quadient DS-85i User manual

Table of Contents
Read this First ...............................................................................................11
Safety...............................................................................................................1
Declaration of Conformity (EU only).................................................................1
About this manual............................................................................................1
How this Help Works ....................................................................................32
Help Menu........................................................................................................3
User Guide.......................................................................................................4
Remote Assistance (optional)..........................................................................5
Meet your Document System ......................................................................63
Introduction......................................................................................................6
System Overview.............................................................................................7
Operating Controls...........................................................................................9
Control Panel.................................................................................................10
How to Operate the Touch Screen.................................................................11
Use a Web Browser.......................................................................................12
What is a Job?...............................................................................................13
Job List...........................................................................................................14
Job Overview.................................................................................................15
High Capacity Document Feeder (HCDF)......................................................18
MaxiFeeder....................................................................................................19
VersaFeeder ..................................................................................................20
Installation of the Side Exit.............................................................................20
Catch Tray for Side Exit..................................................................................21
Installation of the High Capacity Vertical Stacker (HCVS-1)..........................22
Automated Insertion Management System (AIMS)........................................23
Shut Down the System...................................................................................23
Working with Jobs ......................................................................................244
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Introduction....................................................................................................24
Use an Existing Job.......................................................................................24
Create a New Job..........................................................................................25
About Automatic Jobs....................................................................................26
Create an Automatic Job................................................................................26
Create a Manual Job......................................................................................27
Create a test mail set.....................................................................................38
Mail Sets........................................................................................................43
Change to Another Feeder Tray.....................................................................47
Link Feeder Trays...........................................................................................48
Edit a Job.......................................................................................................48
Save a Job.....................................................................................................49
Delete or Move an Enclosure.........................................................................50
Copy a Job.....................................................................................................51
Delete a Job...................................................................................................51
Rename a Job................................................................................................52
Lock a Job......................................................................................................52
Loading the System ...................................................................................545
Document Orientation....................................................................................54
Document Feed Trays....................................................................................55
Load Envelopes.............................................................................................69
Filling the Sealing Liquid Reservoir................................................................70
Settings menu .............................................................................................726
Open the Settings Menu................................................................................72
The Settings Menu Supervisor.......................................................................73
Supervisor Settings Menu..............................................................................74
Connect the System to the Internet ..........................................................947
Options for Connection..................................................................................94
Set up a Wired Connection............................................................................94
Set up a Wireless Connection........................................................................96
Test the Connection.......................................................................................98
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AIMS settings.................................................................................................98
Reading .......................................................................................................998
Introduction....................................................................................................99
BCR Code Description.................................................................................100
OMR Code Description................................................................................106
Flex Reading Code Description...................................................................111
Create Jobs with Reading............................................................................111
Reading Settings..........................................................................................116
Exit Selection with Reading.........................................................................118
Operator Maintenance ..............................................................................1209
Maintenance Schedule................................................................................120
Clean and replace brushes..........................................................................121
Replace or Clean Moistening Cloth.............................................................121
Calibrate Photocells.....................................................................................122
Fault Finding .............................................................................................12410
Messages.....................................................................................................124
Clearing stoppages......................................................................................127
Operator Troubleshooting.............................................................................134
Troubleshooting Table..................................................................................135
Specifications ...........................................................................................14011
Technical Specifications...............................................................................140
Hopper and Feeder Capacity.......................................................................141
Configuration Dimensions............................................................................141
Document and Insert Specifications............................................................142
Envelope and Document Set Specifications................................................142
maxiFeeder Specifications...........................................................................144
High Capacity Vertical Stacker Specifications..............................................145
versaFeeder Specifications..........................................................................146
Terminology ..............................................................................................14812
Terminology..................................................................................................148
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Read this First1
Safety
Ensure you have read and fully understood the safety requirements
in the Safety Guide.
Declaration of Conformity (EU only)
The product presented in this guide meets the requirements of applicable directives. For
more details refer to the Declaration of Conformity. Contact your authorized distributor for
availability of this document.
About this manual
Disclaimer
This Guide is published without any warranty. Improvements and changes to the online
Guide necessitated by typographical errors, inaccuracies of current information, or
improvementstoprogramsand/orequipment,maybemadeatanytimeand without notice.
Such changes will, however, be incorporated into new editions of the PDF Guide (if
applicable).
Download the PDF:
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Symbols
This manual uses the symbols listed below.
Indicates...This symbol...
WARNING: Indicates a human safety hazard.
ATTENTION: A risk to the equipment or mail could result from an action
you may perform.
NOTE: A remark that explains different cases or specificities.
TIP: Advice to help save you time when processing your mail.
SUPERVISOR: Indicates that you have to use the supervisor menu to
perform the procedure.
Languages
In the EU the user guide must be available in the national language(s) of the country where
the system is delivered. Therefore, if the User Guide is not available in your country’s
language(s), contact your authorized distributor.
Software
The software used for the reading option is based in part on the work of the Independent
JPEG Group.
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How this Help Works2
Help Menu
The help button [?] gives access to help topics via a pull-down menu.
The contents of the help menu can be different for your situation. The help menu can contain
the following topics:
• Search; use the search engine to find a specific topic.
• User Guide; user instructions describing how to use the system.
• FAQ's (option); when the system is connected to the internet, frequently asked
questions are answered here (option).
• What can I do here; a list with relevant help topics related to the current screen.
• Remote assistance (option); online remote assistance for helpdesk guidance. Call
the phone number that is displayed and follow the instructions of the support assistant.
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User Guide
You can use this guide as follows:
1. Use the contents overview to browse the contents. When you are finished you can
close the User Guide with the Close button.
2. To keep the topic from the User Guide active, you can use the Minimize button. When
you click the active Help button, the User Guide is restored.
3. To search for topics; enter a keyword in the Searchbar and press the Search button.
To navigate through the User Guide:
• Tap to select.
• Swipe up/down to scroll.
• Double tap to zoom.
• Pinch in/out to zoom in/out.
See also How to operate the touchscreen.
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Remote Assistance (optional)
Ask your authorized distributor if this feature is available for your
system/organization.
It is necessary that the system is connected to the internet.
(Online) Remote Assistance is a tool for help desk guidance. The Remote Assistance
screen can be entered by tapping on the "Remote Assistance" button in the Help menu.
Add the support key supplied by the support assistant and follow the instructions as indicated
by the support assistant.
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Meet your Document System3
Introduction
The system is a folding and inserting system for processing mail easily. The system:
• feeds documents
• folds the documents
• inserts the documents into envelopes
• seals the envelopes
• stacks the envelopes
Automatic monitoring ensures the correct number of documents per envelope. The system
can be operated by means of a user friendly interface. The settings of the system (type of
documents, type of envelopes and the type of fold) are recorded in so called jobs. These
jobs can be created by the operator.
Operator and supervisor
You can use the system as operator and as supervisor. The supervisor has access to more
settings than the operator. You can switch from operator to supervisor in every screen.
When you switch to supervisor, you see immediately the result: extra tabs appear for the
advanced settings. Also the side menu contains extra functions.
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System Overview
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The figure shows an overview of the system.
Document Feeders (1)
The Feeders are the feeding part of the system. There are two types of feeders: the
automatic and the special feeder. The automatic feeder does not require any adjustments
for the separation. From a feeder you can feed one or more documents (multi feed). The
feeders have a double feed control (DFC). DFC detects if more documents are fed instead
of one.
You can link feeders. This means that two feeders can be linked as pairs. When the first
feeder is empty, the system switches to the other feeder. Meanwhile the empty feeder can
be refilled without stopping the system.
The upper automatic feeder is equipped with a 'daily mail' function. You can use this feeder
to process sets of documents that you cannot process automatically (stapled documents
and sets with varying thickness).
Collating Area (2)
All documents of a document set are collated and aligned in the collating area.
Divert area (3)
The Divert area automatically throws out incorrect sets of documents. In this way the system
does not need to stop. Correct sets will be transported to the Folder unit.
Folder unit (4)
The Folder unit folds the documents. The following fold types are possible (see Terminology):
• No fold
• V-fold
• C-fold
• Z-fold
• Double V-fold
Inserter (5)
After the documents are folded, the documents are transported to the inserter. The inserter
inserts the documents into a waiting envelope. The inserter seals the envelope or not,
depending on the settings. Automatic monitoring ensures the correct number of inserts per
envelope.
Present on Deck (6)
The documents inserted (or not) can leave the inserter from the upper unit (present on
deck). This can occur when:
• Clearing the machine;
• Making a test set;
• Depending on the reading code.
Stacker (7)
The documents inserted (or not) are transported to the stacker depending on the
programmed job. The stacker automatically stacks inserted documents.
Side exit (8)
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The documents inserted are transported to the side exit depending on the programmed
job. The side exit can be used for sorting and stacking of documents into the catch tray as
well as transporting to a franking/mailing machine.
Envelope Hopper (9)
Envelopes that are placed on a stack by the user, are fed one by one into the system by
the envelope hopper.
Operating Controls 3
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L - air plugs for cleaning the sensors
M- handle for manual transport of the mail
set
N-unlocking handles for rollers envelope
track
O- sealing liquid reservoir
P- side cover (opened)
Q- bellows for cleaning sensors
R- thumb wheel for side guide adjustment
S- side guides envelope feed tray
T- lever for envelope separation adjustment
U- envelopes support
A- High Capacity Vertical Stacker
B- loc cover
C- unlocking lever for loc
D- power inlet, RS232 connector / USB /
modem
E- hand grip vertical transport cover
F- document feed tray
G- collator arm
H- Divert area
I- Folder unit
J- Display (operator panel)
K- handle for manual transport of the envel-
ope
Control Panel
On/Off (B): The touch sensitive button in the upper right corner of the display switches the
system on or off. If the system is not used for one hour, the system switches off to safe
power.
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Status LED (C): A status LED indicates the state of the machine, a green LED indicates
that the system is switched on, a blinking red LED indicates the system is switched off.
The display is a capacitive touch screen. To avoid permanent
damage of the display, do not use sharp objects to operate the
display.
To clean the display use a dry lint-free or microfiber cloth. If water
is necessary to clean the screen, you should make your microfiber
cloth slightly damp instead of putting the water directly on your
screen. Never use large amounts of water, harsh chemicals,
abrasive cloths or paper towels to clean the display.
How to Operate the Touch Screen
You can operate the touch screen like a tablet:
•Tap : touch and release the screen with your finger.
•Swipe: touch the screen, hold it and move your finger(s) left, right, up or down.
•Tap and hold: touch the screen with your finger and hold it for two seconds.
•Pinch in/out: to zoom in/out.
In some menus, when not all information is visible on the screen, it is possible to enlarge
the view. Tap on a random white space position. The header and tab(s) will be hidden and
the screen will “shift” upwards.
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Tap again on a random white space position in order to return to normal view again.
Use a Web Browser
You can open a web browser in the user interface of the system. Use the web browser as
follows:
Tap on the icon in the upper left corner of the screen to open the Web browser.1.
2. You can tap or swipe to navigate through web sites.
Use the keyboard to type in the navigation bar of the browser or within web sites.
If you work with a special keyboard for your language, you can
switch the keyboard back to the English version to type e.g. a web
address. (see Localisation on page 80)
3. Tap the Minimize button to keep the Web Browser active.
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4. Tap the Close button in the upper left corner of the screen to close the web browser.
What is a Job?
If you have to process a lot of mail sets of the same type (for example bills), you can save
the settings to a 'job'. The next time you just select the job and immediately start without
defining any settings.
The following settings are saved in a job:
• Envelope type/size;
• Sealing on/off;
• Which document feeders should be used, how many documents should be fed from
each feeder and document height for each feeder;
• Feeder linking on/off;
• If BREs or insert cards should be included;
• Address position;
• Fold settings;
• Double feed control settings;
• Reading settings (option);
• Exit select settings;
• Stop counter, also known as Batch counter, defining the number of mail sets that the
job must process. The job will automatically stop processing when this number is
reached.
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Job List
When you start up the system, the ‘Job list’ menu appears.
1. Open a web browser on page 12
2. Help menu on page 3
3. Login, see Introduction on page 6
4. Side menu
5. Job list sorting
The side menu contains the settings menu (see Settings menu operator). When you are
logged in as supervisor, the settings menu is extended with advanced settings (see Settings
menu supervisor on page 74).
If you want more information on a job, select the job. With the [Job list] button you get
back to the home menu.
See also: Working with Jobs on page 24.
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Job Overview
If you want more information on a job, select the job in the Job List menu.
The touch screen shows the following information of the selected job:
• Job name
• Job settings (for example the document and envelope type)
• How to load envelopes and documents for this job
• The number of envelopes that have been processed with this job
In this screen you can change the following settings:
• Counter settings (see Change the counter settings)
• Job settings (see Editing a job)
• Move documents between feeders (see Change to an other feeder tray)
• Link feeders (see Link feeder trays)
• Start the job or run a test run (see Performing a test run)
If you tap the [i] button a summary of all information of the job is listed.
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The following is a list of symbols or icons and their descriptions.
Document with reading
Shows the correct document
orientation; A is the address.
Main document.
Shows the correct document
orientation; A is the address.
EnclosureDaily mail
Feature to manually insert
mail-sets one by one into the
system.
Wired LAN connected
Network connection is avail-
able via a network cable
connection.
Notification
Next to this symbol, a mes-
sage appears, e.g. Sealing
liquid low, empty feeder.
Wired LAN not connected
Network connection is not
available via a network cable
connection.
Wireless LAN connected
Network connection via Wi-Fi
is available.
Wireless LAN not connec-
ted
Network connection via Wi-Fi
is not connected or out of
range.
Wireless LAN connected,
no internet
Network connection via Wi-Fi
is available, network is not
connected to internet.
Check with your network ad-
ministrator.
Envelope sealing off
Envelopes will not be sealed.
The symbol shows the cor-
rect envelope orientation.
When sealing is off, the flap
of the envelope is closed but
not moistened.
Envelope, sealing on
Envelopeswillbesealed.The
symbol shows the correct
envelope orientation.
Change feeder trays
Possibility to change from
one feeder tray to another.
Feeder linking
Linkingmeans that when one
feeder is empty, the system
automatically starts feeding
documents from the other
feeder. This symbol at the
feeders shows if the feeders
are linked.
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