Xerox VersaLink C500 User manual

VERSION 4.0
MARCH 2019
702P05412
Xerox®VersaLink®C500 Color Printer
User Guide

© 2019 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design®, VersaLink®, FreeFlow®, SMARTsend®,
Scan to PC Desktop®, MeterAssistant®, SuppliesAssistant®, Xerox Secure Access Unified ID System®, Xerox
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trademarks of Google, Inc.
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Xerox®VersaLink®C500 Color Printer
User Guide
3
1 Safety ..........................................................................................................................................9
Notices and Safety................................................................................................................. 10
lectrical Safety ..................................................................................................................... 11
General Guidelines ........................................................................................................... 11
Power Cord ...................................................................................................................... 11
mergency Power Off....................................................................................................... 12
Operational Safety................................................................................................................. 13
Operational Guidelines..................................................................................................... 13
Ozone Release ................................................................................................................. 13
Printer Location ............................................................................................................... 13
Printer Supplies ................................................................................................................ 14
Maintenance Safety............................................................................................................... 15
Printer Symbols ...................................................................................................................... 16
nvironmental, Health and Safety Contact Information ......................................................... 18
2 Getting Started........................................................................................................................19
Parts of the Printer................................................................................................................. 20
Front View ....................................................................................................................... 20
Internal Parts................................................................................................................... 20
Rear View ........................................................................................................................ 21
Options............................................................................................................................ 21
Control Panel................................................................................................................... 21
Power Options........................................................................................................................ 24
Powering On the Printer or xiting Low-Power or Sleep Mode ........................................... 24
Restarting, Placing in Sleep Mode, or Powering Off the Printer.......................................... 25
Accessing the Printer.............................................................................................................. 26
Logging In....................................................................................................................... 26
Smart Card ...................................................................................................................... 26
Introduction to Apps.............................................................................................................. 27
Information Pages ................................................................................................................. 28
Printing Information Pages .............................................................................................. 28
Configuration Report ....................................................................................................... 29
The mbedded Web Server .................................................................................................... 30
Accessing the mbedded Web Server ............................................................................... 30
Finding the IP Address of Your Printer .............................................................................. 30
Certificates for the mbedded Web Server ....................................................................... 31
Downloading the Configuration Report from the mbedded Web Server .......................... 31
Using the Remote Control Panel Feature .......................................................................... 32
Installation and Setup ........................................................................................................... 33
Installation and Setup Overview ...................................................................................... 33
Selecting a Location for the Printer .................................................................................. 33
Connecting the Printer ........................................................................................................... 34
Selecting a Connection Method ....................................................................................... 34
Connecting to a Computer Using USB.............................................................................. 34
Connecting to a Wired Network ....................................................................................... 35

4Xerox®VersaLink®C500 Color Printer
User Guide
Connecting to a Wireless Network.................................................................................... 35
Initial Printer Setup.......................................................................................................... 45
Configuring AirPrint ......................................................................................................... 46
Configuring Google Cloud Print ........................................................................................ 46
Installing the Software .......................................................................................................... 48
Operating System Requirements ...................................................................................... 48
Installing the Print Drivers for a Windows Network Printer ................................................ 48
Installing the Print Drivers for a Windows USB Printer ...................................................... 49
Installing the Drivers and Utilities for Macintosh OS X...................................................... 49
Installing Drivers and Utilities for UNIX and Linux............................................................ 50
Installing the Printer as a Web Service on Devices ............................................................ 50
More Information .................................................................................................................. 52
3 Customize and Personalize ...................................................................................................53
Customize and Personalize Overview ...................................................................................... 54
Customizing or Personalizing the Home Screen ...................................................................... 55
Hiding or Showing an App on the Home Screen ............................................................... 55
Rearranging Apps on the Home Screen ............................................................................ 55
Customizing or Personalizing the Apps ................................................................................... 56
Customizing or Personalizing the Feature List ................................................................... 56
Saving Presets.................................................................................................................. 56
Removing App Customization using the Control Panel...................................................... 57
4 Xerox®A s.............................................................................................................................59
Xerox®App Gallery................................................................................................................ 60
Xerox®App Gallery Overview ........................................................................................... 60
Creating a Xerox®App Gallery Account............................................................................ 60
Logging into your Xerox®App Gallery Account................................................................. 61
Installing or Updating an App from the Xerox®App Gallery ............................................. 61
Device ................................................................................................................................... 63
Device Overview............................................................................................................... 63
About .............................................................................................................................. 64
Supply Status................................................................................................................... 64
Billing and Usage Counters .............................................................................................. 65
Reset to Factory Defaults ................................................................................................. 66
Remote Services............................................................................................................... 66
Jobs....................................................................................................................................... 67
Jobs Overview .................................................................................................................. 67
Managing Jobs ................................................................................................................ 67
Managing Special Job Types ............................................................................................ 68
Managing Jobs Using the mbedded Web Server............................................................. 70
USB ....................................................................................................................................... 72
USB Overview .................................................................................................................. 72
Printing from a USB Flash Drive ....................................................................................... 72
Printing from a USB Flash Drive Already Inserted in the Printer ........................................ 73
@PrintByXerox ....................................................................................................................... 74

Xerox®VersaLink®C500 Color Printer
User Guide
5
@PrintByXerox Overview .................................................................................................. 74
Printing with the @PrintByXerox App................................................................................ 74
5 Printing......................................................................................................................................75
Printing Overview................................................................................................................... 76
Selecting Printing Options ...................................................................................................... 77
Print Driver Help............................................................................................................... 77
Windows Printing Options ................................................................................................ 77
Macintosh Printing Options.............................................................................................. 79
UNIX and Linux Printing .................................................................................................. 79
Mobile Printing Options ................................................................................................... 81
Printing Features.................................................................................................................... 83
Viewing, Printing, or Deleting Jobs ................................................................................... 83
Printing Special Job Types ................................................................................................ 83
Selecting Paper Options for Printing ................................................................................. 84
Scaling............................................................................................................................. 85
Printing on Both Sides of the Paper .................................................................................. 85
Print Quality..................................................................................................................... 86
Image Options................................................................................................................. 86
Image Shift ..................................................................................................................... 86
Color Adjustments ........................................................................................................... 86
Printing Mirror Images ..................................................................................................... 87
Printing Multiple Pages to a Single Sheet ......................................................................... 87
Printing Booklets.............................................................................................................. 88
Selecting Finisher Options................................................................................................ 88
Selecting Mailbox Options................................................................................................ 89
Using Special Pages ......................................................................................................... 89
Printing Watermarks for Windows .................................................................................... 90
Orientation...................................................................................................................... 91
Printing Banner Pages...................................................................................................... 92
Selecting Job Completion Notification for Windows ......................................................... 92
Using Custom Paper Sizes ...................................................................................................... 93
Printing on Custom Paper Sizes ........................................................................................ 93
Defining Custom Paper Sizes............................................................................................ 93
6 Pa er and Media ....................................................................................................................95
Paper and Media Overview..................................................................................................... 96
Supported Paper .................................................................................................................... 97
Recommended Media ...................................................................................................... 97
Ordering Paper................................................................................................................. 97
General Paper Loading Guidelines.................................................................................... 97
Paper That Can Damage Your Printer ............................................................................... 97
Paper Storage Guidelines ................................................................................................. 98
Supported Paper Types and Weights ................................................................................ 98
Supported Paper Types and Weights for Automatic 2-Sided Printing................................. 99
Supported Standard Paper Sizes....................................................................................... 99
Supported Standard Paper Sizes for Automatic 2-Sided Printing ..................................... 100