Adaptec 2069300 - File Saver ESA1500 NAS Server User manual

Adaptec File Saver
User’s Guide

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Copyright
©2004 Adaptec, Inc. All rights reserved. No part of this publication may be
reproduced, stored in a retrieval system, or transmitted in any form or by any
means, electronic, mechanical, photocopying, recording or otherwise, without the
prior written consent of Adaptec, Inc., 691 South Milpitas Blvd., Milpitas, CA 95035.
Trademarks
Adaptec and the Adaptec logo are trademarks of Adaptec, Inc., which may be
registered in some jurisdictions.
Microsoft and Windows are either registered trademarks or trademarks of Microsoft
Corporation in the United States and/or other countries, used under license.
All other trademarks are the property of their respective owners.
Changes
The material in this document is for information only and is subject to change
without notice. While reasonable efforts have been made in the preparation of this
document to assure its accuracy, Adaptec, Inc. assumes no liability resulting from
errors or omissions in this document, or from the use of the information contained
herein.
Adaptec reserves the right to make changes in the product design without
reservation and without notification to its users.
Disclaimer
IF THIS PRODUCT DIRECTS YOU TO COPY MATERIALS, YOU MUST HAVE
PERMISSION FROM THE COPYRIGHT OWNER OF THE MATERIALS TO AVOID
VIOLATING THE LAW WHICH COULD RESULT IN DAMAGES OR OTHER
REMEDIES.

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Contents
1 Introduction
About Adaptec File Saver 1-2
Installing Adaptec File Saver 1-3
Installing Adaptec File Saver on Another Computer 1-6
Adaptec File Saver Default Settings 1-8
About This Guide 1-8
2 Getting Started
Opening Adaptec File Saver 2-2
About the System Tray Icon 2-3
Getting Help 2-3
Closing Adaptec File Saver 2-3
Exiting Adaptec File Saver 2-4
3 Changing Your Backup Settings
Customizing Backup Settings 3-2
Including New Folders in Backups 3-4
Excluding Files and Folders 3-4
Customizing Backup Settings Using Wizards 3-5
Selecting Backup Items from Existing Files 3-6
Selecting Backup Items from Applications on Your
Computer 3-8
Selecting Backup Items by Excluding Common File
Categories 3-10
Customizing Backup Settings — Advanced 3-12
Opening the Advanced Settings Window 3-12
Editing the Include List 3-13
Editing the Exclude List 3-14
Changing Preferences 3-16
Changing the Versions Settings 3-18
Changing the Advanced Settings 3-21
Applying Default Settings 3-23

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Contents
4 Restoring Files and Folders
Restoring Backup Files 4-2
Recovering from Total Data Loss 4-4
Before You Begin 4-4
Recovering From Total Data Loss 4-4
5 Viewing and Managing Your Backup Files
Viewing Your Backup Files 5-2
Saving a View 5-3
Checking Backup File Status 5-3
Viewing the File List 5-4
Viewing Recent Activity 5-5
Viewing Exception Files 5-6
Viewing File Properties 5-7
Backing Up All Pending Files 5-7
Comparing Backup Files to Originals 5-8
Restoring Backup Files 5-9
Restoring a File to Its Original Location 5-9
Restore a File to a New Location 5-10
Restoring Older Backup Versions 5-11
Restoring a File Version to Its Original Location 5-11
Restore a File Version to a New Location 5-11
Searching for Similar File Names 5-12
Deleting Backup Files 5-14
Deleting a Backup File 5-14
Deleting Older Versions of a Backup File 5-15
Deleting Files If the Originals Are Deleted 5-15
Changing to Active Mode 5-16
Moving and Renaming Backup Files 5-16
Managing the Backup Database 5-18
Validating the Backup Database 5-18
Compacting the Backup Database 5-18
Rebuilding the Backup Database 5-19
6 Uninstalling Adaptec File Saver

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1
Introduction
In this Chapter...
This chapter introduces Adaptec File Saver and explains how to
install it on your computer, and presents an overview of this User’s
Guide.
About Adaptec File Saver 1-2
Installing Adaptec File Saver 1-3
Adaptec File Saver Default Settings 1-8
About This Guide 1-8

1-2
Introduction
About Adaptec File Saver
Adaptec File Saver software works continuously in the background
on your computer to back up your files. Adaptec File Saver starts
automatically whenever you power on your computer. While
you’re working, Adaptec File Saver makes a backup copy of every
file you save; if you accidentally delete a file, you can restore it
from the backup copy.
If your computer becomes disconnected from the network,
Adaptec File Saver switches from actively backing up files (Active
mode) to keeping a list of new and changed files (Logging mode).
When you reconnect to the network, Adaptec File Saver
automatically returns to Active mode, backs up all files in the queue
(the list of new and changed files), and automatically resumes its
normal activity.
When you power off your computer, Adaptec File Saver shuts
down automatically.

1-3
Introduction
Installing Adaptec File Saver
Your Network Administrator will send you an email entitled
Welcome to the Adaptec File Saver, which contains installation
instructions and a link to the installation application.
To install Adaptec File Saver on your computer:
1Read the email carefully and print it out for reference during the
installation.
2In the email, click the link to the Adaptec File Saver installation
application.
3Click Open or Run. (Don’t click Save.)
The Adaptec File Saver Installation Wizard opens.
Network Administrators only—If you are installing Adaptec File
Saver on a user’s computer, type in their User Name before you
continue. (The User Name field will not appear on Windows®
98SE or Windows Me.)
4Close all open applications except for your Web browser.
5In the Installation Wizard (shown on page 1-3), click Next.

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Introduction
6Set and confirm a password and email address, then click Next.
7Click Yes to accept the License Agreement.
8Click Next to install Adaptec File Saver to a default folder
(recommended), or select a different folder using the Browse
button.
Adaptec File Saver installs on your computer.

1-5
Introduction
Note: When you restart your computer, Adaptec File Saver
automatically begins an initial backup of your files and
folders. This backup may take time, depending on the
number and size of the files on your computer. To
accelerate the backup, Adaptec recommends that you
close any applications that you’re not using.
If you shut down your computer before the scan is
finished, a new scan and backup will start automatically
the next time you log in.
9
Select Yes, I want to restart my computer now , then click
Finish .
When your computer restarts and you log in, two Adaptec File
Saver icons appear:
■The system tray icon (shown at right) appears in the
lower right corner of your desktop.
■The desktop icon (shown at right) appears on your
desktop.

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Introduction
10 When prompted, select Yes to use Adaptec File Saver default
settings (see page 1-8), or No to specify your own settings, then
click OK to begin the initial backup.
If you select No, see Customizing Backup Settings on page 3-2 for
further instructions.
The installation is complete. No further configuration is required.
Installing Adaptec File Saver on Another Computer
Once you have installed Adaptec File Saver on one computer, you
can install it on another computer using the same User Account.
You might need to do this if you get a new computer, or if you use
multiple computers (for instance, a desktop in the office and a
laptop while traveling).
To install Adaptec File Saver on another computer:
1Log on to the computer with the user name you used during the
first installation.
2From the Welcome to the Adaptec File Saver email (see Installing
Adaptec File Saver on page 1-3), click the link to the Adaptec File
Saver installation application, or open a Web browser, enter the
URL from the email, then press Enter.
Adaptec File Saver recognizes your existing User Account and
prompts you for your password.

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Introduction
3Enter your password, then click Next.
4Select one of these options:
■Install on Additional Computer—Select this option if you
work on multiple computers (for instance, a desktop and a
laptop) and want the files on all those computers backed up.
■Reinstall on Same Computer—Select this option if you have
uninstalled Adaptec File Saver from your computer, and
want to reinstall it to access your existing backup files.
■Restore on Replacement Computer—Select this option if
you want to access your existing backup files from a new
computer.
5Click Next, then continue with Step 3 on page 1-3.

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Introduction
Adaptec File Saver Default Settings
Adaptec File Saver will start each time you log onto your computer,
and will back up your files based on default settings that are
suitable for most users. By default, Adaptec File Saver:
■Backs up all local hard disk drives.
■Backs up files one minute after they are saved.
■Creates a new version of a backup file once every 24 hours.
If you want a new version to be created each time you save a file
instead of once per day, see Editing the Minimum Save Time
Between Versions on page 3-20 for help changing this setting.
■Retains the five most current backup versions of a file.
■Compresses backed up files.
■Applies standard exclusions, such as operating system folders
and files, temporary files, and cache files.
■Does not back up temporary files.
About This Guide
This User’s Guide is for users of Adaptec File Saver software.
■Chapter 1, Introduction introduces Adaptec File Saver and
provides installation instructions.
■Chapter 2, Getting Started provides an introduction to using
Adaptec File Saver.
■Chapter 3, Changing Your Backup Settings explains how to adjust
the Adaptec File Saver backup settings to meet your needs. You
can select the local drives, files, and folders that you want
backed up.
■Chapter 4, Restoring Files and Folders explains how to restore
items to your computer and helps you recover data if your
computer crashes or you accidentally delete a file.
■Chapter 5, Viewing and Managing Your Backup Files provides
instructions for the more advanced features of Adaptec File
Saver, such as viewing and deleting backup files.
■Chapter 6, Uninstalling Adaptec File Saver provides detailed
instructions for uninstalling the software.

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Getting Started
In this Chapter...
This chapter explains how to navigate the Adaptec File Saver
software.
Opening Adaptec File Saver 2-2
About the System Tray Icon 2-3
Getting Help 2-3
Closing Adaptec File Saver 2-3
Exiting Adaptec File Saver 2-4

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Getting Started
Opening Adaptec File Saver
Each time you log on to your computer, Adaptec File Saver starts,
and the Adaptec File Saver icons (shown on page 1-5) appear.
Note: About the System Tray Icon on page 2-3 explains how you
can use the icon to check the status of Adaptec File Saver on
your computer.
To open the Adaptec File Saver main menu, double-click the
Adaptec File Saver icon on your desktop or system tray.
The main menu appears.

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Getting Started
About the System Tray Icon
You can tell which mode Adaptec File Saver is in by the color of the
system tray icon, as described in this Table.
Getting Help
Click Help or ?to open the Adaptec File Saver online Help.
Closing Adaptec File Saver
To close the Adaptec File Saver window, in the File menu, select
Close. Although the window closes, Adaptec File Saver remains
active on your computer.
Icon Mode Description
(grey)
Active Adaptec File Saver is monitoring your
computer for file activity.
(blue)
Active Adaptec File Saver is performing backups.
(yellow)
Logging Adaptec File Saver is tracking files that change
but deferring actual backups until your
network connection is reestablished.
In Logging mode, versioning (see page 3-18) is
suspended. Only the latest copy of a file will
be saved when the connection is reestablished
and Adaptec File Saver is in Active mode.

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Getting Started
Exiting Adaptec File Saver
Note: Adaptec highly recommends that you do not exit
Adaptec File Saver.
To ensure maximum file protection, you should always keep
Adaptec File Saver active.
However, if you need to temporarily exit Adaptec File Saver, any
files currently in the queue for backup remain queued. Adaptec
File Saver also continues to keep track of new and changed files in
a way that’s similar to Logging mode, but with a limit to how
many files can be logged. (This limit is approximately 1000 files, so
you shouldn't stay exited for an extended period of time.)
The next time you log onto your computer, Adaptec File Saver
automatically restarts and any queued files are backed up.
To exit Adaptec File Saver, right-click the Adaptec File Saver
system tray icon (shown on page 2-2), and then click Exit.

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3
Changing Your Backup
Settings
In this Chapter...
Adaptec File Saver starts each time you log onto your computer,
and backs up your files based on default settings that are suitable
for most users. Although you never have to adjust these settings
unless you choose to, this chapter explains how you can adjust the
backup settings to meet your changing needs.
Note: When you change backup settings, the change applies
only to backups that occur after the change is made, and does
not affect your existing backup files.
Customizing Backup Settings 3-2
Customizing Backup Settings Using Wizards 3-5
Customizing Backup Settings — Advanced 3-12
Applying Default Settings 3-23

3-2
Changing Your Backup Settings
Customizing Backup Settings
You can control which of your files, folders, and local drives are
backed up by customizing Adaptec File Saver’s backup settings.
Any changes you make override the previous backup settings. (If
you are an advanced user, you can use a Wizard to help you
quickly change your backup settings. See page 3-5.)
Note: For convenience, in the rest of this User’s Guide, the term
“backup files” will be used to refer to all backup items,
including files, folders, and local drives.
To customize your backup settings:
1Open the Adaptec File Saver window by clicking the icon on
your desktop or system tray.
2In the main menu (shown on page page 2-2), click Change
Backup Settings.
The Change Backup Settings window opens.

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Changing Your Backup Settings
3Select Basic file and folder settings, then click Next.
The Basic File and Folder Settings window opens, showing two
panels that are like the panels you see in Microsoft®Windows®
Explorer. (When you click a folder in the left-hand panel, the
contents of that folder appear in the right-hand panel.)
4Select and deselect files for backup by clicking inside their
checkboxes. A checkmark inside a box means the file will be
backed up. No checkmark means the file will not be backed up.
For example, in the Figure above, attachment.jpg will be included
in backups, but the My Pictures folder will be excluded.
To include all files on your computer, click inside the My
Computer checkbox.
Note: To back up a file, select the actual file or folder for
backup, not the Windows shortcut to the file or folder. If
you select a shortcut instead of the actual file or folder,
you’ll back up the shortcut only.

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Changing Your Backup Settings
5Click Next, then click Finish.
Adaptec File Saver scans your files and does a backup, if
required.
Note: Setting changes apply only to backups that occur after
the change is made, and do not affect your existing backup
files. To delete backup files that you no longer want, see
Deleting Backup Files on page 5-14.
Including New Folders in Backups
When you create new, top-level folders on your computer, include
those folders in backups by following the steps in Customizing
Backup Settings on page 3-2.
Once a top-level folder is included in backups, all new folders and
files created inside that top-level folder are automatically included
in backups. You don’t have to change any settings.
Excluding Files and Folders
To exclude a file or folder from backups, click inside its checkbox
until the checkmark disappears.
Note: When you include a folder for backup, but exclude
subfolders or files within that folder, the icon shown at
right appears in the checkbox.
Note: You can also access the Basic File and Folder Settings
window by selecting Views and Advanced Tools in the main
menu (shown on page 2-2) selecting Tools, then selecting
Change Backup Settings.