OM SYSTEM VN-541PC User manual

Thank you for purchasing our company’s digital voice recorder.
Please read these instructions for information about using the product correctly and safely.
Keep the instructions handy for future reference.
• To ensure successful recording, we recommend that you test the record function and volume
before use.
• If there are additions and/or modifications of functions due to firmware update for the
recorder, the contents will differ. For the latest information, please visit our website.
Getting started
Recording
Playback
Editing
Use with a PC
Other information
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VN-541PC
VN-540PC
DIGITAL VOICE
RECORDER
USER MANUAL
EN

2
EN
Names of parts................................... 4
1 Getting started
Setup .................................................. 5
Inserting the batteries ........................................6
Turning the power ON........................................7
Setting the time/date..........................................7
Setting the beeping sounds.............................8
Batteries ............................................. 9
Turning the power OFF ..................... 9
Preventing accidental operation.... 10
Setting HOLD mode ..........................................10
Releasing HOLD mode .....................................10
2 Recording
Recording ......................................... 11
Changing the recording scene......................11
Basic recording procedure..............................12
Monitoring while recording ...........................13
Recording with an external microphone...13
Recording from another connected
device ............................................... 14
Recording audio from another device with
this recorder .........................................................14
Recording audio from this recorder with
another device.....................................................14
3 Playback
Playback ........................................... 15
Basic playback procedure................................15
Fast-forwarding...................................................16
Rewinding.............................................................17
Skipping to the beginning of a file .............17
Playback through the earphones.................18
Changing the playback speed ........ 19
Repeat playback .............................. 20
Folder/File repeat playback ............................20
A/B repeat playback ..........................................20
Reducing noise during playback
(Noise Cancel) .................................. 21
4 Editing
Changing the information screen ... 22
Preventing accidental file erasure
(File Lock) ......................................... 22
Index marks/temp marks................ 23
Writing an index mark/temp mark...............23
Erasing an index mark/temp mark...............23
Erasing files...................................... 24
Erase a single file.................................................24
Erase all the files in the folder........................24
Formatting the internal memory ... 26
Table of contents

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Table of contents
5 Use with a PC
PC operating environment ............. 27
PC connection/disconnection......... 28
Connecting the voice recorder to a PC.......28
Disconnecting the voice recorder
from a PC ...............................................................29
Loading a file to a PC....................... 30
6 Other information
Troubleshooting .............................. 31
Recorder care ................................... 33
Accessories (optional) ..................... 34
Copyright and trademark
information ...................................... 35
Safety precautions .......................... 36
Specifications................................... 40
Indications used in this manual
NOTE
Describes precautions and operations that
should be absolutely avoided in using the
voice recorder.
TIP
Describes useful information and hints that
will help you getting the most out of your
voice recorder.
☞
Indicates reference pages describing details
or related information.

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Names of parts
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#
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0
!
$
%
&
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1 2 4 53
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Recorder
1Built-in microphone
2m(microphone) jack
3Display
4USB connector
5l(index/repeat)
button
6n(recording
scene, folder/noise
cancel) button
7p(playback, pause)
button
80button
9Built-in speaker
0q(earphone) jack
!LED indicator light
@o(power, hold)
button
#
REC (record) switch
$
+
button
%9button
^k(erase) button
&
–
button
*Battery cover
(Strap hole
Display
1Repeat
2File lock
3File number/Total
number of recorded
files in folder,
A/B repeat
4Volume
5Battery
6
Folder (recording scene)
7Voice recorder status
(recording, playback,
fast playback, slow
playback)
8Time and date,
Recording scene
9Indicator display
area (recording date,
time and date, remain,
index/temp mark,
erase, noise cancel,
hold, format, beep)
Names of parts
:VN-541PC
model only

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EN
Setup
Setup
After unpacking the voice recorder, follow the
steps below to have it ready for use.
Getting
started
1
3
Inserting the batteries
Getting
started
2
3
Turning the power ON
Getting
started
3
3
Setting the time/date
Set the voice recorder’s clock for
use with file management.
Getting
started
4
Setting the beeping
sounds
Getting started
This product is a voice recorder that is easy
to use for all age groups, from children to
senior citizens. It can be used in a range of
situations, such as in business, or recording
memos.
Usage examples
Recording meetings and discussions means
that if you miss something important, you
can listen to it again as many times as you like
to confirm the content.
This recorder also features Noise Cancel
function useful for transcription, as well as
faster and slower playback.
×
Record messages as well as
changes to schedules instead
of taking memos. Simple
one-handed recording
means it is easier
than writing in a
notebook.
This voice recorder
can also be connected
to a PC, and used as
mass USB storage.
This is convenient for
transferring large files
such as image data
between computers.

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Setup
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Setup
Inserting the batteries
Before using the voice recorder, insert the batteries in the battery compartment of the voice
recorder.
1Slide open the battery cover
while pressing down on it.
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2
2Insert the batteries, making
sure its positive and negative
terminals are placed correctly.
1
2
Insert the battery’s
negative terminal first.
3Pull up the battery cover in the
direction of 1.
4Align the battery cover with the
voice recorder. (2)
1
2
5Slide the battery cover in the
direction of 3to close it.
3
• Do not close the battery cover while
the batteries are still loose.

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Setup
Setup
Turning the power ON
1While the voice recorder is turned
off, press and hold the obutton.
TIP
• If you install batteries for the first time
or replaced with new ones, the [hour]
indicator will flash automatically when
the power is turned on.
Setting the time/date
Set the time and date beforehand to enable
easier management of recorded files.
1 Press the 9(p) or 0
button to select the desired
setting item.
2Press the + or – button to change
the number.
• To change the setting of another item,
press the 9or 0button to move
the blinking cursor, then press the +or
–button to change the number.
3Press the pbutton to finalize
the setting.

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Setup
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Setup
TIP
• When setting the hour or minute, each
time you press the nbutton the
display changes between the AM/PM
and 24-hour clock formats.
Example: 10 : 38 PM
PM 10 : 38
(default format)
22 : 38
• When setting the year, month or date,
each time you press the nbutton
the display order used for the date
changes.
Example: March 24, 2016
03. 24. ,16
(default format)
24. 03. ,16
NOTE
• If the batteries in the voice recorder are
replaced with new ones, the [DATE]
screen is displayed automatically when
the power is turned on.
• Even if the voice recorder is not used
for a long period of time, when the
batteries are used up, the time and date
must be re-entered.
Setting the beeping sounds
The voice recorder makes beeping sounds
when buttons are pressed, or to warn in case
of operation errors. You can select whether
the voice recorder makes these beeping
sounds.
1Press the 9or 0button to
select [ ON ] or [ OFF ].
[ON]
Enables beeping sounds.
[OFF]
Disables beeping sounds.
2Press the pbutton to finalize
the setting.
• After beeping sound has been set,
version information will be displayed,
and then voice recorder will enter stop
mode.

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Batteries/Turning the power OFF
Batteries
Existing data, mode settings and the clock
setting are saved when the power is turned
off.
1Press and hold the obutton while
the voice recorder is in stop mode.
TIP
• Turning the power OFF whenever the
voice recorder is not in use minimizes
battery consumption.
Power Save mode
When the voice recorder has been
stopped for at least 5 minutes after power
ON, the power turns off automatically.
Turning the power OFF
Battery indicator
As the battery loses its remaining charge, the
battery indicator on the display changes as
follows:
• [ ] indicates there is little remaining
battery charge. Replace it with a fresh one.
When the batteries has run out, [ ] and
[LO] appear, and operation stops.
Battery precautions
• The voice recorder does not support
manganese batteries.
• Always turn power OFF before replacing
the batteries. Files may be damaged if
the batteries are removed while the voice
recorder is recording or performing an
operation such as erasing a file.
• You need to reset the time/date if the
batteries are replaced. See “Setting the
time/date”(☞P. 7) for the procedure.
• When not using the voice recorder for
an extended period, always remove the
batteries before storage.
• Even if the battery indicator is [ ],
playback with the built-in speaker at some
volumes may result in a drop in battery
output voltage, causing the voice recorder
to reset. Lower the volume in this case.
• The continuous battery usage time will
vary depending on the performance of the
battery in use (☞P. 41).
For users in Germany
Our company has an agreement with the
GRS (Joint Battery Disposal Association) in
Germany to ensure environmentally-friendly
battery disposal.

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Preventing accidental operation
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EN
Setting the voice recorder to HOLD mode maintains the current operation and disables button
operations.
Setting HOLD mode
1Press and hold the obutton
during recording or playback.
[HOLD] appears in the display,
and the recorder enters HOLD
mode.
• Even if in HOLD mode, the REC switch
can be moved to the ON and OFF
positions.
Releasing HOLD mode
1Press and hold the obutton
during HOLD mode.
TIP
• HOLD mode is automatically released
after recording or playback finishes.
NOTE
• When any button is pressed during HOLD mode, [HOLD] appears in the display for 2
seconds. No other operation is performed.
• Setting HOLD mode during voice recorder playback (or recording) continues the playback
(or recording) operation and prevents any other operation from being performed. (The
voice recorder stops when playback ends or when recording ends because, for example,
there is no remaining memory space.)
Preventing accidental operation