EverFocus Flex1.0 User manual

Volume
1
EverAccess
User’s Manual
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EVERFOCUS ELECTRONICS CORPORATION
Flex1.0
Instruction Guide
©2004 Everfocus Electronics Corp
1801 Highland Ave Duarte CA 91010
Phone [phone] • Fax [phone]
All rights reserved. No part of the contents of this manual may be reproduced or transmitted in any
form or by any means without written permission of the Everfocus Electronics Corporation.

Table of Contents
CHAPTER 1
Introduction ....................................................................................................................................... 1
About This Guide............................................................................................................................... 1
How to Use This Guide?............................................................................................................ 1
About the software ........................................................................................................................... 2
Program Layout.......................................................................................................................... 2
How to Start............................................................................................................................... 3
System Requirements............................................................................................................... 3
Basic Steps to Setup the System.................................................................................................... 4
CHAPTER 2
Installation......................................................................................................................................... 5
Installation process .......................................................................................................................... 5
Uninstall the program....................................................................................................................... 8
CHAPTER 3
Authority Management................................................................................................................... 10
User and Authority Group............................................................................................................... 10
Manage Users and Authorities ...................................................................................................... 12
Adding a User........................................................................................................................... 12
Deleting a User ........................................................................................................................ 14
Edit User’s Properties ............................................................................................................. 15
CHAPTER 4
Controller Configuration................................................................................................................. 16
Controller Configuration Dialog..................................................................................................... 16
Add a Controller............................................................................................................................... 17
Delete a Controller.......................................................................................................................... 18
Update the Status of Controllers................................................................................................... 19
Configure a Controller..................................................................................................................... 19
Specify the Location of a Controller...................................................................................... 19

Change the Serial Port for a Controller ................................................................................. 19
Configure Doors ....................................................................................................................... 20
Edit Door Location Information.............................................................................................. 20
Set Door Open Time ................................................................................................................ 21
Set Door Held Open Time ....................................................................................................... 21
Configure Readers................................................................................................................... 22
Set Related Door...................................................................................................................... 22
Set Keypad and In/Out Properties.......................................................................................... 23
Set System Reader Property .................................................................................................. 23
Configure Alarms..................................................................................................................... 24
Alarm Setting 1 Tab:........................................................................................................ 25
Alarm Setting 2 Tab:........................................................................................................ 25
Alarm Setting 3 Tab:........................................................................................................ 27
Configure an Alarm .......................................................................................................... 29
Miscellaneous Configurations................................................................................................ 31
Configure Fire Alarm Control .......................................................................................... 32
Enable/Disable Arm Zone Inputs .................................................................................... 33
Set System Time.............................................................................................................. 33
Enable Auto Daylight Saving Time................................................................................. 34
Set Arm Delay Time ......................................................................................................... 34
Exit Controller Configurations................................................................................................ 34
CHAPTER 5
Holiday Setting................................................................................................................................36
Date Types....................................................................................................................................... 36
Recurrent Types.............................................................................................................................. 36
Date Type Setting Dialog................................................................................................................ 37
Add a Date........................................................................................................................................ 38
Edit a Date ....................................................................................................................................... 40
Delete a Date................................................................................................................................... 40
Store Date Type Setting to Controllers......................................................................................... 40
CHAPTER 6
Access Group Setting..................................................................................................................... 41
Introduction to Access Groups...................................................................................................... 41
Control Group Setting Dialog......................................................................................................... 42
Configure an Access Group ........................................................................................................... 43

Select a Controller................................................................................................................... 43
Select an Access group.......................................................................................................... 43
Set Access to Doors................................................................................................................ 43
Set Access Authority............................................................................................................... 44
"Apply to Days" Shortcut ........................................................................................................ 45
An Example Setup........................................................................................................................... 46
Download the setting data to controllers..................................................................................... 48
CHAPTER 7
Door Access Setting ....................................................................................................................... 49
Introduction to Door Access Settings........................................................................................... 49
Door Access Setting Dialog ........................................................................................................... 49
Configure Verification Level at Doors........................................................................................... 51
Select a Controller................................................................................................................... 51
Select a Door............................................................................................................................ 51
Set Door Access ...................................................................................................................... 51
"Apply to Days" Shortcut ....................................................................................................... 51
"Apply to Doors" Shortcut....................................................................................................... 53
Example ........................................................................................................................................... 54
Download Door Access Setting to Controller............................................................................... 55
CHAPTER 8
Cardholder Management................................................................................................................ 57
Enter Card Management Dialog Box............................................................................................. 57
Card Management Toolbar ..................................................................................................... 59
Basic Steps for Setting up Cardholder Database................................................................. 60
Register Cards................................................................................................................................. 60
Register Cards Manually......................................................................................................... 60
Register Cards Automatically ................................................................................................ 61
Register Cards on Controller.................................................................................................. 62
Edit Card to Controller Relationship ............................................................................................. 62
Automatically Enroll Cards to Controllers ............................................................................ 63
Manually Apply Cards to Controllers ..................................................................................... 63
Remove Cards from Controllers............................................................................................. 64
Edit Cardholders’ Profiles............................................................................................................... 65

Edit Cardholders’ Profiles ....................................................................................................... 66
Select Cardholder’s Photo...................................................................................................... 67
Filter Cardholders............................................................................................................................ 68
Edit Card Access Attributes........................................................................................................... 69
Edit Access Attributes of a card............................................................................................ 69
Card Access Attributes Dialog............................................................................................... 70
Edit Access Attributes of a batch of cards........................................................................... 72
Delete Card(s).................................................................................................................................. 74
Delete a card............................................................................................................................ 74
Delete All Cards ....................................................................................................................... 74
Cardholder Reports......................................................................................................................... 75
Print Cardholder Reports ........................................................................................................ 75
Export Cardholder Reports in HTML format ......................................................................... 76
Export Cardholder Reports in Excel Format......................................................................... 76
Edit Department List....................................................................................................................... 77
CHAPTER 9
Data Communication with Controller............................................................................................ 79
Downloading Data from the Computer to the Controller ............................................................ 79
Uploading Data from the Controller to the Computer ................................................................. 82
CHAPTER 10
Database Maintenance................................................................................................................... 85
Backup Database Files................................................................................................................... 85
Restore Database Files .................................................................................................................. 87
Purge Out-of-date Data................................................................................................................... 89
CHAPTER 11
Event Log ......................................................................................................................................... 92
Event Logs Information .................................................................................................................. 92
View Event Logs.............................................................................................................................. 95
Sort Event Logs............................................................................................................................... 97
Search Event Logs.......................................................................................................................... 98
Print Event Logs.............................................................................................................................. 99
Export Event Logs.........................................................................................................................101

Event Warning Message...............................................................................................................101
CHAPTER 12
Device Control............................................................................................................................... 104
Resources List...............................................................................................................................104
Remote Arm/Disarm:.....................................................................................................................105
Remote Set/Reset the Alarm:.......................................................................................................107
Remote Open Door........................................................................................................................107
CHAPTER 13
Adding Company Logo and Door Status Check......................................................................... 110
Change Company Logo.................................................................................................................110
Check Door Status........................................................................................................................112
Notes ..............................................................................................................................................115

Chapter
1
Introduction
This chapter describes the content of this user manual, and explains the fundamental
functionalities and the basic operations of the software. This chapter will present:
•Basic information about this user’s manual
•A basic introduction to the software
•A basic introduction to the steps to setup the access control system.
About This Guide
The installation of an access control system can be divided into two major phases: the
hardware installation and the software configuration.
For installation information on the EverAccess Flex Series access control system’s
hardware, please refer to the EverAccess Flex controller manual for details and
instructions.
The software configuration is introduced in this guide, including how to use EverAccess
Flex Series Software, how to configure the whole access control system, how to check
the event log and how to remotely control the devices.
How to Use This Guide?
The guide basically follows the procedure to setup the whole access control system.
From adding a controller to the system to viewing the event logs, all details are
described in this guide, chapter by chapter. Reading the manual before installing the
system is recommended.
For first-time users of the EverAccess software, this introduction chapter is a must-read.
It provides an overall picture of the software, including items such as the system PC
requirements for the software, how to start the software and the basic steps to setup the
system in the software. After reading this chapter, users will be familiar with general
concepts of the software, and will have an idea of where to find more detailed
information that they might need in the future.
More experienced users can go directly to the relevant chapters to acquire the
information that they need for system configurations.
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About the software
EverAccess Flex Series Software is designed to work with the EverAccess Flex series
access control hardware. The software provides a simple yet powerful interface to allow
system administrators and other users to manage the EverAccess system with ease and
flexibility.
The fundamental goal of EverAccess Flex software is to provide ease-of-use, so it is
designed in a very straightforward, simple-to-understand manner. The program layout
is described below.
Program Layout
Fig. 1.1 shows the main user interface of EverAccess Flex Series Software. The event
logs, system resources and the device remote control are shown in the main interface.
Remote device
control
System
resources
Event logs
Fig. 1.1 Program Layout
Fig. 1.2 shows the menu list under menu item “Management”. All major configurations
are listed under this menu. Click each menu item to bring up the dialog for each specific
configuration.
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Fig. 1.2 Menu Items Under “Management”
The next section introduces how to start EverAccess Flex software.
How to Start
To start EverAccess Flex software on your computer, follow the steps below:
1. After the installation is complete, go to the “Start” menu Æ“All Programs” Æ
“EverAccess Flex Series Access Control System”. Click “EverAccess Flex
Software”.
2. A system login dialog box will appear after the initialization flash screen, to
prompt users to enter a name and password, shown as Fig. 1.3:
Fig. 1.3 Login Dialog Box
3. Type in the login name and the password, and click the Login button to enter
the software.
Note: Use login name “admin” and password “admin” to login to the system for
the first time. Remember to change the administrator password after the first login.
The system PC requirements for the software are explained in the next section.
System Requirements
In order to install and run EverAccess Flex software, the computer will need to have the
following minimum specifications:
Minimum requirements:
•CPU: Pentium II 100MHz
•Memory: 64M system RAM
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•Free hard drive space: 100M bytes free space
•Screen resolution: 1024x768
•An available serial port (in the event that the computer does not have a serial
port, a third party USB-to-Serial converter cable may be used.)
•An available USB port (1.1 or above)
Basic Steps to Setup the System
In this section, the basic steps to setup the system will be addressed. The related chapter
in which detailed descriptions are outlined is given for reference.
To setup a new system, follow the basic steps below. Note that the procedure does not
have to be followed in the future when making system or maintenance changes.
1. Install the software. (Chapter 2)
2. Setup the users who will use the software and set the authority for these users.
(Chapter 3)
3. Add the controller(s) into the system. Based on the hardware installation and
wiring, configure the door, reader(s) and alarm(s) in the controller(s). (Chapter 4)
4. Build a plan of access rules:
a. Setup the holiday and other date types. (Chapter 5)
b. Setup the access groups and the access authority for each group.
(Chapter 6)
c. Setup the door access settings, such as unlock schedule, etc. (Chapter 7)
5. Setup the cardholder database (Chapter 8):
a. Enroll the cards
b. Edit cardholders’ profiles
c. Set card access attributes, such as access groups and so on.
6. Make sure the hardware wiring is correct. Now the system is ready to go. Users
can check the real-time event logs (Chapter 11) and remotely control the device
like doors from the main interface. (Chapter 12).
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Chapter
2
Installation
The following chapter describes the installation procedure. The main objective of this
chapter is to explain:
•How to install the software
Installation process
Insert the software CD into the management PC’s CDROM drive. On the PC, double
click on “My Computer”, and then on the appropriate drive for the CDROM. Now
double click “Setup.exe” in the software CD, and the following display should appear:
Fig. 2.1
To cancel the installation, simply click the cancel button shown in the dialog above.
Otherwise, the dialog box shown in the figure 1.2 will appear:
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Fig. 2.2
If you wish to change the destination folder click “Browse” in this dialog. To continue
with the installation click “Next”. This will take you to the next step of the installation
as shown in the following figure:
Fig. 2.3
The program folder can be changed in this dialog box. For typical installations, use the
default program folder (EverAccessFlex). Click “Next” to continue the installation. Fig.
1.4 and Fig 1.5 show the dialog boxes indicating that the installation is complete.
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Fig. 2.4
Fig. 2.5
Click “Finish” to complete the installation.
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Uninstall the program
To uninstall the program, go to “Control panel” in Windows. Select “Add or Remove
Programs”, then choose “EverAccess Flex Software”. Click “Remove”, and the
following dialog box will appear.
Fig. 2.6
Select “Remove” and click “Next”. The software will prompt the user to confirm the
deletion as shown in the figure below:
Fig. 2.7
Click “Yes” to confirm the deletion, and all the program components will be removed
from the computer. A dialog box will appear to confirm that the deletion is complete, as
pictured below:
8

Fig. 2.8
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Chapter
3
Authority Management
This chapter introduces the concept of managing users and authority groups in the
EverAccess Flex Software. In this chapter you will learn:
•The definition of a user and an authority group
•The authority groups provided in the software
•The permissions for those groups
•User management, including adding a user, deleting a user and editing the user
properties.
User and Authority Group
A User of Flex series access control software is a person who operates the software at
any user interface. Each user is defined by four properties: name, login name, password
and the authority group to which the user belongs.
The name should be the real name of the user. The login name is the identity that users
need to type into the login dialog to enter the system. The password is the password
that users need to provide when they login the system. The authority group will be
introduced below.
Please note that users are different from cardholders. Cardholders are the people who
enter or exit from the physical access control system, like a building or an area. But users
operate the software to monitor or configure the physical access control system.
The authority group defines the user’s access level over the operations in the software.
Different authority groups have different operating privileges in the software.
Flex series access control software offers five authority groups: Super, System, Operate,
Query, and View. There is no limit to the number of users in each group.
Super: Users in the super group can execute all the functionalities of the software. The
main functions include the user and authority group management, controller
configuration, holidays setting, access group setting, door zone setting, card
management, database backup and restore, etc.
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System: Users in the system group have access to all functions except user and authority
group management.
Operate: Users in the operate group have access to all the same functions as in the
system group except the database backup and restore.
Query: Users in the query group can check the door status, view the event list, query
and search the event list and generate reports.
View: Users in the view group can only view the event list.
The following table gives the detailed functionality list for each group. “Y” in the cells
indicates the function is available to this group.
Table 3.1 Functionality Map for Authority Groups
Functionality Super System Operate Query View
Change company logo Y Y Y
Authority management Y
Controller configuration Y Y Y
Holiday setting Y Y Y
Access group setting Y Y Y
Door zone setting Y Y Y
Card management Y Y Y
Upload data to computer Y Y Y
Download data to
controller
Y Y Y
Communication setting Y Y Y
Door status check Y Y Y Y
Database backup Y Y
Database restore Y Y
Purge out-of-date data Y Y
Query and report Y Y Y Y
View event list Y Y Y Y Y
11

Manage Users and Authorities
Click “Management” in the menu, and then click “Authority Management”. The user
and authority management dialog box will pop up, shown as below:
User lis
t
User property
area
Function
button bar
Fig. 3.1 Authority management dialog
The top part in the dialog is the function button bar. The middle area shows the
properties of the selected user for the purpose of editing. The bottom area presents the
whole user list. The small black triangle at left indicates the currently selected user.
The button “Top” , button “Bw” , button “Fw” 、button “BT” are
used to jump the first user record, the previous user record, the next user record and the
last user record, respectively. Alternatively, click on any user to designate it as the
currently selected one.
Adding a User
The basic steps to adding a user are explained below:
1. In the function bar, click the “Add” button . After clicking the “Add”
button, the user interface in the figure below will appear. At this time, only the
user property area responds to the user’s operation until the editing is finished.
2. Fill in the user name and the login name. These will be used when logging in to
the system.
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3. Enter a password. Retype it to confirm.
4. Select a group for this new user.
5. Click “OK” to add the new user. Click “Cancel” to exit without saving.
Fig. 3.2 Add a user
Please note that both passwords must be the same, otherwise an error message will be
displayed as shown in the following figure:
Fig. 3.3
Please note that the name of users can be left empty. But the login name cannot be
empty, since the login name is used for users to login the system. If users leave the login
name empty, after “OK” button is clicked, the following error message will be shown:
Fig. 3.4
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