Grundig Digta CordEx User manual

CordEx
>> Operating instructions
English

Symbols used in this manual
Important information concerning your safety is specifically marked.
Follow these instructions closely to prevent accidents and damage
to the device:
aWARNING
Warns of health hazards and identifies possible
risks of injury.
bCAUTION
Warns of possible risks to the device and loss of
dictation
dINFORMATION
Refers to useful tips and operating instructions.
The fold-out pages at the beginning of the instructions show the
dictating microphone and its controls.
References to the controls are indicated in the text in [square
brackets].
Introduction
Your Digta CordEx is a wireless dictating microphone that allows
you to record your dictations directly on a PC.
Please read all of these instructions before using the device. We
do not accept any liability for damages resulting from non-observ-
ance of these operating instructions.
Always keep these operating instructions in a safe place. If you
pass Digta CordEx on to a third party, please also include these
operating instructions.
Scope of delivery:
Dictation microphone
Digta CordEx, including
battery
■USB cable for docking station■
Docking station■Cover strip barcode/RFID reader
connection channel
■
Power supply■USB cable for power supply of
dictation microphone without
battery
■
CE information
The CE mark confirms that the device corresponds
to the relevant guidelines of the European Union.

Fig. 1: Controls and connections of dictation microphone and docking station
1
8
7
5
6
4
19 18
17
15
14
12
22
23
11
21
13
16
9
10
20
3
2

No. Designation Description
1 Dictation microphone Portable hand-held unit to record and
playback dictations
2 Docking station Wireless station with charging possibil-
ity for dictation microphone and spare
battery
3 Green LED Blinking: USB connection to PC estab-
lished, no connection to dictation micro-
phone
Illuminated: USB connection to PC
established, connection to dictation
microphone established
4 Orange LED Dictation microphone battery or spare
battery is charging
5 Paging button First-time connection to dictation micro-
phone in reception area
Establish USB connection for rmware
update
6 Battery Power supply
7 USB adapter USB adapter to use dictation micro-
phone without battery on PC
8 On/Off button Switching device on/off
Access system menu
9 Speaker/microphone Range of audio and sound
10 Blue button Start recording, next work section (func-
tion depends on software settings)
No. Designation Description
11 F1 button Configurable function button 1
12 F2 button Configurablee function button 2
13 F3 button Configurable function button 3
14 Slide switch f: Start
e: Stop
h/i: Fast forward/rewind
15 Yellow button Insert dictation recording
16 Red button Start/stop recording
17 Display Display of system menu, position of slide
switch, wireless connection, buffer, bat-
tery charging/power supply mode
18 Recording display Blinking: Pause mode
Illuminated: Recording mode
Blue: Record dictation information
Red: Record dictation
Yellow: Insert dictation section
19 Cover strip Protects channel for RFID/barcode read-
ers (removable)
20 Receiver for spare bat-
teries/USB adapter
To attach USB adapter or charge a spare
battery
21 Power supply
connection
Connection for enclosed power supply
22 PC-USB connection Connection for data transfer to PC
23 Foot control connection Connection for a foot control to control
the slide switch function
Explanation of controls and connections

5
Contents
Contents
Safety instructions .................................... 6
Intended use................................................ 6
Cleaning ...................................................... 6
Defect .......................................................... 6
Disposal....................................................... 6
Electrical hazards ........................................ 6
Handling batteries ....................................... 7
Accessories ................................................. 7
Start-up....................................................... 8
System requirements .................................. 8
Connecting docking station ......................... 8
Installing software........................................ 9
Charging battery.......................................... 9
Switching on dictation microphone.............. 9
Setting language ....................................... 10
Operation...................................................11
Recording new dictation.............................11
Interrupting dictation...................................11
Continuing dictation................................... 12
Playing back dictation................................ 12
Overwrite dictation..................................... 12
Adding to dictation..................................... 12
Inserting recording..................................... 13
Finishing dictation...................................... 13
Switching off dictation microphone............ 14
Extended operation................................. 14
How to deal with interrupted wireless
connection ................................................. 14
Connecting dictation microphone
directly to PC............................................. 15
Changing battery....................................... 16
Setting up function buttons........................ 17
Controlling dictation microphone via
foot control................................................. 17
Connecting foot control .......................... 17
Using foot control ................................... 18
Connecting barcode/RFID reader ............. 18
Operating several dictation microphones/
docking stations......................................... 19
Registering at different
docking stations...................................... 19
Permanent registration at a
docking station ....................................... 20
Installing firmware update ......................... 20
Settings in system menu ........................... 21
Accessing system menu ........................ 21
Changing settings................................... 22

6
Safety instructions
Intended use
Use the Digta CordEx solely for recording, storing and playback of
dictation. Any other use is considered not to be in compliance and
is prohibited.
Keep Digta CordEx and its accessories out of reach of
children.
Use Digta CordEx only in dry rooms.
Do not make changes to the device.
Cleaning
Clean device only from the outside with a dry, soft cloth. Do not
use any chemical cleaning agents.
Defect
aWARNING
Risk of injury by means of a defective device!
Do not attempt to repair a defective device; take it to your dealer.
You will find our contact address under: www.grundig-gbs.com
■
■
■
Disposal
Do not dispose of electrical devices in household waste. They
must be taken to a recycling center that accepts electrical devices.
Used batteries must be disposed of in a designated recycling
container.
Electrical hazards
aWARNING
Risk of fatal injury from electrical current!
The power supply runs on 230 V alternating current; thus there
exists basically the risk of electric shock. Please observe the
following:
Never touch plug of power supply with wet hands.
Always pull out power cable from socket directly with the plug,
never with the power cable since it could tear.
Ensure that power cable is not bent, clamped, run over, or in
contact with heat sources.
Operate device only if electrical voltage indicated on type
plate corresponds to electrical voltage of your socket. Wrong
voltage can destroy the device.
■
■
■
■
Safety instructions

Handling batteries
aWARNING
Risk of injury due to wrong handling of batteries!
The device runs on batteries. Please observe the following:
Do not dispose of the batteries in fire. Do not short-circuit con-
tacts. Risk of explosion.
Do not store batteries loosely in pockets, do not take apart or
modify. Risk of burns due to leaks.
Charge batteries only via docking station or in dictation micro-
phone. Risk of explosion if battery is charged with excessive
voltage or excessive current.
Accessories
bCAUTION
Damage of device by unapproved accessories.
You will find original accessories approved by the manufacturer for
Digta CordEx under: www.grundig-gbs.com
■
■
■
The performance features described by Grundig Business
Systems only apply to genuine Grundig Business Systems
accessories.
Please make sure to choose only genuine accessories from
Grundig Business Systems. Product liability and warranty service
are provided only in this case. The use of non-Grundig Business
Systems accessories or those which are not recommended and
approved by Grundig Business Systems automatically void any
warranty claims towards Grundig Business Systems.
7
Safety instructions

8
Start-up
System requirements
DigtaSoft/DigtaSoft Pro, as of V4.2.0 by Grundig Business
Systems or compatible dictation software by other
manufacturers.
Processor (500 MHz or higher)
Windows 2000 SP4 (Rollup 1), Windows XP SP2,
Windows Vista
USB 1.1 or USB 2.0
MAPI compatible e-mail program for e-mail connection (e.g.
Microsoft Outlook)
Connecting docking station
Place docking station [2] near the PC.
Connect plug of power supply (as seen from the back) to left
jack on docking station.
■
■
■
■
■
►
►
Connect power plug to a 230 V power socket.
The orange LED [4] on docking station briefly illuminates when
current supply is available.
Connect USB cable to PC and docking station. For this pur-
pose, plug USB cable (as seen from the back) into right jack
of docking station and the other end into USB connection of
the PC.
►
►
Start-up

9
The green LED [3] on docking station blinks as soon as dock-
ing station of Digta CordEx is properly recognized by the PC.
Installing software
dNOTE
Recording and playback of dictations with Digta
CordEx requires dictation software to be installed
on the PC, e.g. DigtaSoft or DigtaSoft Pro by
Grundig Business Systems. For additional install-
ing information, see operation instructions of dicta-
tion software.
Charging battery
Prior to initial use, the battery of the dictation microphone must be
charged. Optionally, the dictation microphone can be supplied with
power by means of USB adapter (see section "Connecting dicta-
tion microphone directly to PC").
Place dictation microphone [1] into docking station [2].
The orange LED [4] indicates that battery is being charged.
When LED goes out, the battery is completely charged.
dNOTE
The charging process does not start immediately,
rather after several minutes.
Switching on dictation microphone
Press On/Off button [8] on right side of dictation microphone
[1] and hold until company logo appears in display [17] .
On docking station [2] the green LED [3] signals the successful
registration of the dictation microphone at docking station by
continuous illumination.
►
►
Start-up

10
dNOTE
To conserve the battery, the device switches to
sleep mode if no button is pressed on the dictation
microphone for an extended time. By pressing any
button, the device becomes operational again.
If device is not used for an extended time, it switch-
es off completely.
Setting language
The dictation microphone features a system menu for internal
settings.
During initial start-up, it is practical to set the display language.
Additional configuration options via system menu are described in
section „Settings in system menu“ .
Briefly press On/Off button [8] on dictation microphone [1] until
the text Menu appears at bottom left of display text.
Press blue button Menu [10].
Move selection (marker) from one menu item to the next via
the yellow button (up) [15] and F3 button (down) [13] on dicta-
tion microphone .
►
►
►
Select entry Language and press red button OK [16].
The corresponding submenu appears.
Select desired language and press red button OK.
Press blue button CANC to exit system menu.
►
►
►
Start-up

11
Operation
Recording new dictation
Switch on dictation microphone [1].
Start dictation software.
Move slide switch [14] to eposition.
Press blue button [10] on dictation microphone.
The display [17] shows readiness to record by the pause
symbol.
At the same, the recording indicator [18] blinks red.
The dictation microphone is now ready to record.
Move slide switch to fposition and dictate into microphone
[9].
The recording symbol appears on display, and recording indi-
cator illuminates permanently red.
►
►
►
►
►
dNOTE
If you leave the reception area of the docking sta-
tion during recording, the wireless connection to
the dictation microphone is interrupted and the
dictation is placed in a buffer up to 1 minute (see
section „How to deal with interrupted wireless
connection“).
Interrupting dictation
Move slide switch [14] to eposition. The pause symbol
appears on the display [17]. The recording indicator [18] blinks
red.
►
Operation

12
Continuing dictation
Move slide switch [14] on dictation microphone [1] to fposi-
tion and dictate into microphone [9].
Playing back dictation
Move slide switch [14] on dictation microphone [1] to iposi-
tion (rewind) or h(fast forward) to reach desired text passage.
During fast forward/rewind, the according symbols appear on
the display [17].
Move slide switch to fposition.
The dictation is played back at the current position.
Overwrite dictation
Move slide switch [14] on dictation microphone [1] to iposi-
tion (rewind) or h(fast forward) and search for passage in dic-
tation to be overwritten.
Move slide switch to eposition.
►
►
►
►
►
The stop symbol appears on the display [17].
Press red button g[16].
The recording indicator [18] blinks red.
Move slide switch to fposition and dictate the change into
microphone [9].
Starting at preselected position, the dictation will be
overwritten.
Adding to dictation
Move slide switch [14] on dictation microphone [1] to hposi-
tion (fast forward) and search for end of dictation.
Move slide switch to eposition.
Press red button g[16].
Move slide switch to fposition and dictate the addition into
microphone [9].
The dictation addition will be at the end.
►
►
►
►
►
►
Operation

13
Inserting recording.
Additional recordings can be inserted into an existing dictation
without overwriting the old dictation.
Move slide switch [14] on dictation microphone [1] to iposi-
tion (rewind) or h(fast forward) and search for dictation pas-
sage where text is to be inserted.
dNOTE
The function can vary, depending on applied dicta-
tion software.
Move slide switch to eposition.
Press yellow button Insert [15].
Move slide switch to fposition and dictate text to be inserted
into microphone [9].
Starting at preselected position, new text is integrated into
existing dictation.
Move slide switch to eposition.
Recording is interrupted. To continue, move slide switch to f
position.
►
►
►
►
►
Press yellow button Insert .
The inserted recording is finished.
dNOTE
Depending on applied dictation software, it is pos-
sible to insert additional information text (info) into
dictations.
For additional information, see operating instruc-
tions of dictation software.
Finishing dictation
Finishing recording:
Move slide switch [14] on dictation microphone [1] briefly to i
position (rewind) or h(fast forward).
To finish dictation:
Press blue button [10].
►
►
►
Operation

14
dNOTE
Depending on applied dictation software, function
of the blue button can vary.
For additional information, see operating instruc-
tions of dictation software.
Switching off dictation microphone
Keep On/Off button [8] on dictation microphone [1] pressed
until indication in display [17] goes out.
Extended operation
How to deal with interrupted wireless connection
In case the wireless connection between dictation microphone and
docking station becomes interrupted, a bar appears in the upper
part of the display that turns orange with increasing talk time. The
text is then stored in the dictation microphone. A signal sounds in
intervals of a few seconds, warning of a buffer overflow.
►
bCAUTION
Maximum talk time without wireless connection to
docking station is 1 minute. If wireless interrup-
tion lasts longer, recording is interrupted and two
short signals are issued. To continue dictation with-
out interruptions, re-enter the reception area of the
docking station with the dictation microphone with-
in one minute.
As soon as the dictation microphone is in the reception area of the
docking station again and slide switch is moved to eposition, the
content of the buffer is transferred to the docking station.
A blue bar appears on the display, whose fill level corresponds to
the buffer content to be transferred. At the same time, the record-
ing indicator blinks red.
Extended operation

15
bCAUTION!
To prevent data loss, wait until transfer from buffer
has been completed.
Dictation has been completely transferred to PC as soon as both
bars have disappeared from display.
Connecting dictation microphone directly to PC
The dictation microphone can be connected directly to PC by
means of a special USB adapter for operation without battery. At
time of delivery, the USB adapter is located in the docking station
at the receiver for spare battery.
Pull USB adapter [7] in direction of the arrow from docking sta-
tion [2] .
►
bCAUTION!
Carefully lift cover plate of adapter by means of a
ball-pen tip or screw driver.
Connect USB plug to jack.►
Extended operation

16
Close cover plate. Ensure that the nibs of the cover plate prop-
erly fit into the grooves of the adapter housing.
Push USB adapter on back of dictation microphone [1] in
direction of arrow into battery holder.
The dictation microphone is now ready.
Changing battery
The useful life of Digta CordEx can be expanded by means of a
replacement battery, without causing longer pauses by battery
charging times.
A replacement battery is available as accessory and not included
in the scope of delivery.
Switch off dictation microphone [1] .
►
►
►
Remove battery [6] on back of dictation microphone in direc-
tion of arrow.
Insert replacement battery into receiver of dictation micro-
phone in reverse direction of arrow.
The dictation microphone is now ready.
An empty battery can be charged during operation at the dock-
ing station.
Remove already existing battery or USB adapter from dock-
ing station.
►
►
►
Extended operation

17
Insert battery to be charged completely into receiver of docking
station in reverse direction of arrow.
The orange LED indicates that battery is being charged. When
LED goes out, the battery is completely charged.
dNOTE
The battery on the docking station is only charged
if dictation microphone is not located in docking
station. Otherwise the battery in dictation micro-
phone is charged first.
The charging process does not start immediately,
rather after several minutes.
►
Setting up function buttons
Function buttons F1 to F3 [11-13] can be assigned with spe-
cial functions. Set-up is performed via software AdapterServer.
Depending on applied dictation software, assignment of function
buttons can vary.
dNOTE
For additional set-up information, see operating
instructions of dictation software.
Controlling dictation microphone via foot control
The dictation microphone can be operated by means of a foot
control (optionally available). This allows the control of dictation
microphone functions without the use of hands.
Connecting foot control
Plug connection cable of foot control into the provided connec-
tion jack [23] on back of docking station.
►
Extended operation

18
Using foot control
The foot control assumes the following functions:
Left pedal
Function of slide switch [14].
i(Rewind)
Middle pedal
Function of red [16]/blue button [10].
g(Recording)
To record a new dictation, press down middle pedal until dicta-
tion software starts a new dictation.
■
■
►
To switch to recording mode, briefly press down middle pedal.
dNOTE
Depending on applied dictation software, function
of the foot control can vary.
Right pedal
Function of slide switch [14].
e(Stop)
f(Start)
Connecting barcode/RFID reader
The dictation microphone is designed for connection of a barcode
or RFID reader. This allows identification of dictations by a code.
For connection, the existing cover strip must be replaced. The
device is equipped with a special cover strip that leaves the con-
nection channel for accessory devices open and supports the bar-
code/RFID reader.
Remove existing cover strip [19] from dictation microphone [1].
►
■
■
►
Extended operation

19
Attach new cover strip to dictation microphone.
Connect barcode/RFID reader to dictation microphone. See
operating instructions of accessory devices.
dNOTE
For details on use of barcode/RFID reader see
operating instructions of reader and dictation
software.
Operating several dictation microphones/docking
stations
To be able to record with one dictation microphone in different
rooms with separate docking stations, a dictation microphone can
be operated on different docking stations.
►
►
Registering at different docking stations
Presetting
Switch on dictation microphone [1].
In system menu, set option Station allocation to Dynamic pair.
(see section "Settings in system menu“).
dNOTE
The setting Dynamic pair. is a factory setting.
Switch off dictation microphone.
Registering
Approach docking station [2] with which connection is to be
established, closely with dictation microphone [1].
Switch on dictation microphone.
The green LED [3] of docking station blinks fast when dictation
microphone registers for the first time at the station.
Press paging button [5] on docking station.
The dictation microphone is now connected to docking station.
Repeat the registration process for each docking station with
which the dictation microphone is to be connected.
►
►
►
►
►
►
Extended operation

20
dNOTE
Renewed registration is only required if dictation
microphone has been disconnected from dock-
ing station for an extended time. Otherwise it is
sufficient to switch on the dictation microphone
in reception area of docking station to establish
connection.
Permanent registration at a docking station
If several docking station are in close proximity (e.g. in one room),
the dictation microphone may only be connected to one selected
station when switched on.
Switch on dictation microphone [1] near the permanently
assigned docking station [2].
The dictation microphone registers in variable mode at the
docking station.
In system menu, set option Station allocation to Static pair.
(see section „Settings in system menu“).
The dictation microphone is now permanently linked to the
docking station and connects with it every time it is switched
on.
►
►
dNOTE
The setting can only be reversed by means of the
permanently assigned dictation microphone.
Installing firmware update
Firmware updates contain important manufacturer changes to the
functions of Digta CordEx. New firmware is offered online at www.
grundig-gbs.com. Downloads require an internet connection.
bCAUTION!
Prior to an update check if a firmware with a higher
version number is available.
Do not interrupt the update process! Incomplete
firmware could make the device inoperative.
Switch on dictation microphone [1] .
Check firmware version in dictation microphone (see section
„Settings in system menu“).
If a new firmware version for Digta CordEx is available online,
download the corresponding file onto the PC.
►
►
►
Extended operation