mca CERS Port User manual

1
CERS PORT
USER MANUAL
Edition Number:
0
Revision Number:
3
Revision Date:
17 December 2007
Prepared For:
Prepared By:
Engineering Ingegneria Informatica S.p.A.
Defense & Aerospace Division
Via San Martino Della Battaglia, 56
00185 - Rome
ITALY

2
Table of Contents
1. INTRODUCTION.......................................................................................................................3
2. STARTING OF APPLICATION ...................................................................................................4
3. ENTERING A NEW ARRIVAL NOTIFICATION ......................................................................12
4. ENTERING A NEW REPORTABLE DEPARTURE NOTIFICATION..........................................19
5. REPORTING OF INFRINGEMENTS (FOR NON-REPORTABLE VOYAGES)...............................26
6. CANCEL OR EDIT VOYAGE NOTIFICATIONS.........................................................................31
7. PORT WASTE INFRINGEMENT REPORTING..........................................................................34
8. BULK CARRIER INFRINGEMENT REPORTING ......................................................................36
9. VOYAGE MANAGEMENT.......................................................................................................38
10. VOYAGE DETAIL PAGE (VOYAGE DASHBOARD) ..................................................................42
11. INFRINGEMENT MANAGEMENT ...........................................................................................47
12. LOGOUT AND TIME OUT PROCEDURES.................................................................................53
APPENDIX I–COMMON ICONS AND GRAPHICS...........................................................................54
APPENDIX II –GENERAL PRINCIPALS .........................................................................................55
APPENDIX III –FLOW CHART DIAGRAMS ...................................................................................58

3
1. Introduction
The European Union (EU), through a variety of EU Directives, has placed a requirement on Member States
to work with the European Commission and co-operate on data exchange by implementing a system to
capture data on vessel movements, dangerous cargoes, vessel safety, security information and the
disposal of waste within European waters.
The EU-wide system that will be used to satisfy the above requirements is called SafeSeaNet and MCA as
the responsible National Competent Authority, is tasked with developing and implementing a UK system
that will report to SafeSeaNet and the European Commission.
The UK system that MCA is developing and implementing is called the CONSOLIDATED EUROPEAN
REPORTING SYSTEM (CERS).
This document acts as a guide for working with the CERS/SVD system. Each single operation available to
the user is described on the next chapters. The Web application also possesses a help-online system to
provide the user with further detail.
Contact details Should you have any problems accessing the system or require further information please
contact:
- Aberdeen MRCC on Telephone [phone]: Fax Number: 01224 212862
- Email [email protected]

4
2. Starting of application
Starting the
Application
To begin with, you should open an internet browser and navigate to the CERS start page:
https://cers.mcga.gov.uk/cerssvd/
Application start page
This screen offers 2 options:
1. Full-Screen Option. When clicked a new customised window is opened through which
the User can login to the system. This new window is customised so that the standard
menu-bar, toolbar and address-bar that are part of the web browser are no longer
displayed. This recommended option provides the application with a cleaner interface and
a larger display area.
2. A direct link to the Standard Login page. When clicked the User will be redirected to the
Login page within the same browser window.
Click on either the ‘viewing modes’ (represented as monitor icons) to proceed to the Login
page of the CERS/SVD application.

5
Logging-in to
the Application
To Login:
1. Enter your login Username and Password.
2. Click Login.
Login page

6
Wrong Login
or Password
Unsuccessful login will result in an Error Message – Invalid username or password. A
total of three login attempts are permitted before access to the system is denied.
Login page – wrong username or password
Should access to the system be denied, please contact Aberdeen MRCC, details available
on the first chapter of the user-guide or available on the login page of the CERS
application.

7
Organisation
of the Home
Page
Following a successful login, you will be presented with the CERS Home page.
CERS Home Page
This page consists of 4 parts:
1. The upper part, the Header, contains useful control links to the My Settings section, a
link to the Help system and an option to Logout of the application. It also displays some
pertinent information including the current date and time and the name and IP of the
logged-in User.
2. The left part contains a collapsible categorised Navigation Menu that is used for
navigating to any section of the application.
3. The right section displays the MCA Security Policy message and a record of your last
five login accesses as well as Cers System support contact details.
4. The lower part, the Footer, contains links to the Accessibility, Legal and the Feedback
of use for the CERS system.

8
Hide
Navigation
Menu
To obtain more space you can hide the left navigation menu by clicking on the ‘Hide Menu’
button located on top of the navigation menu.
Hide Navigation Menu button
To un hide the navigation menu click on the button with the ‘Menu’ label on your top left
corner of the screen.

9
My Settings Clicking on the ‘My Settings’ link you will be presented with a page containing your
personal details and settings. You can change them as required.
My Settings Page
To record the changes click on the save button located on the bottom of the page.
Changing Password
To change your password simply fill-in both ‘Password’ and ‘Password Verification’ fields.
Both fields must contain the same value. Click the ‘check’ box to confirm you wish to
change your password.Click on ‘Save’ button when completed.
Help To obtain online help please click on the ‘Help’ link. This will open a new web browser
page to access the online guide for using the application.

10
Logout Click on the ‘Logout’ link when you want to exit from the system. This will redirect you back
to the login page.
Message
Dialog
Below the Header on each and every page there is a section devoted to providing
continuous feedback to the User. This Message Dialog displays information including Error,
Warning and Information messages to the User to provide them with feedback concerning
their last action.
CERS – Message dialog box
Error Messages – Displayed using a red background, indicate that the last action failed and
the User should read the message to understand what went wrong.
Warning Messages – Displayed using an amber background, indicate that there is
information that the User should be aware of before proceeding.
Information Messages – Displayed using a green background, indicate that the last action
performed by the User was completed successfully.