Brother MFC-J6920DW User manual

1
Start Here MFC-J6920DW
Quick Setup Guide
UK/IRE/GEN Version 0
Please read the Product Safety Guide first before you set up your machine. Then, read this Quick Setup Guide for
the correct setup and installation.
1
Unpack the machine and check the components
The components included in the box may differ depending on your country.
* If your computer does not have a CD-ROM drive, the supplied CD-ROM does not contain drivers for your
computer operating system, or you want to download manuals and utilities, visit your model’s home page at
http://solutions.brother.com/.
WARNING
Plastic bags are used in the packing of your machine. To avoid the danger of suffocation, keep these
plastic bags away from babies and children. Plastic bags are not toys.
CAUTION
To prevent injuries when moving or lifting this machine, make sure to use at
least two people. Be careful not to pinch your fingers when you set the
machine back down.
aRemove the protective tape and film covering the machine, and also from the
Touchscreen.
bMake sure you have all the components.
WARNING WARNING indicates a potentially hazardous situation which, if not avoided, could result in death
or serious injuries.
CAUTION CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor
or moderate injuries.
IMPORTANT IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in
damage to property or loss of product functionality.
NOTE Notes tell you how to respond to a situation that may arise or give tips about how the operation
works with other features.
aUpper tray
bLower tray
Introductory Ink
Cartridges
Black
Yellow
Cyan
Magenta
(Approx. 65% yield of
the replacement
cartridge (High Yield))
uuBasic User’s Guide:
Consumable items
Quick Setup Guide
Basic User’s Guide Product Safety
Guide
CD-ROM* Power Cord Telephone Line Cord
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2
(for UK) (for others)

2
2
Connect the power cord
and telephone line
WARNING
• The machine must be fitted with an earthed
plug.
• Since the machine is grounded through the
power outlet, you can protect yourself from
potentially hazardous electrical conditions on
the telephone network by keeping the power
cord connected to your machine when you
connect it to a telephone line. Similarly, you
can protect yourself when you want to move
your machine by disconnecting the telephone
line first and then the power cord.
aConnect the power cord.
bLift the scanner cover until it locks securely into
the open position.
NOTE
• Save all packing materials and the box in case
for any reason you must ship your machine.
• You need to purchase the correct interface
cable for the interface you want to use (for USB
or network connection).
USB cable
We recommend using a USB 2.0 cable (Type
A/B) that is no more than five metres long.
Network cable
Use a straight-through Category5 (or greater)
twisted-pair cable for 10BASE-T or
100BASE-TX Fast Ethernet Network.
NOTE
DO NOT connect the USB cable yet (if you are
using a USB cable).
NOTE
• If you do not plan to use the fax feature on this
machine, go to step 3on page 4.
• To prolong the life of the print head, provide the
best ink cartridge economy and maintain print
quality, we do not recommend unplugging the
machine frequently and/or leaving the machine
unplugged for extended periods of time. Each
time you plug the machine in, it automatically
cleans the print heads, which uses some of
your ink.
We recommend using to power down the
machine. Using allows minimal power to
the machine, resulting in periodic, but less
frequent, cleaning of the print heads.
(Example for UK)

3
cConnect the telephone line cord.
Connect one end of the telephone line cord to
the socket marked LINE on the machine.
Carefully guide the telephone line cord into the
cable channel and out the back of the machine.
Connect the other end to a modular wall
socket.
dGently close the scanner cover using the finger
holds on each side.
CAUTION
Be careful not to pinch your fingers when you
close the scanner cover.
Always use the finger holds provided on each side
of the scanner cover when opening and closing it.
IMPORTANT
The telephone line cord MUST be connected to
the socket marked LINE on the machine.
(Example for UK)
NOTE
If you are sharing one telephone line with an
external telephone, connect it as shown below.
aExtension telephone
bExternal telephone
Please make sure you use an external telephone
with a cable no more than three metres long.
NOTE
If you are sharing one telephone line with an
external telephone answering machine, connect it
as shown below.
Set the receive mode to External TAD if you
have an external answering machine. See
Choose a Receive Mode on page 10. Detailed
information uuBasic User’s Guide: Connecting
an external TAD (telephone answering device)
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2

4
3
Install the ink cartridges
CAUTION
If ink gets in your eyes, wash it out with water at
once and call a doctor if you are concerned.
aMake sure that the power is turned on.
The Touchscreen will show No Ink
Cartridge.
bOpen the ink cartridge cover a.
cRemove the orange protective part a.
dLift the scanner cover into the open position.
NOTE
Make sure you install the Introductory Ink
Cartridges included with your machine first.
NOTE
You can adjust the angle of the control panel by
lifting it. To lower this control panel, push the
release button that is located behind the control
panel, as shown in the illustration.
1
NOTE
Do not throw away the orange protective part.
You will need it if you transport the machine.
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5
eStore the orange protective part in the holder
inside the machine as shown.
Make sure that the two projections on the
bottom of the orange protective part fit into the
two slots in the holder.
fGently close the scanner cover using the finger
holds on each side.
CAUTION
Be careful not to pinch your fingers when you
close the scanner cover.
Always use the finger holds provided on each side
of the scanner cover when opening and closing it.
gUnpack the ink cartridge.
Turn the green release lever on the orange
protective packing acounterclockwise until it
clicks to release the vacuum seal. Then
remove the orange protective packing aas
shown.
IMPORTANT
• DO NOT shake the ink cartridges. If ink stains
your skin or clothing, wash with soap or
detergent at once.
• DO NOT touch the cartridge in the area
indicated b, as this can cause the machine not
to function with the cartridge.
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2
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6
hTake care to match the sticker colour awith
the cartridge colour bas shown in the diagram
below.
Install each ink cartridge in the direction of the
arrow on the label.
iGently push the back of the ink cartridge
marked “PUSH” until the cartridge lever lifts.
After all the ink cartridges are installed, close
the ink cartridge cover.
4
Load plain A4 paper
aPull paper tray #1, the upper tray acompletely
out of the machine.
bGently press and slide the paper side guides a
to fit the paper size. Make sure that the
triangular mark bon the paper side guide a
lines up with the mark for the paper size you
are using.
cOpen the output paper tray cover a.
NOTE
The machine will prepare the ink tube system for
printing. This process will take approximately four
minutes. Do not turn off the machine. We
recommend you perform the next step while
waiting.
2
1
1
1
2
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7
dGently press and slide the paper length
guide ato fit the paper size.
Make sure that the triangular marks bon the
paper length guide alines up with the mark for
the paper size you are using.
eClose the output paper tray cover.
fFan the stack of paper well to avoid paper jams
and misfeeds.
gGently put the paper into paper tray #1.
hGently adjust the paper side guides to fit the
paper with both hands. Make sure that the
paper side guides touch the sides of the paper.
iCheck that the paper is flat in the tray and
below the maximum paper mark a.
jSlowly push the paper tray completely into the
machine.
NOTE
Always make sure that the paper is not curled or
wrinkled.
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2
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8
kWhile holding the paper tray in place, pull out
the paper support auntil it clicks, and then
unfold the paper support flap b.
5
Check the print quality
aWhen the preparation process has finished, the
Touchscreen shows Load paper and
press [OK].
Press OK.
bCheck the quality of the four colour blocks on
the sheet (black/yellow/cyan/magenta).
cIf all lines are clear and visible, press Yes to
finish the quality check and go to the next step.
If lines are missing, press No and follow the
steps on the Touchscreen.
NOTE
• For printing and copying on special print media,
open the manual feed slot aon the back of the
machine. Feed only one sheet at a time.
For more information uuBasic User’s Guide:
Loading paper in the manual feed slot
• For information about tray #2 uuBasic User’s
Guide: Loading paper in paper tray #2
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2
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NOTE
If your machine has two paper trays, make sure
there is paper in tray #1, the upper tray, when
checking the print quality.
OK
Poor

9
6
Set the date and time
The Touchscreen displays the date and time. You can
also add the current date and time to each fax you
send by setting your Station ID (see step 10).
aEnter the last two digits of the year on the
Touchscreen, and then press OK.
bRepeat for month and day.
cEnter the time on the Touchscreen in 24-hour
format.
dPress OK.
7
Set the paper settings
For your machine to produce the best print quality and
to feed the correct paper size, the paper type and size
must be set to match the paper in the tray.
For more information on the types and sizes of paper
supported uuBasic User’s Guide: Paper Size and
Type
aWhen Tray Setting appears on the
Touchscreen, press Tray Setting to set the
paper size and paper type.
bPress Tray #1 to set paper size and paper
type for tray #1, or press Tray #2 to set paper
size for tray #2.
cPress the size and type of paper you are using.
dPress OK.
8
Review Touchscreen
display
The Touchscreen displays information about screen
operation and manual feed slot use. Review this
information and press OK. For more information, see
the Basic User’s Guide.
(e.g. Enter 13for 2013.)
NOTE
You can change date and time at any time. For
more information uuBasic User’s Guide: Setting
the date and time
NOTE
You can change the default tray that the machine
will use for printing copies or received faxes.
(uuBasic User’s Guide: Tray use in Copy mode
or Tray use in Fax mode)

10
9
Choose a Receive Mode
There are four possible receive modes: Fax Only,
Fax/Tel, Manual and External TAD.
uuBasic User’s Guide: Using Receive Modes
If you are not using this machine for faxing, go to the
next step.
aPress .
bPress All Settings.
cPress Fax.
dPress Setup Receive.
ePress Receive Mode.
fPress your preferred receive mode.
gPress .
10
Enter personal
information (Station ID)
Set your machine’s Station ID so that the date and
time appear on each fax you send.
If you are not using this machine for faxing, go to the
next step.
aPress .
bPress All Settings.
cSwipe up or down, or press aor bto display
Initial Setup.
Press Initial Setup.
dPress Station ID.
ePress Fax.
fEnter your fax number (up to 20 digits) on the
Touchscreen, and then press OK.
gPress Name.
hEnter your name (up to 20 characters) using
the Touchscreen, and then press OK.
iPress .
No
Yes
Yes
No
No
Yes
Do you want to use the telephone features of your
machine (if available), an external telephone or
external telephone answering device connected on the
same line as the machine?
Do you want the machine to
answer fax and telephone calls
automatically?
Are you using the voice message
function of an external telephone
answering device?
Manual
Fax Only
Fax/Tel
External TAD
You control the telephone
line and must answer every
call yourself.
Your external telephone
answering device (TAD)
automatically answers every
call. Voice messages are
stored on the external TAD.
Fax messages are printed.
Your machine controls the
line and automatically
answers every call. If the
call is not a fax, the
telephone will ring for you
to pick up the call.
Your machine automatically
answers every call as a fax.
NOTE
• Press to cycle between lower case and
upper case.
• Press to cycle between letters, numbers
and special characters. (The characters
available may differ depending on your
country.)
• If you entered a number or a character
incorrectly and want to change it, press dor c
to move the cursor to the incorrect one. Press
and then enter the correct character.
• To enter a space, press Space. Or, you can
press cto move the cursor.