Panasonic KX-TD7896 - Wireless Digital Phone User manual

Advanced Hybrid System
User Guide for KX-TD7896
Model KX-TA308/KX-TA624/KX-TA824
Thank you for purchasing the Panasonic KX-TD7896 Wireless PT (Wireless
Proprietary Telephone). Please read this manual carefully before using this product
and save this manual for future use.
This manual is designed to be used with the KX-TD7896 Wireless PT (Wireless
Proprietary Telephone) and a Panasonic KX-TA series (other than KX-TA1232) PBX
(Business Telephone System).
Please use only the battery provided and charge the battery for about
7 hours before using the handset for the first time.
7
3
6
2
4
8
9
5
0
1
HOLD XFER
RCL
FLASH
CLR

2
Please read “Important Information” in the Installation Instructions before use.
It is important to read and understand all instructions.
Accessories (Included)
AC Adaptor ..............Two
(PQLV19)
Charger................... One
Part no.
Charcoal: PSLP1321Z
White: PSLP1321ZW
Battery .................... One
(N4HHGMB00005 or
HHR-P103)
Handset Clip........... One
Part no.
Charcoal: PSKE1084Z4
White: PSKE1084Z3
Belt Holder.............. One
Part no.
Charcoal: PSKE1040Z
White: PSKE1040Z2
Battery Cover.......... One
Part no.
Charcoal: PSYNTD7896MR
White:
PSYND7896MWR
Telephone Cord ...... One Screws and Washers
....................................Four
Wall Mounting Plate ....One
Part no.
Black: PSKL1032Z1
White: PSKL1032Z3
• To order accessories, call toll free 1-800-332-5368.

Table of Contents
3
Location of Controls ...................................................................................... 4
Before Operating the Handset ...................................................................... 6
Unsupported PBX Features ......................................................................................6
Selecting the Display Language ...............................................................................6
Setting the Date and Time ........................................................................................7
Enabling the Outgoing Call Log ................................................................................7
Entering the Standby Display Name .........................................................................8
Entering the Names of the Flexible Keys..................................................................8
Adjusting the Ringer Volume ....................................................................................9
Adjusting the Vibrate Setting...................................................................................10
Adjusting the Receiver/Speaker/Headset Volume ..................................................10
Handset Display ........................................................................................... 11
Icons .......................................................................................................................11
Soft Keys.................................................................................................................12
Operation Outline....................................................................................................13
Operation for the KX-TA308/624/824 .......................................................... 17
Making Calls ...........................................................................................................17
Receiving Calls .......................................................................................................19
When the Dialed Extension is Busy/No Answer......................................................20
During a Conversation ............................................................................................21
Useful Features.......................................................................................................21
Making Use of the Voice Mail Service.....................................................................23
Using the Handset Phonebook ................................................................... 24
Handset Phonebook ...............................................................................................24
Storing an Item in the Handset Phonebook ............................................................24
Entering Characters ................................................................................................26
Locking the Handset Phonebook ............................................................................28
Deleting Stored Items .................................................................................. 29
Deleting Stored Items in Handset Phonebook/Hot Key Dial/Outgoing Call Log/
Incoming Call Log ...................................................................................................29
Setting the Handset and Base Unit ............................................................ 30
Setting the Handset and Base Unit.........................................................................30
Troubleshooting and Error Messages ....................................................... 36
Troubleshooting ......................................................................................................36
Error Messages.......................................................................................................38
Important Information.................................................................................. 39
Battery Information..................................................................................................39

Location of Controls
4
Location o f Controls
Handset
7
1
0
3
6
2
4
8
9
5
Receiver
Display
Charge Contact
Ringing/Charge
Indicator
Headset Jack
Microphone
The headset is an option.
Please use only a Panasonic
KX-TCA86/KX-TCA88HA/
KX-TCA91/KX-TCA92 headset.
Open the
cover.
Back View
Speaker
1
2
3
4
5
8
9
Power On
Power Off
Standby mode
Blank display
Press POWER
for more than
2 seconds.
6
7
You can move the cursor to select
desired items in each direction.
Up
Right
Down
Left
OK
(Press Center.)

Location of Controls
5
TALK/SP-PHONE (Speakerphone) Key:
Used to make or answer calls, or
toggle between the two conversation
modes (Receiver/Hands-free*) during
a conversation.
* You can talk with the other party
alternately through the speaker.
HOLD Key:
Used to place a call on Hold.
Meeting Mode Key:
Used to turn Meeting Mode on or off
when pressed for more than two
seconds in standby mode.
RECALL/FLASH Key:
Used to disconnect the current call
and make another call without hanging
up, or answer a Call Waiting from the
telephone company.
Left/Right Soft Key:
Used to select the function displayed
directly above each key. Functions
displayed depend on the state of use.
POWER/CANCEL Key:
Used to end calls, exit the Phonebook
or Function mode, or turn the handset
on or off.
Joystick:
Used to adjust the ringer/receiver
volume, select the Function menus
and the function displayed directly
above it, and move the cursor to select
a desired item.
TRANSFER/CLEAR Key:
Used to transfer a call to another party,
or clear digits or characters.
INTERCOM Key:
Used to make or answer intercom calls.
Key Lock
You can lock all keys other than the
Joystick while the handset is in standby
mode.
Meeting Mode
You can set the handset to prevent
incoming calls from ringing. This can be
useful in situations where you do not
want to be disturbed, for example during
a meeting.
1
2
3
4
5
6
7
8
9
Locked
Unlocked
Press the Joystick
for more than
2 seconds to
lock/unlock.
<Displayed Icon>
Function Status
Microphone volume
Low battery alarm
Key tone
Ringer/Voice Call/Paging/LCS
Ring On Charger
Auto Answer
Up
Off
Off
Off
Off
Off
Vibrate On
• During Meeting Mode, functions are:
• During Meeting Mode or when Vibrate is set
to Vib.& Ring or Vib. Ring, while handset
is on charger:
* Please note that, if you set the handset
on the charger while receiving an
incoming call, vibration will stop. Once the
vibration stops, the handset will not
vibrate again for that call, even if the
handset is lifted up again. (If Quick
Answer is set, lifting up the handset will
answer the call.)
Function Status
Vibrate*
Ringer
Off
User Setting
• During Meeting Mode, you cannot set
the Room Monitor and Auto Answer
features.

Before Operating the Handset
6
Before Operating the Handset
Unsupported PBX Features
The following PBX features are not supported when using a KX-TD7896:
1) Background Music (BGM)
2) PBX System Programming
3) Operator/Manager Service Features
4) Switching displays between “date and time” and “self extension number”
5) Confirming the current time service mode (day/night/lunch)
Selecting the Display Language
You can select the desired language (English/Spanish/French).
• The display language of both the handset and PBX can be selected, and both
should be set to the same language. For more information, refer to the user
documentation for your PBX.
Press the
Joystick.
Select “ Setting
Handset”.
Press the
Joystick.
Press the
Joystick.
Select “Display
Option”.
Select
“Language”.
Press the
Joystick.
Press the
Joystick.
Select the desired language.
(English/Español/FRANÇAIS)

Before Operating the Handset
7
Setting the Date and Time
If you selected “PBX Type-Type 2 (KX-TA308)” in the PBX Type setting, you should
set a date and time.
Enabling the Outgoing Call Log
The default setting is “Off” for the Outgoing Call Log. You can enable the Outgoing Call
Log if needed.
• Set the current date and time on the base unit. If you do not do so, the date and
time of incoming calls will not be displayed correctly.
• Only the numbers you dial, or numbers dialed using Hot Key Dial or Phonebook
will be stored in the Outgoing Call Log.
Press the
Joystick.
Select
“Date&Time” .
Press the
Joystick.
Press the
Joystick.
Enter Day (01-31), Month (01-12),
Year (00-99), Hour (00-12)
and Minute (00-59) from the left.
Press the Right
Soft Key to select
“AM” or “PM”.
date & time
Press the
Joystick.
Select “ Setting
Base”.
Press the
Joystick.
Select “Other
Option” .
Select
“Outgoing Log” .
Press the
Joystick.
Press the
Joystick.
Select “On” .
Press the
Joystick.
Press the
Joystick.
Enter your password.
(default: 1234)
Enter Password
----
Select “ Setting
Handset”.

Before Operating the Handset
8
Entering the Standby Display Name
You can enter the name of the standby mode display of the handset.
Entering the Names of the Flexible Keys
You can enter a name for each flexible key of the handset.
• To enter the name, see page 26.
• To enter the name, see page 26.
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
name
Enter a name.
(max. 16 characters)
Select “Display
Option”.
Press the
Joystick.
Select “Standby
Display”.
Press the
Joystick.
Select “ Setting
Handset”.
Press the
Joystick.
Press the
Joystick.
Select “Display
Option”.
Select “F-Key
Name”.
Press the
Joystick.
Select the desired
flexible key.
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
Enter the name.
(max. 12 characters)
name
Select
“ Setting
Handset”.

Before Operating the Handset
9
Adjusting the Ringer Volume
Adjusting the Ringer Volume or Turning the Ringer Off While Ringing
• For the ringer pattern, see page 32.
• * The adjusted volume level will also be used for subsequent calls.
• If you attach the headset while receiving an incoming call, the ring from the
handset does not switch to the headset. If you attach the headset before
receiving an incoming call, and headset tone is set to on, a tone will be heard
from the headset. If Vibrate is set to on, the handset will vibrate whether a
headset is attached or not.
Press the
Joystick.
Press the
Joystick.
Select the desired
setting. (Step Up/
Step Down/Level 1-6/Off)
Press the
Joystick.
Select “ Ringer
Volume”.
Press the Joystick.
OR
Press CANCEL.
Move the Joystick UP or DOWN to adjust the volume.*
While receiving a call
<To adjust the ringer volume>
<To turn the ringer off>

Before Operating the Handset
10
Adjusting the Vibrate Setting
Adjusting the Receiver/Speaker/Headset Volume
• You can receive an intercom call by the caller’s voice instead of rings (Voice
Call). For further information, refer to “Alternate Receiving—Ring/Voice” in the
user documentation for your PBX.
• To set Vibrate only, without ringing, select Vib.& Ring and set the Ringer Volume
to off, or turn Meeting Mode on. (See page 5, 9.)
Select the desired setting.
(Vib.& Ring / Vib. Ring / Off)
Select “Incoming
Option”.
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
Press the
Joystick.
Select
“Vibrate”.
Select “
Setting Handset”.
During a conversation
Move the Joystick UP or DOWN to adjust the volume.
(Receiver Volume-Level 1-4, Speaker Volume-Level 1-6, Headset Volume-Level 1-4)

Handset Display
11
Handset Display
Icons
Soft Keys
(See page 12.)
Ringer Volume OFF
(See page 9.)
Vibrate (See page 10.)
Call Forwarding
(See page 22.)
Do Not Disturb
(See page 22.)
Auto Answer
(For Hands-free
Answerback, see page 19.)
Meeting Mode
(See page 5.)
Displayed during a conversation using the receiver.
Displayed during a conversation using the speaker
(Hands-free mode) .
Displayed when a headset is attached.
Displayed when a headset is attached
during Hands-free mode.
Mic Mute
Flashes when Mic Mute is on.
Within range of a base unit
Out of range
If this icon flashes when
making a call, move closer to
the base unit and dial again.
Intercom Indicator
Off-hook Status
Message Waiting
Phonebook
Battery Indicator
Anne
A.Ans Fwd
25.Jan 21:05
Fwd
Talk
Speaker Phone
Headset
Headset(SP)
DND
A.Ans
For “Entering the
Standby Display
Name”, see page 8.
<While Off-hook/During a Conversation><Standby Mode>

Handset Display
12
Soft Keys
Icons and information shown on the display will vary depending on the state of use. To
select an item shown on the display, press the corresponding soft keys.
Displayed when in Alphabetic
character entry mode.
Pressing this key switches to
Numeric character entry mode.
Displayed when in Numeric
character entry mode.
Pressing this key switches to
Special character entry mode.
Displayed when in Special
character entry mode.
Pressing this key switches to
Alphabetic character entry mode.
Inserts a dialing pause.
Clears digits or characters.
Entering Characters
Turns the microphone mute on or
off during a conversation.
Turns the ringer off.
Sounds
Opens the Phonebook.
Pressing this key for more than
2 seconds locks the Phonebook.
Displayed when in Phonebook Lock.
Pressing this key then entering the
password (default: 1234), unlocks
the Phonebook temporarily.
Pressing for more than 2 seconds,
then entering the password
(default: 1234), unlocks the
Phonebook.
Stores a new item in the Phonebook.
Searches for an item in the
Phonebook alphabetically.
Handset Phonebook
Opens the main menu.
Pressing this key for more than
2 seconds locks all keys.
Returns to the previous display.
Opens the list menu
(Edit/Delete in the Phonebook, etc.).
Confirms the entry.
Displayed when in Key Lock mode.
Pressing this key for more than
2 seconds unlocks the keys.
Advances to the next display.
Displays the Outgoing Call Log.
Sets the display format of
Date&Time set in “Setting
Base”. (See page 7.)
Selects an item when in
setting mode.
Displayed when there is no soft
key icon.
Displayed when it is possible to use
an arrow key to make a selection.
Others
Establishes a multiple-party
conversation (Conference).
Displayed when a line of information
contains over 16 characters.
Pressing these keys displays the
rest of the information.
Pressing while in PBX Personal
programming mode, moves to the
next or previous display.
PBX Features

Handset Display
13
Operation Outline
Handset functions are accessed through the display menu, and selected with the joystick
and soft keys. The guidance display is shown in standby mode for easy operation
.
• These functions cannot be accessed while in key lock mode.
• The displays marked with are only shown when the following values have been set:
*
1
Setting Base : PBX Type → Type 2 (KX-TA308) /Date&Time/Incoming Log
(See page 7, 35.) You cannot make a call using the Incoming Call Log.
*2 Setting Handset → Other Option → Outgoing Log → On (See page 7, 34.)
*3 Setting Handset → Display Option → Guidance → On (See page 34.)
<In standby mode>
<Main Menu>
Ringer Volume
*
3
FUNC F-CO
*
<Phonebook>
<Phonebook Details>
Anne
1234567890123456
<PBX Flexible Keys>
1:F-Key 01
2:F-Key 02
3:F-Key 03
4:F-Key 04
5:F-Key 05
<Outgoing Call Log>
*
2
Outgoing Log 1
Ext108
108
The Outgoing Call Log soft key ( )
is displayed only when Outgoing
Log is enabled. (See page 7, 34.)
*
<Incoming Call Log>
*
1
Incoming Log 1
0921234567
25.Jan 21:00
No Answer /New
<PBX Feature Keys>
1:Redial
2:Auto Dial
3:Fwd/DND
4:Message
5:Auto Answer
Anne
Becky
Charles
David
1234567890123456
Anne
A.Ans Fwd
25.Jan 21:05

Handset Display
14
Function Menus
Press the joystick to display the main and sub menus.
Main Menu—While in Standby Mode
Sub Menu—While Off-hook/During a Conversation
Ringer Volume:
Accesses the “Ringer Volume” setting.
New Phonebook:
Stores a new item in the Phonebook.
PBX Program:
Enters PBX Personal Programming mode.
For PBX Personal Programming, refer to the
user documentation for your PBX. Press to
exit from PBX Personal Programming mode.
Setting Handset:
Accesses the “Setting Handset” settings.
Setting Base:
Accesses the “Setting Base” settings.
Phonebook:
Opens the Phonebook.
New Phonebook:
Stores a new item in the Phonebook.
Outgoing Call Log:
Enters the Outgoing Call Log.
*1 The Outgoing Call Log icon is displayed only
when Outgoing Log is enabled. (See
page 7, 13, 34.)
Incoming Call Log:
Enters the Incoming Call Log.
*2 The Incoming Call Log icon is displayed if
you selected “PBX Type-Type 2 (KX-
TA308)” in the PBX setting. (See page 13,
35.)
Icon Description
Ringer Volume
Phonebook
*
1
*
2

Handset Display
15
PBX Feature Keys
PBX functions can be activated through the display key list.
Move the joystick left to display the feature key list.
1:Redial:
Redials the last dialed number.
2:Auto Dial:
Makes a call through PBX System Speed Dialing.
3:Fwd/DND:
Displays and/or sets Call Forwarding or Do Not Disturb.
4:Message:
Leaves a message waiting indication, or calls back the
party who left you a message waiting indication when
is displayed.
5:Auto Answer:
Answers an incoming intercom call automatically in
hands-free mode. “A.Ans” is displayed in standby mode.
6:Conference:
Establishes a multiple-party conversation.
7:Pause*1:
Inserts a dialing pause.
0:PBX Program*2:
Enters PBX Personal Programming mode. Press to
exit from PBX Personal Programming mode.
•*
1 Displayed only during a conversation or PBX Personal Programming mode.
•*
2Displayed only while in standby mode or PBX Personal Programming mode.
• For PBX Personal Programming, refer to the user documentation for your PBX.
• For operation, see page 17.
1:Redial
2:Auto Dial
3:Fwd/DND
4:Message
5:Auto Answer
6:Conference
7:Pause
0:PBX Program
Combination Keys
1
2
3
4
5
Auto Dial
Redial
Fwd/DND
Message
Auto Answer
Conference
Pause
PBX Program
6
7
0

Handset Display
16
PBX Flexible Keys
A flexible key can be used either to seize a line in order to make or receive an outside call
(F-Key), or used as a function key. Move the Joystick right to display the flexible key list.
Here you can access the 12 flexible keys. The icon shown beside each F-Key indicates
line status similarly to the LED indicators on a PT: is the same as a green LED; is
the same as a red LED.
• * The meanings of these icons vary depending on the status of the CO line.
• For further information, refer to “LED Indication” in the feature documentation for
your PBX.
• To select a key, press its key number, or move the Joystick to select the
desired key then press (hands-free mode) or (receiver). For operation,
see “Receiving—An Outside Call on a specific line” on page 19.
• To go to the next or previous display, move the Joystick .
• To go to the next display, press .
Example:
Key Number
*
(on): You are currently using this line.
(flashing rapidly): There is an incoming call on
this line.
(flashing slowly): Someone has a call on hold on this line.
(flashing slowly): You have a call on hold on this line.
(on): This line is in use by someone else.
(no icon): This line is idle.
Understanding the F-Key Icons
1:F-Key 01
2:F-Key 02
3:F-Key 03
4:F-Key 04
5:F-Key 05

Operation for the KX-TA308/624/824
17
Operation for the KX-TA308/624/824
For further information, refer to the user documentation for your PBX or consult your dealer.
Making Cal ls
• You can confirm a number was dialed correctly before calling (Predialing) by entering the
number, then pressing .
• To clear an entire number while predialing, press for more than 1 second.
•*
1
Only the numbers you dial, or numbers dialed using Hot Key Dial or Phonebook will be
stored in the Outgoing Call Log. Note that, the Outgoing Log setting of your handset must be set
to on for this feature to operate. (See page 7, 34.)
Any Password or Account Code you enter will also be stored in the Outgoing Call Log.
Therefore, for security purposes please delete as necessary. (See page 29.)
• To store an item in the Phonebook or as a Hot Key, see page 24 or 25.
Desired Function Operation
Calling
To an extension
To use F-Keys
To use Hot Key Dial
To use the Outgoing Call Log
*1
To use the Phonebook
To an external party
phone no.
extension no.
–
Making Calls
OR
OR
phone no.
Talk on the
Speakerphone.
phone no.
Press the dialing key
for more than 1 second.
–
• To enter a character, press
the corresponding dialing key
repeatedly until the character
is displayed.
<Direct Search>
Enter the first letter of the
desired name. (0-9)
OR
OR
idle F-Key (0-9, , #)
X
X
X
idle F-Key
idle F-Key
8
CO line
group no.
9
<Name Search>
name
CLR

Operation for the KX-TA308/624/824
18
*1You can use the last number stored in the PBX to make calls (Last Number Redial).
However, in this case the number will not be stored as a new entry in the Outgoing Call Log.
To display the last number you dialed, press .
Desired Function Operation
To store
To dial
personal speed
dial no.
personal speed
dial no.
Redial *1
One-touch
Dialing
Calling an
operator
Speed Dialing
(Personal)
To program
To dial
phone no.
desired no.
Speed Dialing
(System)
system speed dial no.
To dial
Making Calls
OR
#
#
2
2
2
idle F-Key (0-9, , #)
X
OR
One-touch Dialing Key (0-9, , #)
X
idle F-Key
One-touch Dialing Key
Calling back
a caller using
the Incoming
Call Log
(KX-TA624/
824 only)
To program
Assign as Caller ID
Indication—Personal
Assign as Caller ID
Indication—Common
To dial
OR
idle F-Key (0-9, , #)
X
OR
Caller ID Indication—
Personal/Common Key
(0-9, , #)
X
idle F-Key
desired Incoming
Call Log *
Caller ID Indication—
Personal/Common Key
OR
Caller ID Indication—
Personal/Common Key
(0-9, , #)
X
Caller ID Indication—
Personal/Common Key
1
6
6
9
0
0
0
* Caller ID is displayed for about 20 seconds. If you press during that time period,
the display goes blank until the time expires.
While Caller ID is displayed or the display is blank,
you can only make a call using a key other than .
To return to the standby display, press then press .
1

Operation for the KX-TA308/624/824
19
Receiving Calls
*1This feature is available when the PBX is connected to a Panasonic Voice Processing
System (VPS). For setting LCS, refer to the user documentation for your PBX.
Desired Function Operation
Picking up
a call
Hands-free
Answerback
(Auto Answer)
Live Call
Screening
*
1
(LCS)
Hands-free
mode
Private
mode
Receiving
Group
Directed
To answer the call
To answer the call
To start monitoring
To stop the alert tone
To stop monitoring
To stop monitoring
extension no.
An Outside Call on a specific line
4
4
Talk on the
Speakerphone.
OR
OROR
OR OR
OR
X
rapidly flashing F-Key
(0-9, , #) rapidly flashing F-Key
rapidly flashing F-Key
Talk on the
Speakerphone.
An Intercom Call/An Outside Call An Intercom Call
An Intercom Call
To set/cancel
5
Receiving Calls
0
While monitoring
RCL
FLASH
OR
X
LCS Key
(0-9, , #)
LCS Cancel Key
(0-9, , #)
LCS Key
X
LCS Cancel Key
LCS Key
(0-9, , #)
X
LCS Key
LCS Key
(0-9, , #)
X
LCS Key
OROR
RCL
FLASH
LCS Cancel Key
(0-9, , #)
X
LCS Cancel Key
OROR
RCL
FLASH
LCS Cancel Key
(0-9, , #)
X
LCS Cancel Key

Operation for the KX-TA308/624/824
20
When the Dialed Extension is Busy/No Answer
Desired Function Operation
Call Waiting
Set
Cancel
For outside calls
Receiver
Sender
While hearing a busy tone
Wait for an answer.
To talk to the new party
(While hearing the Call Waiting tone)
To terminate a current status
To hold and then talk to the new party
1
1 1 #
7
3
1#
7
3
OR
rapidly flashing F-Key (0-9, , #)
X
OR
Disregard this step if both parties
are extensions.
rapidly flashing F-Key
When the Dialed Extension is Busy/No Answer
0
Set
Cancel
For intercom calls/doorphone calls
2
1#
7
3
2
#
7
3
To set
While hearing a busy tone
To answer
If you hear callback ringing
Automatic
Callback Busy
Sender
To leave a notification
To cancel a notification
receiver's
extension no.
Message
Waiting
Receiver
To check a received message and call back
To set/cancel
To clear all notifications
6
#
When the receiver's extension is busy or does not answer
4
44
4 4
7
0 0
0
*
* Press until the desired extension is displayed.