GIGA-TMS TR4020 User manual

Getting Started Advanced topics
TR4020/4030 User’s Manual
How to use this Manual How to print out this Manual
Help & Reference
Programming Mode Menu Reference
Online Items (Settings) Reference
Onscreen message reference
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Document #: TR4020/ TR4030 (V3.30b). Copyright Giga-TMS 1999-2001

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A.1.1. What’s new in this Manual
New Manual release covers both the TR4020 (firmware V3.20 or V.30) and the TR4030 (firmware
V3.30) online Time Recorders. The difference between these two machines is in the communication
interfaces: the TR4020 supports “daisy-chain” RS232 network, while the TR4030 has an Ethernet interface
and can be placed directly on a Local Area Network (LAN). Whenever the description in the Manual applies
both to TR4020 and TR4030, the Terminals will be referred to as “TR40xx”.
With the addition of the TR4030 to the TR40xx Terminal family, the number of possible network
configurations using TR4020, TR4030, or both TR4020 and TR4030 has been increased. See Using Online
communications and I/O Connector pin assignment & Cable wiring for the added data.
The addition of the Ethernet interface required several new Items in the Main Menu and onscreen
messages to be introduced in the TR4030. These are described in All Main Menu Items and All Onscreen
messages respectively. Whenever the Main Menu Item or an Onscreen message can be found on the
TR4030 only, this will be marked with a “TR4030 only” sign.
A.1.2. How to use this Manual
This Manual was created more like a reference rather then for continuous reading. While you are by no
means discouraged from taking your time to study this Manual, there is little practical reason to read it all.
You are recommended to complete Getting started and Advanced topics. The Reference can be used on-
demand, i.e. when you actually have a question or problem. We would like to draw your attention to the
following resources that can be helpful in finding an answer:
• All Main Menu Items provides an in-depth information on each and every Item of the Main
Menu
• All Online Items covers everything that can be setup online via the TR40xx network
• All Onscreen messages provide an explanation for every message that the TR40xx may
display.

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A.1.3. Seeking further assistance
If you cannot find the answer to your question or problem, you are encouraged to visit our website at
www.proxdata.com. There you will find:
• All the latest version of our software and documentation as well as latest releases of the
TR40xx internal firmware (which you can download free of charge- see Downloading new
application firmware for details) in the “Downloads” section
• Frequently Asked Questions (FAQ) section that is regularly updated basing on the questions
most often asked by our Customers
You are also welcome to e-mail us. Use…
• [e-mail] for all your technical problems
• [e-mail] to send us your suggestions
• [e-mail] for all other inquiries
A.1.4. How to print out this Manual
This Manual is supplied in two forms: screen-optimized and print-optimized. Use the screen-optimized
document (“TR4020/4030 User’s Manual V3.30-a.pdf”) to conveniently view this Manual on your PC’s
monitor. Use the print-optimized version of the above (“TR4020/4030 User’s Manual print V3.30-a.pdf”) to
print out the Manual. The printed version arranges 2 small document pages per A4 page.

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A.1.5. Table of Contents
B. Getting started 5
B.1. Introduction 6
B.2. Powering up for the first time 9
B.3. Working in the Normal Mode 11
B.4. Saving Time and Attendance data to the Floppy Disk 13
C. Advanced topics 15
C.1. Working in the Programming Mode 16
C.2. Database organization and management 21
C.3. Speeding up User registration 23
C.4. Working with external scanner 26
C.5. Fine-tuning ID-code processing 27
C.6. Using the TR40xx as an Access Control Terminal 28
C.7. Controlling external Bell (Ring) 29
C.8. Using Online communications 30
C.9. Viewing data on the PC 32
C.10. UPS battery 33
D. Reference 34
D.1. All Main Menu Items 35
D.2. All Online Items 71
D.3. All Onscreen messages 96
D.4. Performing a System Reset 150
D.5. Downloading new application firmware 151
D.6. Time and Attendance data file format 156
D.7. Bell and Lock control relays 157
D.8. I/O Connector pin assignment & Cable wiring 158
D.9. Rotating base cover for desktop operation 160
D.10. Specifications & Ordering Information 161

B. Getting started
Click on one of the links below:
Introduction Working in the Normal Mode
Powering up for the first time Saving Time and Attendance data to the Floppy Disk

B.1. Introduction
B.1.1. General Information
The TR4020 and TR4030 are
Online Time Recorders with built-in
Floppy Disk Drive. The difference
between the two models is in the
online interface: the TR4020 utilizes
an RS232 communications network,
while the TR4030 has an Ethernet
port and can be placed on the Local
Area Network (LAN) directly.
The TR40xx has two modes of
operation: the Normal Mode and the
Programming Mode.
In the Normal Mode, the
Terminal is accepting User
registration. Users register by
selecting an appropriate Event (IN,
OUT, etc.), entering Shift, then
reading their ID-card. The Time and
Attendance data is accumulated in the TR40xx’s internal non-volatile memory. Later, you can save the data
to the Floppy Disk or upload it to the PC via RS232 network.
Programming Mode is used to save the Terminal’s database contents to the Floppy Disk, manage the
Time and Attendance database, and setup the TR40xx (program its functioning parameters or “Settings”).
All functions in the Programming Mode are accessed via convenient onscreen Menu. Access to the
Programming Mode is protected by the Master ID-card and (optionally) a Master Password.

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B.1.2. Installation
The TR40xx can be used as a
wall-mount or a desktop device. You
can place it on the wall using the
Terminal’s mounting brackets (see
the Figure to the left). For desktop
operation, the Terminal base can be
rotated 180 degrees (to adjust the
front panel’s viewing angle and move
away I/O connectors)- see Rotating
base cover for desktop operation.
To operate the TR40xx, you only
need to plug the adaptor cable into
the DC jack and turn the TR40xx on.
Note, that the Terminal features a
built-in UPS battery. This battery is
getting charged even when the
TR40xx’s Power switch is in “off”
position (but the power is supplied from the adaptor).
For more information on the TR40xx online communications capabilities, see Using Online
communications and I/O Connector pin assignment.
Optionally, you can program the TR40xx to control an external Bell (Ring) and Electric Lock. For more
information, see the following Sections of this Manual: Bell and Lock control relays, Controlling external Bell
(Ring), Using the TR40xx as an Access Control Terminal.
Scanner
DC Jack
Power switch
Relay connector
Mounting bracket
SlavePC/Master
I/O board with Interface connectors.
TR 4020 shown. PC/Master port of
the TR 4030 is an Ethernet port

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B.1.3. Where to go from here
All the basic information you’ll probably need is contained in the remaining Sections of Part B. We will
show you:
• Powering up for the first time- how to prepare your TR40xx for work
• Working in the Normal Mode- how to add Time/Attendance records
• Saving Time and Attendance data to the Floppy Disk- how to get your Time/Attendance data
After the above introduction you probably won’t need any further assistance. Note, however, that there
is still a lot of useful information in the Advanced topics Section. In addition, the Reference can be used to
find answers to your specific questions.

B.2. Powering up for the first time
The TR40xx arrives from the factory (dealer) in a completely reset state. When you switch it on for the
first time, you’ll see the screen like the one shown below.
If this screen is not displayed, then the
TR40xx may not be in a default condition
and you need to reset it first- see
Performing a System Reset for
instructions.
As follows from the initial on-screen
message, you are supposed to set the
Master ID-card (or simply Master Card)
first. In the future, you will read the Master
Card to access the Programming Mode.
Programming Mode is used to setup the
Terminal’s functioning parameters, save
the Time and Attendance data to the Floppy Disk, etc. The reason Master Card exists is to protect the
Terminal’s data from unauthorized observation or editing. It serves as a kind of supervisor key to the
Terminal’s data.
The Master Card is not some kind of a special card- you can choose any working ID-card to become the
Master Card. The TR40xx comes with two ID-cards- you can just select one of them. You can always
change the Master Card later.
To set the Master Card, simply read the card of your choice: swipe it along the Terminal’s reader slot in
case of TR40xxM (Magnetic card version), TR40xxF (Infrared Barcode card version), or TR40xxB (Visible
Barcode card version); or simply bring the card to the reader proximity in case of TR4020R (RFID card
version).

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On TR40xxM, TR40xxF and TR40xxB you can get a read error. The Terminal will generate a long beep
and display a “Read error. Please, try again” message. Swipe the card again- make sure that you do this
correctly, move the card at a steady speed and not too fast.
After a good read, the TR40xx’s screen will display the message shown below.
This is simply a short information
screen that informs you about the F-key
functions in the Programming Mode.
Press F4 key- the TR40xx will enter
the Programming Mode and you will see
a Main Menu. At this point, you can either
choose to take a look around the
Programming Mode, or exit it right away.
Complete information about the
Programming Mode is provided in
Working in the Programming Mode
Section.
To exit the Programming Mode:
• press the F1 key- the TR40xx will display the following message: “Are you sure you want to
exit Programming Mode?”
• Press Yes (F1)- the TR40xx will go into the Normal Mode of operation.