Grundig DIGTA 410 User manual

ENGLISH
DIGTA 410
www.grundig-gbs.com

2
CONTENTS_____________________________________________
4Notes
4Safety
4Environmental note
5Scope of delivery
5Accessories
6The Controls
8The Display
8Display information
9Messages,
error numbers
11 Preparation
11 Battery operation
12 Mains operation
13 Switching on the
machine
13 Turning the machine on
and off
13 Turning on the machine for the
first time
13 Turning on the machine after the
first time
13 Turning off the machine
14 Keylock
15 Recording
15 Saving dictations
15 Selecting a folder
15 Dictate
16 New dictation
17 Recording pause
17 End recording
17 Changing the dictation
19 Inserting a part of a
dictation
20 Play-back
20 Select dictation and listen
21 Setting the volume
21 Jump quickliy to the start
or end of a dictation
21 Fast play-back
21 Fast forward and rewind
22 Delete dictation
22 Deleting an entire dictation
23 Deleting the contents of a
folder
24 Deleting a part of the
dictation

3
CONTENTS_____________________________________________
25 The Menu
25 Overview of the menu
functions
26 Overview of the menu
settings
27 Functions in the menu
27 Menu navigation
28 Settings in the menu
28 Microphone sensitivity
29 Voice activation
30 Illumination
31 Time, date
32 Dictation counter
33 Version
34 Formatting
35 Default settings
36 Communication with
the PC
36 The Grundig PC software
36 System requirements
37 Connecting and separating
the dictation machine to
and from the PC
37 PC file transfer
38 PC microphone operation,
USB audio
38 Mains operation
39 Configuration of the
accompanying note the
dictation
40 Firmware update
40 Carrying out a firmware
update

4
Your Digta 410 is a digital portable dictation machine. It can be
used with the software supplied as a single-user dictation system.
In addition, you can connect it to your network (local network with
several authors and transcribers) with the optional network license.
The dictating machine offers functions such as inserting or deleting
passages that allow you to easily edit your dictations. Dictations
can be transferred from your PC onto a network:
Safety
This digital portable dictation machine is designed to record and
play-back spoken language, i.e. voice data.
Protect your machine from exposure to moisture (rain, splashing
liquids).
Never lay your dictation machine down near a heater or directly
into sunlight.
Note! You must not open the dictation machine under any circum-
stances. Opening the machine will invalidate the guarantee.
Open only the lid to the battery compartment.
Use a dry cloth to clean the machine. Do not use chemical clean-
ing agents.
Environmental note
The batteries must not be thrown away as household garbage. This
also applies to batteries that do not contain heavy metals. Please
dispose of the used batteries in an environmentally sound manner
by bringing them to a public collecting point. Find out more about
the legal regulations in effect in your area.
The product conforms to the EC directives »89/336/CEE,
73/23/CEE, 93/68/CEE«.
Technical and visual features subject to change!
NOTES___________________________________________________

5
Scope of delivery
– PC software
– USB cable
– Batteries
– Pouch
Accessories
For the latest accessories such as power supply, external micro-
phone and earphone, visit the Grundig Website at
www.grundig-gbs.com
The performance features described by Grundig only apply to
genuine Grundig accessories.
Defects caused by use of non-Grundig accessories or those which
do not meet the legal provisions or the respective standards will
automatically void any warranty claims.
NOTES___________________________________________________

6
THE CONTROLS______________________________________
Jack for an external
microphone Earphone connector
Microphone
Recording indicator
Display
Record button
Slide switch for
fast forward,
stop
start (recording, play-back)
and rewind
Selection buttons*
Navigation buttons*
“new” button
(new dictation)
*Function in the bottom
display line

7
THE CONTROLS______________________________________
On/Off switch
Keylock
Battery
compartment
Slide switch for
fast forward,
stop
start (record,
play-back)
and rewind

8
THE DISPLAY__________________________________________
Current function
(recorder symbol)
Dictation number
Delete
Battery/USB/
power supply
indicator
Remaining
storage time
Dictation length
Status bar
Menu
Current button functions
for example, delete,
dictation selection, menu
Record/
play-back mode
Recording
in folder A
Voice activation on
Display information

9
Messages, error numbers
8321 »BATTERY LOW« – Battery voltage too low for up-
dating the firmware.
Remedy: Insert new batteries or operate the dictation
machine powered from the USB port on your PC.
8322 »BATTERY LOW« – Battery voltage too low for for-
matting.
Remedy: Insert new batteries or operate the dictation
machine powered from the USB port on your PC.
8323 »BATTERY LOW« – Battery voltage too low for
restoring the default settings.
Remedy: Insert new batteries or operate the dictation
machine powered from the USB port on your PC.
9734 »FILE READ ONLY« – File with write/erase protection.
Remedy: Disable write/erase protection in the accom-
panying note the dictation. Disable Windows write
protection under File Properties.
9750 »NO MEMORY« – Memory full > Recording termin-
ated.
Remedy: Delete dictation.
9751 »NO MEMORY« – Memory full > Recording has not
started.
Remedy: Delete dictation.
9756 »NO MEMORY« – Partial deletion has not started,
since there is insufficient memory for temporary
storage.
Remedy: Delete entire dictation.
THE DISPLAY__________________________________________

10
Messages, error numbers
9762 »FILE READ ONLY« – Write-protected dictation(s) in
deleted folder.
Remedy: Disable write/erase protection in the accom-
panying note the dictation. Disable Windows write
protection under File Properties.
9796 »FILE READ ONLY« – File with write/erase protection.
Remedy: Disable write/erase protection in the accom-
panying note the dictation. Disable Windows write
protection under File Properties.
All messages with numbers over 10,000 and the
display “UNKNOWN ERROR”:
Turn the dictation machine off and then back on. If the
machine does not turn on normally, take out the batteries and
then reinsert them. Turn the machine then back on. If the error
message still appears, please contact your dealer or customer
service. You can help customer service solve your problem
much more quickly if you report the steps taken to produce the
error and the error number displayed.
Hotline: www.grundig-gbs.com under Service/Contact
E-mail: [e-mail]
THE DISPLAY__________________________________________

11
Battery operation
The dictation machine can be used for approximately 10
hours when the alkaline manganese batteries are fully
charged.
• Open the battery compartment.
• Insert the appropriate batteries (2 x 1.5 V, Type Micro/
AAA, for example LR 03/AM-4). Please make sure the
polarity is correct.
• Close the battery compartment.
– Display for battery operation » «.
You can tell what the battery strength is by the number of
bars that appear in the battery symbol (3 bars indicate
that the batteries are fully charged). A beep will be omit-
ted if the batteries are weak (but not during recording).
The battery symbol flashes in the upper right corner of the
display » «. You will only be able to dictate for a few
minutes until the dictation machine turns itself off.
Warning:
If you use rechargeable batteries that are low, you may lose
longer dictation passages or even entire dictations (due to the
technical differences between them and batteries).
Rechargeable batteries are detected by the dictation machine
and displayed with the symbol » «.
Note:
The dictation machine’s operating system is “shut down”
(similar to a PC) when it is turned off. There must still be
sufficient power available for this purpose. If, after the
dictation machine has automatically turned off, you turn it
back on again without having plugged it into a power supply
(e.g. via USB cable to a PC) or without having inserted new
batteries, your saved dictations may be permanently lost.
PREPARATION _______________________________________

12
Mains operation
You can connect your dictation machine to a PC using the USB
cable (included in the scope of delivery).
• Turn on your PC.
• Connect your dictation machine to the PC via the USB
cable and turn it on. In the »USB-MODE« menu the sym-
bols » « for PC file transfer, » « for PC microphone
operation and » « for power supply operation appear
as well as » « at the top right to indicate that the PC is
the power source.
• With the navigation buttons, select the » « symbol for
power supply operation and confirm by pressing the right
selection button » «.
The dictation machine will now draw its power from your
PC (the batteries in the machine will not be discharged)
and you can use your machine for recording and play-
back just as in battery operation.
PREPARATION _______________________________________

13
Turning the machine on and off
Turning on the machine for the first time
• Push the On/Off switch downward to »ON«.
• We recommend that you set the current data and time.
Enter the year, month, day, hours and minutes with the
navigation buttons » « and confirm by pressing the
right selection button» «.
• End your settings with » «.
• The left selection button » « aborts the time setting
without saving the changes. The data and time setting will
re-appear each time you turn on the machine until you
complete the hour setting by pressing the right selection
button.
– The machine is now ready for operation.
Turning on the machine after the first time
• Push the On/Off switch downward to »ON«.
Turning off the machine
• Push the On/Off switch upward to »OFF/HOLD«.
SWITCHING ON THE MACHINE _____________

14
Keylock
The keylock prevents you from accidentally turning off the
machine while you are recording or playing back a dictation.
• When making a recording or playing back a recording,
push the On/Off switch upward to »OFF/HOLD«. The
keys are now locked and the » « symbol appears in
the display. If you wish to unlock the keys again, push the
On/Off switch back to »ON«. You can stop your record-
ing or play-back again.
If you press the On/Off button in a different function, the
device will turn off.
HOLD
SWITCHING ON THE MACHINE _____________

15
RECORDING __________________________________________
Saving dictations
Dictations are stored in the internal memory of the dictation
machine.
There are six folders available for this purpose: one main
folder and five subfolders labeled A, B, C, D, and E. This
allows you to sort your dictations (for example to assign them
beforehand to different transcribers).
Selecting a folder
• Activate the menu with the right selection button » «.
•With the navigation buttons, select the Folder menu com-
mand» « and confirm by pressing the right selection
button » «.
• You can now select the folder of your choice with the navi-
gation buttons. Confirm with » «.
Your dictations will now be saved in this folder. When you turn
the machine back on, the last selected folder and last edited
dictation will be displayed.
Dictate
• Speak in a direction just over the dictation machine.
The figure illustrates the optimum position. The high-preci-
sion microphone also allows you to record conversations
from greater distances.

16
RECORDING __________________________________________
New dictation
• Push the slide switch to » «.
• Press the »new« button.
– A new dictation with the next highest number available
is created, display: » 8 for example.
–The time and date are saved together with each new
dictation with (displayed on the PC).
–The red recording indicator starts blinking, the black
Disc symbol » « appears and the Pause symbol
»«.
• Push the slide switch to » START«.
– The recording indicator lights up, the Disc symbol
»«starts to spin in the display and the Pause
symbol turns into a recording symbol » «.
–The machine starts recording.
STOP

17
RECORDING __________________________________________
Recording pause
• Push the slide switch to » «.
–The recording indicator blinks, the Disc symbol » «
stops spinning and the Pause symbol » « appears in
the display.
End recording
• Press the red recording button » DICT«. The Disc
symbol turns white » «, the Pause symbol turns into a
Stop symbol » «.
Fast forward or rewind during a recording also ends the
recording.
–Each time a recording is ended, the time and data are
saved along with it (displayed only on the PC).
Changing the dictation
During play-back you can record over the previously record-
ed text at the current position or append a recording to the
current dictation.
Note the time you have left in memory; this is displayed in
hours and minutes.
• Push the slide switch to » «.
•Select the desired dictation with the navigation buttons
»«(see “Select dictation and listen”).
•Push the slide switch to » START« (play-back).
•During play-back push the slide switch to » « at
the desired dictation position.
STOP
STOP
STOP

18
RECORDING __________________________________________
•Press the red recording button » DICT«, the red record-
ing indicator starts blinking, the black Disc symbol » «
and the Pause symbol » « appear in the display.
•Push the slide switch to » START« and dictate the new
text. The red recording indicator lights up, the black Disc
symbol » « starts to spin in the display and the Pause
symbol turns into the recording symbol » «.
Caution: This will overwrite your old dictation starting at
this point.
•Push the slidewitch at the end of the dictation to
»«.
•Press the red recording button » DICT«. The recording
is turned off.
Note:
If you press the recording button immediately after select-
ing the dictation, your dictation will be appended.
STOP

19
RECORDING __________________________________________
Inserting a part of a dictation
You can insert a new recording at the current dictation posi-
tion during play-back.
Please also note the available storage space.
•Push the slide switch to » «.
•Select the desired dictation with the navigation buttons
»«(see “Select dictation and listen”).
•Push the slide switch to » START«, to listen to the
dictation.
•During play-back, push the slide switch to » «,
once you have reached the dictation position at which you
wish to insert the text.
•Press the red Record button » DICT
«, the red re-
cording indicator starts blinking, the
black Disc
symbol » « and the Pause symbol » « appear in the
display.
•Confirm the function » « (Insert recording) with the
right selection button.
•Push the slide switch to » START« and dictate the text to
be inserted.
•Push the slide switch to » « once you have
finished inserting the text.
•To stop, press the red record button » DICT«.
STOP
STOP
STOP

20
PLAY-BACK ____________________________________________
Select dictation and listen
•Push the slide switch to » «.
•Select the folder in which your dictation is located (see
“Select folder”).
•Select a dictation with the navigation buttons » «.
The » « symbol appears in the display and the number
of the selected dictation after it.
If a dictation was renamed on the PC, or if it originates
from another dictation machine, the dictation name is dis-
played as text, possibly abbreviated.
•Push the slide switch to » START«.
– The white disc symbol » « starts to spin in the
display, the play-back symbol » « appears on the left
in the display and status bar starts to move. Play-back
starts at the beginning of the dictation.
Note:
If, after you switch on the dictation machine, no new
dictation is selected, the last edited dictation will be
played back at the position it was before the machine
was turned off.
•If you wish to interrupt the play-back, push the slide switch
to » «.
– The white Disc symbol » « will stop spinning in the
display. The Play-back symbol turns into the stop symbol
»«, the status bar stops moving.
STOP
STOP