.
The time clock has been congured according to your requirements and there-
fore, should be compatible with your internal company network. Further infor-
mation on the conguration and on how to adjust it can be found in the chapter
Network settings (see p. 38).
Initial activation
1
2
4 5

Assembly and installation
The mounting 1 for the wall is already aixed to the time clock. With the aid of
the installation points 2on the mounting, you can mount the time clock to the
wall. Then, connect the power cable 3to a socket. If you wish to establish an
internet connection via LAN, you must also connect the LAN cable to the time
clock. More details on a connection via LAN can be found in the following chap-
ter. Then, hang the time clock on the wall and x it on the lower part by using the
included screw 4.
Network settings
Your company internal network requires the following settings:
• As DNS, 8.8.8.8 must be accessible so that the connection with the account is
possible.
• The following PORTs must be enabled in the network:
• 80 (HTTP Yes)
• 443 (HTTPS or Secure)
• 8000
• In the network, a DHCP server usually must be used for the allocation of the IP
and the default gateway must be present.
• To store a xed IP address, please check page 38.
For the default settings in the BIOS please check the infor-
mation on page 38.
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4
3
6 7

Connection to LAN/Wi-Fi/mobile radio
Depending on the chosen time clock variant, you have dierent possibilities
to connect your time clock to the internet and the network. The standard time
clock uses LAN only. If you have ordered a time clock with Wi-Fi connection or
mobile radio, you can also establish an internet connection via these options.
Connection to LAN
Please connect the LAN cable 1to the device and the device's power cable 2
to a socket.
Connection to mobile radio
In order to establish an internet connection via mobile radio, a SIM card must be
inserted. Turn your time clock around as it is shown in the picture on the right-
hand side. Then, insert the SIM card into the slim slot 3. Please ensure, that the
contact area of the card is on the bottom side. Connect the power cable 2to
a socket.
Further on, you must open the communication settings of your time clock. Open
the menu by touching the TimeTac logo for 3 seconds. Then, tap on System set-
tings > Communication > Interrupt communication > Interface. Choose the
option MOBILE (whether you choose "GSM or "GPRS" depends on your mobile
service provider). Tap then on Mobile parameters > Enter PIN and enter the PIN
of your mobile network.
You can only connect your time clock to a mobile radio if
you have ordered a time clock in the respective variant.
i
Information on your mobile service provider and APN-
data is stored for you. Please contact our support team,
if any of these data changes.
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2
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Connection to Wi-Fi
Tap on the TimeTac logo for 3 seconds in order to open the menue. Then, tap
on system settings 1and enter your key (see page 4). Select the menu item
communication 2and tap then on Interrupt communication 3. The menu
item Interface 4allows you to change the internet settings from LAN to
Wi-Fi. The HTTP mode 5must be set to Secure. Now follow the instructions on
the next page.
You can only connect your time clock to Wi-Fi, if you have
ordered a time clock in the respective variant.
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3
4
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Open Wi-Fi Parameters 1. Here, the rst row shows you the name of the Wi-
Fi that you are connected with, provided that you are connected. Tap on New
Connection 2.
All available Wi-Fi sources 3are now displayed. Select one of these. In the case
of your preferred Wi-Fi not being displayed, swipe up and tap on Add Network.
Enter the name of the network in order to search for it directly. Select your pre-
ferred network and enter the password to access it. Conrm by tapping the enter
button 4. Move on to the instructions on the next page.
12
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12 13

Optionally, you can now save this conguration. Select a free storage loca-
tion 1. Then, you will be asked if you wanted to use this conguration by de-
fault. Conrm by tapping on Yes, as this makes sense in most cases.
The menu item Edit Cong. allows you to adapt further settings, e.g. DHCP ser-
ver, IP address and gateways 2. Prior to conducting any changes, ensure that
DHCP is set to No.
The menu item Switch Cong. displays a list of congurations that you have al-
ready saved. Choose one of these in order to switch to that conguration 3.
Additionally, you can set the Auto-Conguration-Choice 4on Yes. This way,
the device connects automatically with the conguration that shows the best
connection.
Tap on Extended 5 in order to view further details to the Wi-Fi conguration
that you are connected with. You can delete this conguration by swiping up and
tapping on Delete Wi-Fi Congurations. Consequently, you are no longer con-
nected to this Wi-Fi source.
The menu items Edit Cong. and Switch Cong. can be
found in the Wi-Fi Parameters.
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4
14 15

Time clock with RFID transponder
If you have ordered a time clock with RFID reader unit, timestamps can only
be registered per transponder. On the start display 1, you can view the buttons
Arrival, Departure, Other, Break and Info.
The transponder reader unit can be found in the lower part of the device 2.
Timestamps are immediately transferred to our server and can therefore be vie-
wed in the web browser as well as in the smartphone app. Within the web brow-
ser you can identify a timestamp, that has been registered via time clock, by the
time clock symbol that appears in the Timestamp List.
In the case of your time clock being oline, e.g. because of internal network
adjustments, timestamps are saved directly on the time clock. As soon as the
device is connected to the internet again, the data is transferred to the server.
If you use transponders by TimeTac, you can order further ones directly at Time-
Tac. Contact [e-mail].
2
1
2
16 17

Conguration of transponders
In order to enable your employees to track time via time clock, you must assign
them a personal transponder.
To read a transponder, select Departure on the display - the information "Scan
transponder" appears on the screen. Then, bring the unused transponder to the
reader unit. You receive the response "Data saved" 1.
Open your TimeTac account within the web browser to assign the newly stored
transponder to a user. Be aware of the fact that only a manager with Full Emp-
loyee Access can assign transponders. Click on Settings > User Settings > Time
Clock User Management in the le side bar.
Click on the refresh button 2in the top right corner. The previously stored trans-
ponder now appears with a unique transponder ID 3. Double click in the column
User of the row of the respective transponder ID. A dropdown menu 4opens.
Here, you can select the employee that the transponder shall be assigned to.
3
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18 19

Tracking time with your time clock
Arrival
Tap on Arrival. Bring your transponder to the reader unit. It is then being identi-
ed and a timestamp is started.
Departure
Tap on Departure. Bring the transponder to the reader unit. It is then being iden-
tied and the running timestamp is stopped.
Break
Tap on Break. Bring the transponder to the reader unit. Aer taking a break, re-
start the time tracking by tapping on Arrival and bringing the transponder as
usual to the reader unit.
Other
Tap on Other to record other absences. The respective absence can be selected
in the menu that appears right aer. Then bring the transponder to the reader
unit. Create individual absences by contacting our customer support.
Info
Here, users can aquire information according to their TimeTac modules. Tap on
Info and bring the transponder to the reader unit. Then, information will appear
on your display. Depending on the TimeTac module that you use, your working
time balance, your daily balance or your residual leave is displayed. In general,
you can view the currently running task and when this timestamp was started.
If you have dened a timing control, actions (e.g. Arri-
val, Departure) are preset at specic times of the day. Of
course, any other action can be selected.
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Deleting and reconguring transponders
Reconguring transponders
If you wish to assign a transponder to another user, you must open TimeTac wit-
hin the web browser. Be aware of the fact that you must have Full Employee
Access in order to reassign transponders. Click on Settings > User Settings >
Time Clock User Management in the le side bar.
Double click in the column User 1to open the dropdown menu and select the
user the transponder shall be assigned to.
Deleting transponders
In the case of an employee leaving the company, you can delete the transponder
and reuse it when needed. Click on the respective transponder ID 2in the Time
Clock User Management menu in the web browser. When the row with the lea-
ving employee is highlighted in blue, click on the button Delete transponder 3.
3
1
2
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If you have ordered a time clock with transponder and ngerprint reader unit,
the users can record timestamps per transponder as well as per ngerprint. On
the start display you can see the buttons Arrival, Departure, Other, Break, Info
and BioKey Cong 1.
The transponder reader unit 2and the ngerprint reader unit 3are located
at the lower part of the time clock.
Timestamps are transferred to our server and can therefore be viewed in the
web browser as well as in the smartphone app. Within the web browser you can
identify a timestamp, that has been registered via time clock, by the time clock
symbol that appears in the Timestamp List.
In the case of your time clock being oline, e.g. because of internal network
adjustments, timestamps are saved directly on the time clock. As soon as the
device is connected to the internet again, the data is transferred to the server.
If you use transponders by TimeTac, you can order further ones directly at Time-
Tac. Contact [e-mail].
How does the ngerprint reader unit work?
The ngerprint reader unit compares the scanned ngerprint with the previous-
ly saved one. This is how a timestamp can be allocated to the right employee
account. However, no actual image of the ngerprint is saved but only com-
pressed, mathematical data. This way, the ngerprint is recognisable but not
reconstructable and the time clock fullls all standards concerning data pro-
tection (ISO-19794-4 and ANSI-378).
Time clock with RFID transponder
and ngerprint
1
3
2
24 25

Conguration of transponders
In order to enable your employees to track time via time clock, you must assign
them a personal transponder.
To read a transponder, select Departure on the display and then tap on ESC - the
information "Scan transponder" appears on the screen. Then, bring the unused
transponder to the reader unit. You receive the response "Data saved" 1.
Open your TimeTac account within the web browser to assign the newly stored
transponder to a user. Be aware of the fact that only a manager with Full Emp-
loyee Access can assign transponders. Click on Settings > User Settings > Time
Clock User Management in the le side bar.
Click on the refresh button 2in the top right corner. The previously stored trans-
ponder now appears with a unique transponder ID 3. Double click in the column
User of the row of the respective transponder ID. A dropdown menu 4opens.
Here, you can select the employee that the transponder shall be assigned to.
3
1
2
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26 27

Enroll ngerprints
In order to register ngerprints, the conguration of transponders must have
already taken place. Select BioKey Cong 1on the display, enter your pin and
tap then on Learn nger 2. Now bring the transponder of the user, whose n-
gerprint you wish to register, to the reader unit.
Within the menu Enroll you can select your preferred nger by touching it. Then
tap on Enroll selected nger 3. Follow the instructions on the display and pla-
ce your chosen nger on the reader unit until you hear a signal tone. Repeat this
process two more times. Then, you will see the notication 'Successfully enrol-
led, Quality: X. Please press key' 4. Tap on the green eld.
What to consider when enrolling a ngerprint:
• Hold your nger vertically and make sure you apply a little pressure.
• Don't move your nger while enrolling.
• Damp ngers or a damp sensor can worsen the result.
• Cold or dry ngers can be the reason for problems.
• Some ngers might not be suitable. Try another nger to achieve better results.
You can register more ngerprints or leave the menu by tapping on the arrow 5
in the top right corner. Then, tap on Enter: Leave this menu in order to return
to the main menu.
Consider that your ngerprint should reach a quality
score of 80% at the minimum.
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5
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Tracking time with your time clock
Arrival
Tap on Arrival. Bring your nger to the reader unit until you hear a signal. If your
ngerprint cannot be identied, the LED light 1turns red and you can see an
error message on the display. Tap on Arrival to try again. The time clock always
expects to read a ngerprint. Therefore, if you would like to use your transpon-
der, you have to tap on ESC before you bring the transponder to the reader unit.
Departure
Tap on Departure. Stopping a timestamp per ngerprint or transponder works in
the same way as starting one.
Break
Tap on Break and use either your ngerprint or your transponder to start the
break. Restart the time tracking aer taking a break by tapping on Arrival and
bringing the transponder or ngerprint as usual to the reader unit.
Other
Tap on Other to record other absences. The respective absence can be selected
in the menu that appears right aer. Then bring the transponder or your nger to
the reader unit. In order to change an absence that has been entered mistakenly,
tap again on Other.
Info
Here, users can aquire information according to their TimeTac modules. Tap on
Info and bring transponder or nger to the reader unit. Then, information will
appear on your display. Depending on the TimeTac module that you use, your
working time balance, your daily balance or your residual leave is displayed.
In general, you can view the currently running task and when this timestamp
was started.
If you have dened a timing control, actions (e.g. Arri-
val, Departure) are preset at specic times of the day. Of
course, any other action can be selected.
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1
30 31

Deleting ngerprints
Already registered ngerprints can be deleted within the BioKey Cong 1
menu. Here, tap on Delete nger 2. Select the nger you wish to delete by tou-
ching it on the display 3. The user, whose ngerprints are about to be deleted,
must identify him- or herself at the time clock.
3
1
2
3
32 33

Deleting and reconguring transponders
Reconguring transponders
If you wish to assign a transponder to another user, you must open TimeTac wit-
hin the web browser. Be aware of the fact that you must have Full Employee
Access in order to reassign transponders. Click on Settings > User Settings >
Time Clock User Management in the le side bar.
Double click in the column User 1to open the dropdown menu and select the
user the transponder shall be assigned to.
Deleting transponders
In the case of an employee leaving the company, you can delete the transponder
and reuse it when needed. Click on the respective transponder ID 2in the Time
Clock User Management menu in the web browser. When the row with the lea-
ving employee is highlighted in blue, click on the button Delete transponder 3.
3
1
2
34 35

Further settings can be adjusted within the system menu. Tap on the TimeTac
logo 1for 3 seconds in order to open the menu. Select the system settings 2
and enter your key (see page 4).
The menu items called rmware information and system info do not contain in-
formation that you require for the usage of your time clock. The menu item com-
munication 3 allows you to adjust and check your time clock's network settings.
Further information can be found in the following chapter Network settings. Dis-
play backlight and signal volume can be adjusted in the respective menu 4.
Time clock settings and system settings
1
2
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36 37

Network settings
Navigate to the system settings menu and tap on Communication 1followed
by Interrupt communication 2. Within this menu 3please make the following
settings:
• the interface should be dened as LAN
• the Active Mode should be set to No
• the HTTP Mode to Yes or secure
Tap on LAN Parameters 4. Here you dene the following settings:
• DHCP is should be set on Yes
In order to enable the time clock to establish a functioning internet connection,
the following PORTs must be activated within your internal network.
• 80(HTTP Yes)
• 443(HTTPS or Secure)
• 8000
By default, 8.8.8.8 is used as DNS.
If there is a permanent IP address, open the menu item LAN
Parameters 4, set DHCP to No and correct the entries IP
and Gateway.
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