Dictaphone Ansafone 680 Manual

CONTENTS
INTRODUCTION ................................. 1
Features ....................................................................... 1
Howthis ManualisOrganized ...................................... 2
Conventions Usedinthis Manual ................................. 2
.....................................
QUICK START 3
.................................................................... Installation 3
.......................................................... Settingthe Clock 3
Composethe Announcement ....................................... 3
Recordingthe Announcement ...................................... 4
..............................................
RedoingYour Recording 4
SettingUpthe Day Program ......................................... 4
Settingthe Unitto Answer Calls ................................... 4
.............
OPERATING PROCEDURES 5
What to do First ............................................................ 5
Setup Procedures ..................................................... 5
Setting the Clock ...................................................... 5
Settingthe RingDelay ........................................ 6
Settingthe RepeatCycle ........................................ 7
RecordingAnnouncements .......................................... 7
............................
Howto Recordan Announcement
7
Howto RecordMusic ............................................... 8
Howto Erase anAnnouncement .............................. 9
..........................
Howto Listento anAnnouncement 9
ProgrammingModes
.................................................... 10
Week ProgramSetup Procedure ............................. 11
........................... Special Program Setup Procedure 14
DayProgram Setup Procedure ................................ 17
Music ProgramSetupProcedure ............................. 17
................
Howto Check ExistingProgram Settings 18
Howto RemovePrograms ....................................... 18
How to Set the Unitto Answer Calls
.
AutomaticAnswer ......................................................... 19
Model 680
....................... SPECIAL FUNCTIONS 20
RecordingAnnouncementsfrom a20 Cassette Recorder
SavingAnnouncementsto a Cassette Recorder
.......... 21
..............................................
Adding MemoryModules 22
............................................
CPC Switch(Rearof Unit)
22
CUSTOMER SATISFACTION
......................................
GUARANTEE 23
NOTICES
............................................. 23
Howto Play Musicto a PBX ........................................ 19
Checking Calls
. Call Counter ...................................... 20

Model 680 090190
Play
M; vh control stop
Aux. Volume Control Record
Monitor (SpeakerVolume) Erase Display Numeric
Keypad
/ 1 \
i
Coni~rrn Clear ;;,;ram \A\ !F
Call Counter Special
Set
\
Week
MODEL 680 ANSAFONE" TELEPHONE ANSWERING MACHINE
Memory ModuleCompanmenf Mon. Jack Aux. Jack Telephone Line Inpits
CPC Switch Mic.Jack ResetButton Power Cord
MODEL 680 (Rear View)

090190 Model 680
INTRODUCTION
The Model 680isaprogrammable,announce-only,
telephoneansweringmachinethatusesdigital technol-
ogy
to store and play messages. The Model 680 can
answer calls from, and play announce messages to,
threetelephonelinessimultaneously.Theunithasthree
modular plugs for the telephone lineconnections.
Since the unit is programmable, you can tell it
exactly when
to answer calls. The program modes,
there are four, let you pick the days, times, and an-
nouncements you want to use. You can record your
announcements, up
to four, with the unit's hand mi-
crophone.
The Model 680 also has three external jacks. You
canconnectacasssetterecorder,externalmusicsource
or a
PBX sytem to thesejacks. If you have acassette
recorder,you cancreateyourmessageswiththerecorder
and then transfer them to the Model 680. You can also
saveyourModel680messages by transferring them
to
acassette. If yourecordmusicwith theModel680,you
can use you unit
as a Music-on-hold source for a PBX
system. (The PBX must have a music-on-hold recep-
tacle.)
TheModel680doesnot usecassettetapesforstoring
announcements.Instead,itusesinternalmemory,RAM,
as the storage medium. The unit can record up to 64
secondsworth of announcements. You can expand the
record time to 128, 192, or 320 seconds by adding
optional memory modules.
The unit also incorporates a digital display. The
display performs a variety of functions.In addition to
showingthecurrentdayandtime,thedisplayalsoshows
the status of each programming mode, the number of
calls received for each line, the correct audio level
during record, the number of times a message will
replay, and the number of rings the unit will answer a
callon. The unit uses
a 24-hourformat (00:00 to 23:59)
for the time. The following is a complete list of the
featuresfound in the Model 680:
FEATURES:
Three, RJ11, telephone line inputs
Able toautomaticallyanswerall linessimultaneously
Able to playan announcement to one lineor alllines
simultaneously
64 seconds of recordtime - Expandableto128,192,
or 320 seconds
Messages digitallystored - no cassettes or tapes
Records up to 4 messages and music
Able to transfer messages to acassette recorderfor
storage
Able to retrieve messages from acassette recorder
Can playmusicto PBX systemsthat have music-on-
holdjack
Hand microphone & internalspeaker
Volume controls - Monitor,Aux, & Mic.
Record/playback controls - Play, Stop, Record, &
Erase
Digitaldisplay - shows status plusday andtime
Four programming modes: Week, Special, Day, &
Music
Can run multipletelephone answering programs si-
multaneously
Programscan be set and leftto operate automatically
Can specify the day and time messageswill play
Can confirm, erase or edit programsettings
Ring Delay (answer on 1to 10 rings)
Repeat Cycle (replay message 1 to 10times)
Call Counter - displays callsfor each line
CPC onlofflmon switch
Battery Backup - Approximately 8 hours of backup
(14
- 16 hourcharge time)
MODEL 680

Model 680 090190
HOW THIS MANUAL IS ORGANIZED
The manual is divided intothree parts:
. Quick Start
. Operating Procedures
. SpecialFunctions
If you need to use the Model 680right away, then
read the Quick Startsection. Itpresents a complete
step-by-stepprocedure for setting up the unit
quickly.
Whether you use the Quick Startprocedure or not,
you shouldreview the entireOperatingProcedures
section. Pay particular attention to the steps outlined
under the "WHATTO DO FIRST heading. Also,
read over the PROGRAMMING MODES
... heading.
This heading explains how the various programming
modes operate. Once you understandhow they work,
you will be able
to setup a program that meets your
requirements.
Thelastheading, SpecialFunctions,explains how
to use a cassetterecorder with your Model 680. It
alsoexplains how to add memory modules and how
to use the
CPC switch.
Conventions Used inthis Manual
MOVE have been dropped. For instance,if you see
the word
[Stop], it means to press the Stopkey.
The explanationprovides a descriptionof the
entireoperating procedure. Thestep-by-steplisting
suppliesall of the detailedinformation that is not
covered in thequickreference. Typically, you will
only need
to use the step-by-stepprocedure when you
first learn the operation of theunit. Once you
are
familiar with the unit, you can use the quick reference
asa fastway to refresh your memory on a particular
operation.
Quick Reference
Operation
/
Plug Microphone into Mic. jack
Press 1, 2,3, or 4.
Recordthe message.
[Stopl - Your recording plays.
This manual uses several conventions that you
v
QUICK REFERENCEEXAMPLE
should be aware of. All of the Keys or buttons on
the Model 680 that you must press appearin brack-
IndicatesButtonyou should press
ets, [Stop].
For the most
part, each operating procedure has
four parts: a quick reference,an explanation, a step-
by-step operatingprocedure, and a headingentitled,
"AdditionalInformation." The quick reference
precedes each operation and provides a cryptic
listing of buttons that you must presstoperform a
function.
The names that appear in brackets in the quick
referenceare the names of the keys you should press
to startan operation. To keep the quick reference as
simple as possible, the commandsforPRESS or

Model 680
QUICK START
Naturally, you probably would like to
have your unit answeringcalls as soon
as
possible,preferably right after installa-
tion. The whole idea of the Quick Start
procedure is to give you enough informa-
tion to get you going. After you have the
unit up and running, take time to read
about the unit's other programming
features. You can switch to any of these
featuresat any time.
TheQuick Startprocedures will
explain how to
-
. Installthe Model 680
. Set the Clock
. Compose an announce message
. Record an announce message
. Redo your recording, if necessary
. Setupthe Day program
. Set the unit to answer callsusing the
Day program.
The Quick Startprocedure uses the
Day program. (Your unit has four
program modes: Week, Special,Day, and
Music.) Onceactivated,the Day
program automaticallyanswers your
calls and plays
an announcemessage. It
will continueto answer calls until you
turn it off. Basically, you should turn the
Day program on when you leave the
office. You can turn it off when you
return. Of course, you can turn the
program on or off at whatever time suits
your schedule. Thefollowing headings
represent theQuick Startprocedure.
Make sureyou perform all of the
operations presented here.
INSTALLATION
1. Plug the unit's power cord into a
grounded
AC outlet.
2. Connectyour telephonelines to the
unit's modularjacks. Thereare three
jacks located at the rear of unit.
SETTING THE CLOCK
Locate the numeric keypad.
To set the clock
-
1. Press [DayITime].
2. Select the currentday. (For Sunday
press l/Sun, etc.)
3. Press [Set].
4. Enter the time with the numeric
keypad. Use a 24-hour format
(0000 to
2359).
For example:Enter0815 for 8:15AM
or 1530for 3:30 PM. You will hear 3
short beeps if you make a mistake.
5. Press
[Set].
COMPOSE THE ANNOUNCEMENT
Thefollowing is a sample message
that you can use for your firstannounce-
ment. If it doesn't suityour purposes,
you can create your own message.
Sample Announcement (length -
about 12 seconds):

Model 680
"Thankyoufor calling (enteryour
name)
. I'm sorry
but our oficesare not open at this time.
Please call back during our regular
business hours: (8:15to 5:30,Monday
throughFriday
- useyour times.)
RECORDINGTHE
ANNOUNCEMENT
To record your announcement -
1. Plug the microphoneinto the Mic.
Jack, rear of unit.
2. Adjust the Mic. and Monitor knobs to
their midpoint positions.
3. Press [Record]. Get ready to record
your message.When you press
4 in
the next step,the unit begins record-
ing.
4. Press [4/Wed], and record your
message.
Watch the Rec Level on the
display. A
red block should flash on
and off as you speak. If a red block
with aP flashes,
turn down the record
level by adjustingthe Mic. knob. The
display shows the total amount of
recording time left
in the unit. The
time decrements
as you record.
5. Press [Stop] to end the recording.
The unit will automatically replay
your message. Use the Monitorknob
to adjust the volume. If the recording
isOK, go to the "Setting up the Day
program."
If it isn't OK, then go to the
"Redoing Your Recording" heading.
Redoing Your Recording
1. Press [Erase].
2. Press [4/Wed] .
3. Press [Erase]. You shouldhear three
verificationtones. If you don't, repeat
the procedure.
4. Repeat the "Recording the Announce-
ment" procedure.
SETTING UPTHE DAY PROGRAM
The followingsetsthe Day program to
use message
4 as itsannouncemessage.
1. Press [Program].
2. Press [Day].
3. Press [4/Wed].
4. Press [Set].
Awhite square appearson the left side
of the display near the letter D.
SETTING THE UNIT TO ANSWER
CALLS
Use the followingprocedures to turn
the Day program on or off. This program
answers all calls 24-hoursa day. The Day
program will remain on until you turn it
off.
Toturniton-
. Press [Day]. A red box appearson the
displaynext tothe letter D.
To
turn itoff -
. Press [Day]. The red box disappears.
Use thisprocedure if you need to erase
and redo your announcement.

OPERATING
PROCEDURES
WHAT TO DO FIRST
If you are installing a unit for thefirst
time, perform each of the stepslisted in
the following.If you need to have your
unit up and running rightaway,refer
to
the Quick Startprocedure.
1. Perform the SetupProcedures.
Refer to headings -
. Installation
. Setting theclock
. SettingtheRing Delay
. Settingthe Repeat Cycle.
2. Record your announcements
(messages 1,2,3,4,or Music). Refer
to headings
-
. How to Record an Announcement
. How to Record Music
. How to Erasean Announcementor
Music
3. Set the programmingmode (Week,
Special, Day or Music).Refer to the
followingheadings:
. Week Program SetupProcedures
. SpecialProgram SetupProcedures
. Day Program SetupProcedures
. MusicProgram SetupProcedures
4. Set the unit toanswer your calls.
Refer toheading -
. How to Setthe Unit to Answer Calls -
Model 680
Automatic Answer
Additional Information
. Automatic Time Out (10 seconds)
The unit will automatically cancel your
selection ajier ten seconds of inactivity,
no keys orbuttonspressed. The time out
does not cancel entriesyou saved with
the [SET] button.Any entry that was not
saved,automaticallyreverts to its
original value.
SETUP PROCEDURES
Installation
Use this procedure to connect the
cables
and wires to your unit.
1. Plug unit intoagroundedAC outlet.
2. Connectthe telephone lines to the
unit. Therearethree
RJ11 receptacles
located at the
rear of the unit.
Setting the Clock
Usethisprocedure to enterthecurrent
day and time. You will have
to enterthe
time using a 24-hour format (1:OO PM
=
1390 ).
To set the clock -
1. You must turn off any telephone
answeringprogramsbeforeyou can
set
the clock. Press [Week], [Special],
[Day] or [Music] to cancel these
programs. Activeprograms
are
indicated by a red box next to the W,
S,D, or M on the display.
2. Pressthe [DayITime] button. The
daysof the week will flash.

Model 680 090190
. Turn off any active telephone
answering programs.(Press Week,
Special, Day or Music,
if on).
. [Dayflimel
. Select aday. (Press l/Sun, 2/Mon,
etc.)
. [SET]
. Entertime. Use 24-hourformat
(0000to 2359). (e.g., press 0815
for
8.1 5 AM, or press 1530for 3:30
PM. )
. [SET]
3. Press the button that correspondsto
the currentday
- [l/SunI,[2MonI,
etc. The day you selectwill stop
flashing.
4. Press [SET] to save your selection.
Thehoursbegin flashing.
5. Enter the current time. Use a24-hour
format
(0000 to 2359). Enter leading
zeros for the hours before 10:OO
AM.
Enter 0830 for 8:30 AM. For the hours
after 1200noon, enterthe time
in 24-
hour format ( e.g., 5:00 PM = 17:OO).
6. Press [SET] to save the time.
Setting the Ring Delay
You can set the number of rings the
unit will answer calls on. You
can select
from 1
to 10rings.
. [Program]
. [Ring]
"BELL> #" appears inthe display.
. Entera number (1 to 10)
. [SET] to save the entry.
1. Press [Program].
2. Press [Ring]. The word "Bell> " and a
number appear in the display.The
number
is the number of rings the unit
will answer your callson.
3. Enter a number (1to 10).
4. Press [SET] to savethe entry.
Additional Information
. You do not have to enter a new Ring
Delay number. Tokeep the existing entry,
press [SET] to save it.

090190 Model 680
Setting the Repeat Cycle RECORDINGANNOUNCEMENTS
Repeat Cycle
. [Program]
. [Play] - "CYCLE> f" appears on
the display
. Entera number (1 to 10)
. [SET] tosave the entry
Therepeat cycle is the number of
times the unit will repeat your announce
message to a caller. The repeat cycle is
designed to give the caller a second
chanceto listen to your message, actually
up to
10 chances. The caller will be able
to doublecheck your message by waiting
for it to replay.
1. Press
[Program].
2. Press [Play]. The word "CYCLE>"
and a number appear on the display.
3. Press a number from 1to
10.
4. Press [SET] to savethe entry.
Additional Information
. Themessage will play once when the
repeat cycle isset to one
(I).
. Plug Microphoneinto Mic. jack
(rear).
. [Record]
. Press 1, 2,3, or 4.
. Recordthe message.
. [Stop] - Your recordingplays.
How to Record anAnnouncement
The standardrecord time for the unit
is
64 seconds.You can increasethis to
128,192or 320by addinga memory
module, optional. If you are going to
record four messages, make sure they do
not exceed the availablerecord time.
Time each announce message before you
record it. Also, if you want to, you can
dictateyour messages to a cassette
recorderand then transfer them to your
unit. (See"Recording Announcements
from a CassetteRecorder.")
To record your announcement
-
1. Plug the Microphone into the Mic.
jack, rear of unit.
2. Adjust the Mic. and Monitor knobs to
their middle range setting.
3. Press the [Record] button. The
display will flash the announce
message characters(1,2,3,4 and a
musical note symbol). The number of
secondsavailable for recording
appearson the display.
4. When you are ready,press a number
(1,2,3or 4) and begin speakinginto
the microphone. The time display will

Model 680
begin to count down (e.g.,64,63,
62, ... etc).
Watch the Rec Level indicators on
the right sideof the display. Ared
square should light as you speak.The
red squarewith a
P shouldnot. Adjust
the Mic. knob if the
P appears.
5. Press [Stop]to end the recording. The
unit automaticallysplays your
message.
6. Repeat this procedure for each
message you want to record.
How to Record Music
Record Music
I
. Connect music source to
Aux. jack
. [Record]
. Adjust volume - Aux. knob & music
source
. [Music] - to begin record
. [Stop] - to end
Seethe "Music Program Setup
Procedure" heading for more information
about the Music feature. This procedure
assumes that you have a cable that will
connect your music source to the Model
680 Aux. input (rear of unit).
To record music
-
1. Connecta music sourceto the Aux.
input at the rear of the unit.
2. Cancel any active telephone answer-
ing modes (Week, Special,Day, or
Music).
3. Press [Record]. You will hear the
music sourcethrough the unit's
speaker. Thedisplay showsthe
availablerecordingtime.
4. Adjust the record volume. To do this,
first adjust the volumecontrolof the
music source.Next, adjust the [Aux.]
knob of the Model 680to fine tune the
record level.
5. Press [Music].The unit begins
recording the music.
6. Press [Stop]to finish the recording.
The music you recorded plays.
Turn
the Monitor knob to adjust the speaker
volume.
Additional Information
. Youshould either unplug the hand
microphone or turn the Mic. knob down
before you begin recording. This will
eliminate anypossibility of recording
unwantedbackground noise.

090190
Model 680
How to Erase an Announcement How to Listen to an
or Music Announcement
. Select the message. (Press 1,2,3,
. [Erase] - Three tones will play.
(Press [Stop] before pressing
[Erase] to exit without erasing.)
Use the followingprocedure to erase
an existingannouncement.
1. Press [Erase]. Themessagesthat you
can eraseappear on the display.
2. Press 1,2,3,4, or [Music]to select
the message you want to erase. The
message you selectstopsflashing.
3. Press [Erase]to delete the message,
orpress Stopto exit without deleting.
Three tones play to verify the dele-
tion.
Additional Information
. Youcannot erase messages while a
program (Week,Special, etc.)isactive.
. If you erase a message that isbeing
used by aprogram (Week,Special,Day,
or Music)you will automatically cancel
thatprogram.
. [Play]
. Select the message. (Press 1,2,3,
4, or Music.)
. Turn Monitor knob to adjust
volume.
You can use the followingprocedure
to playback your announce messages.
1. Press [Play].The display lists all of
the messages you have recorded.
2. Selectthe message you want to listen
to. (Press 1,2,3,4,or [Music]
.) The
unit plays your message.
3. Turn the Monitorknob to adjust the
volume.
Additional Information
. If you don't want to listen to the entire
message,press [Stop]to cancelplayback.

Model 680
PROGRAMMING MODES
The unit has four programming
modes: Week, Special,Day and Music.
The Week program sets the unit's
weekly schedulefor answeringtelephone
calls. Use this program to tell the unit on
what daysand times to play announce-
ments
l,2, and 3.
The Specialprogram letsyou pick a
messagethat you can play at special
times. You can pick one message (l,2,3,
or4), and you can specify the time and
day,or days,you want it to play.
The Day program answersall calls
twenty-four hours a day. This program
lets you pick oneannouncement(l,2,3,
or4) to play to callers.
TheMusic program is designedfor
use with PBX systemsthat have a music
on hold feature. You can record music
with your unit and then play it back to a
PBX system. ThePBX system and the
Model
680 connect through an interface
cable. ThePBX system must have ajack
that will accept the cabling.
Thefollowing presents each of the
programmingprocedures. If you are a
first-timeuser, look over
all of the
programmingmodes carefullybefore you
proceed. Some sampleprograms are
supplied with each procedure.Use these
programs
as a reference forcreating your
own programs.
power interruptions. Thebackup time is
approximately
8 hours. Thebatteries
require 14
- 16 hours to chargefully. To
avoid losing messages and program
information, the Model
680 should not be
unplugged for extended periodsof time.
Additional Information
. Before you can use any of the
programs,you mustfirst record the
appropriateannounce messages.
If you
try to use aprogram withoutfirst
recordingyour messages,you will hear a
series of beeps indicatingan entry error.
Battery Backup -
TheModel 680 contains rechargeable
batteriesthat retain the recorded mes-
sages and program informationduring

090190 Model 680
programmed starttime to 12:OO midnight.
Week Program Setup Procedure
. Record messages 1, 2, & 3 first.
. [Program]
. [Week]
. Enter day(s) message 1 will play
(6 days max.)
(Example: [1/Sun] for Sunday, [7/
Sat] for Saturday, etc.)
Messages2
& 3 play on days that
message
1 does not play.
. [SET]
. Entermessage 2 stop time (Starts
playing at 12:OO midnight).
(Example: Starts
at 12:OO AM,
stops at 8.1 5 AM. Enter0815.)
Use 24-hour time (00:OO to 23:59).
. [SET]
. Entermessage 3 start time (Stops
at 12:OO midnight).
(Example: Starts at 5:30 PM, stops
at 12:OO AM. Enter 1730.)
. [SET]
Use the Week program to setupyour
announcemessagesfor an entire week.
Thepurpose of this programming is
to
play messages while you areout of the
office.
To use the Week program, you
must record at least three (3) messages
(numbered 1,2,and 3). Theprogram
uses the messages in a preset format. It
plays messageone (1) for 24 hours. It
plays message two (2) from 12:00
midnight to a programmed stoptime, and
it plays message three (3) from a
Message 1 -
Thefirstthing you need to do, even
before you accessthe Week program, is
decide on the day, or days, you want
messageone to play. You can pick from
one
to six days (you cannotpick all
seven). For example,you can use
message one for a Saturday and Sunday
announcement.
Week Display
Example:
Message one asa 24-hour,Saturday
&
Sunday,announcement.
"Thankyoufor calling the Smart
Company.I'm sorry but our offices are
closed on Saturday and Sunday. Please
call back during our regular business
hours. Our hours arefrom
8:15 to 5:30 -
Eastern standard time - Monday through
Friday."
Messages 2 & 3 -
Messagestwo and three play on those
days that message onedoes not play on.
For instance,if you play message one on
Saturdayand Sunday,then messagestwo
and three will automatically play Monday
through Friday. You have to entera stop,
and a start time for these messages.
Messagetwo automatically startsplaying
at 12:OO midnight. If your work day starts
at
8: 15 AM, you can program that as the
message two stoptime. On the other

Model 680 090190
hand, message three plays until 12:W
midnight. You have to tell the unit when
to
start playing message three. For
instance,if your work day endsat 530,
you can program that as the message
three starttime. If you use these stop and
start times,the unit will not answercalls
between the hours of
8: 15AM and 530
PM on Monday through Friday. The
followingexamplesillustrate how you
might make use of messages two and
three:
Example-
Message two startsplaying at 12:OO
midnight
"Thankyoufor calling the Smart
Company.I'm sorry but our offices are
not openyet.
Ow regular businessday
starts at 8:15
AM. Please call back
during our regular businesshours
- 8:15
to5:30."
Example-
Message three stopsplaying at 12:OO
midnight
"Thankyou for calling the Smart
Company.
I'm sorry but our main offices
close at 5:30.Some of our branchoffices
remain open until 8:00PM. The
following isa list of the officesthat you
can call until 8:00 inthe evening:
... (A
list of oficesand phone numbersplays.)"
To use the Week program -
1. Record all messages (1,2, & 3) before
attemptingto use the Week program.
2. Press the
[Program] button.
3. Press the
[Week] button. The days of
the week appear flashingon the
display. A white block next to the
W
isalsoflashing.
4. Enter the day(s) you want message
one to play (maximumof 6 days).
DAY HOUR
sun [f 1 PLAYS ALL DAY
Saturday and Sunday while messages
two and three play ~onda~through
Friday. Toset up thistypeof program,
you would selectSaturday and Sunday
for message one. Then,you would set
a:istosa(w .~dql
message two to stop playing at 8:15
AM. Notice,messagetwostartsplaying
automaticallyat
12:OO midnight.Next,
you would program message three to
start playing at 5:30 PM (17:30).
Notice, message three stops playing
automaticallyat 12:OO midnight.
Message3 -- Rays horn On lim (660 pm) 1012 midrim May lhru F&y
Message Numbers
WEEK PROGRAMEXAMPLE

090190 Model 680
Press [l/Sun], [7/Sat],etc.
9. Press [SET]to save the time.
Theday(s) you selectstop flashing. If
you pick the wrong day, cancel that
Additional Information
selection by pressing its day key
. If you make an incorrect entry,the
again.
unit willplay three beeps when you press
5. Press [SET]to save your selection(s). [SET].
The time setting for message two
begins flashing.
6. Enter the time you want message two
to stop playing. Message two starts
playing at 1200midnight. Enter the
time
in a24-hour format (00:00 to
2359).Example: For an 8:15 AM
stoptime, enter 08 15.
7. Press [SET]to save the time. The
time settingfor message
three begins
flashing.
8. Enter the time you want message
three to start playing. Message
three stops playing at 12:OO midnight.
Enter the time in a 24-hourformat
(00.00 to 2359).Example: For a 5:30
PM start time, enter 1730.
DAY HOUR Week Program Example
The keystrokesusedfor creatingthisexample are
listed here. In this example, the Week program plays
message one for twenty-four hours on Sunday and
Saturday. Message two plays on Monday through
Fridayfrom 12:00 midnightto 8:15 AM, and message
three playsfrom
5:30 PM to 12:OO midnight.
Key strokes used -
1. Press [Program].
2. Press [Week].
3. Press [IISun]
and [7/Sat].
(Programs message 1 toplay on Sunday &
Saturday.)
4. Press [SETI.
Message1 --PI.ylln124houmm~ynd8atuId.y
Message 2 - PIw Corn 12 dhW4 lo 011inw (8:lSm) Mond.y lhu hhy
5. Press 0815. (Programsmessage 2 stop time.)
~~age3-~t.y.hom0n1bna (63030) tol~~~aday~*u~rid.y 6. Press ISET].
WEEK PROGRAM EXAMPLE
7. Press 1730.(Programsmessage 3 start time.)

Model 680 090190
itself, or you can use it to supplementthe
Special Prooram Setup Procedure
Day program. They can both operate
simultaneously.
Special Program
. Recorda message first (1, 2, 3, or
4).
. [Program]
. [Special]
. Select a message (1,2,3, or 4).
. [SET1
. Enterthe day(s) you want to play
message (7 max.). Example: [I/
Sun]for Sunday, [7/Sat] for
Saturday, etc.
. tsET1
. Enter start time for message
(Example: Enter 1100for 11:00
AM .)
Use 24-hourtime (00:OO to 23:59).
. [SET]
. Enter stop time for message
(Example: Enter 1300for 1:00
PM.)
- [SET]
The Specialprogram lets you pick a
message that you can play at any time.
You can use any one of your messages as
a special message (1,2,3, or 4). Depend-
ing upon your application,you can either
record a new message or use an existing
one. For instance,you can keep messages
1,2,and 3for the Week program and
createa new recording, message
4, for
the Specialprogram.
Supposeno one is availableto answer
your telephoneduring lunch time, you
can use the special message as an out-to-
lunch message. You can play it from
11:00 to 12:00, Monday through Friday.
You can use the Specialprogram by
Speaal Display
To use the Specialprogram -
1. Record, or select,a Specialmessage
(1,2,3,or 4) before attempting to use
the Special program.
2. Press the
[Program] button.
3. Pressthe [Special] button. The days of
the week, the message numbers and
the onfoff times appear on the display.
A flashing whiteblock appears next to
the Son the display.
4. Pick a specialmessage (1,2,3, or 4).
(Press [llSun],[2/Monl,etc.) The
message you pick stopsflashing.
5. Press
[SET] to save your selection.
The days of the week begin flashing.
6. Enter the day(s) of the week that you
want the message to play (maximum
of 7 days). (Press [l/Sun], [7lSatl,
etc.) Your selection stopsflashing.If
you pick the wrong day, cancel that
selection by pressing its day key
again.
7. Press [SET] to saveyour selection.
The start time for the messagebegins
flashing.
8. Enter the time at which you want the
message
to start playing. Enter the
time
in a 24-hour format (00:OO to
23:59). (Example: Enter 1100for an
11:00 AM start time.)

090190 Model 680
9. Press [SET] to savethe time.
. If you pick the wrong day,cancel that
10. Enter the time at which you want
selection bypressing its day key again.
your messageto stop playing.
(Example: Enter 1330for 1:30
PM
stoptime.)
11. Press
[SET] to saveyour selection.
Additional Information
. If you make anincorrect entry,the
unit willplay three beeps when you press
[SET].
. Youcan change a time entry before
you press [SET] by reentering the
correct digits.
Special Program Example- Wednesday
This example showsthe keystrokesused to create the sample program.
In this example, the Special program is set to playfrom 12:00 midnight
to 12:OO noonon Wednesdays. Note that message 2 is the Special message
and that it isalso used inthe Week program. The remainingtimesand
messages shown representthose of the Week program.(Message 1 plays on
Sunday and Saturdaywhile messages2 and 3 play Monday through Friday.)
DAY HOUR
Wed
Thur
Frl
Keystrokes used -
1. Press [Program].
2. Press [Week].
3. PressSunand Sat.
(Programs days that message 1 will play.)
4. Press [SET].
5. Press0815.
(Programsmessage2 off time.)
6. Press [SET].
7. Press 1730.
(Programsmessage
3 start time.)
8. Press [SET].
9. Press [Stop]. (Use [Stop] to exitthe Week
programquickly.)
10. Press [Program].
1 1. Press [Special].
12. Press 2. (Selects message2)
13. Press [SET].
14.Press Wed.
15. Press [SET].
16. Press0000. (Selects 12:OO midnight start time)
17. Press [SET].
18. Press 1200. (Selects 12:OO noonstop time)
19. Press [SET].
sped& MB~. (41 SPECIAL PROGRAM

Model 680 090190
Special Program Example - Saturday
In this example, the Special program is set to play message 4 from 1:00 PM
to 12:OO midnight on Saturdays. The remainingtimes and messages represent
those of the Week program.(Message 1 plays on Sunday. Messages 2 and 3
play Monday through Saturday.Note that message3 does not playduring the
specialprogramtime.)
DAY HOUR
SPECIAL PROGRAM
' Specid Mes'e 141
Keystrokes used -
1. Press [Program]. '
2. Press[Week].
3. Press Sun.
(Programsday message 1 plays.)
4. Press [SET].
5. Press0815.
(Programsmessage2 stop time.)
6. Press [SET].
7. Press 1730.
(Programsmessage3 start time.)
8. Press [SET].
9. Press[Stop]. (Use [Stop] to exit the Week
programquickly.)
10. Press [Program].
11. Press [Special].
12. Press
4. (Selects message 4)
13.Press[SET].
14. Press Sat. (Selects Saturday)
15. Press [SET].
16. Press 1300. (Selects 1:00 PMstart time)
17. Press [SET].
18.Press2359. (Selects 12:OO midnight stop time)
19. Press [SET].
Special ProgramExample - Mon. Thru Fri.
In this example, the Special program is set to play message 4 from 12:OO
noonto 1:00 PM on Monday through Friday. Remainingtimes and messages
representthe Week program.(Message 1 plays on Sunday
8 Saturday.
Messages 2
8 3 play Mondaythrough Friday.)
DAY HOUR
Mon
Tub
Wed
Thur
Frl
swtn p~ayi at 12:~ nmn SPECIALPROGRAM
st~sml aprn
Keystrokes used -
1. Press [Program].
2. Press [Week].
3. Press Sun and Sat.
( Days message Iplays .)
4. Press[SET].
5. Press0815. (Programsmessage 2 stop time.)
6. Press [SET].
7. Press 1730. (Programsmessage
3 start time.)
8. Press [SET].
9. Press [Stop]. (Use [Stop] toexit the Week
program.)
10. Press [Program].
11. Press [Special].
12. Press
4. (Selectsmessage 4)
13.Press [SET].
14. PressMon,Tue, Wed, Thu, and Fri. (Selects
Monday through Friday)
15. Press [SET].
16. Press 1200. (Selects 12:OO noonstart time)
17.Press [SET].
18. Press 1300. (Selects 1:00 PMstop time)
19. Press [SET].

090190 Model 680
Day Program Setup Procedure
Day Program
. Recorda message (1,2,3, or 4).
. [Program]
. [Day]
. Selecta message (1, 2, 3, or 4).
. [SET]
The message you pick to play for the
Day program will play 24-hoursa day,
seven days a week. It will play to each
calleruntil you cancel it. This message
overridesyour Week and Special
programs, if they are set. (It doesnot
cancel the Week and Specialprograms.
They
are reactivated when you cancel the
day program.)
To use the Day program -
1. Record a message (1.2.3, or 4) before
you attempt to use the Day program.
2. Pressthe
[Program] button.
3. Pressthe [Day] button. The message
numbers appear on the display. A
flashing white block appears next to
the
D on the display.
4. Pick a message (1,2,3,or
4). (Press
[l/Sun] for message 1,etc.) The
message you pick stops flashing.
5. Press [SET] to save your selection.
Music Program Setup Procedure
. Make a music recording. (See
"Recording Music.")
That's
all you have to do.
Day Display
TheDay program is useful for
broadcastingthe samemessage continu-
ously.For instance,the Day program can
announcemovie listings or convention
agendas.You can also use this program
for specialoccasions.'1f you periodically
leave the office during the day, you can
select the Day program to play a message
while you areout. When you return, you
can cancel theprogram.
The Music program is designed for
use with PBX systemsthat have music on
hold. Your unit can record music through
the Aux. inputjack. It can alsoplay
music to aPBX system through
its Mon.
jack. (The Aux. and Mon. jacks
are at the
rear of the unit.) If your PBX system has
an input receptacle for music on hold,
you can connect it to the Mon. inputat
the rear of the unit.
Music plays continuouslywhen you
activatethe Music program. If you record
64 secondsof music, then every 64
secondsthe music will recycle. The
music will continueto play until you
cancel the automatic answering mode for
music.