MACROMEDIA BREEZE-USING THE BREEZE PLUG-IN FOR MICROSOFT... Mounting instructions

Using the Macromedia Breeze Plug-in for
Microsoft PowerPoint

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3
CONTENTS
CHAPTER 2: Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Macromedia Breeze features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Design tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Guide to documentation and additional resources. . . . . . . . . . . . . . . . . . . . . . . . . . 8
CHAPTER 3: Using the Macromedia Breeze Plug-In for PowerPoint . . . . . . . . . 11
Using the Create Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Previewing your presentation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Logging in and publishing a presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Preparing audio for importing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Importing audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Editing audio and animations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Playing back, recording, and editing audio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Managing your account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Inserting Macromedia Flash content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
CHAPTER 4: Setting Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Selecting the audio input source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Account settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
CHAPTER 5: The Macromedia Breeze Quiz Feature . . . . . . . . . . . . . . . . . . . . . . 33
Creating a quiz or survey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Deleting a quiz or survey. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Modifying a quiz or survey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
About the quiz conversion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Viewing quiz or survey results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Changing quiz or survey design. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Viewing a list of quizzes and surveys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
About quiz and survey properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Adding a question . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Displaying a quiz results page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Customizing question feedback text boxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Aviation Industry CBT Committee (AICC) integration . . . . . . . . . . . . . . . . . . . . 44

4 Contents
CHAPTER 6: Troubleshooting and FAQs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Troubleshooting audio problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Troubleshooting microphone issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Troubleshooting presentation problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Troubleshooting animations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Troubleshooting problems with online presentations. . . . . . . . . . . . . . . . . . . . . . . 52
Frequently asked questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
INDEX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

5
CHAPTER 2
Introduction
Macromedia Breeze Plug-In for Microsoft PowerPoint lets you create an animated presentation
with audio from a Microsoft PowerPoint file, and then publish the presentation to a server. Using
Breeze Plug-In for PowerPoint with PowerPoint versions XP, 2000, or 97, you can create dynamic
web presentations for delivery anytime and anyplace—to your employees, partners, investors,
and customers.
Breeze Plug-In for PowerPoint provides a simple interface for adding audio narration to your
presentation. You can easily synchronize your PowerPoint animations with your audio narration.
You can use Breeze Plug-In for PowerPoint to integrate audio from live events or to integrate
specially produced audio narration. Breeze Plug-In for PowerPoint includes advanced features for
importing audio and for graphically editing your presentation audio and animation timing.
A quiz feature, also included in Breeze Plug-In for PowerPoint, gives you a quick and easy way to
add quizzes and surveys to your presentations.
Macromedia Breeze features
Macromedia Breeze is a complete solution for creating, managing, and delivering your online
presentations. Using Macromedia Breeze, you can quickly and easily convert your presentations
into valuable assets that employees, customers, partners, investors, and suppliers can access
through most Internet browsers. With Breeze Plug-in for PowerPoint and Macromedia Breeze
Training or Macromedia Breeze Presentation, you have a complete solution for your online
multimedia presentation and training needs.
Creating presentations You can use Breeze Plug-in for PowerPoint to create online
presentations quickly and easily from your desktop:
•Add audio narration to your presentation, including synchronized animations.
•Upload your presentation to the Macromedia Breeze Training or Macromedia Breeze
Presentation.
Your presentation is automatically converted into an online version supporting animations
and audio.
Managing presentations You can use the Macromedia Breeze presentation library
management system to do the following tasks:

6 Chapter 2: Introduction
•Organize your entire presentation library.
•Give users the ability to search for and find information quickly.
•Control access and permissions to your presentations.
•Add and delete users to your account.
Delivering presentations Effectively deliver presentations over the Internet.
•Present full multimedia presentations to Netscape Navigator (version 4 and later) and Internet
Explorer (version 4 and later) browsers.
•Give customers, partners, employees and vendors access to your presentation information
anytime, anywhere.
Macromedia Breeze is available as an enterprise solution or as a hosted application service. To
learn more about Breeze, please visit www.macromedia.com/products/breeze and sign up.
Getting started
Breeze Plug-In for PowerPoint offers a simple approach to using the features:
Record audio You can add audio and synchronized animations to your PowerPoint
presentation, creating a complete multimedia version for delivery over intranets and the Internet.
For more information, see “Recording audio” on page 12.
Preview a presentation You can view your animated multimedia presentation before
uploading to Macromedia Breeze, ensuring you have recorded the right messages for your
presentation.
Publish a presentation You can upload your presentation from your desktop PC to
Macromedia Breeze Training or Macromedia Breeze Manager, where your presentation is
converted to the appropriate online formats, including Macromedia Flash and streaming audio.
For more information, see “Logging in and publishing a presentation” on page 16.
Manage your account You can manage your complete presentation library, including adding
users and setting presentation viewing permissions. For more information, see “Managing your
account” on page 28.
Breeze Plug-In for PowerPoint also offers a set of commands for editing and importing your audio
and animations, including the following tools:
Import files You can import external audio files using the Breeze plug-in. For more
information, see “Importing audio” on page 19.
Edit timings You can redo your animation timing without re-recording your audio. For more
information, see “Editing animation timings” on page 20.
Edit audio and animation timing This powerful new tool allows you to graphically edit your
audio and animation timing. Instead of using an external audio program, you can now perform
basic editing using the Breeze plug-in.
Breeze Plug-In for PowerPoint also includes a powerful feature that allows you to quickly add
quizzes and surveys to your PowerPoint presentations.

System requirements 7
To create your online presentation, select Breeze > Run Wizard. The wizard guides you through
all the steps necessary to create an online presentation. For more information, see “Using the
Create Wizard” on page 11.
Design tips
To create effective online presentations, follow these design guidelines:
•Design your online presentation to optimize the bandwidth capabilities of your audience. If
your audience has fast broadband connections to view your online presentation, you can create
a graphic-intensive presentation that includes many animations. However, if your audience has
slower connection speeds (less than 56 Kbps), you should use graphic images judiciously to
ensure that your audience has a good viewing experience.
•Create a written script of your audio presentation. Your online presentation is designed so that
you can present once but let your audience view many times. Speaking into a microphone can
often be more difficult than giving the presentation to a live audience. To ensure a smooth
delivery in which you cover all of your important points, consider completely scripting your
presentation before recording.
•Add animation to your presentation. Breeze Plug-In for PowerPoint supports PowerPoint
animation. Animation often adds interest to your message and improves the overall viewing
experience of your audience.
•View the presentation online before releasing it to your audience. During the conversion
process to an online presentation, your original PowerPoint presentation may undergo some
slight changes. You should view the online version to ensure that it meets your requirements
before presenting to your online audience.
•Create slide titles that appear in the PowerPoint outline. Breeze Plug-In for PowerPoint uses
the PowerPoint outline to provide your viewers with fast access to any slide. You should make
sure that slide titles are displayed in the PowerPoint outline for all slides, including graphic
only slides, before uploading your presentation.
System requirements
The following hardware and software is required to run Breeze Plug-In for PowerPoint.
Windows
•Windows 98, Windows Millennium, Windows NT 4, Windows 2000
•200 MHz Pentium processor or better
•32 MB of RAM
•5 MB of free disk space
•Approximately 0.5 MB of disk space for every minute of presentation audio
PowerPoint 97, PowerPoint 2000, or PowerPoint XP
Breeze Plug-In for PowerPoint is designed for use with PowerPoint 97, PowerPoint 2000, and
PowerPoint XP. It is not designed for use with any other version of PowerPoint.

8 Chapter 2: Introduction
Microphone and sound card
To add audio to your presentation, you need a microphone and a sound card. A good quality
microphone and sound card can greatly enhance the final online audio quality. For more
information, see “Selecting the right microphone” on page 47.
Note: Built-in laptop microphones generally produce recordings of poor quality. Macromedia
recommends using an external microphone.
Internet connection
To publish your online presentation to the Macromedia Breeze online service, you need an
Internet connection.
Because presentations with audio can be very large files, Macromedia recommends a fast Internet
connection, of at least 100 Kbps, for uploading presentations.
For up-to-date system requirements, visit www.macromedia.com/go/breeze_sysreqs.
Guide to documentation and additional resources
You can use a variety of resources to learn how to use the components of Macromedia
Breeze quickly.
About the electronic manuals and online help
In addition to this guide, the following electronic manuals and online help systems are available:
Note: The relevance of these guides to users depends on the modules installed on the Breeze
Presentation platform, the type of user (such as meeting content manager, information technology
engineer, or course presenter), and the user’s Breeze account permissions.
•Using the Breeze Manager describes how to use the administration, presentation, and training
components of Breeze. You can access this documentation from the Breeze Manager Home
page, and from the Help link in the Breeze Manager.
•Using the Breeze Publish Wizard includes procedures for publishing Breeze presentations
created in PowerPoint to your Breeze server. You can access this documentation from the
Breeze Manager Home page when you run the Publish Wizard.
•Breeze Live User Guide for Meeting Presenters includes information about using the Breeze web
application to host online real-time meetings. The documentation includes procedures that
show how simple it is to add slides, Flash SWF files, images, live audio, and video to your
presentation.You can access this documentation from the Breeze Manager Home page, and
from the Help menu within a Breeze Live meeting room (when you enter as a presenter) by
selecting Meeting > Help.

Guide to documentation and additional resources 9
•Breeze Live User Guide for Meeting Participants includes information relevant to users
participating in an online real-time meeting. Breeze Live offers meeting participants a variety
of options to make their experience truly participatory. For instance, participants can send
messages and questions to presenters and to each other, and they can participate through live
video and audio. You can access this documentation from the Breeze Manager Home page, and
from the Help menu within a Breeze Live meeting room (when you enter as a participant) by
selecting Meeting > Help.
Use the following table to determine what documentation is relevant to your needs.
Breeze user Recommended reading
Information technology (IT) engineer •Breeze Installation Guide.
•Review the system requirements in all other
user guides.
Content managers who are in charge of overall
content within Breeze, and who may add users
and permissions
•Using the Breeze Manager
•Breeze Live User Guide for Meeting Presenters
Content authors and instructional designers who
create presentations and training with Breeze
Plug-In for PowerPoint
•Using the Breeze Publish Wizard
Content authors and instructional designers
who create presentations and training with
Breeze Live
•Using the Breeze Manager
•Breeze Live User Guide for Meeting Presenters
Meeting administrators who create and manager
Breeze Live meetings
•Using the Breeze Manager
•Breeze Live User Guide for Meeting Presenters
End users who attend Breeze Live meetings •Breeze Live User Guide for Meeting Participants

10 Chapter 2: Introduction