Panasonic KX-TCA 285 User manual

Panasonic KX-TCA 285/385 Wireless Phone
MAIN OPERATIONAL KEYS
Used to power the phone on and off, end calls, exit various
modes or disable alerts while receiving calls:
The POWER/CANCEL (PWR) key is represented by the
following RED handset symbol;
Used to make or receive calls, operate hands free mode:
The TALK/SPEAKERPHONE key is represented by the
following GREEN handset symbol;
TURNING THE PHONE ON AND OFF
With the phone off, pressing the PWR (Power) key for
about 2 seconds and the display will come on
While on, pressing the PWR (Power) key for about 2
seconds will turn the phone off leaving the display blank
SWITCHING BETWEEN THE GUIDANCE DISPLAY AND THE DATE
AND TIME DISPLAY IN STANDBY MODE
While turned on, pressing the PWR (Power) key will
toggle between the two displays
USING THE KEY LOCK/KEYGUARD
Enabling:
Press and hold the Joystick straight IN. A key will appear
on the bottom of the display
Disabling:
Press and hold the Joystick straight IN. The key on the
bottom of the display will then disappear
USING THE MEETING MODE
Press and hold the *(asterisks) key to turn
meeting mode on and off. An Mwill appear on
the display when enabled and disappear when
disabled
GETTING TO THE MAIN MENU
With either standby display showing press the Joystick
straight IN. This acts like the Main Menu Soft-key (soft-
keys change function depending on what is shown on the
display above the key itself). While in standby mode
pressing the Joystick straight in will show the Main Menu
allowing you to enter the following sub-menus: “Ringer
Volume”, “New Phonebook”, “Memo Alarm”, “Setting
Handset”and “PBX Program",
DISPLAYING THE F-CO/DSS KEYS*
As indicated by the Guidance Display, from standby push
the Joystick to the RIGHT as the F-CO soft-key. This will
display the first 5 preprogrammed F-CO/DSS Keys*. Push
the Joystick to the RIGHT again or the NEXT soft-key to
see the next 5 keys and so on
DISPLAYING THE FUNCTION (FUNC) KEYS**
As indicated by the Guidance Display, from standby push
the Joystick to the LEFT as the FUNC soft-key. This will
display the first 5 preprogrammed Function (FUNC)
Keys**. Push the Joystick to the LEFT again as a soft-key
or the NEXT soft-key to see the next 5 Function (FUNC)
Keys** and so on
ANSWERING/PLACING A CALL
Answer a call:
When your phone is ringing press the TALK key and you
will be connected to the caller
Press the CANCEL (PWR) key to end the call
Place an outside call:
Dial 9 plus the external number and then press the TALK
key or -
Press the TALK key and then dial 9 plus the external
number or -
Select a line by selecting a preprogrammed CO/DSS Key*
plus the external number
Press the CANCEL (PWR) key to end the call
Place an internal call:
Dial the desired extension number and then the TALK
key or -
Press the TALK key and then dial the desired extension
number or -
Select the preprogrammed CO/DSS key*
Press the CANCEL (PWR) key to end the call
AUDIO VOLUME
While on a call, push the Joystick UP or DOWN to adjust the
incoming audio level of the speaker on the handset, headset
or the speakerphone

Panasonic KX-TCA 285/385
2
CALL FORWARDING
To forward your calls to an extension or Voicemail:
Press the TALK key
Dial * 7 1 0
Press 2to forward all calls immediately or –
Press 3to forward calls only when you are busy on a
existing call or –
Press 4to forward calls only when you do not answer
them or –
Press 5to forward calls when you are busy or are not
able to answer
Enter the extension number to which your calls will be
forwarded. In many cases this is the extension number
of the Voicemail System
Pressing 6at the third step will call forward all calls to an
outside number such as your cellular phone (Note: Not
everyone has this feature available to them)
Then enter 9 plus the outside telephone number as you
would dial it from your phone
Pressing 0at the third step will cancel the call forward
settings above
If you are temporarily located at another extension and
wish to have all your calls follow you to that extension,
from the remote extension press 7then your extension
number
Pressing 8at the third step will cancel the above follow
me call forwarding
Press the CANCEL (PWR) key to exit
To check the call forwarding setting:
Push the Joystick to the RIGHT, the FUNC soft-key
Push the Joystick UP and DOWN to move the cursor to
“Fwd/DND” or press the number 2
CALL LOG -INCOMING
To call using the Incoming Call Log:
Push the Joystick UP or DOWN
Push the Joystick UP or DOWN to view the caller you
would like to dial
Press the TALK key
To store the caller into the H/S (Handset) Phonebook:
Push the Joystick UP or DOWN
Push the Joystick UP or DOWN to view the caller you
would like to store
Press the Joystick straight IN
Press the Joystick straight IN as the OK soft-key with the
cursor at Save Phonebook
The phone will prompt you to edit the name of the
number just accepted or enter a name if none was
presented by the phone company. Use the keypad to
select each letter required for the name (Max. of 16
characters). You can also use the Joystick LEFT and
RIGHT to move the cursor or press the XFER/CLR key to
correct a single misdialed entry
Press the Joystick straight IN as the OK soft-key
You will now have an opportunity to edit the phone
number if you wish. Once completed press the Joystick
straight IN as the OK soft-key
To assign the new contact into a group or “Private
Category”use the Joystick UP or DOWN to move the
curser to the Category required or leave it at Off
Press the Joystick straight IN as the OK soft-key to save
Press the CANCEL (PWR) key to exit
CALL LOG -OUTGOING
To call using the Outgoing Call Log:
Press the RIGHT soft-key which acts as the Outgoing Call
Log soft-key
Push the Joystick UP or DOWN to view the caller you
would like to dial
Press the TALK key
To store the number into the H/S (Handset) Phonebook:
Press the RIGHT soft-key which acts as the Outgoing Call
Log soft-key
Push the Joystick UP or DOWN to view the caller you
would like to store
Press the Joystick straight IN
Press the Joystick straight IN as the OK soft-key with the
cursor at Save Phonebook
The phone will prompt you to edit the name of the
number just accepted or enter a name if none was
presented by the phone company. Use the keypad to
select each letter required for the name (Max. of 16
characters). You can also use the Joystick LEFT and
RIGHT to move the cursor or press the XFER/CLR key to
correct a single misdialed entry
Press the Joystick straight IN as the OK soft-key

Panasonic KX-TCA 285/385
3
You will now have an opportunity to edit the phone
number if you wish. Once completed press the Joystick
straight IN as the OK soft-key
To assign the new contact into a group or “Private
Category”use the Joystick UP or DOWN to move the
curser to the Category required or leave it at Off
Press the Joystick straight IN as the OK soft-key to save
Press the CANCEL (PWR) key to exit
CALL PICKUP
To pick up a call ringing at another extension:
Dial * 4 1 plus the extension number of the ringing
phone or dial * 4 0 plus the two-digit group number for
which the ringing phone belongs
Press the TALK key
CONFERENCE CALL
To initiate a conference call from a wireless phone:
Place or receive the initial call
Press the RIGHT soft-key which acts like as a conference
soft-key
Dial an internal extension number or –
To call an external party, select another line or dial 9 plus
the external number
When the person answers, press the RIGHT soft-key
(conference key) to connect all parties. The display will
show CONFERENCE:3
To add additional parties repeat the above 3 steps for a
maximum of 8 parties including yourself (Note: Single
line telephones can only initiate 3 party conferences but
you can use a wireless or digital phone to include them)
CONTRAST SETTING
To set the contract level of your display phone:
Enter the Main Menu by pressing the Joystick straight IN
which acts as the Main Menu Soft-key
Use the Joystick UP and DOWN or LEFT and RIGHT to the
“Setting Handset” sub-menu
Press the Joystick straight IN as the OK soft-key
Use the Joystick UP or DOWN to move the cursor to the
“Display Option”sub-menu
Press the Joystick straight IN as the OK soft-key
Use the Joystick UP or DOWN to move the cursor to
“LCD Contrast”
Press the Joystick straight IN as the OK soft-key
Use the Joystick UP or DOWN to change the current
contrast level
Press the Joystick straight IN as the OK soft-key
Press the CANCEL (PWR) key to exit
DOOR OPENING FUNCTION OF DOORPHONE
If you have answered a doorphone call, press the 5 key
If you want to open the door when not on a doorphone call,
dial * 5 5 plus the two-digital doorphone number and then
press the TALK key (Note: Not all extensions have this
authority)
EXTENSION DIALING –INTERNAL
Dialing extensions by the user name:
Press the LEFT soft-key which acts as the Phonebook
soft-key
Continue to press the LEFT soft-key until you see “Ext
Phonebook” across the top of the display
Use the keypad to enter the first letter of the extension
user’s name you would like to call and press the Joystick
straight IN which acts as the OK soft-key
Use the Joystick UP or DOWN until the person you would
like to call is displayed
Press the TALK key
HANDS FREE OPERATION
Allows you to enable and disable the hands free operation:
While on a call (without using a headset), press the TALK
key once. This will enable the speaker on the back of the
phone and the display will show “Speaker Phone”
To disable the speakerphone and return to handheld
mode, press the TALK key once more. This will disable the
speaker on the back of the phone and the “Speaker
Phone” which was displayed will disappear
HEADSET OPERATION
To enable and disable the headset mode of operation:
Simply insert your 2.5 mm headset into the headset jack
on the side of the phone to enable the function or remove
the headset to disable it
HOLD
To place a call on hold:
While on a call press the HOLD key
To place a call on exclusive hold (preventing it from being
accessed by another extension):
While on a call press the HOLD key twice
To retrieve a caller that you’ve placed on hold:
Press the INT key for internal calls or –
For outside calls, push the Joystick to the RIGHT and then
press the corresponding digit (0-9,*,#) for the CO key* of
the line holding wish to retrieve (a key with a slow flashing
solid “O” next to it on the right side of the display) or –

Panasonic KX-TCA 285/385
4
For outside calls, push the Joystick to the RIGHT and then
push the Joystick UP or DOWN to move the cursor to the
appropriate CO key* of the line holding you wish to retrieve
(a line key with a slow flashing solid “O” next to it on the
right side of the display). Then press the Joystick straight IN
which acts as the OK soft-key
To retrieve a caller that someone else has placed on hold:
Push the Joystick to the RIGHT and then press the
corresponding digit (0-9,*,#) for the line holding you wish to
retrieve (a line key with a slow flashing “O” next to it on the
right side of the display) or –
Push the Joystick to the RIGHT and then push the Joystick
UP or DOWN to move the cursor to the appropriate CO key*
for the line holding you wish to retrieve (a line key with a
slow flashing “O” next to it on the right side of the display).
Then press the Joystick straight IN which acts as the OK soft-
key
To put a call on hold and answer another line(s):
Press the HOLD key
Push the Joystick to the RIGHT and then press the
corresponding digit (0-9,*,#) for the line holding you wish to
answer (a line key with a rapidly flashing “O” or solid “O”
next to it on the right side of the display) or –
Push the Joystick to the RIGHT and then push the Joystick
UP or DOWN to move the cursor to the appropriate CO key*
for the line holding you wish to answer (a line key with a
rapidly flashing “O” next to it on the right side of the
display). Then press the Joystick straight IN which acts as the
OK soft-key
To answer other incoming calls, repeat the steps above
To return to the other caller(s), press HOLD for the current
caller, followed by the Joystick to the RIGHT and then press
the corresponding digit (0-9,*,#) for the line holding you
wish to retrieve (a line key with a slow flashing solid “O” next
to it on the right side of the display) or –
Press HOLD for the current caller, followed by the Joystick to
the RIGHT and then push the Joystick UP or DOWN to move
the cursor to the appropriate CO key* for the line holding
you wish to retrieve (a key with a slow flashing solid “O” next
to it on the right side of the display). Then press the Joystick
straight IN, acts as the OK soft-key
To retrieve a call holding at another extension:
Press * 5 1 plus the DSS key* or the extension number
Press the TALK key
ONE TOUCH KEY
Using One-Touch Speed Dial Keys (F-CO / DSS Keys*):
Push the Joystick to the RIGHT which acts like the F-CO
soft-key
Press the corresponding digit (0-9,*,#) for the One-Touch
key (F-CO/DSS key*) that you wish to use or –
Push the Joystick UP or DOWN to move the cursor to the
appropriate One-Touch key (F-CO/DSS key*) that you wish
to use. Then press the Joystick straight IN which acts as the
OK soft-key
PAGING
To page:
Press * 3 3 plus the two-digit paging group followed by
the TALK key or -
Press the F-CO/DSS Key* preprogrammed as a page key
After the tone, voice your announcement
Hang up or if you require a response, please wait
To answer a page:
Press * 4 3 and then press the TALK key
After the tone, you will be connected to the caller
RINGER/VIBRATE SETTING
To program how the phone will alert when receiving calls
internally, from the outside, as a group or calls from
contacts in your various Private Categories:
Enter the Main Menu by pressing the Joystick straight IN
which acts as the Main Menu Soft-key
Use the Joystick UP and DOWN or LEFT and RIGHT to the
“Setting Handset” sub-menu
Press the Joystick straight IN as the OK soft-key
Use the Joystick UP or DOWN to move the cursor to the
“Incoming Option” sub-menu
Press the Joystick straight IN as the OK soft-key
Use the Joystick UP or DOWN to move the cursor to the
“Ringer Type” sub-menu
Press the Joystick straight IN as the OK soft-key
Use the Joystick UP or DOWN to move the cursor to the
type of call you need to change. Select either “Intercom
Ring”, “CO Ring”, “Group Ring” or “Private Ring”
Press the Joystick straight IN as the OK soft-key
If changing the Ringer Type for the Private Categories,
you will have to use the Joystick UP or DOWN to move
the cursor to the specific Category number you want to
change. Then press the Joystick straight IN as the OK
soft-key
Use the Joystick UP or DOWN to move the cursor to the
item you want to change. Select either “Ringer Pattern”
to select 1 of 6 ringers or 1 of 9 melodies, “LED Pattern”
to select 1 or 4 colour sequences or “Vib. Pattern” to
select 1 of 7 vibration settings
Press the Joystick straight IN as the OK soft-key
Press the CANCEL (PWR) key to exit
RINGER VOLUME ADJUSTMENT
While your phone is ringing:
Use the Joystick UP or DOWN arrows to increase or
decrease the ringer volume
While your phone is idle:
Enter the Main Menu by pressing the Joystick straight IN
which acts as the Main Menu Soft-key

Panasonic KX-TCA 285/385
5
Use the Joystick UP and DOWN or LEFT and RIGHT to the
“Ringer Volume” sub-menu
Press the Joystick straight IN as the OK soft-key
Use the Joystick UP or DOWN to change the current
ringer volume
Press the Joystick straight IN as the OK soft-key
Press the CANCEL (PWR) key to exit
SPEED DIAL -STATION DIRECTORY
To store a contact in the HS (Handset) Phonebook (100
speed dial numbers may be stored):
Enter the Main Menu by pressing the Joystick straight IN
which acts as the Main Menu Soft-key
Use the Joystick UP and DOWN or LEFT and RIGHT to the
“New Phonebook” sub-menu
Press the Joystick straight IN as the OK soft-key
The phone will display how many remaining entries exist
in the phonebook and, providing there is space, will
prompt you to enter the name of your contact. Use the
keypad to select each letter required for the name (Max.
of 16 characters). You can also use the Joystick LEFT and
RIGHT to move the cursor or press the XFER/CLR key to
correct a single misdialed entry
Press the Joystick straight IN as the OK soft-key
You will now have an opportunity to enter the phone
number as you would dial it from your phone (this may
consist of including a 9in front of the number). Once
completed, press the Joystick straight IN as the OK soft-
key
To assign the new contact into a group or “Private
Category”use the Joystick UP or DOWN to move the
curser to the Category required or leave it at Off
Press the Joystick straight IN, the OK soft-key to save
Press the CANCEL (PWR) key to exit
Dialing using H/S (Handset) Phonebook speed dials:
Press the LEFT soft-key which acts as the Phonebook
soft-key
You should see “H/S Phonebook” across the top of the
display (if not continue to press the LEFT soft-key)
Use the keypad to enter the first letter of the contact
name you would like to call and press Joystick straight IN
which acts as the OK soft-key
Use the Joystick UP or DOWN until the person you would
like to call is displayed
Press the TALK key
SPEED DIALS –SYSTEM DIRECTORY
Dialing system speed dials by name:
Press the LEFT soft-key which acts as the Phonebook
soft-key
Continue to press the LEFT soft-key until you see “PBX
Phonebook” across the top of the display
Use the keypad to enter the first letter of the contact
name you would like to call and press Joystick straight IN
which acts as the OK soft-key
Use the Joystick UP or DOWN until the person you would
like to call is displayed
Press the TALK key
TRANSFERRING CALLS
To transfer a caller while on a call:
Select the preprogrammed DSS Key* or –
Press the XFER/CLR key and then dial the desired
extension number or –
To transfer a caller to an outside number:
For those who have this authority, while on a call press
the XFER/CLR key
Select a line or dial 9plus the external number
Do one of the following:
To complete the transfer - hang up using the CANCEL
(PWR) key
To announce the transfer - wait for an answer, consult
and then hang up using the CANCEL (PWR) key
To cancel the transfer - press the XFER/CLR key
TRANSFERRING CALLS DIRECTLY TO VOICEMAIL
To transfer a caller directly to a mailbox:
Select the CO/DSS Key* preprogrammed as VOICEMAIL
TRANSFER (VTR)
Select the preprogrammed DSS Key* or dial the desired
extension number
To complete the transfer and hang up using the CANCEL
(PWR) key
VIBRATE ALERT SETTING
To program if the phone will vibrate when receiving calls:
Enter the Main Menu by pressing the Joystick straight IN
which acts as the Main Menu Soft-key
Use the Joystick UP and DOWN or LEFT and RIGHT to the
“Setting Handset” sub-menu
Press the Joystick straight IN as the OK soft-key
Use the Joystick UP or DOWN to move the cursor to the
“Incoming Option” sub-menu
Press the Joystick straight IN as the OK soft-key

Panasonic KX-TCA 285/385
6
Use the Joystick UP or DOWN to move the cursor to “Vibrate”
Press the Joystick straight IN as the OK soft-key
Use the Joystick UP or DOWN to move the cursor to “Vib. &
RING” which has both the vibrate alert and the audible ringer
working at the same time or “Vib. RING” which has the
vibrate alert active for 5 rings and then stops while the audible
ringer begins or “Off” which disables the vibrate ringer and has
only the audible ringer activated
Press the Joystick straight IN as the OK soft-key
Press the CANCEL (PWR) key to exit
WIRELESS XDP PARALLEL MODE FROM PS
Using your PS (Portable Station) as a parallel extension to a
desk phone:
Press * 4 8 1 plus the extension number to which the wireless
phone will be in parallel mode with or press * 4 8 0 to cancel
Press the TALK key
*Note:Flexible CO key or F-CO also called a DSS key can be
preprogrammed in many ways. It can be programmed as a
line appearance, one-touch key for externals numbers, a
system feature key or as a co-worker’s extension (referred to
as a DSS key - Direct Station Selection). If programmed as a
DSS Key you may call the extension or transfer a call to them
by activating the DSS key as instructed in the document
above. On wireless phone you will see a solid “O” next to the
DSS key on the right side of the display when that co-worker’s
extension is busy.
**Note: Function (FUNC) Keys can be programmed with a
variety of system functions. These include Redial, Forward
and Do Not Disturb (Fwd/DND) indication, perform a
Flash/Recall on a line, enable or disable Auto Answer, initiate
a conference call, insert a pause when programming a phone
number, access Auto Dial numbers, enter station
programming.