ASTRO XTS 2500 Reference guide

ASTRO®XTS 2500/XTS 2500I
Digital Portable Radio
Quick Reference Card
Product Safety and RF Exposure Compliance
ATTENTION!
This radio is restricted to occupational use only to satisfy
FCC RF energy exposure requirements. Before using this
product, read the RF energy awareness information and
operating instructions in the Product Safety and RF
Exposure booklet enclosed with your radio (Motorola
Publication part number 6881095C98) to ensure
compliance with RF energy exposure limits.
Write your radio’s programmed features on
the dotted lines.
Select a Zone Using the Menu
Select a Channel
Method 1: Using the Select Knob
After selecting the desired zone, turn the 16-
position Select Knob to the desired channel.
Method 2: Using the Menu
Send an Emergency Alarm
Send Silent Emergency Alarm
Answer a Phone Call
Send a Phone Call
Before using this product, read the operating instructions
for safe usage contained in the Product Safety and RF
Exposure booklet enclosed with your radio.
16-Position
Select Knob
Speaker/Mic
Top Button
_ _ _ _ _ _ _
3-Position
Rotary Switch
_ _ _ _ _ _
Display
Home Button
Menu Select
Buttons
Top Side
Button
_ _ _ _ _ _ _
On/Off/
Volume Knob
Side Button 1
_ _ _ _ _ _ _
Side Button 2
_ _ _ _ _ _ _
PTT Button
4-Way
Navigation
Button
App Button
(TMS Button)
Keypad
1Press Uuntil
2Press D, E, or Fdirectly below ZONE.
3Press Uuntil the zone you desire is shown
OR
Use the keypad directly to dial the zone
number.
4Press hto confirm, or press PTT to transmit.
1Press Uuntil
2Press D, E, or Fdirectly below CHAN.
3Press Uuntil channel you desire is shown
4Press hto confirm, or press PTT to transmit.
1Radio on and press Emergency button. You
see red LED; you hear short, medium-pitched
tone.
2Display shows .
3When acknowledgment is received, you hear
four tones;alarm ends;radio exits emergency.
ZONE
CHAN
EMERGENCY
1Radio on and press Emergency button. You
see no LED; you hear no tone.
2Press PTT.
3Alarm continues until you exit by:
• Press and hold Emergency button for one
second.
OR
•PressPTT again.
1Phone-like ringing, LED blinks GREEN,
PHONE CALL and mare displayed.
2Press Call Response button.
3Press PTT button to talk; release to listen.
4Press hto hang up.
1Press Uuntil
2Press D, E, or Fdirectly below PHON.
3Press Uor Vto scroll to phone number.
4Press PTT (or Quick Access button, if
programmed) to talk, release to listen.
PHON

Display Status Symbols Menu Entries (Use With Menu Navigation)
*Available at a future date.
Call Received. Receiving an individual
call
View/Program Mode. The radio is in the
view or program mode; On Steady = view
mode; Blinking = program mode
sReceived Signal Strength Indication
(RSSI).Received signal strength for the
current site (trunking only). The more
stripes in the symbol, the stronger the
signal.
bBattery
• Conventional = Blinks when the
battery is low.
• Smart = The number of bars (0-3)
shown indicates the charge remaining
in your battery.
Note: Smart battery will be available at a
future date.
rTalkaround.You are talking directly to
another radio or through a repeater;
On = direct;
Off = repeater
CMonitor (Carrier Squelch). This channel
is being monitored.
TScan. The radio is scanning a scan list
m
p
p
Entry Menu Selection Page
BATT *Smart Battery 19
CALL Private Call 58
CHAN Select a Channel 27
CLCK Edit Time and Date 74
DIR Repeater/Direct 64
MUTE Keypad Mute 35
NAME Text Select 47
NUM Number Select 45
PAGE Call Alert Page 60
PHON Phone 53
Entry Menu Selection Page
PROG Editing 45
PSWD Password 34
RPGM Reprogram Request 67
SCAN Scan On/Off 49
SITE Site Lock 71
TGRP Talkgroup Call 63
TMS Text Messaging 85
USER User Login 79
VIEW Viewing a List 43
ZONE Select a Zone 26
Menu Navigation
Uto find Menu Entry
D, or E, or Fdirectly below
Menu Entry to select
hto exit
Vor Uto scroll through sub-list
D, or E, or Fdirectly below
Menu Entry to select

ASTRO®XTS™ 2500 / XTS™ 2500I
Digital Portable Radio
Model III
User Guide
6816981H01-C
MOTOROLA, the Stylized M Logo, ASTRO, and CommPort are registered in
the U.S. Patent & Trademark Office. All other product or service names are
the property of their respective owners.
P25 radios contain technology patented by Digital Voice Systems, Inc.
© Motorola, Inc. 2005, 2006. All Rights Reserved. Printed in the U.S.A.
Motorola, Inc.
1301 E. Algonquin Rd.
Schaumburg, IL 60196-1078 U.S.A.

ii
Product Safety and RF Exposure Compliance
ATTENTION!
This radio is restricted to occupational use only to satisfy FCC
RF energy exposure requirements. Before using this product,
read the RF energy awareness information and operating
instructions in the Product Safety and RF Exposure booklet
enclosed with your radio (Motorola Publication part number
6881095C98) to ensure compliance with RF energy exposure
limits.
For a list of Motorola-approved antennas, batteries, and other
accessories, visit the following web site which lists approved
accessories: http://www.motorola.com/governmentandenterprise
Computer Software Copyrights
The Motorola products described in this manual may include
copyrighted Motorola computer programs stored in semiconductor
memories or other media. Laws in the United States and other
countries preserve for Motorola certain exclusive rights for
copyrighted computer programs, including, but not limited to, the
exclusive right to copy or reproduce in any form the copyrighted
computer program. Accordingly, any copyrighted Motorola computer
programs contained in the Motorola products described in this
manual may not be copied, reproduced, modified, reverse-
engineered, or distributed in any manner without the express written
permission of Motorola. Furthermore, the purchase of Motorola
products shall not be deemed to grant either directly or by implication,
estoppel, or otherwise, any license under the copyrights, patents or
patent applications of Motorola, except for the normal non-exclusive
license to use that arises by operation of law in the sale of a product.
Before using this product, read the operating
instructions for safe usage contained in the Product
Safety and RF Exposure booklet enclosed with your
radio.

iii
Documentation Copyrights
No duplication or distribution of this document or any portion thereof
shall take place without the express written permission of Motorola.
No part of this manual may be reproduced, distributed, or transmitted
in any form or by any means, electronic or mechanical, for any
purpose without the express written permission of Motorola.
Disclaimer
The information in this document is carefully examined, and is
believed to be entirely reliable. However, no responsibility is assumed
for inaccuracies. Furthermore, Motorola reserves the right to make
changes to any products herein to improve readability, function, or
design. Motorola does not assume any liability arising out of the
applications or use of any product or circuit described herein; nor
does it cover any license under its patent rights, nor the rights of
others.

ASTRO XTS 2500 / XTS 2500IModel III iv
Important Rebanding Information
This radio supports the new FCC 800 MHz Public Safety frequency
band definition. The FCC has reorganized the 800 MHz band to
reduce particular types of interference impacting public safety radio
systems by moving the NPSPAC transmit frequencies from
821-824MHz to the 806-809 MHz area.This change consolidates
700 MHz and 800 MHz public safety transmit frequencies into a
single contiguous block of spectrum with a greater degree of
separation from cellular and Enhanced SMR frequencies.
This separation should limit any harmful out-of-band emission and
receiver intermodulations.
Note: In accordance with the FCC 800 MHz rebanding Report and
Order (Docket 02-55), Motorola has offered rebanding
replacement products to allow 800 MHz licensees to comply
with the new band plan. These rebanding products are part of
Motorola's current ASTRO Digital XTS and XTL product
portfolio and are denoted by an RB at the end of the product
title. These products offer all of the features of the current
products but have the channel capacity and call list sizes
equivalent to the MTS 2000 and MCS 2000 products.

v
Notes

ASTRO XTS 2500 / XTS 2500IModel III vii
Contents
Product Safety and RF Exposure Compliance ..................................ii
Computer Software Copyrights ..........................................................ii
Documentation Copyrights ............................................................... iii
Disclaimer .........................................................................................iii
Important Rebanding Information ......................................................iv
General Radio Operation . . . . . . . . . . . . . . . . . . . . . . . 1
Notations Used in This Manual ......................................................... 1
XTS 2500 / XTS 2500IModel III Radio ............................................. 2
Physical Features of the XTS 2500 / XTS 2500IModel III Radio ..... 3
Programmable Features ................................................................... 4
Display .............................................................................................. 5
Backlight ........................................................................................... 5
Status Symbols ................................................................................. 6
Menu Entry (Softkey) ........................................................................ 8
Menu Select Buttons ......................................................................... 8
Menu Entry Features .................................................................. 9
Home Button (h) ............................................................................ 10
App Button (TMS Feature Button) .................................................. 10
4-Way Navigation Button (o) ......................................................... 10
Keypad ............................................................................................ 11
LED Indicators ................................................................................ 12
Alert Tones ...................................................................................... 13
Standard Accessories ..................................................................... 17
Battery ...................................................................................... 17
Smart Battery Condition ........................................................... 19
Antenna .................................................................................... 20
Belt Clip .................................................................................... 21
Universal Connector Cover ............................................................. 22
Remote Speaker Microphone Adapter ............................................ 23
Radio On and Off ............................................................................ 25
Turn the Radio On .................................................................... 25
Turn the Radio Off .................................................................... 25
Zones and Channels ....................................................................... 26
Select a Zone ........................................................................... 26
Select a Channel ...................................................................... 27
Receive / Transmit .......................................................................... 29
Without Using the Volume Set and Monitor Buttons ................ 29

viii
Contents
Use Preprogrammed Volume Set Button ..................................30
Use the Preprogrammed Monitor Button ..................................31
Conventional Mode Operation ..................................................32
Common Radio Features . . . . . . . . . . . . . . . . . . . . . . 33
Radio Lock .......................................................................................33
Unlock Your Radio ....................................................................33
Change Your Password ............................................................34
Mute or Unmute Keypad Tones .......................................................35
Use the Menu ............................................................................35
Using the Preprogrammed Side Button ....................................35
Conventional Squelch Options ........................................................36
Analog Squelch .........................................................................36
Digital Squelch ..........................................................................36
PL Defeat .........................................................................................37
Time-out Timer ................................................................................38
Emergency ......................................................................................39
Send an Emergency Alarm .......................................................39
Send an Emergency Call ..........................................................40
Send a Silent Emergency Alarm ...............................................41
Emergency Keep-Alive .............................................................42
Lists .................................................................................................43
View a List .................................................................................43
Scan List Empty ........................................................................44
Edit a Call, Page, or Phone List Number .........................................45
Use the Menu ............................................................................45
Edit a Call, Page, or Phone List Name ............................................47
Use the Menu ............................................................................47
Scan ................................................................................................49
Turn Scan On and Off ...............................................................49
Delete a Nuisance Channel ......................................................51
Conventional Scan Only ...........................................................52
Telephone Calls (Trunking Only) .....................................................53
Answer a Phone Call ................................................................53
Make a Phone Call ....................................................................54
Phone Call Display and Alert Prompts ......................................56
Private Calls (Trunking Only) ...........................................................57
Answer a Private Call ................................................................57
Make a Private Call ...................................................................58

ASTRO XTS 2500 / XTS 2500IModel III ix
Contents
Call Alert Paging ............................................................................. 60
Answer a Call Alert Page .......................................................... 60
Make a Call Alert ...................................................................... 61
Conventional Talkgroup Calls
(Conventional Operation Only) ....................................................... 63
Select Talkgroup ....................................................................... 63
Repeater or Direct Operation .......................................................... 64
Select Repeater or Direct Operation ........................................ 64
Special Radio Features. . . . . . . . . . . . . . . . . . . . . . . . 65
PTT ID ............................................................................................. 65
Receive ..................................................................................... 65
Transmit .................................................................................... 65
View Your Radio’s ID Number .................................................. 66
Dynamic Regrouping (Trunking Only) ............................................. 67
Reprogram Request (ASTRO 25 Trunking Only) ..................... 67
Select Enable / Disable ............................................................ 69
Trunking System Controls ............................................................... 70
Failsoft ...................................................................................... 70
Out-of-Range ............................................................................ 70
Site Lock ................................................................................... 71
Site Trunking ............................................................................ 72
Site View and Change .............................................................. 72
Time and Date ................................................................................. 74
Edit Time and Date ................................................................... 74
ARS User Login and Text Messaging Features . . . . 77
Automatic Registration Service (ARS) ............................................ 77
Selecting or Changing ARS Mode ............................................ 77
ARS User Login Feature ................................................................. 79
Accessing the User Login Feature ........................................... 79
To Login as a User ................................................................... 80
Selecting a Predefined Username ............................................ 84
Text Messaging ............................................................................... 85
Accessing TMS Feature ........................................................... 85
Receive a Message .................................................................. 90
To View Message from the Inbox. ............................................ 90
Compose a New Text Message ............................................... 91
.................................................................................................. 92
Send a Predefined Message .................................................... 94

x
Contents
Edit a Quick Text Message .......................................................95
Reply to a Received Message ..................................................96
Delete a Message .....................................................................96
To Access the Draft Folder .......................................................97
To Access the Sent Folder ........................................................98
Helpful Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Radio Care ......................................................................................99
Cleaning ....................................................................................99
Handling ....................................................................................99
Service .............................................................................................99
Battery ...........................................................................................100
Battery Life ..............................................................................100
Charging the Battery ...............................................................100
Battery Recycling and Disposal .....................................................102
Antenna .........................................................................................103
Radio Operating Frequencies .................................................103
Accessories. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
Antennas .......................................................................................105
Batteries ........................................................................................106
Carry Accessories .........................................................................106
Belt Clips .................................................................................106
Body-Worn ..............................................................................106
Chargers ........................................................................................107
Enhanced and Multi-Unit Line Cords ......................................107
Microphones, Remote Speaker .....................................................108
Surveillance Accessories ...............................................................109
Adapters and Adapter Cable ...................................................109
CommPort®Integrated Microphone/Receivers .......................109
Earpieces ................................................................................109
Headsets and Headset Accessories .......................................111
Radio Interface Modules for Ear Microphones ........................111
Switches ........................................................................................ 111
Appendix: Maritime Radio Use in the VHF Frequency
Range. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Special Channel Assignments .......................................................113
Emergency Channel ...............................................................113
Non-Commercial Call Channel ...............................................114

ASTRO XTS 2500 / XTS 2500IModel III xi
Contents
Operating Frequency Requirements ............................................. 114
Glossary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117
Commercial Warranty . . . . . . . . . . . . . . . . . . . . . . . . 121
Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

xii
Table 1: Channel Map
Use the chart below to map the channels (Cx) and zones (Zx) for your radio.
Z1 Z2 Z3 Z4 Z5 Z6
C1
C2
C3
C4
C5
C6
C7
C8
C9
C10
C11
C12
C13
C14
C15
C16

ASTRO XTS 2500 / XTS 2500IModel III xiii
Contents
Notes

xiv
Contents

ASTRO XTS 2500 / XTS 2500IModel III 1
General Radio Operation
Notations Used in This Manual
You will notice the use of WARNING, CAUTION, and Note throughout
this manual. These notations are used to emphasize that safety
hazards exist and that care must be taken or observed.
Note: A Note is an operational procedure, practice, or condition,
etc. which is essential to emphasize.
The following special notations identify certain items:
WARNING: An operational procedure, practice,
condition, etc. exists which may result in injury
or death if not carefully observed.
CAUTION: An operational procedure, practice,
condition, etc. exists which may result in damage
to the equipment if not carefully observed.
Example Description
Light button, or DButtons and keys are shown in
bold print, or as representative
symbols.
Information appearing in the
radio’s display is shown using
the special display font.
PHONE Menu entries are shown similar
to the way they appear in the
radio’s display.
Press UThis means “Press the right side
of the 4-Way Navigation
button.”
PHONE CALL

2
General Radio Operation
XTS 2500 / XTS 2500IModel III Radio
1
2
3
4
5
6
7
10
11
12
14
16
15
13
8
9
17
18
19
20

ASTRO XTS 2500 / XTS 2500IModel III 3
General Radio Operation
Physical Features of the XTS 2500 / XTS 2500I
Model III Radio
Item Page Item Page
1Antenna 20 11 3-Position
Concentric
Switch
(programmable)
2TopButton
(programmable)
12 On/Off/Volume
Control Knob
25
3LED 12 13 Microphone
4Speaker 14 Top Side (Select)
Button
(programmable)
5Universal Connector 22 15 Push-to-Talk
(PTT) Button
6Display 5 16 Side Button 1
(programmable)
7 Menu Select Buttons 8 17 Side Button 2
(programmable)
8AppButton
(for future use)
18 Home Button 10
9Keypad 11 19 4-Way
Navigation Button
10
10 16-Position Knob
(programmable)
20 Battery 17

4
General Radio Operation
Programmable Features
The programmable controls on your radio can be programmed by a
qualified technician to operate certain software-activated features.
The features that can be assigned to these controls, and the page
numbers where these features can be found, are listed below.
*Available at a future date.
Any references in this manual to controls that are
“preprogrammed” means that a qualified technician must use
the radio’s programming software to assign a feature to a
control.
Table 1: Programmable Features
Feature Page Feature Page
Call Alert Page 60 Repeater/Direct 64
Call Response 53 Reprogram Request 67
Channel Selection 27 Scan On/Off 49
Dynamic Priority 52 Site Lock/Unlock 71
Emergency 39 Site Search 72
Keypad Mute 35 *Smart Battery 19
Light 5 Text Messaging 85
Monitor 31 TMS Quick Text 84
Nuisance Delete 51 User Login 79
Phone 53 Volume Set 29
PL Defeat 37 Zone Selection 26
Private Call 57

ASTRO XTS 2500 / XTS 2500IModel III 5
General Radio Operation
Display
This figure is typical of what you see on your radio. The 64 x 96 pixel
liquid crystal display (LCD) shows radio status, text, and menu
entries.
Backlight
If poor light conditions make the display and keypad difficult to read,
turn on the radio’s backlights by pressing the preprogrammed Light
button.
These lights will remain on for a preprogrammed time before they turn
off automatically, or you can turn them off immediately by pressing the
Light button again.
MAEPF-27252-O
channel
Radio alias
zone