NatComm BMS1 User manual

User Guide for
BMS1, BMS2 and BMS3
Single Channel Background Music PLayer
For Technical Assistance
Please Phone: [phone]

Page 2 NationalCommunications
DESCRIPTION
OurnewgenerationBMS Background Music/Message System isavailable
withbothSingleAudioChanneland DualAudioChannel output.
ModelsBMS1,BMS2 andBMS3areallSingleChannelSystems.Thesemodels
devices provide a Stereo Line Level Output, and play Encrypted MP3 files
storedon a single SD-HC Flash Card.
Models BMS4, BMS5, BMS6 and BMS7 are Dual Channel Systems. These
models devices provide a Stereo Line Level Output for Background Music/
Messagesandasecondchannelwhichcan alsobe aStereoLineLevelOutput,
for use as a second Background Music/Message zone or supplied with an
Amplifiedoutputwhere it can be used forMessageOnHoldapplications. Both
circuits play Encrypted MP3 files, which are stored on TWO separate SD-HC
FlashCards.
Important Note : The Flash Card content storage format for all of the above
newBMSModels is different to that of earliergenerationsanda separate New
BMSControl Program MUST be used with the above New Models.
This User Guide should be used for the following 3 new models :
Model BMS1 is a Background Music Player only.
Model BMS2 is a Background MusicAND Message Player.
Model BMS3 isaBackgroundMusicAND MessagePlayer,whereallContent
andSettings can be updated via the Internet.
All models incorporate an internal Real Time Clock circuit which will allow for
AUTOMATIC time programmed MUSIC FOLDER change andalso to specify
when MESSAGES (BMS2 and BMS3 only) should be played.
Up to 16 MUSIC FOLDERS and up to 250 MESSAGES (BMS2 and BMS3
only) can be loaded onto the supplied SD-HC CARD and the device will only
playMUSICFOLDERSandMESSAGESbetweenspecifiedtimes and dates.
Youcan also program all models to StartPlayingandStopPlayingatspecified
times for each individual day of the week.

FLASH CARD INFORMATION
BMS uses a standard SD-HC Flash Card to storeMP3 based Music and
Messages.
EachSD-HC card must be configured
to operate with BMS. This is done by
using the Condition BGM SD Card
facility in the BMS Control Program.
CONDITIONYOUR SD CARD
1. Insert the SD or SD-HC card into
yourSD Card programmer.
2. Select Condition BGM SD Card
facility in the Control Program.
Theprogram will Format thecardas FAT32 anditwill also automatically create
a MUSIC FOLDER on the Flash Card, which has 16 Sub Folders numbered
fromF001toF016.The program will also automatically create a MESSAGES
folderwhere BMS2 and BMS3 users can save MessageAnnouncements.
IMPORTANT NOTES
1. Sub Folders should be reased or replaced. They should not be deleted.
2. Whenreusing Flash cards, it is important that you CONDITION eachFlash
cardbefore loadingreplacementMusic folders ontothecard. Thisisnecessary
to ERASE the file directory of the Flash Card, as Windows does not do this
and will not over write directory information when it is full. You MUST use the
Condition BGM SD Card, selected from the main menu.
FLASH CARD PROGRAMMER
Your MUSIC FILES andMESSAGEFILES(BMS2andBMS3)aretransferred
to the SD-HC Flash Card using an SD flash card programmer. These Flash
Cardprogrammers can bebuiltinto your PC,oran external unit(availablefrom
Natcomm) that can connect to your PC via a USB port.
Flash Card programmers are treated by the PC as a Removable Hard Drive
device.Once connected tothePC,they are automaticallyallocateda separate
DRIVE LETTER so that you can then COPY and DELETE files to the Flash
Cardinserted into this drive, just as youwould do withany other Drive ofyour
PC. National Communications Page 3

MP3 FILE ENCRYPTION
Due to Regulatory Requirements concerning the security of large volumes of
Music,our BMS players useaproprietaryMP3 file Encryption facilitytoprotect
Musicfiles andvaluableproductions fromunauthoriseduse, editingorcopying.
Using Encryption is quick and easy with our supplied Encryption
unitiltywhichisincorporatedwithinourDealerControlProgramand
is also available as a stand alone program. MP3 File Encryption
takes just a few seconds and our program will allow you to Encrypt
a single MP3 file or a complete folder of MP3 files with a single
action.
Once a file is Encrypted, it cannot be opened, altered or used in any device
other than a Natcomm unit which is configured for Encryption. Similarly, our
Encryptiondevicescannotplay standard MP3 files or any file other than those
encryptedwith our program.The same Encryption program is usedforALLof
ourproducts,ensuring standardisationofprocesses.You canthough Play an
Encryptedfile using our Dealer Control Program (seetop menu onpage 5).
The ENCRYPTION process will typically take from 5-15 seconds, depending
onthe speed ofyourcomputer.The ENCRYPTIONprocess needonlybe done
once and when completed it will not affect copying times to Flash Cards or
alter the Audio Quality. Encrypted .MP3 files are automatically renamed as
.BMS files.
1. Select the MP3 file to be
Encrypted by clicking the
BrowseIcon.
You can Encrypt a Single File
ora Complete Folder by
changingtheradiobutton
setting.
2. Set the File Desitnation
Folderhere.
3. Click the Encrypt Icon and the
Encryption process will begin.
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RANDOM MUSIC FILE PLAY
Becauseof thelargevolumes of Music
that will normally be used, BMS uses
SUB-FOLDERSon theFLASH CARD.
16 Sub-Folders are Automatically
createdontheMUSICFLASHCARD,
whenyou use the Condition BGM SD
Card facility in the Control Program.
EachSub-FolderscanhaveaMAX of
250 SONGS. This will provide for a
Maximumof 4000 songs.
BMS will only play Encrypted MP3 Files, Encrypted with our Encryption
program.
You should transfer complete folders of Encrypted Music (max of 250 songs
perfolder) ontotheMUSIC cardusingour our BMSControlProgram (seepage
6forfurther detail). MUSIC FILE PLAY
On power up, BMS will Randomly select and play a Music File from Folder
F001(or the first Music folder with files).It will then Randomlyselect and play
a Music File from the next Music Folder with files (usually F002) and so on
until it reaches Folder F016, OR the last Folder which contains Music Files.
Onceafile has played from the last folder, BMS willrepeattheabove process,
Randomlyselectinganunplayed Music File from the first Folder again, so that
ALLMusicFilesinany FolderwillbeplayedbeforeaMusicFileis everrepeated.
Ifyou use the Music Folder Time Programming facilityor the TimedStop Play
/StartPlay facilites, BMS will remember all files that have played and carry on
asnormal once itstartsplaying again. Ifpowerisremoved or the SD-HCFlash
Cardisremoved,thenBMS will RESTARTfrom the first folder.
The use of Folders presents a perfect opportunity to arrange your Music into
separateGENREgroups.Our TimeProgrammed MusicFolderfacilitywillallow
you to program individual Music Folders to play during a specific time period
(within a single day), or for specific days of the week or for a specified period
(using a start date and stop date). You can also use tthe START and STOP
playfacility tocoincidewith business hours.Seepage 8 for further information.
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MUSIC FOLDERS TRANSFER
BMS plays Music from MUSIC
FOLDERSon the FLASH CARD.
1) Double Click ‘Transfer Music
Folders to BGM Card’
2) Migrate to the Music Folder to be
copiedtotheSD-HCCard
3) Specify the Folder Number that the
Music files should be copied to
TheFile Copy progress is displayed as above
4) RepeattheaboveprocedureforallrequiredMusicFolders
If you need to Transfer Messages, please refer to pages 15-16
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MUSIC FOLDER PROGRAMMING
Because BMS Music Folders can be Time and Date programmed, they
MUST have a Folder Name of F001-F016 to identify them for Time
Programming purposes.
Sub Folder Numbers (F001-F016) are automatically set up in the Root
Directory Music Folder, during the Flash Card Conditioning process.
Whentransferring Music Folders, you
MUST use ‘Condition BGMSD Card’
intheDealerControlProgram.
Each MUSIC FOLDER loaded on the
Music Card can be individually time
programmed to play within the
following criteria:
* From a specific START DATE to a specific STOP DATE.
Where a START DATE is not specified, a Music Folder will PLAYby default
on power up. This Music Folder will then play until a STOP DATE. If a
STOP DATE is not specified, the Music Folder will PLAY indefinitely.
Note : When the START DATE and STOPDATE are in different years, you
MUST enter the YEAR for each date. You cannot select EVERY YEAR.
* From a specific START TIME to a specific STOP TIME.
Where a STARTTIME is not specified, a Music Folder will PLAY by default
on power up. This Music Folder will then play until a STOP TIME. If a STOP
time is not specified, the Music Folder will PLAY indefinitely.
Note :theSTARTand STOPTIME must be on the SAMEDAY. For example,
you cannot Start a Folder at 8PM and program it to stop at 1AM. See
pages 20-21 for more information.
* On specific DAYS OF THE week only.
Music Folders can be set to play EVERYDAY, or only on specified days of
the week.
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Step 1
Enter Timed Music Play Programming
All Music Folders will be displayed in Numeric order, on
the left hand side of the screen
In the above screen shot, you can see that Folder F001 is set to play atALL
Times on EVERY DAY without a Start or Stop Date.
Only 5 Folders of Music have been loaded on the SD-HC card (F001, F002,
F004,F006and F008)
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Step 2 Click on the First Music Folder to Highlight it.
a) Enter the Start and End Dates for the period you wish it to play. If
there are no specific date periods,leave it set to Every.
b) Enter the Start and End Times that you wish it to play. If there are no
specific time periods, leave it set to All.
c) If this Folder is only to play on particular days of the week, de-select
Every Day and then select the required days.
If the Music Folder should play 7 Days a week, leave it set to Every Day.
In the sample above, Music Folder 1 has been set to play :
a) only between 1 Jun 2015 and 1 Aug 2015.
b) it will only play between 8AM and 12 Noon
c) it will only play on Monday, Wednesday and Friday.
a)
c)
a)
b)
b)
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Step 3
Click on the Second Music Folder to Highlight it.
a) Enter the Start and End Dates for the period you wish it to play. If there
are no specific date periods, leave it set to Every.
b) Enter the Start and End Times that you wish it to play. If there are no
specific time periods, leave it set to All.
c) If this Folder is only to play on particular days of the week, de-select
Every Day and then select the required days.
If the Music Folder should play 7 Days a week, leave it set to Every Day.
Step 4
Repeat this same sequence for All Loaded Music Folders.
Note - If any Music Folders are to play at all times and days, then you can
leavethemUNCHANGED,asthese are the default settings for each Music
Folder.
Step 5
Whenprogrammingiscomplete
Clickon the SaveChangesIcon
A file containing this complete timetable (called Music.tbl) is now saved
within the Music Folder of your Flash Card.
This file is then loaded into the BMS internal Memory as soon as your
Music Card is inserted into BMS.
Step 6 Print a Hardcopy if Required
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Setting BMS to Automatically
TURN ON and TURN OFF
IfyourequireBMStoTURNON andalsotoTURNOFFMusicandMessage
Play Automatically, then you can do so by setting the Start Time and the
Stop Times of your Music Folders.
You can set All Music Folders to Start and Stop at the same times, or you
can vary the Start and Stop times of each folder to suit Genre changes
throughouttheday.
For example, if you require your Music and Message Play to Start at 8AM,
then you should set 1 or more Music Folders to start at 8AM.
Note: No Music Folders should be set to Start earlier than 8AM.
Note : No Music Folders should be set to the Deault ‘All’ setting as Music
Folders left in this Default setting will play at ‘All’ times (ie they never stop
playing).
IfyourequireyourMusicandMessagePlaytoStopat5PM,thenyoushould
set 1 or more Music Folders to stop at 5PM.
Note: No Music Folders should be set to Stop earlier than 5PM
Note : No Music Folders should be set to the Deault ‘All’ setting as Music
Folders left in this Default setting will play at ‘All’ times (ie they never stop
playing).
When setting your Music Folders with Start and Stop Times, you can also
select which Days of the week that you require them to play.
ThiswillallowyoutohavedifferentStartandStopTimesforeachDayofthe
week, by setting at least 1 Folder to Start at the required Start Time and at
least 1 Folder to Stop at the required Stop Time.
YoucanalsoDeselectparticularDaysforEachorAllMusicFolders,which
would for example Stop BMS from Playing one or more Folders on certain
Days,orevenstoppingAllFoldersfromplayingoncertainDays(ieSunday).
This powerful Music Folder Time programming facility will allow you to set
up Music Play to suit individual user requirements.
Note:Messageswillonlyplaywhenatleast1MusicFolder
is time valid and playing.
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REAL TIME CLOCK
BMS incorporates a sophisticated internal clock circuit which is factory set to
Australian Eastern Standard Time. Ifyou will beusingadevice in a Different
Time Zone, you MUST set the time of the device to the Current Time for the
State that it will be used in, or timing errors will occur.
A long life battery is incorporated in the circuit to maintain the clocks set time
for a period of 5-10 years, with average use. The accuracy of the clock will
usually be maintained within +/- 15 minutes per year, in an air conditioned
officewitha fairly constant temperature all yearround.Excessivetemperature
changes can cause the accuracy of the clock to exceed +/- 15 minutes per
year, as real time clock circuits are temperature sensitive.
The time setting on any unit can be updated at any time by simply inserting a
speciallyprogrammed SD card. See page 13 forfurther details.
DAYLIGHT SAVINGS
BMS incorporates a Daylight Savings facility which can be enabled where
required. Note : BMS is supplied to you with this option disabled.
You can ENABLE and
DISABLE this option
by entering this section.
When the Daylight Savings facility is ENABLED, BMS will each year :
Automatically move its Clock FORWARD by 1hr on first Sun of October.
Automatically move its Clock BACK by 1hr on Sun ofApril.
Very Important Notes :
If you ENABLE this facility within the period October 1 to March 1, you
MUST change the BMS time to the current Daylight Savings time for your
State.
If you ENABLE this facility outside the period October 1 to March 1, you
can leave the current time setting for your State.
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UPDATING TIME AND DATE
The internal clock of BMS may need to be updated from time to time, for time
sensitive applications, or to correct for daylight savings, should this be
necessary. This is easily achieved by inserting a blank SD or SD-HC Flash
Card which is programmed with the correct time.
STEP 1 - Ensure that the Time and Date of your PC is accurate. If it is
not, adjust it now so that it is correct.
STEP 2 - Insert a BLANK SD or SD-HC Flash Card into the Flash
Card programmer of your PC.
STEP 3 - Enter the ‘Set Unit Date and Time’option of the BMS Control
Program.
STEP 4 - The Control Program
will then display the Date and
Time of your PC.
(adjust the time if your PC time is not correct)
Press OK to write this
time and date
to the Flash Card.
STEP 5 - Without Delay, insert this Flash Card into the MUSIC
CARD port of your BMS.
This Time and Date will be written to the Internal Clock of BMS. After 5
Flashes the new time will be displayed and you can remove the card.
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MESSAGE FILE PLAY
Messages Play Sequentially and can be Timed
Models BMS2 & BMS3 only
When you Condition the BGM SD
Cardusing the BMS ControlProgram,
a MESSAGE folder is also created.
As BMS will only play Encrypted MP3
Files, all MP3 based Messages must
be ENCRYPTED first with the
Encryption utility (see page 4).
All MESSAGES MUST have a
Filename beginning with a 3 digit
Numeric number from 001 to 250.
As a result, the BMS Control Program will only allow you to select and
transfer a Filename beginning with a 3 digit Numeric number from 001 to
250.
These 3 digits identify all Messages allowing them to be individually Time
Programmed. It will also allow you to set the order in which Messages play,
as BMS will play them in Numeric Order.
After the first 3 digits, the filename can consist of any other alphanumeric
characters. The program will not allow 2 filenames with the same first 3
digits to be loaded onto the card.
You SHOULD transfer Messages to the Flash Card using the appropriate
BMS Control Program, as it will automatically save them in the correct folder.
Theprogram will alsoallowyou to selectMULTIPLE
MessageFiles withNumericfilenames from asingle
folderbyholdingdowntheCTRLorSHIFTkeyswhen
clicking on required Messages. When all files from
a folder have been selected, press the Send icon.
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Models BMS2 and BMS3 can have up to 250 MESSAGES loaded on the
FlashCard.
YouMust transferallMessagestothe FlashCard usingtheBMSDealerControl
Program as it will ensure that :
* All Messages have a Number between 001 to 250
* There are no Duplicate Message Numbers
* Messages are saved to the correct Folder
1) DoubleClick
‘Transfer Messages to BGM Card’
2) Migrate to the Folder where the
Messages to be copied to the SD-HC
Card arelocated.
3) The Program will only display
Encrypted MP3 Files Music files
locatedin that folder.
You can transfer a Single File by
clicking on it and then clicking OK
You can transfer Multiple Files by
holding the Ctrl key and then clicking
on each required file one at a time.
When all required files have been
selected, click OK
4) When all Messages have been selected click Send
MESSAGE TRANSFER
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MESSAGE PROGRAMMING
EachMessage canbeindividually timeprogrammed toplaywithin thefollowing
criteria:
* From a specific START DATE to a specific STOP DATE.
Where a START DATE is not specified, the Message will PLAYby default on
power up. This file will then play until a STOP DATE. If a STOP DATE is not
specified, the file will PLAY indefinitely. Note When the START DATE and
STOP DATE are in different years, you MUST enter theYEAR for each entry.
Youcannot selectEVERYYEAR.See pages22-23 forimportantprogramming
information.
* From a specific START TIME to a specific STOP TIME.
Where a STARTTIME is not specified, the file will PLAYby default on power
up.This file will then play until a STOPTIME. If a STOPTime is not specified,
the file will PLAYindefinitely. Note : the START and STOPTIME must be on
the SAME DAY. For example, you cannot Start a file at 8PM and program it to
stopat1AM.Seepages22-23 forimportant programming information.
* On specific DAYS OF THE week only.
Files can be set to play EVERY DAY, or only on specified days of the week.
Once each message (up to a maximum of 250 messages) has been time
programmedaccording to requirements, and theSDcardplaced into the BMS
unit,it will constantlymonitorthe day,date, time andonly play messages that
arevalid for the current DATE,TIME and DAY.
More than 1 message may be valid to play at any time. In this situation, the
unitwill playALLvalid messages sequentiallyinMessage Number order.Once
all Time Valid Messages have played, BMS will then begin with the first Time
Valid file again and work its waythroughallotherTimeValidMessages. If only
OneMessageisTimeValid,itwillrepeatthisMessageuntilanother Message
becomes Time Valid, or it is No Longer Time Valid.
See pages 17-20 for full details
Page 16 National Communications

Step 1
Enter Timed Message Play Programming
All Messages will be displayed in Message Number order, on the left hand
sideoftheprogrammingscreen.
In the above screen shot, you can see thatALLMessages are set to play at
ALL Times on EVERY DAY without a Start or Stop Date.
Only 6 Messages have been loaded on the SD-HC card (001xx, 002xx,
003xx,004xx,005xx,006xx),where xx denotes the remainder of the filename.
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Step 2
Click on the First Message to Highlight it.
a) Enter the Start and End Dates for the period you wish it to play. If
there are no specific date periods, leave it set to Every.
b) Enter the Start and End Times that you wish it to play. If there are no
specific time periods, leave it set to All.
c) If this Message is only to play on particular days of the week, de-
select Every Day and then select the required days.
If the Message should play 7 Days a week, leave it set to Every Day.
In the sample above, Music Folder 1 has been set to play :
a) only between 1 Jun 2015 and 1 Aug 2015.
b) it will only play between 8AM and 12 Noon
c) itwillonlyplayonMonday,WednesdayandFriday.
a)
a)
b)
b)
Page 18 National Communications
c)

Step 3
Click on the Second Message to Highlight it.
a) Enter the Start and End Dates for the period you wish it to play. If
there are no specific date periods, leave it set to Every.
b) Enter the Start and End Times that you wish it to play. If there are no
specific time periods, leave it set to All.
c) If this Message is only to play on particular days of the week, de-
select Every Day and then select the required days.
If the Message should play 7 Days a week, leave it set to Every Day.
Step 4
Repeat this same sequence for : All Loaded Messages.
Note - If any Messages are to play at all times and days, then you can
leave them UNCHANGED, as these are the default settings for each
Message.
Step 5
Whenprogramming iscomplete
ClickontheSaveChanges Icon
A file containing this complete timetable (called Music.tbl) is now saved
within the Music Folder of your Flash Card.
This file is then loaded into the BMS internal Memory as soon as your
Music Card is inserted into BMS.
Step 6 Print a Hardcopy if Required
National Communications Page 19

IMPORTANT PROGRAMMING TIPS
for MUSIC FOLDERS
TIP 1. Setting the STOP DATE for a MUSIC FOLDER and the
STARTDATEforaREPLACEMENT MUSICFOLDER
WhensettingaSTOPDATEforaMUSICFOLDERandaSTARTDATEfor
a new MUSIC FOLDER, the CURRENT MUSIC FOLDER and the NEW
MUSICFOLDERmusthavethesamedateforSTOPPINGandSTARTING.
Eg:IfMUSICFOLDER001issettostopon30/11/15andMUSICFOLDER
002 is set to start on 1/12/15, this will result in NEITHER MUSIC FOLDER
playingonthe30/11/15
This is because Music Folder 001 will stop playing at 1 minute after midnight on 30/11/15
( unless a Stop Time has also been entered) and Music Folder 002 will not start to play until
1 minute after midnight on 1/12/15.
MUSIC FOLDER 001 stop date should be 1/12/15,
MUSIC FOLDER 002 start date should be 1/12/15.
Similarly, if MUSIC FOLDER 001 finishes at 7:59 each day and MUSIC
FOLDER 002 starts at 8:00 each day, then there will be a 1 minute period
from 7:59 to 8:00 where neither MUSIC FOLDER will play.
TIP 1 - When changing MUSIC folders, ensure :
the START and STOP DATES the SAME
the START and STOP TIMES the SAME
For the Current and Replacement Folders
Page 20 National Communications