IPS TASKalfa 2420w User manual

Version A1
IPS Touch Screen

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This information is solely for use of Personnel and Authorized Dealers. No part of this publication may be copied, reproduced or
distributed in any form without express written permission from. 2011.
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Contents
User Login/Quick Search ............................................................................................................................................................ 9
Copy Mode – Monochrome ................................................................................................................................................... 10
Main Screen........................................................................................................................................................................ 10
Simple Copying.................................................................................................................................................................. 12
Select Mono Copy Mode ................................................................................................................................................ 12
Select Size Mode................................................................................................................................................................ 13
Select Original Image Type ............................................................................................................................................. 14
Copy Count ........................................................................................................................................................................ 15
Media................................................................................................................................................................................... 16
Length .................................................................................................................................................................................. 17
Size ........................................................................................................................................................................................ 18
Insert Original ...................................................................................................................................................................... 18
Operation Details....................................................................................................................................................................... 19
Main Screen........................................................................................................................................................................ 19
Original................................................................................................................................................................................. 20
Original Size Mode............................................................................................................................................................. 20
Original Type....................................................................................................................................................................... 20
Quality.................................................................................................................................................................................. 21
Automatic ........................................................................................................................................................................... 21
Density.................................................................................................................................................................................. 21
Threshold.............................................................................................................................................................................. 21
Sharpness ............................................................................................................................................................................ 22
Dither .................................................................................................................................................................................... 22
Copy Count ........................................................................................................................................................................ 23
Arrows - Count Increase / Decrease ............................................................................................................................. 23
Number Pad - Count Increase / Decrease .................................................................................................................. 23
Set Copy.............................................................................................................................................................................. 24
Clear..................................................................................................................................................................................... 25
Concurrent Print ................................................................................................................................................................. 25
Set Copy Editor................................................................................................................................................................... 26
Preset Schemes .................................................................................................................................................................. 26
Advanced Options............................................................................................................................................................ 27
Mirror..................................................................................................................................................................................... 27
Invert..................................................................................................................................................................................... 27
Copy Quality Settings ....................................................................................................................................................... 28
Fold ....................................................................................................................................................................................... 28
Stamp................................................................................................................................................................................... 29
Lead Edge Adjustment..................................................................................................................................................... 30
Trailing Edge Adjustment.................................................................................................................................................. 31
Width .................................................................................................................................................................................... 32
Auto...................................................................................................................................................................................... 32
Manual Roll Selection ....................................................................................................................................................... 33
Enabling Cutsheet ............................................................................................................................................................. 33
Cut Sheet............................................................................................................................................................................. 34
Copying to Multiple Cutsheets ....................................................................................................................................... 35

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This information is solely for use of Personnel and Authorized Dealers. No part of this publication may be copied, reproduced or
distributed in any form without express written permission from. 2011.
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Media Remaining .............................................................................................................................................................. 35
Installing Roll Media........................................................................................................................................................... 36
Length .................................................................................................................................................................................. 37
Auto...................................................................................................................................................................................... 37
Standard.............................................................................................................................................................................. 37
Zoom .................................................................................................................................................................................... 39
Preset Percentages ........................................................................................................................................................... 39
Percentage Key Pad ........................................................................................................................................................ 40
Page Size Zoom.................................................................................................................................................................. 40
Auto Zoom .......................................................................................................................................................................... 41
Clear..................................................................................................................................................................................... 41
Start....................................................................................................................................................................................... 41
View Last.............................................................................................................................................................................. 41
Recall Job ........................................................................................................................................................................... 41
Stop / Reset......................................................................................................................................................................... 42
Interrupt ............................................................................................................................................................................... 42
Log Off ................................................................................................................................................................................. 42
Select Scan Mode ............................................................................................................................................................. 43
Main Screen........................................................................................................................................................................ 43
Simple Scanning ................................................................................................................................................................ 45
Select Size Mode................................................................................................................................................................ 45
Select Original Image Type ............................................................................................................................................. 46
Select Format ..................................................................................................................................................................... 47
Select Mailbox.................................................................................................................................................................... 48
Insert Original ...................................................................................................................................................................... 49
Retrieve the File.................................................................................................................................................................. 49
Operation Details....................................................................................................................................................................... 50
Main Screen........................................................................................................................................................................ 50
Original................................................................................................................................................................................. 51
Original Size Mode............................................................................................................................................................. 51
Original Type....................................................................................................................................................................... 51
Original Size......................................................................................................................................................................... 52
Automatic Size ................................................................................................................................................................... 52
Exact Size............................................................................................................................................................................. 52
Manual Size......................................................................................................................................................................... 52
Hard Drive Space Monitor ............................................................................................................................................... 54
Rotation ............................................................................................................................................................................... 54
Quality.................................................................................................................................................................................. 54
Automatic ........................................................................................................................................................................... 54
Density.................................................................................................................................................................................. 55
Threshold.............................................................................................................................................................................. 55
Sharpness ............................................................................................................................................................................ 55
Dither .................................................................................................................................................................................... 56
DPI......................................................................................................................................................................................... 56
Format.................................................................................................................................................................................. 57
Preset Schemes .................................................................................................................................................................. 58
Advanced Settings............................................................................................................................................................ 58
Mirror..................................................................................................................................................................................... 59

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This information is solely for use of Personnel and Authorized Dealers. No part of this publication may be copied, reproduced or
distributed in any form without express written permission from. 2011.
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Invert..................................................................................................................................................................................... 59
Stamp................................................................................................................................................................................... 59
Leading Edge Adjustment ............................................................................................................................................... 60
Trailing Edge Adjustment.................................................................................................................................................. 61
Print Enabled – Concurrent Print..................................................................................................................................... 62
Mailbox Command Center ..................................................................................................................................................... 62
Selecting a Mailbox........................................................................................................................................................... 62
Creating a New Mailbox.................................................................................................................................................. 63
IPS Mailbox .......................................................................................................................................................................... 64
SMB Setup.................................................................................................................................................................................... 64
Share Setup – Workstation/Server................................................................................................................................... 64
Network Location (SMB/CIFS) – IPS Setup ..................................................................................................................... 65
Scan to File – Image Naming .......................................................................................................................................... 69
Create a Mailbox with Naming Convention................................................................................................................ 70
FTP Locations ...................................................................................................................................................................... 71
Adding FTP Mailbox Location from PrintNET ................................................................................................................. 71
Delete a mailbox ............................................................................................................................................................... 72
Removing a Mailbox ......................................................................................................................................................... 72
Edit ........................................................................................................................................................................................ 73
Start....................................................................................................................................................................................... 73
Reset / Stop......................................................................................................................................................................... 73
Re-Scan ............................................................................................................................................................................... 73
View Last.............................................................................................................................................................................. 73
Log Off ................................................................................................................................................................................. 73
Mono File-to-Print ....................................................................................................................................................................... 74
Copy Mode – Color (2420/9124/8124 Only)......................................................................................................................... 77
Main Screen - General ..................................................................................................................................................... 77
Simple Copying.................................................................................................................................................................. 79
Select Copy Mode ............................................................................................................................................................ 79
Select Size Mode................................................................................................................................................................ 80
Select Original Image Type ............................................................................................................................................. 81
Print Quality......................................................................................................................................................................... 82
Copy Count ........................................................................................................................................................................ 83
Original Size......................................................................................................................................................................... 84
Size Select............................................................................................................................................................................ 85
Insert Original ...................................................................................................................................................................... 85
Operation Details....................................................................................................................................................................... 86
Main Screen........................................................................................................................................................................ 86
Original................................................................................................................................................................................. 86
Original Size Mode............................................................................................................................................................. 86
Original Type....................................................................................................................................................................... 87
Print Quality......................................................................................................................................................................... 87
Line / Graphic Mode ........................................................................................................................................................ 87
Draft / Normal / High Quality........................................................................................................................................... 88
Copy Count ........................................................................................................................................................................ 88
Arrows - Count Increase / Decrease ............................................................................................................................. 88
Number Pad - Count Increase / Decrease .................................................................................................................. 89
Set Copy.............................................................................................................................................................................. 89

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This information is solely for use of Personnel and Authorized Dealers. No part of this publication may be copied, reproduced or
distributed in any form without express written permission from. 2011.
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Clear..................................................................................................................................................................................... 89
Preset Schemes .................................................................................................................................................................. 89
Advanced Settings............................................................................................................................................................ 90
Mirror..................................................................................................................................................................................... 90
Invert..................................................................................................................................................................................... 90
Leading Edge Adjustment ............................................................................................................................................... 91
Trailing Edge Adjustment.................................................................................................................................................. 92
Original Size......................................................................................................................................................................... 93
Auto...................................................................................................................................................................................... 93
Manual................................................................................................................................................................................. 93
Custom................................................................................................................................................................................. 94
Rotation ............................................................................................................................................................................... 95
Size – Zoom.......................................................................................................................................................................... 95
Preset Percentages ........................................................................................................................................................... 96
Percentage Key Pad ........................................................................................................................................................ 96
Page Size Zoom.................................................................................................................................................................. 97
Clear..................................................................................................................................................................................... 98
Start....................................................................................................................................................................................... 98
View Last.............................................................................................................................................................................. 98
Recall Job ........................................................................................................................................................................... 98
Stop / Reset......................................................................................................................................................................... 98
Interrupt ............................................................................................................................................................................... 99
Log Off ................................................................................................................................................................................. 99
Main Screen...................................................................................................................................................................... 101
Simple Scanning .............................................................................................................................................................. 103
Select Scan Mode ........................................................................................................................................................... 103
Select Size Mode.............................................................................................................................................................. 103
Select Original Image Type ........................................................................................................................................... 104
Select Format ................................................................................................................................................................... 104
Select Mailbox.................................................................................................................................................................. 105
Insert Original .................................................................................................................................................................... 105
Retrieve the File................................................................................................................................................................ 105
Operation Details..................................................................................................................................................................... 106
Main Screen...................................................................................................................................................................... 106
Original............................................................................................................................................................................... 106
Original Size Mode........................................................................................................................................................... 106
Original Type..................................................................................................................................................................... 107
Original Size....................................................................................................................................................................... 107
Automatic Size ................................................................................................................................................................. 107
Manual Size....................................................................................................................................................................... 108
Hard Drive Space Monitor ............................................................................................................................................. 109
Rotation ............................................................................................................................................................................. 109
DPI....................................................................................................................................................................................... 109
Format................................................................................................................................................................................ 109
Preset Schemes ................................................................................................................................................................ 110
Advanced Settings.......................................................................................................................................................... 110
Mirror................................................................................................................................................................................... 111
Invert................................................................................................................................................................................... 111

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This information is solely for use of Personnel and Authorized Dealers. No part of this publication may be copied, reproduced or
distributed in any form without express written permission from. 2011.
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Leading Edge Adjustment ............................................................................................................................................. 112
Trailing Edge Adjustment................................................................................................................................................ 113
Mailbox .............................................................................................................................................................................. 114
Start..................................................................................................................................................................................... 114
Reset / Stop....................................................................................................................................................................... 114
Re-Scan ............................................................................................................................................................................. 114
View Last............................................................................................................................................................................ 114
Log Off ............................................................................................................................................................................... 114
Copy Mode – Color Advanced............................................................................................................................................ 115
Color advanced Configuration.................................................................................................................................... 116
Simple Copying................................................................................................................................................................ 121
General Tab...................................................................................................................................................................... 121
Copies ................................................................................................................................................................................ 122
Original Size....................................................................................................................................................................... 122
Collated Set ...................................................................................................................................................................... 123
Printer ................................................................................................................................................................................. 124
Brightness........................................................................................................................................................................... 126
Misc Tab .............................................................................................................................................................................. 127
Scanner ................................................................................................................................................................................ 128
Scan Preview .................................................................................................................................................................... 128
Auto Start........................................................................................................................................................................... 130
Automatic Deskew.......................................................................................................................................................... 130
Label .................................................................................................................................................................................... 130
Margins ................................................................................................................................................................................ 130
Paneling Tab ..................................................................................................................................................................... 131
Print Queue Tab ................................................................................................................................................................... 131
General Tab...................................................................................................................................................................... 133
File Format ......................................................................................................................................................................... 133
Resolution .......................................................................................................................................................................... 133
Destination ........................................................................................................................................................................... 134
File Name .......................................................................................................................................................................... 136
Filters ................................................................................................................................................................................... 137
Brightness........................................................................................................................................................................... 137
Misc Tab .............................................................................................................................................................................. 138
Scanner ................................................................................................................................................................................ 139
Scan Preview .................................................................................................................................................................... 139
Auto Start........................................................................................................................................................................... 141
Automatic Deskew.......................................................................................................................................................... 141
Original Size....................................................................................................................................................................... 141
Rotation................................................................................................................................................................................ 142
General Tab...................................................................................................................................................................... 145
Color Tab ........................................................................................................................................................................... 145
Misc Tab............................................................................................................................................................................. 146
RIP Preview ........................................................................................................................................................................ 146
Paneling Tab ..................................................................................................................................................................... 148
Print Queue Tab ................................................................................................................................................................... 148
Main Screen...................................................................................................................................................................... 149
Operation Details............................................................................................................................................................. 151

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This information is solely for use of Personnel and Authorized Dealers. No part of this publication may be copied, reproduced or
distributed in any form without express written permission from. 2011.
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Job List - Main Screen ..................................................................................................................................................... 151
Requester .......................................................................................................................................................................... 152
Job Number ...................................................................................................................................................................... 152
Status .................................................................................................................................................................................. 153
Type .................................................................................................................................................................................... 153
Total .................................................................................................................................................................................... 153
Delete ................................................................................................................................................................................ 154
Change Media Type in Print Job.................................................................................................................................. 155
To Top ................................................................................................................................................................................. 156
Pause.................................................................................................................................................................................. 157
Page Scroll ........................................................................................................................................................................ 157
Media Information........................................................................................................................................................... 157
Change Media Information .......................................................................................................................................... 158
Job History ......................................................................................................................................................................... 159
“?” Screen ................................................................................................................................................................................. 161
Configuration Screen...................................................................................................................................................... 161
Overview ........................................................................................................................................................................... 161
“?” Screen – General ...................................................................................................................................................... 162
Main Screen - Details ...................................................................................................................................................... 163
Information Region.......................................................................................................................................................... 163
Meter A .............................................................................................................................................................................. 163
Total Run ............................................................................................................................................................................ 164
Custom Meter................................................................................................................................................................... 164
Scan Count ....................................................................................................................................................................... 164
Scan Count- Temp .......................................................................................................................................................... 164
Software version............................................................................................................................................................... 165
Firmware Version.............................................................................................................................................................. 165
Printer EPROM ................................................................................................................................................................... 165
IPS Number........................................................................................................................................................................ 165
Machine Serial Number.................................................................................................................................................. 165
Supplier / Technical Support ......................................................................................................................................... 165
Setting up the Dealer configured Website................................................................................................................. 166
User Guides ....................................................................................................................................................................... 168
Configuration 1 ................................................................................................................................................................ 169
Page 1................................................................................................................................................................................ 170
Copy Levels ...................................................................................................................................................................... 170
Printer Density ................................................................................................................................................................... 170
Image Enhancement Level ........................................................................................................................................... 170
Power Save Settings ........................................................................................................................................................ 170
Page 2........................................................................................................................................................................................ 172
Transfer Support ............................................................................................................................................................... 173
Low Room Temperature................................................................................................................................................. 173
High Print Coverage........................................................................................................................................................ 173
Toner Supply ..................................................................................................................................................................... 173
Image Expansion ............................................................................................................................................................. 174
L/L Environment................................................................................................................................................................ 174
H/H Environment .............................................................................................................................................................. 174
Stacking ............................................................................................................................................................................. 175

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This information is solely for use of Personnel and Authorized Dealers. No part of this publication may be copied, reproduced or
distributed in any form without express written permission from. 2011.
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Media QC Print................................................................................................................................................................. 175
Master Lead / Trail Adjustment ..................................................................................................................................... 175
Page 3........................................................................................................................................................................................ 176
Media Zoom ..................................................................................................................................................................... 176
Scanner Speed................................................................................................................................................................. 176
Scanner White Balance.................................................................................................................................................. 176
Page 4........................................................................................................................................................................................ 177
Roll Adjustment................................................................................................................................................................. 177
Configuration 2......................................................................................................................................................................... 178
Page 1........................................................................................................................................................................................ 178
Reset Timer ........................................................................................................................................................................ 178
English or Metric Units...................................................................................................................................................... 178
Default Mode ................................................................................................................................................................... 179
Fold ..................................................................................................................................................................................... 179
Cut Sheet........................................................................................................................................................................... 179
Interrupt ............................................................................................................................................................................. 179
Collate ............................................................................................................................................................................... 179
Reset Job Info ................................................................................................................................................................... 180
Page 2........................................................................................................................................................................................ 180
Planwell Easyprint/Abacus............................................................................................................................................. 180
Color File Compression (Direct Color Only)................................................................................................................ 180
Page 3........................................................................................................................................................................................ 181
Reboot IPS ......................................................................................................................................................................... 181
Current Time...................................................................................................................................................................... 181
Monochrome Quality Settings ...................................................................................................................................... 181
Test pattern ....................................................................................................................................................................... 181
Options............................................................................................................................................................................... 182
Network ............................................................................................................................................................................. 183
Page 4........................................................................................................................................................................................ 184
Language.......................................................................................................................................................................... 184
Other Buttons ............................................................................................................................................................................ 184
Service ............................................................................................................................................................................... 184
Print This Screen ................................................................................................................................................................ 184
Hide/Show Versions ......................................................................................................................................................... 184

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 
No. Name Function
1 Mono Copy This button directs the user to the mono Copy screen
2 Mono Scan to File This button directs the user to the mono Scan screen
3 Mono File to Print This button directs the user to the mono Print screen
4 Color Copy This button directs the user to the Color Copy screen
5 Color Scan to File This button directs the user to the Color Scan screen
6 Color File to Print This button directs the user to the Color Print screen
7 Print Queue This button opens the Job Queue screen
8 Help This button directs the user to the Help/information screen
9 Log in This button directs the user to the main login screen
10 Scanner Online Indicates current scanner status
11 Printer online Indicates current printer status
12 Toner Status Indicates current toner status
13 Roll Information Displays size, type, and amount remaining of media

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distributed in any form without express written permission from. 2011.
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Administrators have the ability to require users to log in to the system in order to use it. It is possible to
make all or just specific fields required. An integrated search feature within the 7.0 IPS software allows
operators to quickly drill down to the information they need right at the touchscreen interface! By
selecting the search button below any of the accounting fields on the IPS touchscreen, operators may
instantly search for a specific name, job number or project description to immediately resume wide
format document productivity.



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distributed in any form without express written permission from. 2011.
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Main Screen
Note: Depending on the model purchased, your screens may have 1, 2 or 4 roll selections and the
model number may be different. This does not change the overall operation of the Digital
Copy/Scan/Print System.

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This information is solely for use of Personnel and Authorized Dealers. No part of this publication may be copied, reproduced or
distributed in any form without express written permission from. 2011.
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No. Name Function
1 Original Type User Selects the type of original to copy. Also select Eng/Arch Modes here.
(Color Copy is selected here if enabled)
2 Media Width Displays Media type and quantity installed. Includes Cut Sheet Functions and
Media Selection
3 Image Quality Select Auto or Manual Image adjustments
4 Copy Count Select the quantity of prints and sets designation.
5 Presets Allows for the saving of settings as individual presets or as the default setting
6 Advanced
Settings
Invert , mirror, stamps, folds, and edge adjustments preformed / displayed in
this button (sub screen)
7 Reset Clears the image buffer and resets the system to default settings.
8 View Last The last scan / job can be viewed
9 Recall/Edit Job Images can be recalled and edited from the last job for reprint. Please note
that a time limit may be set to recall or this feature may be disabled by the
administrator to prevent any unauthorized copies.
10 Log Off Displayed if Accounting enabled to Log off current user
11 Zoom Manual and automatic zoom ratios set.
12 Cut Mode Sets the length of the copy
13 Home Returns to the Home screen
14 Set Options Choose from Copy, Set Copy and Set Copy Concurrent Print

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This information is solely for use of Personnel and Authorized Dealers. No part of this publication may be copied, reproduced or
distributed in any form without express written permission from. 2011.
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Simple Copying
To copy, please follow these basic steps. The following chapters have details on adjustments and
parameters that the user can change to modify the copies as required.
Select Mono Copy Mode
On the upper left region of the Operator Panel, select “COPY”.

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distributed in any form without express written permission from. 2011.
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Select Size Mode
Select whether the document is an engineering or architectural size document. This will allow the
automatic width detection to function.
Engineering widths = 34, 22, 17, 11, and 8.5 inches
Architecture widths = 36, 30, 24, 18, 12, and 9 inches

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distributed in any form without express written permission from. 2011.
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Select Original Image Type
Set the original image type you will copy. The selections are:
Line- used for simple line documents
Line / Photo- used for a combination of lines & photos documents
Grayscale- used for a combination of lines & areas of shade (CAD) originals
Photo- used for photographic originals
This will allow automatic image quality adjustments for the scan.

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distributed in any form without express written permission from. 2011.
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Copy Count
Press the arrow buttons to scroll through the number of copies required or press on the actual number to
set the quantity with the number pad.

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distributed in any form without express written permission from. 2011.
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Media
Select automatic (for best possible fit) or manual roll selection for a specific roll size.

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Length
Select Auto for automatic cut length (to the length of the original) or Standard Cut for a manual length.
(A number pad will request the desired length to be entered)

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distributed in any form without express written permission from. 2011.
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Size
Select
a. AutoZoom to automatically zoom to the width of paper or
b. press the arrow keys to scroll through presets ratios or
c. Press on the Zoom number to manually enter a percentage or on the key pad or choose from
page size to page size.
Insert Original
Using the guides on the feed table, center the original face up and push forward until the accepts it.
The system will automatically commence to copy. While this occurs the image will be displayed on the
Operator Panel for your reference.

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This information is solely for use of Personnel and Authorized Dealers. No part of this publication may be copied, reproduced or
distributed in any form without express written permission from. 2011.
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Operation Details
Main Screen
From the HOME screen select the Mono Copy
button to open the Copy screen.
The Mono Copy screen contains all user
functions for copying. The following pages
details the functions and settings of each
button and sub screens that can be used to
adjust the copy mode parameters to achieve
the required result.