UVD ROBOTS B User manual

UVD Robot Model B
User manual
English version 2.1 April 2020

© 2020 UVD Robots ApS. Made in Denmark
All rights reserved
MANUFACTURER CONTACT DETAILS:
UVD Robots ApS
Niels Bohrs Allé 185
5220 Odense SØ
Denmark
Phone number: [phone]
Email: [email protected]
VAT: DK-38235745
This robot is not a medical device and is not listed as such under UL or IEC 60601 (or equivalent).
The information contained in this manual is the property of UVD Robots Aps. and shall not be
reproduced in whole or in part without prior written approval of UVD Robots Aps. The information in this
manual is subject to change without notice and should not be construed as a commitment by UVD
Robots Aps. This manual will be periodically reviewed and revised.
UVD Robots assumes no responsibility for any errors that may appear in this manual.
In no event shall UVD Robots Aps. be liable for incidental or consequential damages arising from use of
this manual and products described herein.
The operation of this robot is strictly reserved for trained and qualified operators

TABLE OF CONTENTS
About this manual 4
Intended use 4
Safety information 5
Conventions 5
Important safety notice 5
The UVD Robot 9
About the robot 9
Product information and specifications 10
User interface / App 12
Normal operational conditions 12
Transportation 13
Unpacking, installation and setup 13
Step-by-step guide 13
How to switch on/off the robot 13
Charging the robot 14
UVD Robot setup: MiR interface and UVD app 16
Step-by-step instructions 18
Manual operation 23
Emergency stop (E-stop) 25
Risk of collision / Objects of attention 25
Advanced functions and features 26
Statistics / Reports 26
Troubleshooting 26
FAQ and Error messages 26
Making the robot work on another floor 28
Maintenance 30
Basic visual inspection 30
Cleaning the UVD Robot 31
Professional maintenance and service 31
Disposal 32
Annexes 33
Annex 1: Quick guide for trained users 33
Annex 2: EU Declaration of conformity 35
Annex 3: Other regulations 37
Annex 4: Disclaimer 38

UVD Robot Model B - User manual v2.1
1. About this manual
The purpose of this manual is to ensure the correct and safe use of the UVD Robot Model B.
Make sure to read carefully the content of this manual before using the robot. A quick guide is
also provided in Annex 1 for trained users. Keep this manual handy for easy access at all
times as reference for future use.
Note that the installation and maintenance of a UVD Robot must be performed by UVD
qualified technicians. Please contact your assigned technical staff / distributor when an
installation or maintenance operation is required.
2. Intended use
The robot has been designed as a part of a regular cleaning cycle, and aims at preventing and
reducing the spread of infectious diseases, vira, bacteria, and other types of harmful organic
microorganisms in the environment.
This robot is intended to disinfect mainly hospitals, including operating theaters, patient
rooms, corridors, and larger areas as long as the distance and disinfection time are enough to
reach all the targeted areas. It has been designed to disinfect unoccupied areas. The UVD
Robot must only be operated indoors and under normal conditions as described in section 4.4.
In order to ensure an efficient disinfection routine the target areas and rooms have to be
mapped and set up first by technical staff. Please, contact your assigned distributor in order to
get the setup done before proceeding with autonomous disinfection in new areas.
This manual is intended for the final users who are expected to complete a specific training in
the use of Model B and first aid related to the use of UV-C sources before starting to operate
the robot.
The UVD Robot is not intended to disinfect medical devices, other types of equipment, or in
any way to be in direct contact with humans, animals or plants while a disinfecting operation is
ongoing.
The UVD Robot cannot be used to disinfect thick layers of matter such as feces or blood due
to the UV light cannot penetrate and disinfect those.
The rooms should be cleaned prior to starting UV disinfection. The UV light from the UVD
Robot is type C and may interact with Chloride. Cleaning detergents shall therefore be
allowed time to vaporize before starting the UV disinfection.
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Any other use in non-compliance with the intended use may cause serious injury or damage.
Additionally, the use of this robot with any other equipment or components not supplied by the
manufacturer voids its warranty as its full functionality could be compromised.
3. Safety information
This section must be read by all the users of the robot.
3.1. Conventions
WARNING is used to indicate a potentially hazardous
situation which, if not avoided, could result in death or
serious injury.
CAUTION is used to indicate a potentially hazardous
situation which, if not avoided, could result in minor or
moderate injury or in property damage.
NOTICE is used to address safety-related practices not
related to physical injury (for example, maintenance
information that, if not followed, might result in equipment
damage).
Table 1. Conventions used within this manual
3.2. Important safety notice
The operation of this robot is strictly reserved to trained and qualified operators.
UV-C light exposure warning!
● Human exposure to UV-C light can result in severe injury to
skin and eyes.
● The disinfection process must take place under enclosed /
interlocked conditions to avoid human injury as conjunctivitis and
erythema. Ensure that nobody is in the room and all the windows and
doors are locked when the lamps are on and a disinfection operation
is ongoing. Any potential doors with a possibility of being opened must
have a UVD tablet on the door handle with the UVD app open for
safety purposes.
● Please, strictly follow the instructions in the step-by-step guide.
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Battery warning!
● Never use a damaged charger or battery. The battery used in this product may present
a risk of fire or chemical burn if mistreated. Batteries may explode if damaged.
● Only recharge your battery with the provided approved chargers designated for this
product. Use of other batteries may present a risk of fire or explosion and the warranty
will be terminated.
● The battery in your product cannot be removed or replaced by the user, any attempt to
do so is risky and may result in product damage. Contact your distributor / technical
service to replace the battery.
● Dispose the batteries according to local regulations. Do not dispose of as household
waste or in a fire as they may explode.
Charger warning!
● Always use the original charger. The use of any other chargers may damage or
destroy the product and could be dangerous. Never use a charger that is damaged.
The use of other chargers will invalidate any warranty.
● When you disconnect the power cord, grasp the plug and pull the metal pin towards
you, twist counterclockwise and pull the plug, not the cord.
● Do not attempt to disassemble the charger as it may expose you to dangerous electric
shock. Incorrect reassembly can cause electric shock or fire when the product is
subsequently used.
● Avoid charging your product in extremely high or low temperatures and do not use the
charger outdoors or in damp areas.
Electrical warning!
● To avoid the risk of electric shock, do not remove the cover (or back) or try to access
any internal parts.
● Always store and use the robot away from water.
● The charger must be connected to the power mains and grounded in compliance with
the effective standards and regulations.
● Do not touch the power cord or any other connected cables with wet hands.
● In case of robot failure or tablet damage refer servicing to your local distributor.
Collisions warning!
To avoid the risk of collisions, slips, trips and falls that can cause serious injuries:
● Remove hazardous objects from robot path.
● When using the robot in manual mode, drive responsibly and keep the robot away
from edges and obstacles. Avoid driving the robot onto holes, stairways, escalators,
into open elevator shafts or any area where there is a significant drop in elevation as
serious damage may result if the robot falls down. It is the operator’s responsibility to
drive carefully and avoid contact with obstacles and individuals as the robot is not
designed to avoid them in manual mode.
● Avoid inclinations above 5% as the robot could enter an uncontrollable slip. When in
ramps or inclined surfaces, avoid sudden stops and use low speed down ramps.
● Ensure the maps in the app are up to date to avoid risk of collisions when running in
autonomous mode.
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UVD Robot Model B - User manual v2.1
This equipment is intended for indoors use only.
Do not leave the robot unattended where it can be accessed by others. Ensure that third
parties, particularly children, elderly people and patients, are not endangered when operating
the robot.
Avoid excessively humid environment
Risk of damage to robot or robot components.
Ambient humidity in the robot environment must be within a reasonable level (see operational
conditions in section 4.4).
Use only on dry and even surfaces
Danger of personal injury and / or damage to robots if surfaces are wet or slippery as the
robot could enter an uncontrollable slip.
Remove obstacles on the floor before operating the robot
Risk of damage to the robot as their sensors cannot detect objects lower than 5 cm of height
and may run over them. Remove any wires on the floor to prevent the robot from tangling with
the wires and fall down.
Manual handling caution!
During transport or other operations which require to manually move the robot, ensure that it
is always kept in the vertical position. Handling should be done at least by two people, using
appropriate safe manual handling techniques and precautions to reduce the risk of injury.
Never handle the robot by grabbing the UV tower.
UV lamps caution!
● UV lamps reach high temperatures during normal operation and can cause severe
burns. Let the lamp cool for at least 10 minutes. Never touch the lamps.
● Avoid touching or scratching the glass section of the lamp. Fingerprints weaken the
lamp envelope, and this may lead to lamp breakage.
● Do not operate the robot if any of the lamps are damaged and contact technical
service for support.
● If a lamp breaks there is a risk of personal injury and mercury vapors can be released
and pose a health hazard. In case of breakage, ventilate the room for 30 minutes and
then collect the broken parts using cut-resistant gloves, a broom and dustpan, never
use a vacuum cleaner. Put them in a seal container and dispose of them in compliance
with national regulations.
Maintenance caution!
● Unplug the charger before cleaning.
● The cord and charger may only be dry-dusted.
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UVD Robot Model B - User manual v2.1
● Clean the robot by wiping it with a dry or slightly damp cloth. Do NOT use alcohol
based products as they can damage plastic coatings over time. Do NOT use
compressed air.
Laser caution!
This robot uses a laser class 1M, (eye-safe) under normal operational conditions.
The use of controls or adjustments other than those specified herein may result in hazardous
radiation exposure.
Do not open the housing, (opening the housing will not switch off the laser).
Do not look directly at the laser beam source using optical instruments (e.g. magnifying
glasses, lenses, etc.).
Cautions specific to safety sensor
Do not modify or disassemble safety sensors as such modifications will affect the detection
capability of the robot leading to injuries or damage. The modification of the sensor will void
the warranty.
Only technical service and qualified personnel who have been trained by UVD Robots may
install, disassemble or repair the product.
Modification of this robot and its components including the charging station and software /
apps provided with it, is not allowed as it could result in robot malfunction and will void the
warranty and make the customer liable for any resulting accident.
For service and maintenance please contact your local distributor and specify the serial
number of your robot for future reference.
The manufacturer cannot be held responsible for the damages or failure due to misuse of the
product.
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UVD Robot Model B - User manual v2.1
4. The UVD Robot
4.1. About the robot
The UVD Robot Model B is an autonomous, flexible and module built disinfection robot. The
robot uses high power UVC light sources that disinfects harmful bacteria, fungi and pathogens
that cause infection and illness.
The autonomous drive system allows the cleaning personnel to easily call the robot via tablet
and it will navigate to the desired position while the staff is doing the initial cleaning.
After the initial cleaning by hospital staff, the robot is sent to the target room and once
activated the personnel can continue their planned work elsewhere while disinfection is
ongoing. After disinfection, the robot signals the cleaning staff and after being let out, it will be
ready to disinfect a new room.
Figure 1 illustrates the different steps during a disinfection process using UVD robot Model B.
Figure 1. Workflow of the cleaning process when using UVD Robot Model B
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UVD Robot Model B - User manual v2.1
4.2. Product information and specifications
UVD Robot Model B is shipped with a user manual which is intended for all those operators
who have received training to perform basic operations with UVD Model B including how to
carry out manual and autonomous disinfections.
Figure 2 shows a view of the back and front of the robot and the main exterior components.
Figure 2. Front and back view of the UVD Robot Model B
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UVD Robot Model B - User manual v2.1
The main product specifications are explained in the table below:
Product Specifications
Length
93 cm
Width
66 cm
Height
171 cm
Weight
140 kg
UV wavelength
254 nm
Lamps lifespan
12,000 hours
Battery charging time
6 hours (full charge 0 - 100% with the docking station)
12-16 hours (full charge 0 - 100% with manual charger)
Battery
4 x Li- NMC, 24 V, 40 Ah
Battery lifespan
1000 cycles
Docking station
Input 100 - 230 V ac, 50 - 60 Hz / output 24 V, max 15 A
Manual charger
Input 110-120 V / 220 - 240 V ac, 50 - 60 Hz, 3.8 A, output 24 V, 10 A dc
UV Light module
operating time per
full charge
Around 2 hours (equal to 9 - 10 rooms)
Disinfection time
Approximately 15 - 20 min for a medium size patient room
(can be higher depending on room size)
Connectivity
WiFi based and with native app
EMC
This product meets the essential requirements as per Electromagnetic
Compatibility Standard EN 301 489-17 V3.2.0 (2017-03)
Table 2. UVD Robot Model B specifications
There are no user-serviceable components / parts in this robot, do not attempt to open,
service or modify this robot.
If any of the components needs to be replaced or repaired, please contact your local UVD
distributor.
The use of this robot with any other equipment or components not supplied by the
manufacturer voids its warranty as its full functionality could be compromised.
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4.3. User interface / App
The robot is operated using two user-friendly apps, where one is also a web-interface for
mapping:
●UVD app: to operate the robot and run disinfections either manually or autonomously.
●MiR app: to create maps of new spaces. This app should be used only by technical
staff who have received full training to set up the robot including the mapping of new
spaces.
4.4. Normal operational conditions
Avoid inclinations above 5% (either upwards or downwards) as the robot could enter an
uncontrollable slip. When in ramps or inclined surfaces, avoid sudden stops and use low
speed down ramps.
This robot is intended to be operated only indoors.
Operating Temperature Range
0 - 50o C
Operating Humidity Range
30 - 85 % (no condensation)
Maximum gradient / slope
± 5 %
Maximum obstacle height
Up to 1.5 cm
Robot maximum speed
Up to 5.4 km/h
Table 3. Operational conditions
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5. Transportation
If the robot needs to be shipped to another location, always use adequate equipment to
transport and lift the robot. Make sure that the robot remains upright and it is secured for
transportation. We recommend keeping the original packaging in case the robot requires
shipping or storage in the future.
Manual handling caution!
Handling should be done at least by two people, using appropriate safe manual handling
techniques and precautions to reduce the risk of injury. Never handle the robot grabbing the
UV tower.
6. Unpacking, installation and setup
When the robot is delivered, carefully inspect the shipping packaging and the robot for
damage. If damage is evident, save the shipping carton (if applicable) so it can be inspected
and contact your local distributor. Keep the original packaging for use when sending the robot
for technical assistance.
The installation of the docking station and the robot including local adjustments and the
creation of maps for the different zones / rooms must be carried out by trained and qualified
distributors or UVD Robot technicians. Please contact your local distributor when an
installation / setup is required.
7. Step-by-step guide
7.1. How to switch on/off the robot
Before turning on the robot make sure that there is
no charging cable attached to the robot.
Turn on the robot: Press the blue button in the front
left hand-corner of the robot (see figure 3, number 5)
and hold it for 1 or 2 seconds until the robot switches
its LED lights on, and then release the button. Then
wait 10 seconds and press the green blinking button
(number 3) and wait until the robot stops blinking
yellow, flashes white and has a constant either
yellow, purple or green glow beneath it which
indicates that the robot is ready for operational use.
Figure 3. Turn On / Off button
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UVD Robot Model B - User manual v2.1
Turn off the robot: Press the On / Off (blue button) hold it for 1 or 2 seconds and release it
again.
Note: if you need to restart the robot, do not turn it on again until it is completely off.
7.2. Charging the robot
UVD Robot Model B can be charged either manually or in the docking station. It is
recommended to turn off the robot while manual charging to decrease the charging time.
Automatic charging in the docking station:
Make sure the docking station is fixed to the wall and cannot move (figure 5) and keep away
objects, at least 50 centimeters on each side.
Figure 4. Charging connectors for docking station Figure 5. Docking station and charging status icons
After finishing a mission the robot will drive autonomously and plug itself into the docking
station by the connectors on the front of the robot (figure 4, number 6) if a docking station has
been previously assigned.
Otherwise, drive the robot to a nearby charging area where you can use the manual charger
to charge the robot as it is explained in the next section.
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UVD Robot Model B - User manual v2.1
Manual charging with cable:
Figure 6. Charging the robot using a manual charger
Ensure the robot is off. Plug the charger (figure 6, number 11) into the socket at the left-hand
corner in the rear of the robot (figure 6, number 8) turning the connector to the right so a click
will be heard when secured. Leave charging until next use.
Once it is fully charged, pull back the metal flap (figure 6, number 11) and turn the connector
counter clockwise to unplug it.
Make sure you unplug the cable before trying to operate the robot or assigning a job to the
robot, otherwise the robot will remain in emergency stop mode.
Charger warning!
₋Always use the original charger. The use of any other chargers may damage or
destroy the product and could be dangerous. Never use a charger that is damaged.
The use of other chargers will invalidate any warranty.
₋When you disconnect the power cord, grasp and pull the plug, not the cord.
₋Do not attempt to disassemble the charger as it may expose you to dangerous electric
shock. Incorrect reassembly can cause electric shock or fire when the product is
subsequently used.
₋Avoid charging your product in extremely high or low temperatures and do not use the
charger outdoors or in damp areas.
Electrical warning!
- The charger must be connected to the power mains and grounded in compliance with
the effective standards and regulations.
- Do not touch the power cord or any other connected cables with wet hands.
- In case of charger damage refer servicing to your local distributor.
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7.3. UVD Robot setup: MiR interface and UVD app
The UVD Model B Robot operates via maps which contain defined locations (e.g. patient
rooms, operating theatres, etc.). The setup of the robot includes the following tasks:
● Creating maps
● Creating disinfection positions
● Adjusting disinfection times
● Setting up network parameters for remote support (optional)
● Setting up interfaces for job ordering and adjusting movement sensor on tablet
All those tasks above have to be done by a qualified UVD Robot technician. Once the robot is
set up, it is possible to operate it with ease in order to start disinfecting since it does not
require mapping setup anymore.
The UVD app will be used to operate the robot by personnel who have been trained by a
qualified UVD technician.
Figure 7 is a screenshot of the main screen of the UVD app and table 4 describes the different
menu options.
Figure 7. Main screen of the UVD app
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1
% of remaining battery in the tablet
2
% of remaining battery in the robot
3
WiFi connection
4
Go to statistics / reports
5
Assign a manual disinfection job
6
Assign a new job
7
Activate manual joystick
8
Settings
9
Stop current job
Table 4. UVD app main menu
Clicking on the Settings icon (number 8), you can select your preferred language:
Settings > General > Language.
The access to the settings is password protected, you can have access using the following
information:
- Username: uvdr
- Password: uvdr-tech-1
Figure 8. General Settings
The rest of the settings will be established by the UVD technician after setting up the MiR
interface.
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7.4. Step-by-step instructions
The UVD Robot cannot be used to disinfect thick layers of matter such as feces or blood as
the UV light cannot penetrate those layers.
The rooms should be cleaned prior to starting UV disinfection. The UV light from the UVD
Robot is type C and may interact with Chloride. Cleaning detergents shall therefore be
allowed time to vaporize before starting the UV disinfection.
1) Check robot and tablet remaining battery
Before starting to operate the robot, ensure that it is fully charged. You can check this
information either on the icons at the top of the docking station or on the main screen of the
UVD app (see section 7.2).
Turn the robot on (as per section 7.1) and check the icons on the left-hand side of the tablet,
to know the percentage of remaining battery in the robot and in the tablet.
2) Assign a new job to the robot
Take the tablet out of the robot.
Press the (+) icon and a list with all the rooms available for autonomous or semi-autonomous
disinfection will appear.
Figure 9. List of available rooms for autonomous or semi-autonomous disinfection
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Input an operator ID (e.g. your initials) and select the room you want to disinfect. Then step
aside as the robot will drive to the entrance of the selected room.
NOTE: Are more tablets required for additional doors, then the UVD app shall be opened on
these now, AFTER giving the job.
3) Robot arrives at the room
Once the robot arrives at the previously selected room, you need to follow the instructions that
will appear on the tablet.
Open the door and click “Done”. The robot will drive inside the room.
Figure 10. Mandatory steps before disinfection
Next, look through the security checklist ticking the relevant boxes by pressing on them.
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Figure 11. Security checklist
It is the operators’ responsibility to verify the security checklist in order to continue the process
in a safe manner. The five items of the checklist are:
● The robot is currently in the room
● The room has been cleaned
● There are no obstacles for the robot
● There are no people or animals inside the room
● I have competence and permission to operate the robot
UV-C light exposure warning!
● Human exposure to UV-C light will result in severe injury to skin and eyes.
● The disinfection process must take place under enclosed / interlocked conditions to
avoid human injury. Ensure that nobody is in the room and all the windows and doors
are locked when the lamps are on and a disinfection operation is ongoing.
● Please, strictly follow the instructions in this guide.
Once all the safety checks are successfully completed the robot will be ready to start a
disinfection. Press the red glowing button on the robot to start disinfection (button 2) and
close the door.
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