GIGA-TMS TR320 User manual

GIGATMS
TR320 Time Recorder
User’s Manual
2012/6/4

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1. Contents
1. CONTENTS ......................................................................................................................................................................... 2
2. CHANGE HISTORY .............................................................................................................................................................. 4
3. ABOUT THIS MANUAL ....................................................................................................................................................... 5
4. HARDWARE MANUAL ........................................................................................................................................................ 6
4.1 I NTRODUCTION ..................................................................................................................................................................... 8
4.2 E XTERNAL A PPEARANCE ......................................................................................................................................................... 8
4.3 H ARDWARE S PECIFICATION ................................................................................................................................................... 10
4.4 I NSTALLATION ..................................................................................................................................................................... 11
4.5 P OWERING U P FOR THE F IRST T IME ........................................................................................................................................ 11
4.6 S YSTEM STATUS DISPLAY ....................................................................................................................................................... 13
4.7 RFID C ARD READING AND DISPLAY ......................................................................................................................................... 14
4.8 R EADING M ASTER C ARD ...................................................................................................................................................... 15
4. S YSTEM S ETTING ................................................................................................................................................................. 15
4.10 D OWNLOADING A TTENDANT DATA .......................................................................................................................................... 1
5. SOFTWARE MANUAL ....................................................................................................................................................... 20
5.1 S UBSTANTIVE E XPLANATION .................................................................................................................................................. 21
5.2 I NSTALL & U NINSTALL .......................................................................................................................................................... 22
5.2.1 System requirements ................................................................................................................................................. 22
5.2.2 Products specification ............................................................................................................................................... 22
5.2.3 Install Time Recorder Utility (TRU) ............................................................................................................................ 22
5.2. Install TR320 Manager .............................................................................................................................................. 2
5.2.5 Uninstall Time Recorder Utility (TRU)........................................................................................................................ 25
5.2.6 Uninstall TR320 Manager ......................................................................................................................................... 26
5.3 T IME R ECORDER U TILITY ...................................................................................................................................................... 27
5.3.1 Setup Connections and Password .............................................................................................................................. 27
5.3.1.1 Acquire IP address .............................................................................................................................................................. 27
5.3.1.2 Setup Connection in TRU .................................................................................................................................................... 27
5.3.2 Setup Properties ........................................................................................................................................................ 29
5.3.2.1 Setup Login password ......................................................................................................................................................... 2
5.3.3 Downloading Time Data ........................................................................................................................................... 31
5.3. Language Editor ........................................................................................................................................................ 33
5.3.4.1 Adding New Language ........................................................................................................................................................ 34
5.3.4.2 Editing String Table ............................................................................................................................................................. 34
5.3.4.3 Applying Language .............................................................................................................................................................. 36

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5.3.4.4 Notes................................................................................................................................................................................... 36
5.3.5 Maintain Database .................................................................................................................................................... 36
5.3.5.1 Backup Database ................................................................................................................................................................ 37
5.3.5.2 Restore Database ................................................................................................................................................................ 37
5.3.5.3 Compact Database .............................................................................................................................................................. 37
5.3.6 Loading TR320 Manager Software ............................................................................................................................ 37
5.4 TR320 M ANAGER .............................................................................................................................................................. 38
5. .1 The first execution ..................................................................................................................................................... 38
5.4.1.1 Check login password ......................................................................................................................................................... 38
5. .2 Create a tree structure .............................................................................................................................................. 39
5.4.2.1 Company ............................................................................................................................................................................. 3
5.4.2.2 Department ........................................................................................................................................................................ 3
5.4.2.3 Title ..................................................................................................................................................................................... 3
5.4.2.4 User (Employees) ................................................................................................................................................................ 40
5. .3 Information ............................................................................................................................................................... 1
5.4.3.1 Create message template (*.mt) file ................................................................................................................................... 41
5.4.3.2 Bind to database ................................................................................................................................................................. 41
5.4.3.3 Assign to users (Employees)................................................................................................................................................ 42
5.4.3.4 Message .............................................................................................................................................................................. 45
5.4.3.5 Update to machine ............................................................................................................................................................. 46
5.4.3.6 Delete message................................................................................................................................................................... 47
5.4.3.7 Change machine image ....................................................................................................................................................... 4
5.4.3.8 Search function ................................................................................................................................................................... 4
5.4.3. Backup ................................................................................................................................................................................ 50
5.5 A PPENDIX -A ...................................................................................................................................................................... 51
5.5.1 ． A-1 Message Tool .................................................................................................................................................. 51
5.5.1.1 Overview of Message Tool Window .................................................................................................................................... 51
5.5.1.2 Template Components ........................................................................................................................................................ 53
5.5.1.3 Drawing Shapes and Lines................................................................................................................................................... 53
5.5.1.4 Modifying Shapes and Lines ............................................................................................................................................... 53
5.5.1.5 Deleting Shapes and Lines .................................................................................................................................................. 54
5.5.1.6 Typing Text .......................................................................................................................................................................... 54
5.5.1.7 Modifying Text .................................................................................................................................................................... 54
5.5.1.8 Deleting Text ....................................................................................................................................................................... 55
5.5.1. Inserting Image ................................................................................................................................................................... 55
5.5.1.10 Changing Image .................................................................................................................................................................. 55
5.5.1.11 Deleting Image .................................................................................................................................................................... 55
5.5.1.12 Saving Message Template ................................................................................................................................................... 55
5.5.1.13 Exporting Message Template .............................................................................................................................................. 56

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2. Change History
Release Date Version Description
8/28/2011 0.8.0 First draft
5/23/2012 0.9.0 Include Hardware Manual
6/4/2012 1.0.0 Add more FCC Warning and Compliance Statements

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3. About This Manual
This manual, the TR320 Time Recorder User’sManual, provides information about installing and using
TR320 Time Recorder. Two parts are consisted in this manual:
Hardware Manual Describes the hardware of TR320 Time Recorder.
Software Manual Describes available PC software.

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4. Hardware Manual
This part of documentation describes the specification and operations of TR320 Time Recorder.

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FCC Warning and Compliance Statement:
FCC Warning: Changes or modifications which are not expressly approved by the GIGA-TMS Inc. could
void the user's authority to operate the equipment.”
FCC Part 15 Regulatory Compliance:
This equipment complies with Part 15 of the FCC rules, and operation is subject to the following two
conditions:
(1) This device may not cause harmful interference.
(2) This device must accept any interference received, including interference that may cause undesired
operation.
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to
part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates uses and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may cause harmful interference to
radio communications. However, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or television reception, which can be
determined by turning the equipment off and on, the user is encouraged to try to correct the interference by
one or more of the following measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment and receiver.
- Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
- Consult the dealer or an experienced radio/TV technician for help.

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4.1 Introduction
TR320 is a time recorder to provide recording of attendance using the RFID technology. With its
graphic display, this time recorder provides not only access control based on built in white list records
but also the message display for each personal identification. Besides, the administrator can configure
each white list personal ID with its associate name, department and title by using the specific TR320
Utility developed by GIGA-TMS; therefore, each white list user can see his/her personal information
while punching his or her RFID card. In addition, user can replace system’s icons and Logo with their
preferred one(s) by using this TR320 Utility.
4.2 External Appearance
128* 64 Graphic Monochrome LCD Display
Event keys: (Left to Right)
IN, OUT, BREAK IN, BREAK OUT
RFID card reading area

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Wall bracket notch
Wall bracket notch
Factory reset buttom
System reset buttom
Ethernet line slot
Power & Relay I/O line slot
Wall bracket screw hole
RJ45 Ethernet Connector
Bell and Door Lock Relay
Diagnostic Port
Power Adaptor Jacket
Wall suspend notch
Wall suspend notch

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4.3 Hardware Specification
Display 128x64 Graphic Monochrome, blue backlight
RFID card type ISO/IEC 1443A/MiFare
Ethernet port 10 Base-T/100 Base-TX, 802.3 compliance
Bell and Door Relay AC 250V/10A or AC 125V/15A, DC 12A/28V
Environment Operating: 0 ~ 55℃, Storage: -10 ~ 55℃, 90% R.H.
Power Consumption DC: 12V/500mA
Internal memory 10000 attendant records,1000 white list records, 1000
message records

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4.4 Installation
Please refer to the packing and installation sheet in the gift box to install TR320 on the wall.
4.5 Powering Up for the First Time
Once TR320 is powered up, it shows product name and company logo, and then acquires IP
address from network.
Display Logo Screen
This product and Logo screen can be replaced by TR320 utility.
Information Screen
Get IP successfully:
Fail to get IP address:
If it’s the first time to power up TR320, you have to set master card for administrator by following
the procedures below.
Master Card Enrollment Screen
It’s required to set a least one master card by following the steps below.
1. Entry screen for Master Card setting:
2. After sweeping a RFID card:
3. Press key to set the second master card.

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4. Sweep another RFID card as the second master card.
5. Press key to set the third master card.
6. Sweep one more RFID card as the third master card.
7. Press or key to finish Master Card setting and go to normal working screen.
If TR320 has been set at least one master card, it will go to normal working screen directly after
powering up the system.

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4.6 System status display
Normal working state:
When the time recorder is ready to read a RFID card, it shows its current date and time, week day,
Ethernet link, attendant record memory status and event icons as the screen below. The shift number
will be displayed only if it is set from ‘01’ to ‘99’.
Network Status Icons:
: Ethernet link works normally and has got IP address successfully.
: Ethernet link is disconnected.
: Ethernet linked is connected but not able to get IP address.
Each of the icons is a 17(width)*16(height) BMP file and it can be replaced by TR320 Utility.
RFID card reading memory occupation status icons:
: Memory occupation is below 1/3 of the total space.
: Memory occupation has reached 1/3 and below 2/3 of the total space.
: Memory occupation has reach 2/3 of the total space but not yet full.
: Memory occupation is full.
Each of the icons is a 13(width)*8(height) BMP file and it can be replaced by TR320 Utility.
Shift Icon:
: The shift number will be shown only when the shift is set except 00, .i.e. from 01 to 99.
Card reading logging state icons:
: IN
: OUT
: BREAK IN
: BREAK OUT
When the icon is highlighted, the carding reading will be recorded with the selected logging state. Each
of the icons is a 24(width)*16(height) BMP file and it can be replaced by TR320 Utility.

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4.7 RFID Card reading and display
RFID Card Reading
When TR320 is at normal working state and a MiFare 13.5M RFID card is read, this time recorder may
show the message according to the following status.
1. When the RFID card is not one of the white list records, a warning tone will be heard and the
warning message will be displayed like below.
2. When the RFID card is a white list record and the relative name, job title and department has been
configured in advance, and there is a message for this ID. TR320 will show this ID’s relative
message along with a message icon like below.
: This mailbox icon indicates that this user ID has a message left and user can press to view
message. Here are some example message applications below.
Job and working place assignment:
Remaining working hour display:
If the employees are paid by hour, the message below shows the remaining working hour via the
calculation of working hour from PC side application.
General notice publication:
Meeting notice:
[Message operation]
Press key below “delete” to delete message shown on the display.

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Press key below “OK” to exit to normal working state.
System time out: If there is no key pressed, system will go back to normal working state after a
configurable delay time.
Card reading during message display: If there is another card read, system will show message
for this RFID card as the description above.
Message expiration: If a message is expired, this message will be deleted automatically by the
time recorder.
There is at most one message for each user ID before it is deleted.
3. When the RFID card reading memory is full, TR320 will show the warning message below. In such
case, the administrator has to download records; otherwise, TR320 will not open the door.
4.8 Reading Master Card
Master card can now be used to provide the following basic system information:
IP acquisition modes, IP and MAC address, and Firmware Version.
4.9 System Setting
TR320 has to be configured via the specific TR320 Utility developed by GIGA-TMS Inc. Start up TRU
Utility and double click the property icon to enter the TR320 login password and bring up TR320 property
setting screen as below.
Property icon

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Item name Definition Default
Machine number This item is part of the attendant record
sent by TR320, and it is used to identify
which TR320 is sending this attendant
record.
1001
Machine name Name of a TR320 device TR-320
Time Current Time of TR320 N/A
Date Current date of TR320 N/A
Date display format yyyy-mm-date or mm-date-yyyy yyyy-mm-date
Time display format 12/24hr mode 12 or 24 hour display mode. 12
Login Password TR320 Property Login password.
(max 4 digits)
1234
Bell Table There are 32 bell settings records, each
which includes the setting elements of
action week, action time and duration.
Bell relay will activate according to the
setting records.
none
Shift string There are always two digits from “01” to
“99” to display shift. “00” is a default
shift used for not to show shift.
00
Lock activation duration Activation duration of door lock. 30 sec
Total number of records Current total white list card reading
records. This field is read only.
N/A
Number of new records New records not yet downloaded. N/A
Number of free records Records available to be used for white list
card reading.
N/A
Firmware version TR320 firmware version N/A
Generic user interface language Future usage for multiple language
application. Only English is available for
TR320 now.
English
Display template Normal mode display template setting. Template 2
Define the way how network IP is acquired IP acquisition: DHCP or STATIC IP DHCP
RFID or Message display hold time setting Card reading or message display delay
time.
5 sec
Set the starting date of daylight saving Daylight setting starting date
Set the ending date of daylight saving Daylight setting ending date
Enable or Disable daylight saving time function Enable or Disable daylight time Disable

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4.10 Downloading Attendant data
The TR320 saves the attendance data onto its internal flash memory using a so-called delimited text format.
With delimited text format, fields within a record are separated by a TAB character (tabulation, ASCII= 09
Hex) while records are separated from each other by CR (Carriage Return, ASCII= OD Hex) and LF (Line
Feed, ASCII= 0A Hex) characters.
Each TR4050’s record consists of the following fields:
Field Length Format
Event 1 “1”, “2”, “3”, “4”
Date 10 “DD-MM-YYYY”
Time 8 “hh:mm:ss”
ID-code 10 “’XX…X”, apostrophe is added to make sure that
this field is treated as a string by applications like
Microsoft Excel.
Shift 2 “SS”, can be in the range from 01 to 99.
Machine No 4 “NNNN” can be in the range from 0000 to 9999.

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5. Software Manual
This part of the document describes all PC software supplied by GIGA-TMS.
Two software packages are available:
Time Recorder Utility This software is able to configure device connections, properties and
downloading time data etc.
TR320 Manager This software is able to establish user information and messages.