EverFocus Flex1.0 User manual

Volume
1
EverAccess
User’s Manual
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EVERFOCUS ELECTRONICS CORPORATION
Flex1.0
Instruction Guide
©2004 Everfocus Electronics Corp
1801 Highland Ave Duarte CA 91010
Phone [phone] • Fax [phone]
All rights reserved. No part of the contents of this manual may be reproduced or transmitted in any
form or by any means without written permission of the Everfocus Electronics Corporation.

Table of Contents
CHAPTER 1
Introduction ....................................................................................................................................... 1
About This Guide............................................................................................................................... 1
How to Use This Guide?............................................................................................................ 1
About the software ........................................................................................................................... 2
Program Layout.......................................................................................................................... 2
How to Start............................................................................................................................... 3
System Requirements............................................................................................................... 3
Basic Steps to Setup the System.................................................................................................... 4
CHAPTER 2
Installation......................................................................................................................................... 5
Installation process .......................................................................................................................... 5
Uninstall the program....................................................................................................................... 8
CHAPTER 3
Authority Management................................................................................................................... 10
User and Authority Group............................................................................................................... 10
Manage Users and Authorities ...................................................................................................... 12
Adding a User........................................................................................................................... 12
Deleting a User ........................................................................................................................ 14
Edit User’s Properties ............................................................................................................. 15
CHAPTER 4
Controller Configuration................................................................................................................. 16
Controller Configuration Dialog..................................................................................................... 16
Add a Controller............................................................................................................................... 17
Delete a Controller.......................................................................................................................... 18
Update the Status of Controllers................................................................................................... 19
Configure a Controller..................................................................................................................... 19
Specify the Location of a Controller...................................................................................... 19

Change the Serial Port for a Controller ................................................................................. 19
Configure Doors ....................................................................................................................... 20
Edit Door Location Information.............................................................................................. 20
Set Door Open Time ................................................................................................................ 21
Set Door Held Open Time ....................................................................................................... 21
Configure Readers................................................................................................................... 22
Set Related Door...................................................................................................................... 22
Set Keypad and In/Out Properties.......................................................................................... 23
Set System Reader Property .................................................................................................. 23
Configure Alarms..................................................................................................................... 24
Alarm Setting 1 Tab:........................................................................................................ 25
Alarm Setting 2 Tab:........................................................................................................ 25
Alarm Setting 3 Tab:........................................................................................................ 27
Configure an Alarm .......................................................................................................... 29
Miscellaneous Configurations................................................................................................ 31
Configure Fire Alarm Control .......................................................................................... 32
Enable/Disable Arm Zone Inputs .................................................................................... 33
Set System Time.............................................................................................................. 33
Enable Auto Daylight Saving Time................................................................................. 34
Set Arm Delay Time ......................................................................................................... 34
Exit Controller Configurations................................................................................................ 34
CHAPTER 5
Holiday Setting................................................................................................................................36
Date Types....................................................................................................................................... 36
Recurrent Types.............................................................................................................................. 36
Date Type Setting Dialog................................................................................................................ 37
Add a Date........................................................................................................................................ 38
Edit a Date ....................................................................................................................................... 40
Delete a Date................................................................................................................................... 40
Store Date Type Setting to Controllers......................................................................................... 40
CHAPTER 6
Access Group Setting..................................................................................................................... 41
Introduction to Access Groups...................................................................................................... 41
Control Group Setting Dialog......................................................................................................... 42
Configure an Access Group ........................................................................................................... 43

Select a Controller................................................................................................................... 43
Select an Access group.......................................................................................................... 43
Set Access to Doors................................................................................................................ 43
Set Access Authority............................................................................................................... 44
"Apply to Days" Shortcut ........................................................................................................ 45
An Example Setup........................................................................................................................... 46
Download the setting data to controllers..................................................................................... 48
CHAPTER 7
Door Access Setting ....................................................................................................................... 49
Introduction to Door Access Settings........................................................................................... 49
Door Access Setting Dialog ........................................................................................................... 49
Configure Verification Level at Doors........................................................................................... 51
Select a Controller................................................................................................................... 51
Select a Door............................................................................................................................ 51
Set Door Access ...................................................................................................................... 51
"Apply to Days" Shortcut ....................................................................................................... 51
"Apply to Doors" Shortcut....................................................................................................... 53
Example ........................................................................................................................................... 54
Download Door Access Setting to Controller............................................................................... 55
CHAPTER 8
Cardholder Management................................................................................................................ 57
Enter Card Management Dialog Box............................................................................................. 57
Card Management Toolbar ..................................................................................................... 59
Basic Steps for Setting up Cardholder Database................................................................. 60
Register Cards................................................................................................................................. 60
Register Cards Manually......................................................................................................... 60
Register Cards Automatically ................................................................................................ 61
Register Cards on Controller.................................................................................................. 62
Edit Card to Controller Relationship ............................................................................................. 62
Automatically Enroll Cards to Controllers ............................................................................ 63
Manually Apply Cards to Controllers ..................................................................................... 63
Remove Cards from Controllers............................................................................................. 64
Edit Cardholders’ Profiles............................................................................................................... 65

Edit Cardholders’ Profiles ....................................................................................................... 66
Select Cardholder’s Photo...................................................................................................... 67
Filter Cardholders............................................................................................................................ 68
Edit Card Access Attributes........................................................................................................... 69
Edit Access Attributes of a card............................................................................................ 69
Card Access Attributes Dialog............................................................................................... 70
Edit Access Attributes of a batch of cards........................................................................... 72
Delete Card(s).................................................................................................................................. 74
Delete a card............................................................................................................................ 74
Delete All Cards ....................................................................................................................... 74
Cardholder Reports......................................................................................................................... 75
Print Cardholder Reports ........................................................................................................ 75
Export Cardholder Reports in HTML format ......................................................................... 76
Export Cardholder Reports in Excel Format......................................................................... 76
Edit Department List....................................................................................................................... 77
CHAPTER 9
Data Communication with Controller............................................................................................ 79
Downloading Data from the Computer to the Controller ............................................................ 79
Uploading Data from the Controller to the Computer ................................................................. 82
CHAPTER 10
Database Maintenance................................................................................................................... 85
Backup Database Files................................................................................................................... 85
Restore Database Files .................................................................................................................. 87
Purge Out-of-date Data................................................................................................................... 89
CHAPTER 11
Event Log ......................................................................................................................................... 92
Event Logs Information .................................................................................................................. 92
View Event Logs.............................................................................................................................. 95
Sort Event Logs............................................................................................................................... 97
Search Event Logs.......................................................................................................................... 98
Print Event Logs.............................................................................................................................. 99
Export Event Logs.........................................................................................................................101

Event Warning Message...............................................................................................................101
CHAPTER 12
Device Control............................................................................................................................... 104
Resources List...............................................................................................................................104
Remote Arm/Disarm:.....................................................................................................................105
Remote Set/Reset the Alarm:.......................................................................................................107
Remote Open Door........................................................................................................................107
CHAPTER 13
Adding Company Logo and Door Status Check......................................................................... 110
Change Company Logo.................................................................................................................110
Check Door Status........................................................................................................................112
Notes ..............................................................................................................................................115

Chapter
1
Introduction
This chapter describes the content of this user manual, and explains the fundamental
functionalities and the basic operations of the software. This chapter will present:
•Basic information about this user’s manual
•A basic introduction to the software
•A basic introduction to the steps to setup the access control system.
About This Guide
The installation of an access control system can be divided into two major phases: the
hardware installation and the software configuration.
For installation information on the EverAccess Flex Series access control system’s
hardware, please refer to the EverAccess Flex controller manual for details and
instructions.
The software configuration is introduced in this guide, including how to use EverAccess
Flex Series Software, how to configure the whole access control system, how to check
the event log and how to remotely control the devices.
How to Use This Guide?
The guide basically follows the procedure to setup the whole access control system.
From adding a controller to the system to viewing the event logs, all details are
described in this guide, chapter by chapter. Reading the manual before installing the
system is recommended.
For first-time users of the EverAccess software, this introduction chapter is a must-read.
It provides an overall picture of the software, including items such as the system PC
requirements for the software, how to start the software and the basic steps to setup the
system in the software. After reading this chapter, users will be familiar with general
concepts of the software, and will have an idea of where to find more detailed
information that they might need in the future.
More experienced users can go directly to the relevant chapters to acquire the
information that they need for system configurations.
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About the software
EverAccess Flex Series Software is designed to work with the EverAccess Flex series
access control hardware. The software provides a simple yet powerful interface to allow
system administrators and other users to manage the EverAccess system with ease and
flexibility.
The fundamental goal of EverAccess Flex software is to provide ease-of-use, so it is
designed in a very straightforward, simple-to-understand manner. The program layout
is described below.
Program Layout
Fig. 1.1 shows the main user interface of EverAccess Flex Series Software. The event
logs, system resources and the device remote control are shown in the main interface.
Remote device
control
System
resources
Event logs
Fig. 1.1 Program Layout
Fig. 1.2 shows the menu list under menu item “Management”. All major configurations
are listed under this menu. Click each menu item to bring up the dialog for each specific
configuration.
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Fig. 1.2 Menu Items Under “Management”
The next section introduces how to start EverAccess Flex software.
How to Start
To start EverAccess Flex software on your computer, follow the steps below:
1. After the installation is complete, go to the “Start” menu Æ“All Programs” Æ
“EverAccess Flex Series Access Control System”. Click “EverAccess Flex
Software”.
2. A system login dialog box will appear after the initialization flash screen, to
prompt users to enter a name and password, shown as Fig. 1.3:
Fig. 1.3 Login Dialog Box
3. Type in the login name and the password, and click the Login button to enter
the software.
Note: Use login name “admin” and password “admin” to login to the system for
the first time. Remember to change the administrator password after the first login.
The system PC requirements for the software are explained in the next section.
System Requirements
In order to install and run EverAccess Flex software, the computer will need to have the
following minimum specifications:
Minimum requirements:
•CPU: Pentium II 100MHz
•Memory: 64M system RAM
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