Quartet IdeaShare User manual

User
Manual
68505295
ACCO Brands Corporation
300 Tower Parkway
Lincolnshire, IL 60069-3640
acco.com

Quartet, “Q” graphic and IdeaShare are registered trademarks of General Binding Corporation.
ACCO name and design is a registered trademark of ACCO Brands. © 2008 ACCO Brands
Corporation.All Rights Reserved.
Quartet®IdeaShare®System Requirements:
For PC
• Windows®-compatible PC with Pentium™100Mhz + processor
• Windows 98, 2000, ME and XP compatible (other platform users
may view shared meetings via Java™applet through Java-enabled
Internet browser)
• 10 MB available hard drive space
• 256 color VGA or SVGA monitor
• CD-ROM drive or Internet connection for software installation
• One available USB port
For Mac
• Power Macintosh®
• Mac®OS X v10.1 or higher
• 10 MB available hard drive space
Customer Service
800.541.0094 USA
800.605.6513 Canada
[e-mail]

Thank you for purchasing this exciting new product from Quartet! The Quick Set Up Guide
explains how to install your new system quickly and easily. This Users Manual will show
you how to save time and money by capturing notes and diagrams, collaborating with
colleagues, and enhancing presentations. Please see the Software Reference Guide for
quick explanations of how to use the various features made possible by eBeam
Software.
!
CAUTION
Danger of explosion if battery is incorrectly
replaced.
Replace only with same or equivalent type
recommended by the manufacturer.
Dispose of used batteries according to the
manufacturer’s instructions.

FCC Class B Notice
This device complies with Part 15 of the FCC Rules. Operation is subject to the follow-
ing two conditions:
1. This device may not cause harmful interference.
2. This device must accept any interference received, including interference that may
cause undesired operation.
Note: This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to
provide reasonable protection against harmful interference in a residential installation.
This equipment generates, uses and can radiate radio frequency energy and, if not
installed and used in accordance with the instructions, may cause harmful interference
to radio communications. However, there is no guarantee that interference will not
occur in a particular installation. If this equipment does cause harmful interference to
radio or television reception, which can be determined by turning the equipment off
and on, the user is encouraged to try to correct the interference by one or more of the
following measures:
* Reorient or relocate the receiving antenna.
* Increase the separation between the equipment and receiver.
* Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
* Consult the dealer or an experienced radio/television technician for help.
Foil Shielded Cables:
Connections between the IdeaShareTM board and computer and other devices must be
made using foil shielded cables in order to maintain compliance with FCC radio fre-
quency emission limits.
Modifications:
Any modifications made to this device that are not approved by General Binding Cor-
poration may void the authority granted to the user by the FCC to operate this equip-
ment.
Canada Class B Notice - Avis Canada, Classe B
This Class B digital apparatus complies with Canadian ICES-3.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada.

Chapter 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
The QuartetIdeaShareTM Board... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Software Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Chapter 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Set Up and Use The Quartet IdeaShare Board . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Installing the Quartet IdeaShare Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Using the Quartet IdeaShare Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Using the Quartet IdeaShare Board as a Copyboard (Printer/PDA Only) . . . . . . . 4
Using the Quartet IdeaShare Board as a Digital Whiteboard (Computer) . . . . . . . 8
Using the Quartet IdeaShare Board as a Virtual Touchscreen (Projector) . . . . . 11
Chapter 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Using eBeam Software with the Quartet IdeaShare Board . . . . . . . . . . . . . . . . . . 15
Terminology . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Software Installation & First Time Use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Whiteboard Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Using The Whiteboard Mode Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Annotation Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Play Controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Projection/Virtual Touchscreen Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Projection Mode Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
The eBeam Software Help System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Chapter 4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Troubleshooting Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Website Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Additional Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Web sharing information....please see the Software Reference Guide

Chapter 1 Page 1
Chapter 1
The Quartet®IdeaShare®Board...
The Quartet IdeaShare Board uses eBeamTM electronic imaging technology to capture
notes and images. Using the Quartet IdeaShare Board, information can be saved to a
PC or Mac, directly printed with the touch of a button (no computer needed), or
beamed to any PDA handheld with PalmTM OS. Using eBeam Software, you can also
share sessions with remote participants live over the Internet/intranet and create
interactive presentations with the virtual touchscreen capability. The Quartet
IdeaShare Board is shown below in the three possible use configurations available.
Copyboard mode
Configuration
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40
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Dec
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SepAug
Jul
Whiteboard mode
Configuration
Virtual Touchscreen/
Projection mode
Configuration

Page 2 The Quartet IdeaShare Board
Software Features
Additional popular software features:
• Share whiteboard drawings in real time over the intranet/Internet in an eBeam
meeting. Microsoft NetMeeting can also be used to share meetings.
• Replay, edit, and annotate images from your meetings and attach them to email
messages.
• Import images, files, or even a snapshot of your own computer screen into the
background of the current meeting for all users to see and annotate.
• Use eBeam Software with a projector to turn your whiteboard into a virtual
touchscreen.
• A "wake up" or Autolaunch feature automatically wakes up the eBeam Software
and begins to record once an electronic pen touches the whiteboard.
• eBeam Software automatically checks for software updates to make sure you
always have the latest features.
The Software Reference Guide is included for quick, easy-to-understand instructions
on how to use the main software features. The Software Reference Guide is very
handy when your Quartet IdeaShare Board is shared by many users. Simply leave the
guide next to the product so everyone can be comfortable with the software and begin
taking advantage of this collaboration tool. For more detailed instructions on how to
use all of the many software features, refer to the Help menu in the software.

Chapter 2 Page 3
Chapter 2
Set Up and Use The Quartet IdeaShare Board
The Quartet IdeaShare system is shown in the Figure A below.
Figure A
Installing the Quartet IdeaShare Board
Please refer to the Quick Set Up Guide for instructions on mounting the Quartet
IdeaShare Board onto a wall and setting up the system. The Set Up Guide describes
how to set up the system as a Digital Whiteboard.
Electronic pens Electronic eraser
Quartet® IdeaShareTM Board

Page 4 Set Up and Use The Quartet IdeaShare Board
To learn how to direct print and beam to a PDA, please see “Using the Quartet
IdeaShare Board as a Copyboard (Printer/PDA Only)” on page 4. For instructions on
how to create interactive presentations, see “Using the Quartet IdeaShare Board as a
Virtual Touchscreen (Projector)” on page 11.
A mobile stand to allow the Quartet IdeaShare Board to be moved from room to room
is available. For information on the mobile stand, please contact your office products
dealer and ask for Quartet IdeaShare Board Stand (product # Q8000S).
Using the Quartet IdeaShare Board
The following sections describe the different ways to use the Quartet IdeaShare Board:
• As a copyboard to direct print and beam to a PDA (page 4).
• As a digital whiteboard to save and share (page 8).
• As a virtual touchscreen to create interactive presentations (page 11).
Using the Quartet IdeaShare Board as a Copyboard (Printer/PDA Only)
Figure B
Refer to Figure B for the layout of the Quartet IdeaShare Board when used as a
copyboard, and “Terminology” on page 15 for a list of terms and definitions for terms
used throughout the User Manual.
In copyboard mode, the Quartet IdeaShare Board is a standalone unit connected only
to a printer. Captured data is stored within the system and can either be printed to
the connected printer, or beamed to a supported PDA device through the IR port.

Chapter 2 Page 5
Figure C
As shown in Figure C, there are three buttons on the Quartet IdeaShare Board tray
used specifically for copyboard mode:
•Clear- Clears all data from the system and starts a new page. Information
written on the whiteboard needs to be erased. We recommend using a standard
whiteboard eraser (Quartet GhostDustereraser, included) for erasing the entire
whiteboard. The electronic eraser should only be used for making edits during a
session.
•Beam- When the system has data, beams all data stored in the system as a
single page to a supported PDA. A list of supported PDA’s can be found on the
Quartet IdeaShare website at www.GBCOffice.com. When the system does not
have data, pressing the Beam button sends an information page to the PDA that
describes where to find the PDA software for use with the Quartet IdeaShare
Board. Software for supported PDA’s can be found on the Quartet IdeaShare Board
itself, and the Quartet IdeaShare website at www.GBCOffice.com.
To load the eBeam Viewer application, point the IR window of your PDA device
towards the IR window of the Quartet IdeaShare Board. Press and hold down the
Beam button for 2 seconds. After a moment the eBeam Viewer application will load
to your PDA.
Power LED
Status LED
IR Port
Beam
Print
Clear

Page 6 Set Up and Use The Quartet IdeaShare Board
•Print- When the system has data, prints all data stored in the system as a single
page to the connected printer. When the system does not have data, prints a test
page to the printer that describes the different LED status codes for the Quartet
IdeaShare Board. A list of supported printers can be found on the Quartet
IdeaShare website at www.GBCOffice.com.
Note: Copyboard buttons (Clear, Beam, and Print as described below) operate
differently when eBeam Software is connected to the Quartet IdeaShare Board. When
a computer with eBeam Software running is connected to the Quartet IdeaShare
Board, the system operates as either a Digital Whiteboard (see “Using the Quartet
IdeaShare Board as a Digital Whiteboard (Computer)” on page 8), or as a virtual
touchscreen (see “Using the Quartet IdeaShare Board as a Virtual Touchscreen
(Projector)” on page 11).
To use the Quartet IdeaShare Board in copyboard mode:
1. Set up the electronic pens and electronic eraser as shown in the Quick Set Up
Guide.
2. Plug the USB cable’s USB A connector to the appropriate USB port located on the
underside of the Quartet IdeaShare Board tray as shown in Figure D and plug the
USB B connector to the printer.
Figure D
USB Port
(To Printer)

Chapter 2 Page 7
3. Make sure that the power is on both for the Quartet IdeaShare Board and the
printer. The right power LED should be green. Press the Clear button on the
Quartet IdeaShare Board to make sure that there is no data in the system.
4. Press the Print button on the Quartet IdeaShare Board to print a test page to the
printer. The test page displays a list of the possible status LED codes (the status
LEDs are located directly above the buttons), and the meaning of each code. The
following table describes all LED codes. The right LED is normally green, and shows
that the system is turned on. The left LED indicates the different possible
condition codes.
Note: A list of supported printers can be found on the Quartet IdeaShare website
at www.ideashare.com.
5. If you have a supported PDA, point the IR port of the PDA towards the IR port of
the Quartet IdeaShare Board (see Figure B on page 4). Software for supported
PDA’s can be found on the Quartet IdeaShare website.
Note: A list of supported PDA’s can be found on the Quartet IdeaShare website at
www.GBCOffice.com.
6. Press the Beam button. This will beam a note to your PDA that describes where to
find the PDA software for use with the Quartet IdeaShare Board. Software for
supported PDA’s can be found on the Quartet IdeaShare Board itself, and the
Quartet IdeaShare website at www.GBCOffice.com.
Left LED Description
Off No data in the system. System is ready.
Rapid Blinking Green Recording data. An electronic pen or electronic eraser is
being used on the whiteboard.
Slow Blinking Green Data is contained in the system.
Alternating Green/Amber Printing to the connected printer.
Blinking Amber Beaming to a supported PDA over the IR port.
Solid Amber Communicating with a connected computer. Copyboard
functions are not available.
Solid Red Connection Error.
Slow Blinking Red Printing Error. Check that the printer is on, is connected
to the Quartet IdeaShare Board, and has paper.

Page 8 Set Up and Use The Quartet IdeaShare Board
To load the eBeam Viewer application, point the IR window of your PDA device
towards the IR window of the Quartet IdeaShare Board. Press and hold down the
Beam button for 2 seconds. After a moment the eBeam Viewer application will load
to your PDA.
7. Begin writing on the Quartet IdeaShare Board using the electronic pens and
electronic eraser. Notes and images drawn using the electronic pens and eraser
are stored in the system.
• Press the Print button to print directly to the attached printer. You can press
the Print button at any time during your copyboard session.
• Press the Beam button to beam to a supported PDA. You can press the Beam
button at any time during your copyboard session.
• Press the Clear button when you erase the entire board and wish to begin a
new board. Be cautious when pressing this button. Make sure you have first
printed or beamed the data. Once the Clear button has been pressed, the
data cannot be retrieved.
• Information written on the whiteboard needs to be erased after the Clear
button has been pressed. We recommend using a standard whiteboard eraser
(Quartet GhostDustereraser, included) for erasing the entire whiteboard.
The electronic eraser should only be used for making edits during the session.
Using the Quartet IdeaShare Board as a Digital Whiteboard (Computer)
Figure E
10
20
30
40
50
60
DecNov
OctSep
Aug
Jul

Chapter 2 Page 9
Refer to Figure E for the layout of the Quartet IdeaShare Board when used in
whiteboard mode, and “Terminology” on page 15 for a list of terms and definitions for
terms used throughout the Users Manual.
In whiteboard mode, the Quartet IdeaShare Board is connected to a computer and the
computer uses eBeam Software. In whiteboard mode, notes and images that you
draw on the whiteboard are captured electronically, in color, in real time, and available
for storage and display both locally and remotely through your local intranet or the
Internet.
See “Using eBeam Software with the Quartet IdeaShare Board” on page 15 for more
information about using the software.
To use the Quartet IdeaShare Board as a digital whiteboard:
1. Set up the electronic pens, the electronic eraser, and the software as shown on the
Quick Set Up Guide.
2. Plug the USB cable’s USB A connector to the computer, and the USB B connector to
the appropriate USB port located on the underside of the Quartet IdeaShare Board
tray. See Figure F.
Figure F
USB Port
(from Computer)

Page 10 Set Up and Use The Quartet IdeaShare Board
3. If you are using a printer, the printer should be connected to your computer.
4. Make sure that the power is on both for the Quartet IdeaShare Board and your
computer. The right power LED on the Quartet IdeaShare Board should be green.
5. Launch the software on your computer, and make sure that you are in whiteboard
mode. To make sure you are in whiteboard mode.
• PC: Open the eBeam system tray menu or click the status icon in the top right
corner of the Whiteboard mode application window and select “Capture from
Whiteboard”.
• Macintosh OS 10: Open the eBeam System Setting dialog from the eBeam
docklet icon. Select “Whiteboard mode”.
6. Begin writing on the Quartet IdeaShare Board using the electronic pens and
electronic eraser. Notes and images drawn using the electronic pens and eraser
are stored in your computer. See “Using eBeam Software with the Quartet
IdeaShare Board” on page 15 for more information about using the software.
When you are using the Quartet IdeaShare Board in digital whiteboard mode, the
three buttons on the Quartet IdeaShare Board tray are used in the following manner:
•Clear- Starts a new Active Page in eBeam Software in the current meeting. The
data written on the whiteboard is saved in eBeam Software as the previous page in
the meeting. Information written on the whiteboard needs to be erased.
Note: We recommend using a standard whiteboard eraser (Quartet GhostDuster
eraser, included) for erasing the entire whiteboard. The electronic eraser should
only be used for making edits during a session.
•Beam- This button does not work when eBeam Software is connected to the
Quartet IdeaShare Board. Beaming to a supported PDA can only be done in
copyboard mode. See “Using the Quartet IdeaShare Board as a Copyboard
(Printer/PDA Only)” on page 4.
•Print-Prints the currently displayed page in eBeam Software to a printer
connected to the computer running eBeam Software. When eBeam Software is
connected to the Quartet IdeaShare Board, whiteboard data cannot be printed
directly to a printer attached to the Quartet IdeaShare Board. Direct printing can
only be done in copyboard mode. See “Using the Quartet IdeaShare Board as a
Copyboard (Printer/PDA Only)” on page 4.
Note: IdeaShare Board buttons (Clear, Beam, and Print as described below) operate
differently when eBeam Software is connected to the Quartet IdeaShare Board. When
a computer with eBeam Software running is connected to the Quartet IdeaShare
Board, the system operates as either a Digital Whiteboard (see “Using the Quartet
IdeaShare Board as a Digital Whiteboard (Computer)” on page 8), or as a virtual

Chapter 2 Page 11
touchscreen (see “Using the Quartet IdeaShare Board as a Virtual Touchscreen
(Projector)” on page 11).
eBeam Software’s meeting application or Microsoft NetMeetingTM can be used in white-
board mode or virtual touchscreen mode to share information on the Quartet
IdeaShare Board over the intranet/Internet with remote meeting participants. Please
see the Software Reference Guide for instructions on sharing or joining meetings.
Using the Quartet IdeaShare Board as a Virtual Touchscreen (Projector)
Figure G
Refer to Figure G for the layout of the Quartet IdeaShare Board when used in
projection mode, and “Terminology” on page 15 for a list of terms and definitions used
throughout the User Manual.
In virtual touchscreen mode, the Quartet IdeaShare Board functions as your computer
desktop. Connect both the Quartet IdeaShare Board and a projector to your
computer. The projector displays your computer desktop onto the whiteboard and the
Quartet IdeaShare Board detects when you touch the board, allowing an electronic pen
(using the plastic stylus insert) to act as a virtual mouse used to control your
computer’s desktop.
In virtual touchscreen mode, you can operate your computer directly from the
whiteboard. You can open, work in, and close applications, draw freehand in painting

Page 12 Set Up and Use The Quartet IdeaShare Board
and drawing applications, or you can operate the eBeam meeting application directly
from the whiteboard.
To use the Quartet IdeaShare Board in virtual touchscreen mode:
1. Set up a single electronic pen with the plastic stylus insert, and the software as
shown in the Quick Set Up Guide. The plastic stylus insert looks exactly like a dry-
erase marker, except it is all plastic and contains no ink.
2. Plug the USB cable’s USB A connector to the computer, and the USB B connector to
the appropriate USB port located on the underside of the Quartet IdeaShare Board
tray. See Figure H.
Figure H
3. Set up your projector, connecting it to your computer as you normally would.
4. Make sure that the power is on for the Quartet IdeaShare Board, your computer,
and the projector. When the Quartet IdeaShare Board is powered on, the right
power LED is green.
5. Aim and focus the projector as near the center of the Quartet IdeaShare Board as
possible. Make sure that the entire projected image is on the surface of the
USB Port
(from Computer)

Chapter 2 Page 13
IdeaShare Board. Eliminate keystoning as much as possible.
6. Launch eBeam Software on your computer, and make sure that you are in
projection mode.
7. You will also need to calibrate. See “Projection/Virtual Touchscreen Mode” on
page 21. To make sure that you are in projection mode:
• PC: Open the eBeam system tray menu or click the status icon in the top right
corner of the Whiteboard mode application window and select and select “Use
With Projector”
• Macintosh OS 10: Open the eBeam System Setting dialog from the eBeam
docklet icon. Select “Projection mode”.
8. Begin using the Quartet IdeaShare Board as a virtual touchscreen. Click or double-
click applications to open them, move files, draw in paint programs, or share a
meeting using the eBeam meeting application. Anything that you can do with the
mouse attached to your computer, you can do at the Quartet IdeaShare Board
using the electronic pen and stylus.
Note: The Print, Clear, and Beam buttons on the Quartet IdeaShare Board do not
function when the Quartet IdeaShare Board is in Virtual Touchscreen/Projection mode.
eBeam Software’s meeting application or Microsoft NetMeetingTM can be used in white-
board mode or virtual touchscreen mode to share information on the Quartet
IdeaShare Board over the intranet/Internet with remote meeting participants. Please
see the Software Reference Guide for instructions on sharing or joining meetings.

Page 14 Set Up and Use The Quartet IdeaShare Board