Philips SPEECHEXEC 4.3 User manual

SpeechExec Transcribe
SpeechExec Pro Transcribe
Version 4.3
www.philips.com/dictation
EN Quick reference guide 3
DE Kurzreferenz 23
FR Guide de référence rapide 43
ES Guía rápida 63
NL Beknopte handleiding 83
IT Guida rapida 103
FI Pikaohje 123
SV Snabbguide 143
SK Rýchla referenčná príručka 163

Declaration of Conformity
Tested to comply with FCC standards
FOR HOME OR OFFICE USE
Model Number: LFH 6220, LFH 210, LFH 234, LFH 334
Trade Name: USB adapter 6220, Foot control 210, Earphones 234/334
Responsible Party: Philips Speech Processing
Address: 64 Perimeter Center East, Atlanta, GA 30346, USA
Telephone number: 888-260-6261
Website: www.philips.com/dictation
This device complies with Part 5 of the FCC Rules. Operation is subject to the following two conditions:
) This device may not cause harmful interference.
2) This device must accept any interference received, including interference that may cause undesired operation.

3Quick reference guide
ENGLISH
 Introduction 4
2 Installation 5
2.1 Requirements 5
2.2 Hardware installation 5
2.3 Software installation 5
3 Get started 6
3.1 Start the program 6
3.2 Create a user profile 6
3.3 Worklist window overview 7
3.4 Player window overview (compact mode) 8
4 Working with Philips hardware devices 10
4.1 Foot control 10
4.2 Headphones 11
4.3 Digital Pocket Memo 12
5 Transcription 14
5.1 Transcribe a dictation 14
5.2 Finish, suspend or cancel a transcription 16
5.3 Instructions 16
5.4 Delete a dictation 17
6 Settings menu 18
6.1 Create author profiles for encrypted dictations 18
6.2 Notification of new dictations 19
6.3 Use keyboard shortcuts 19
7 Troubleshooting 20
PRO
PRO
PRO
PRO
Quick reference guide

4Quick reference guide
 Introduction
Thank you for purchasing Philips SpeechExec.
Philips SpeechExec is a professional transcription solution. This manual covers the basic•
installation of the SpeechExec software and its related use with the foot control.
Not all devices mentioned in this manual are necessarily part of the package contents.•
Descriptions of devices such as SpeechMike, Digital Pocket Memo and accessories are for
information only and do not require Philips to deliver any of these accessories with this
package.
If a topic begins with this icon•
PRO
, the described feature is available to users of SpeechExec Pro
Transcribe only.
E Tip: For more information about using the SpeechExec software, see the help function (by
pressing F1 on the keyboard).

5Quick reference guide
ENGLISH
2 Installation
2.1 Requirements
Recommended: Pentium III, 500MHz and 512 MB RAM (1 GB RAM for Vista)•
60 MB hard disk space for SpeechExec, 100 MB for Microsoft .NET 1.1 Framework•
1 free USB port, 1 self-powered USB port for the foot control•
Recommended minimum transfer rate for LAN: 100 Mbit/s•
Windows Vista, Windows XP (with Service Pack 2), Windows 2000 (with Service Pack 4)•
D Note: For all operating systems, it is recommended that the latest Service Pack available be
installed before installing SpeechExec.
2.2 Hardware installation
Turn on the PC.1
Connect the USB dongle to a free USB port.2
Plug the headphones into the3 socket and the foot control into a free USB port.
4 Connect the USB plug of the Digital Pocket Memo to a free USB port or the port of the USB
dongle.
The5 New Hardware Found message of Windows is displayed and installation will proceed
automatically.
Restart the PC when prompted by Windows.6
D Note: If the message does not appear, verify if the USB port is enabled in the BIOS of your
system. See the hardware documentation for details or contact your hardware vendor.
2.3 Software installation
Insert the installation CD for SpeechExec Pro Transcribe in the CD-ROM drive. The set-up1
program should start automatically. If it does not, open the CD contents in Windows
Explorer and double-click the autorun.exe file.
Click the2 Install button.
Follow the on-screen instructions of the set-up program to install SpeechExec Pro Transcribe3
on the PC.
CImportant: Administrator rights are required to install the software. For more help, contact
your administrator.
PRO

6Quick reference guide
3 Get started
3.1 Start the program
To manually start the program, open the Windows start menu in Windows and select Programs
> SpeechExec (Pro) Transcribe. If the option to start the program automatically was selected
in the settings menu, start the program by clicking the icon in the notification area of the
Windows task bar.
3.2 Create a user profile
When using SpeechExec for the first time, a
wizard guides you through the step-by-step
configuration process to create a new user
profile and configure your initial key settings.
Follow the on-screen instructions to:
Specify a user name. The user name identifies•
the user who last worked on the dictation.
Set the destination folder on the PC for•
Pending dictations. Pending dictations will be
listed in the To Do folder in the worklist. The
To Do folder organizes all your input folders into one simulated ‘overview’ folder.
Configure settings for the ‘new dictation’ notification in your• To Do folder.
ETip: If working in a network, select the folder on a mapped network drive where the
author’s finished dictations are stored. These will be your pending dictations.
DNote: It is possible to change these settings later using the Settings menu. See Settings menu
on page 18 for more information.

7Quick reference guide
ENGLISH
3.3 Worklist window overview
The worklist module lets you to manage your dictation list, define dictation properties, configure
a Digital Pocket Memo and make various settings.
Menu bar:1 The menu bar contains menu commands that perform various tasks, such as to
manage dictations, make and change settings, and configure SpeechExec Pro Transcribe.
Toolbar:2 Many functions can be controlled using the toolbar buttons:
Folder list:3 The folder list displays your folder structure. The structure depends on your
personal or pre-configured settings. Click the plus sign at the left of a folder to expand the
tree and display a folder’s sub-folders.
Start Transcription (open the selected
dictation in the player)
Start/stop playback of the selected
dictation
PRO
Play Special Instruction
Displays the dictation properties of a file
Send and receive emails with dictations
via a connected email system
PRO
Start downloading from a connected
Digital Pocket Memo to a PC
PRO
Apply (and cancel) the defined filter to
the dictation list
Refresh the information displayed in the
worklist
Submit the selected dictation for an
installed speech recognition software
Open the help function

8Quick reference guide
Dictation list:4 The dictation list displays information about the dictations stored in the
selected folder. The columns display the properties of the dictations. Change the focus
between the tree view and the dictation list view by clicking inside each pane.
PRO
5 DPM device display: The DPM (Digital Pocket Memo) display appears when a Digital Pocket
Memo is connected. It allows users to display and play back dictations stored on the Digital
Pocket Memo, and to configure settings on the connected recorder.
Status bar:6 The status bar at the bottom of the window displays information on dictation
management such as the number of dictations in the selected folder, the number of dictations
with priority status assigned, and the name and role of the current user.
3.4 Player window overview (compact mode)
The player module allows the play back of sound files created with SpeechExec Pro Dictate or a
Digital Pocket Memo. Additional commands are available when viewing the player in expanded
mode.
Menu button:1 Click the button in the top left corner to open a menu with the commands
to display the dictation properties and audio settings, mark the dictation as suspended or
finished, switch the player to expanded mode, or close the player window.

9Quick reference guide
ENGLISH
Toolbar:2 Most functions available in the player window can be controlled by these buttons:
Start/pause playback
Stop the current action (playback)
Fast rewind
Fast forward
PRO
Jump to the previous spoken
instruction
PRO
Jump to the next spoken instruction
Adjusts playback volume
Adjusts playback speed
Adjusts the playback tone
PRO
Play back special instruction
Finish: Close the dictation and mark the
transcription as finished. The dictation
is moved to the Finished dictations folder
(SpeechExec Transcribe) or to the Archive
folder (SpeechExec Pro Transcribe).
Suspend: Close the dictation and mark it
as suspended meaning that work on the
dictation is interrupted temporarily and will
be continued at a later time. The dictation
is saved in the Suspended folder.
Close: Close the dictation without saving
any changes that have been made.
Position slider:3 Displays file information such as file length and the current position in the
sound file during playback. The length of the dictation is displayed in HH:MM:SS (hours:
minutes:seconds) to the right of the slider.
Audio volume meter:4 Displays the audio output level.
The5 icon indicates that the recording contains a special instruction.
DNote: The player window can be displayed in compact (default setting) or expanded mode.
Some toolbar buttons are not available in compact mode. To switch to the expanded mode,
click the button in the top left corner and select Expanded Mode.
PRO

10 Quick reference guide
4 Working with Philips hardware devices
Philips hardware devices designed for compatibility with SpeechExec and can also be used to
control the SpeechExec program. For detailed information, refer to the documentation delivered
with the device.
4.1 Foot control
The foot control is designed to oer a convenient, hands-free tool for playback of files for
transcription.
The Foot Control has three pedals: a middle, a right
and a left.
Press and hold the• left pedal for fast rewind. When
rewinding reaches the desired position, release the
pedal.
Press and hold the• middle pedal to fast forward.
When forwarding reaches the desired position,
release the pedal.
The• right pedal starts playback. The behavior for
starting and stopping playback depends on the setting
of the playback switch on the underside of the foot
control:
N (Neutral) position:• Press and hold the right pedal for playback. When the pedal is
released, playback is stopped.
T (Toggle) position:• Press and release the right pedal to start continuous playback. Press
the right pedal again to stop playback.
DNote: There is a priority sequence among the three foot pedals. The middle pedal has the
highest priority and stops actions started by the left or right switch. The left pedal has the
next highest priority. It stops actions started by the right switch. The right pedal has the
lowest priority.