Grundig Digta CordEx User manual

CordEx
>> Operating instructions
English

Symbols used in this manual
Important information concerning your safety is specifically marked.
Follow these instructions closely to prevent accidents and damage
to the device:
aWARNING
Warns of health hazards and identifies possible
risks of injury.
bCAUTION
Warns of possible risks to the device and loss of
dictation
dINFORMATION
Refers to useful tips and operating instructions.
The fold-out pages at the beginning of the instructions show the
dictating microphone and its controls.
References to the controls are indicated in the text in [square
brackets].
Introduction
Your Digta CordEx is a wireless dictating microphone that allows
you to record your dictations directly on a PC.
Please read all of these instructions before using the device. We
do not accept any liability for damages resulting from non-observ-
ance of these operating instructions.
Always keep these operating instructions in a safe place. If you
pass Digta CordEx on to a third party, please also include these
operating instructions.
Scope of delivery:
Dictation microphone
Digta CordEx, including
battery
■USB cable for docking station■
Docking station■Cover strip barcode/RFID reader
connection channel
■
Power supply■USB cable for power supply of
dictation microphone without
battery
■
CE information
The CE mark confirms that the device corresponds
to the relevant guidelines of the European Union.

Fig. 1: Controls and connections of dictation microphone and docking station
1
8
7
5
6
4
19 18
17
15
14
12
22
23
11
21
13
16
9
10
20
3
2

No. Designation Description
1 Dictation microphone Portable hand-held unit to record and
playback dictations
2 Docking station Wireless station with charging possibil-
ity for dictation microphone and spare
battery
3 Green LED Blinking: USB connection to PC estab-
lished, no connection to dictation micro-
phone
Illuminated: USB connection to PC
established, connection to dictation
microphone established
4 Orange LED Dictation microphone battery or spare
battery is charging
5 Paging button First-time connection to dictation micro-
phone in reception area
Establish USB connection for rmware
update
6 Battery Power supply
7 USB adapter USB adapter to use dictation micro-
phone without battery on PC
8 On/Off button Switching device on/off
Access system menu
9 Speaker/microphone Range of audio and sound
10 Blue button Start recording, next work section (func-
tion depends on software settings)
No. Designation Description
11 F1 button Configurable function button 1
12 F2 button Configurablee function button 2
13 F3 button Configurable function button 3
14 Slide switch f: Start
e: Stop
h/i: Fast forward/rewind
15 Yellow button Insert dictation recording
16 Red button Start/stop recording
17 Display Display of system menu, position of slide
switch, wireless connection, buffer, bat-
tery charging/power supply mode
18 Recording display Blinking: Pause mode
Illuminated: Recording mode
Blue: Record dictation information
Red: Record dictation
Yellow: Insert dictation section
19 Cover strip Protects channel for RFID/barcode read-
ers (removable)
20 Receiver for spare bat-
teries/USB adapter
To attach USB adapter or charge a spare
battery
21 Power supply
connection
Connection for enclosed power supply
22 PC-USB connection Connection for data transfer to PC
23 Foot control connection Connection for a foot control to control
the slide switch function
Explanation of controls and connections

5
Contents
Contents
Safety instructions .................................... 6
Intended use................................................ 6
Cleaning ...................................................... 6
Defect .......................................................... 6
Disposal....................................................... 6
Electrical hazards ........................................ 6
Handling batteries ....................................... 7
Accessories ................................................. 7
Start-up....................................................... 8
System requirements .................................. 8
Connecting docking station ......................... 8
Installing software........................................ 9
Charging battery.......................................... 9
Switching on dictation microphone.............. 9
Setting language ....................................... 10
Operation...................................................11
Recording new dictation.............................11
Interrupting dictation...................................11
Continuing dictation................................... 12
Playing back dictation................................ 12
Overwrite dictation..................................... 12
Adding to dictation..................................... 12
Inserting recording..................................... 13
Finishing dictation...................................... 13
Switching off dictation microphone............ 14
Extended operation................................. 14
How to deal with interrupted wireless
connection ................................................. 14
Connecting dictation microphone
directly to PC............................................. 15
Changing battery....................................... 16
Setting up function buttons........................ 17
Controlling dictation microphone via
foot control................................................. 17
Connecting foot control .......................... 17
Using foot control ................................... 18
Connecting barcode/RFID reader ............. 18
Operating several dictation microphones/
docking stations......................................... 19
Registering at different
docking stations...................................... 19
Permanent registration at a
docking station ....................................... 20
Installing firmware update ......................... 20
Settings in system menu ........................... 21
Accessing system menu ........................ 21
Changing settings................................... 22

6
Safety instructions
Intended use
Use the Digta CordEx solely for recording, storing and playback of
dictation. Any other use is considered not to be in compliance and
is prohibited.
Keep Digta CordEx and its accessories out of reach of
children.
Use Digta CordEx only in dry rooms.
Do not make changes to the device.
Cleaning
Clean device only from the outside with a dry, soft cloth. Do not
use any chemical cleaning agents.
Defect
aWARNING
Risk of injury by means of a defective device!
Do not attempt to repair a defective device; take it to your dealer.
You will find our contact address under: www.grundig-gbs.com
■
■
■
Disposal
Do not dispose of electrical devices in household waste. They
must be taken to a recycling center that accepts electrical devices.
Used batteries must be disposed of in a designated recycling
container.
Electrical hazards
aWARNING
Risk of fatal injury from electrical current!
The power supply runs on 230 V alternating current; thus there
exists basically the risk of electric shock. Please observe the
following:
Never touch plug of power supply with wet hands.
Always pull out power cable from socket directly with the plug,
never with the power cable since it could tear.
Ensure that power cable is not bent, clamped, run over, or in
contact with heat sources.
Operate device only if electrical voltage indicated on type
plate corresponds to electrical voltage of your socket. Wrong
voltage can destroy the device.
■
■
■
■
Safety instructions

Handling batteries
aWARNING
Risk of injury due to wrong handling of batteries!
The device runs on batteries. Please observe the following:
Do not dispose of the batteries in fire. Do not short-circuit con-
tacts. Risk of explosion.
Do not store batteries loosely in pockets, do not take apart or
modify. Risk of burns due to leaks.
Charge batteries only via docking station or in dictation micro-
phone. Risk of explosion if battery is charged with excessive
voltage or excessive current.
Accessories
bCAUTION
Damage of device by unapproved accessories.
You will find original accessories approved by the manufacturer for
Digta CordEx under: www.grundig-gbs.com
■
■
■
The performance features described by Grundig Business
Systems only apply to genuine Grundig Business Systems
accessories.
Please make sure to choose only genuine accessories from
Grundig Business Systems. Product liability and warranty service
are provided only in this case. The use of non-Grundig Business
Systems accessories or those which are not recommended and
approved by Grundig Business Systems automatically void any
warranty claims towards Grundig Business Systems.
7
Safety instructions

8
Start-up
System requirements
DigtaSoft/DigtaSoft Pro, as of V4.2.0 by Grundig Business
Systems or compatible dictation software by other
manufacturers.
Processor (500 MHz or higher)
Windows 2000 SP4 (Rollup 1), Windows XP SP2,
Windows Vista
USB 1.1 or USB 2.0
MAPI compatible e-mail program for e-mail connection (e.g.
Microsoft Outlook)
Connecting docking station
Place docking station [2] near the PC.
Connect plug of power supply (as seen from the back) to left
jack on docking station.
■
■
■
■
■
►
►
Connect power plug to a 230 V power socket.
The orange LED [4] on docking station briefly illuminates when
current supply is available.
Connect USB cable to PC and docking station. For this pur-
pose, plug USB cable (as seen from the back) into right jack
of docking station and the other end into USB connection of
the PC.
►
►
Start-up

9
The green LED [3] on docking station blinks as soon as dock-
ing station of Digta CordEx is properly recognized by the PC.
Installing software
dNOTE
Recording and playback of dictations with Digta
CordEx requires dictation software to be installed
on the PC, e.g. DigtaSoft or DigtaSoft Pro by
Grundig Business Systems. For additional install-
ing information, see operation instructions of dicta-
tion software.
Charging battery
Prior to initial use, the battery of the dictation microphone must be
charged. Optionally, the dictation microphone can be supplied with
power by means of USB adapter (see section "Connecting dicta-
tion microphone directly to PC").
Place dictation microphone [1] into docking station [2].
The orange LED [4] indicates that battery is being charged.
When LED goes out, the battery is completely charged.
dNOTE
The charging process does not start immediately,
rather after several minutes.
Switching on dictation microphone
Press On/Off button [8] on right side of dictation microphone
[1] and hold until company logo appears in display [17] .
On docking station [2] the green LED [3] signals the successful
registration of the dictation microphone at docking station by
continuous illumination.
►
►
Start-up

10
dNOTE
To conserve the battery, the device switches to
sleep mode if no button is pressed on the dictation
microphone for an extended time. By pressing any
button, the device becomes operational again.
If device is not used for an extended time, it switch-
es off completely.
Setting language
The dictation microphone features a system menu for internal
settings.
During initial start-up, it is practical to set the display language.
Additional configuration options via system menu are described in
section „Settings in system menu“ .
Briefly press On/Off button [8] on dictation microphone [1] until
the text Menu appears at bottom left of display text.
Press blue button Menu [10].
Move selection (marker) from one menu item to the next via
the yellow button (up) [15] and F3 button (down) [13] on dicta-
tion microphone .
►
►
►
Select entry Language and press red button OK [16].
The corresponding submenu appears.
Select desired language and press red button OK.
Press blue button CANC to exit system menu.
►
►
►
Start-up