SAGEMCOM FAX 4575 User manual

USER MANUAL
FAX 4560
FAX 4565
FAX 4570
FAX 4575

2 Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575
EN
INTRODUCTION
DEAR CUSTOMER
Introduction Brand Variable
With the purchase of this device, you have chosen a
quality Sagemcom product brand. Their device fulfils
the most varied requirements for private use or in
your office and business everyday.
Energy Saving Mode
You use the power and toner saving functions to save
electricity and toner, by switching the device to
power saving mode or printing in toner saving mode.
Use the ECO- button to make toner saving copies
quickly and simply.
Starter Cartridge
For printing purposes, your device utilises the most
up-to-date laser printing technology. A starter car-
tridge is provided with the device. This starter car-
tridge is already installed; however you must remove
the packaging used for transportation before you can
use the device.
Paper Tray
You can insert a supply of paper into the paper tray
of up to 250 sheets. You can insert special paper for-
mats, envelopes, slides, sheets of labels or printed
documents into the manual paper feed.
Telephone Book
In the telephone book of your device, you can save
entries with multiple numbers and collect multiple
entries into groups. You can assign various ring tones
to the entries.
You have many functions available to you for fax
transmission, for example, different resolutions or
the timer function. You can secure your fax reception
with a code. In that case, incoming faxes are not
printed out, but rather are stored in the fax memory.
With the fax polling function, you can retrieve faxes
that lie ready in the dialled device.
Broadcast Transmissions
With the broadcasting key (= Broadcasting) you can
add further numbers during the dialing process and
send a message quickly and simply to several recipi-
ents.
Fax Templates
Five fax templates, which you can use, are stored in
your device. With these templates you can quickly
create, for example, a short fax note or an invitation.
Introduction
With fax reception onto a USB storage medium, the
device saves incoming faxes onto a connected USB
storage medium. Fax messages are saved as TIFF
files with receipt date and time.
Introduction
The selection menu for USB storage media appears
on the display as soon as you connect a USB storage
medium (USB stick, external hard drive etc.) to the
USB host port on the front of the device. You can
print a list of all saved documents or individual doc-
uments as well as delete files. Save scanned docu-
ments or incoming faxes on to the USB storage
medium.
Print Calendar
Your device prints a weekly overview as a calendar
page for you – for the current week, the coming week
or a freely selectable week.
If you want, your device can print Sudoku puzzles in
four different difficulty levels with solution.
We hope you enjoy your device and its many func-
tions!
ABOUT THIS USER MANUAL
With the installation guide on the following pages,
you can start using your device quickly and easily.
Detailed descriptions can be found in the following
sections of this user manual.
Read the entire user manual carefully. Follow all
safety instructions in order to ensure proper opera-
tion of your device. The manufacturer accepts no lia-
bility if these instructions are not followed.
Multiple models of this device series are described in
this user manual. Please note that some functions
are only available with specific models.
SYMBOLS USED
Troubleshooting
Damage to the Device or Loss of Data!
Danger to Persons!
Heat risk!
Notice
TROUBLESHOOTING
This symbol designates tips that will help
you to use your device more effectively and
easily.
CAUTION!
DAMAGE TO THE DEVICE OR LOSS OF DA-
TA!
This symbol gives warning of damage to the
device and possible loss of data. These
damages can result from improper han-
dling.
DANGER!
DANGER TO PERSONS!
This symbol gives warning of danger to per-
sons. Physical injury or damage can result
from improper handling.
DANGER—HEAT!
HEAT RISK!
This symbol in the user manual or inside the
device indicates a danger of hot surfaces.
Physical injury or damage can result from
improper handling.

Table of Contents 3
EN
TABLE OF CONTENTS
INTRODUCTION.............................................. 2
Dear Customer .......................................................... 2
About this User Manual ........................................... 2
1 GENERAL SAFETY INFORMATION .......... 5
2 OVERVIEW................................................. 7
Device Overview ....................................................... 7
Connections on the Rear Side ................................. 7
Panel with Display ................................................... 8
Overview of the Menu Functions ............................ 9
Print Lists and Reports ......................................... 10
3 INITIAL OPERATION ............................... 11
Packing Contents .................................................. 11
Removing Packaging Material .............................. 11
Attaching the Document Support ........................ 13
Fold Out the Print Out Support ............................ 13
Attaching the Document Outlet Tray ................... 14
Connecting the Telephone Handset ..................... 14
Connecting the Telephone Cable ......................... 14
Connecting the Mains Cable ................................. 14
Initial Installation ................................................. 15
4 TELEPHONE FUNCTIONS ....................... 16
Placing a Call on the Device ................................. 16
Getting Outside Line ............................................. 16
Chain Dialling ........................................................ 16
Insert Dialling Pause ............................................. 16
Dialling with the Handset Replaced .................... 16
Calling Line Identification (CLIP) ......................... 17
Missed Calls .......................................................... 17
5 TELEPHONE BOOK OF THE DEVICE ...... 18
Looking up an Entry .............................................. 18
Saving Entry .......................................................... 18
Edit Entry ............................................................... 19
Delete an Entry ...................................................... 19
Delete all Entries ................................................... 19
Printing the Telephone Book ................................ 19
Groups ................................................................... 20
Exporting/Importing the Telephone Book ........... 20
6 PRINTER AND PRINTING MEDIA.......... 22
Specifications for Print Media .............................. 22
Pulling out Paper Stopper .................................... 22
Insert Paper into the Paper Tray .......................... 22
Load Paper into the Manual Paper Feed .............. 24
Loading Pre-printed Material ............................... 24
Inserting Slides and Labels ................................... 24
Printing on Both Sides (Manual Duplex Printing) 25
Print Calendar ....................................................... 25
Sudoku: Printing a Game ...................................... 25
7 FAX........................................................... 27
Send a Fax Using Standard Settings .................... 27
Loading Documents .............................................. 27
Dialling a Number ................................................. 28
Getting Outside Line ............................................. 28
Sending Fax Later (= Timer Function) .................. 28
Manually Sending a Fax ........................................ 29
Chain Dialling ........................................................ 29
Eavesdropping while Connection is Established .. 29
Sending to Multiple Recipients (= Broadcasting) 29
Using Fax Templates ............................................. 30
Fax Reception ......................................................... 30
Receiving Fax Manually ......................................... 30
Receive Faxes Silently ........................................... 30
Receiving Faxes onto USB Storage Medium ........ 30
Setting Protected Fax Reception .......................... 31
Polling Faxes .......................................................... 31
Jobs ......................................................................... 31
8 COPIER ..................................................... 33
Loading Documents ............................................... 33
Make Copies Using Standard Settings ................. 34
Make Copies Using the Second Profile ................. 34
Make Copies Using User-Defined Settings ........... 34
Make Enlarged or Compressed Copies ................. 35
Copying Several Documents onto one Page (Mosaic
Copy) ....................................................................... 35
Configure Settings for Second Profile .................. 35
9 USB STORAGE MEDIA ............................ 36
Scan Document and Save onto a USB Storage
Medium .................................................................. 36
Print a List of Available Documents on USB Storage
Medium .................................................................. 37
Print Document from USB Storage Medium ........ 37
Delete Files on USB Storage Medium ................... 38
10 SETTINGS ................................................ 39
Set Up Power Saving Function .............................. 39
Set Up Toner Saving Function .............................. 39
Selecting the Country ............................................ 39
Selecting the Language ......................................... 39
Entering the Date and Time .................................. 39
Set the Time Zone .................................................. 40
Entering Your Telephone Number and Name ....... 40
Setting the Ring Tones .......................................... 40
Deactivating the Button Tones ............................. 40
Configure Paper Settings ...................................... 41
Set Resolution ........................................................ 41
Setting the Contrast .............................................. 41
Setting the Brightness ........................................... 42
Additional Scanner Options .................................. 42
Setting the Fax Reception Mode ........................... 42
Silent Fax Reception .............................................. 43
Additional Options for Fax Transmission ............. 43
Additional Fax Reception Options ........................ 43
Locking the Device ................................................. 44
Print Lists and Reports .......................................... 44
11 TELEPHONE LINES AND ADDITIONAL
DEVICES ........................................................ 46
Selecting the Dialling Process .............................. 46
Set up the Public Switch Telephone Network (PSTN)
.................................................................................46
Set up Private Branch Exchange (PABX) .............. 46
DSL Connection ...................................................... 47
ISDN Connection .................................................... 47
Connecting Additional Devices ............................. 47
Using Additional Telephones (Easylink) ............... 47
Using an External Answering Machine ................. 48

4 Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575
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12 SERVICE ................................................... 49
Display Counter Levels ......................................... 49
Displaying the Toner Level ................................... 49
Checking the Firmware Version ........................... 49
Updating Firmware ............................................... 49
Changing the Toner Cartridge .............................. 50
Fixing a Paper Jam ................................................ 52
Fixing a Document Jam ......................................... 54
Cleaning ................................................................. 55
Calibrating the Scanner ........................................ 57
Using Service Codes .............................................. 57
Power Cycling ........................................................ 58
Problems and Possible Causes ............................. 59
Error Messages and Possible Causes ................... 61
13 GLOSSARY ............................................... 65
14 APPENDIX................................................ 68
Technical Data ....................................................... 68
Guarantee .............................................................. 69
Declaration of Conformity (DoC) .......................... 70
Customer Information .......................................... 72

General Safety Information · 5
EN
1 GENERAL SAFETY INFORMATION
Introduction 3
Your device has been tested in conformity with
standards EN 60950-1 and IEC 60950-1 and should
only be operated with telephone systems and power
equipment that meet these standards. The device
was built exclusively for use in the indicated sales
region.
Introduction 2
Do not make any changes or settings that are not
described in this user manual. Physical injury or
damage to the device or loss of data can result from
improper handling. Take note of all warning and
safety notes indicated.
SETTING UP THE DEVICE
The device should rest securely on a stabile, flat surface.
The device should rest securely on a stabile, flat sur-
face. If the device should fall, it can be damaged or
can cause injury to people, especially small children.
Position all cables in such a way that no one will
stumble on them, thus avoiding possible injuries to
persons or damage to the device itself. If the device
is dropped it should be inspected by a technical serv-
ice center.
The distance between the device and other appliances or objects, must be at least 15 centimetres.
The distance between the device and other devices or
objects must be at least 15 centimetres; this also
applies to the use of additional cordless telephones.
Do not place the device in the vicinity of radios or tel-
evisions.
Protect the device against direct sunlight
Protect the device against direct sunlight, heat, large
temperature fluctuations and moisture. Do not place
the device in the vicinity of heaters or air condition-
ers. Observe the information on temperature and
humidity in the technical data.
The device must have sufficient ventilation
The device must have sufficient ventilation and may
not be covered. Do not put your device in closed cab-
inets or boxes. Do not place the machine on soft sur-
faces such as tablecloths or carpets and do not cover
the ventilation slits. Otherwise, the device can over-
heat and catch on fire.
The area in which you operate the device must be adequately ventilated
The area in which you operate the device must be
adequately ventilated, especially if the device is used
frequently. Set up your device in such a way that the
flow of the exhaust air stream points away from the
work station.
In the event that the device becomes too hot, or if you see smoke coming from the device
In the event that the device becomes too hot, or if
you see smoke coming from the device, you must
immediately pull the power cable out of the power
socket. Have your device examined by trained profes-
sionals at a technical service location. To prevent the
spread of fire, open flames should be kept away from
the device.
Do not plug in the device in moist rooms.
Do not plug in the device in moist rooms. Never
touch the mains cable, the mains connection or the
telephone socket with wet hands.
Do not allow liquids to enter into the device.
Do not allow liquids to enter into the device. Discon-
nect the device from the electrical power source and
from the telephone network, if liquids or foreign
objects have entered the device and have your device
examined by trained professionals at a technical
service location.
Do not allow children to handle the device without supervision.
Do not allow children to handle the device without
supervision. The packing materials should be kept
out of the hands of children.
Magnetic telephone handset
The telephone handset of the device is magnetic.
Caution, small metallic objects (paper clips) may be
retained if placed near or on the telephone handset.
POWER SUPPLY/TELEPHONE LINE
Check whether the mains voltage of your device
Check whether the mains voltage of your device
(indicated on the type label) matches the mains volt-
age available at the setup location.
Emissions
This device complies with EN 55022 Class B. Use
only the power and telephones cables supplied.
Before you use the device make sure that you con-
nected the telephone cable supplied as described.
Never touch the power or telephone cable if the insulation is damaged.
Never touch the power or telephone cable if the insu-
lation is damaged. Replace damaged wires immedi-
ately. Use suitable cables only; if necessary please
contact our technical customer service or your
retailer.
Disconnect your device from the power and telephone networks during an electrical storm.
Disconnect your device from the mains and tele-
phone network during an electrical storm in order to
avoid electrical surge damage. If this is not possible,
do not use the device during an electrical storm.
Before cleaning the surface of your device, disconnect it from the power and telephone networks.
Before cleaning the surface of your device, discon-
nect it from the power and telephone networks. Use
a soft, lint-free cloth. Never use liquid, gaseous or
easily flammable cleansers (sprays, abrasives, pol-
ishes, alcohol). Do not allow any moisture to reach
the interior of the device.
Only clean the display with a dry, soft cloth.
Only clean the display with a dry, soft cloth. If the
display breaks, a mildly corrosive liquid may escape.
Avoid all contact with your skin and eyes.
In the event of a power failure, your device will not function;
In the event of a power failure, your device will not
function; saved data is retained.
COMPUTER CONNECTION
Only Use High Speed USB Cable
Use only a custom high speed certified USB cable to
connect the device to your computer. The cable
should be no longer than 1.5 metres.
USB STORAGE MEDIA
Only use storage media that are compatible with the device.
Only use storage media that are compatible with the
device. Ensure that the power of a USB device does
not exceed the permitted amp limit of the USB con-
nection. You can only connect one high power device
(USB 2.0) to each USB connection. Do not connect
additional devices—such as batteries, fans, charging
devices—to your machine. The device only recognises
storage media which are formatted with FAT16 or
FAT32. NTFS is not supported.
Never pull out the storage medium while the device is accessing it.
Never pull out the storage medium while the device
is accessing it. This could cause data to be damaged
or lost.

6 Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575
EN
Updating Firmware
When carrying out a Firmware update only use the
Firmware file for your device from the website:
www.sagemcom.com. Using other Firmware files can
lead to your device not functioning properly. Sagem
Communications accepts no liability for device mal-
functions which can be traced back to the use of
third party Firmware.
CONSUMABLE MATERIALS
Original Consumable Material
Use only original consumable materials. These are
available from a specialised retailer or through our
order service (see back side of this user manual).
Other consumable materials could damage the
device or shorten its service life.
Environment
Dispose of old consumable materials according to
the waste regulations of your country.
Caution when Handling Toner Powder:
Caution when Handling Toner Powder:
If you breathe in toner powder, go into the fresh air
immediately. Call a doctor immediately!
If you get toner powder in your eyes, rinse them with
a lot of water for at least 15 minutes. Call a doctor
immediately!
If you have swallowed toner powder, drink small
amounts of water. Try NOT to vomit. Call a doctor
immediately!
Toner Cartridge 1
Never open a toner cartridge. Store both new and
used cartridges in a place where they will not come
into the hands of children.
Paper Jam
In case of a paper jam, remove the paper carefully out
of the device. Throw the paper away carefully: It is
possible that the toner may not be completely set on
the print-out, and toner dust could be released into
the air.
If toner dust is released into the air, you should avoid allowing it to contact your skin and eyes.
If toner dust is released into the air, you should avoid
allowing it to contact your skin and eyes. Do not
inhale the released toner dust. Remove the toner
dust from clothing or objects with cold water; hot
water would only cause the toner to set. Never
remove loose toner dust with a vacuum cleaner.
REPAIRS
Danger—Heat!
The fuser unit and and its surroundings inside the
device become hot during operation. Do not touch
these parts if you have opened the device. Proceed
with care when you are removing a paper jam for
instance.
Display
Should disruptions occur, follow the instructions on
the display and on the error report.
Repairs
Do not make any repairs to the device yourself.
Improper maintenance can result in injuries or dam-
age to the device. Only have your device repaired by
an authorised service centre.
Do not remove the type label from your device; this
would void the warranty.

Overview · Device Overview 7
EN
2 OVERVIEW
DEVICE OVERVIEW
Document Support
‚Document support
Document Feed Slot
ƒDocument feed slot
Document Guide
„Document guide
Panel with Display
…Panel with display
Document Outlet Tray
†Document outlet tray
Device Cover
‡Device cover
Manual Paper Feed
ˆManual paper feed
Paper Tray
‰Paper tray
USB Host Connection
Šý- Socket—USB Host connection for storage
medium
Printer Output Tray
‹Printer output tray
Print Output
ŒPrint output
Telephone Handset with Spiral Cable (Type 3)
÷Telephone handset with spiral cable (FAX¦4565,
FAX¦4575)
Vorderansicht nummeriert
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Scanner glass
‚Scanner glass
Toner Cartridge
ƒToner cartridge
Paper Jam Door (Print Unit)
„Paper jam door (print unit)
Gerät offen nummeriert
CONNECTIONS ON THE REAR
SIDE
On/Off Switch
‚On/Off switch
Mains Cable Socket
ƒMains cable socket
Paper Jam Door (Fuser Unit)
„Paper jam door (fuser unit)
Telephone Handset Socket (Type 3)
…Ðsocket—Connection socket for the telephone
(FAX¦4565, FAX¦4575)
EXT Socket
†Ï/EXT. socket—Connection socket for addi-
tional devices
LINE Socket
‡Î/LINEsocket—Connection socket for telephone
cable
USB Connection for the Computer
ˆýsocket—USB connection for the computer
Tension lever of the fixer unit
‰Tension lever of the fixer unit (Two levers!)
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8 Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575
EN
PANEL WITH DISPLAY
Letter Keypad 2
Keys (A—Z)—Telephone book register: Calling up tel-
ephone book entries / entering letters.
Special Characters 1
;ü—Entering special characters (punctuation
marks and symbols). Select the entries with [. Con-
firm with OK.
Special Characters 2
ûü—Entering language specific special characters
(special letters). Select the entries with [. Confirm
with OK.
Shift Key
ú—Shift key: entering capital letters / in combina-
tion with other keys: calling additional functions
Telephone Book
am—Calls up telephone book functions
Red Lamp
Red lamp Æ—If the lamp flashes or is lit, please read
what is indicated on the display
Green Lamp 2
Green Lamp â—The green lamp âon the panel will
be lit whenever there is a fax present in the memory.
Stop 2
j—Function abort / return to the starting mode
C
C—Returning to the previous menu level / deleting
individual digits
Arrow Keys
[—Calling the menu functions / navigation within
the menu / selecting options / moving the cursor
OK
OK—Calling the menu functions / confirming input
Start (Starting Transmission of Messages / Starting Action)
o—Starting transmission of message / starting
action
Fax
FAX—Start a fax transmission or fax reception
Copy
COPY—Press twice: making copies automatically.
Press once: adjusting copies
Resolution
f—Setting higher resolution for faxes and copying
(DEFAULT, FINE, SFINE, PHOTO)
Help
¨—Print lists: Function list / fax journal / telephone
book / jobs list / calendar / fax templates / settings
Broadcast Transmissions
À—Broadcasting: You can send one fax to multiple
recipients in succession.
ECO
ECO—Set up power saving and toner saving func-
tions / make a copy using the toner saving function
Number Keys
Numeric keys (0—9)—Entering digits
Redial / caller list
@—Redial / caller list: The redial / caller list con-
tains the last numbers dialled and the last calls
received (©indicates the numbers dialled, ®the calls
received and *the calls missed).
Speaker
μ—(FAX¦4560, FAX¦4570): Listening while the con-
nection is established / (FAX¦4565, FAX¦4575): Dial-
ling with the handset replaced
R
Rø—Insert short line interruption (Hook Flash) as
office index on PABX or for calling special functions
in the public telephone network (PSTN)
P
úand Rø—Inserting dialling pause
LPF 5120 · 5125 · 5140 · 5145
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Overview · Overview of the Menu Functions 9
EN
OVERVIEW OF THE MENU
FUNCTIONS
Introduction
The following functions are available on your device.
There are two ways in which you can call functions.
Menu Navigation
Navigating in the Menu: Press OKor one of the two
arrow keys [, to open the function menu. Page
through [menu entries. Use OKto select a menu
function. Press Cto return to the previous menu
level. Press jto close the menu and return to the
starting mode.
Direct Loading
Calling Functions Directly: You can call a menu func-
tion directly using the function number. Press OK
and enter the appropriate function number using the
numeric keypad. Confirm with OK. You will find the
function number in the following list.
0 SETTINGS
Set up power and toner saving functions.
002Set up power saving and toner saving
functions.................................................... page 39
Deactivating the Button Tones
007Deactivating the Button Tones..page 40
Entering the Date and Time
011Entering the date and time ........page 39
Set the time zone
012Set the time zone........................ page 40
Entering Name
021Entering name............................. page 40
Entering Number
022Entering number ......................... page 40
Setting the Country
031Setting the Country .................... page 39
Set the telephone network
032Set the telephone network¦*....... page 46
Setting the Language
033Setting the Language ................. page 39
Setting the Fax Reception Mode
041Setting the fax reception mode . page 42
Set the number of ring tones for fax reception
042Set the number of ring tones for fax
reception.................................................... page 40
Switch PABX operation on/off
051Switch PABX operation on/off... page 46
Enter a dialling code for the PABX operation
0522Enter a dialling code for the PABX
operation ................................................... page 46
Selecting the Dialling Process
053Set the dialling mode (tone/pulse
dialling)¦* ................................................... page 46
Setting Ring Tone
054Selecting the Ring Tone ............. page 40
Setting the Ring Volume
055Setting the ring volume ............. page 40
* Function is not supported in all countries and networks
*¦Function is not supported in all countries and net-
works
1 COPIER
Set the copier settings
10Set the copier settings ..................... page 41
Make copies using standard settings
11Make copies using standard settingspage 34
Make copies using settings from the second profile
12Make copies using the second profile
................................................................... page 34
Make enlarged or compressed copies
13Make enlarged or compressed copies
................................................................... page 35
Copying several documents onto one page (Mosaic-copy)
14Copy several documents on one page
(Mosaic-copy)............................................ page 35
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2 PRINTER
Configure Paper Settings
20Configure paper settings ................. page 41
Print a List of Available Documents on USB Storage Medium
211Print a list of available documents on
USB storage medium ................................ page 37
Print Document from USB Storage Medium
212Print document from USB storage
medium...................................................... page 37
3 SCANNER
Configure Scanner Settings
30Configure scanner settings .............. page 42
Scan Document and Save onto a USB Storage Medium
32Scan document and save onto a USB storage
medium...................................................... page 36
4 FAX
Settings for fax transmission
401Set fax transmission................... page 43
Settings for Fax Reception
402Set fax reception ........................ page 43
Setting Protected Fax Reception
403Setting Protected Fax Receptionpage 31
Sending a Fax
41Sending a Fax.................................... page 27
Poll faxes
42Poll faxes .......................................... page 31
Receiving Faxes onto USB Storage Medium
44Receiving faxes onto USB storage medium
................................................................... page 30
Printing the Fax Templates
45Printing the Fax Templates.............. page 30
5 TELEPHONE BOOK
Looking up an Entry
511Looking up an entry ................... page 18
Saving Entry
512Saving Entry................................ page 18
Creating Group
513Creating group............................ page 20
Edit Entry
514Edit Entry.................................... page 19
Deleting an Entry
515Deleting an Entry........................ page 19
Printing the Telephone Book
516Printing the telephone book...... page 19
Load Telephone Book from USB Storage Medium
517Load telephone book from USB storage
medium...................................................... page 21
Saving Telephone Book onto USB Storage Medium
518Saving telephone book onto USB storage
medium...................................................... page 20
7 JOBS
Immediate Job Execution
71Immediate job execution.................. page 32
Changing a Job
72Changing a job.................................. page 32
Deleting a Job
73Deleting a job.................................... page 32
Printing a Job
74Printing a job .................................... page 32
Printing the Job List
75Printing the jobs list ........................ page 32
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10 Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575
EN
8 LISTS AND REPORTS
Print list of settings
80Printing list of settings .................... page 45
Printing the List of Available Functions
81Printing the List of Available Functions
................................................................... page 44
Printing Fax Journal/Call Log
82Printing Fax Journal/Call Log (FAX¦4565,
FAX¦4575) .................................................. page 45
Printing the Telephone Book
83Printing the telephone book ............ page 45
Printing the Job List
84Printing the jobs list......................... page 32
Print Calendar
85Print Calendar ................................... page 25
Printing Sudoku
86Sudoku: printing a game .................. page 25
Printing the Fax Templates
87Printing the Fax Templates.............. page 30
9 USB STORAGE MEDIUM
Print a List of Available Documents on USB Storage Medium
911Print a list of available documents on
USB storage medium ................................ page 37
Print Document from USB Storage Medium
912Print document from USB storage
medium ...................................................... page 37
Scan Document and Save onto a USB Storage Medium
913Scan document and save onto a USB stor-
age medium .................................................... page 36
Receiving Faxes onto USB Storage Medium
914Receiving faxes onto USB storage
medium ...................................................... page 30
Delete Files on USB Storage Medium
915Delete files on USB storage medium
................................................................... page 38
9 MISCELLANEOUS
Locking the Device
92Locking the Device............................ page 44
Calibrating the Scanner
931Calibrating the Scanner.............. page 57
Using Service Codes
933Using service codes .................... page 57
Checking the Firmware Version
934Checking the firmware version ..page 49
Query the counter levels
94Query the counter levels................... page 49
Displaying the Toner Level
946Displaying the Toner Level......... page 49
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PRINT LISTS AND REPORTS
PRINTING THE FUNCTIONS LIST
Printing the Functions List
You can also print the function list by pressing ¨.
Using [select FUNCTION LIST. Confirm with
OK.
PRINTING THE TELEPHONE BOOK
Printing the Telephone Book
You can also print the telephone book by pressing ¨.
Using [select PHONEBOOK. Confirm with OK.
PRINTING THE FAX TEMPLATES
Printing the Fax Templates
You can also print the fax template by pressing ¨.
Using [select FAX-TEMPLATES. Confirm with
OK.
PRINTING FAX JOURNAL/CALL LOG
Printing Fax Journal
You can also print the fax journal and the call log
(FAX¦4565, FAX¦4575) by pressing ¨. Using [select
LOGS. Confirm with OK.
PRINTING THE JOB LIST
Printing the Job List
You can also obtain a print jobs list by pressing ¨.
Select with [COMMAND LIST. Confirm with OK.
PRINT CALENDAR
Print Calendar
You can also print the calendar by pressing ¨. Using
[select CALENDAR. Confirm with OK.
SUDOKU: PRINTING A GAME
Sudoku: Printing a Game
You can also print a new Sudoku by pressing ¨. Using
[select SUDOKU. Confirm with OK.
PRINTS THE LIST OF SETTINGS
Prints the List of Settings
You can also obtain a list of all the settings by press-
ing ¨. Using [select SETTINGS. Confirm with
OK.

Initial Operation · Packing Contents 11
EN
3 INITIAL OPERATION
PACKING CONTENTS
Device
‚Device
Starter Cartridge (Already Installed)
ƒStarter cartridge (already installed)
Document support (in the paper tray)
„Document support (in the paper tray)
Document outlet tray (in the paper tray)
…Document outlet tray (in the paper tray)
Paper Tray (Already Installed)
†Paper tray (already installed)
Telephone Handset (Type 3)
‡Telephone handset (FAX¦4565, FAX¦4575)
Spiral Cable for Telephone Handset (Type 3)
ˆSpiral cable for telephone handset (FAX¦4565,
FAX¦4575)
Mains Cable with Plug (Country-specific)
‰Mains cable with plug (country-specific)
Telephone Cable with Plug (Country-specific)
ŠTelephone cable with plug (country-specific)
User manual with installation guide (not depicted)
User manual with installation guide (not depicted)
Installation-CD
Installation-CD (not depicted)
Verpackungsinhalt
Missing Package Contents
Spaltenumbruch
REMOVING PACKAGING
MATERIAL
REMOVING PACKAGING MATERIAL
FROM THE DEVICE
Removing Packaging Material from the Device
Remove the existing tape used for transportation
from the device.
Verpackungsmaterial entfernen
REMOVE THE PACKAGING
MATERIAL FROM THE TONER
CARTRIDGE
1 Open the device by lifting the device cover for-
wards
Notice
MISSING PACKAGE CONTENTS
If one of the parts is missing or damaged,
please contact your retailer or our customer
service.
EX
B
5
B
5
A
5
B
6
A
4
DANGER!
EDGES ON THE DEVICE COVER!
Take care of the edges on the device
cover. You could injure yourself if you
reach into the device from the side.

12 Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575
EN
2 Remove the toner cartridge by gripping the handle
in the middle and pulling it forwards out of the
device
3 Remove the tape and protective paper, but do not
remove the protective strip from the cartridge yet
.
4 Shake the new toner cartridge back and forth sev-
eral times in order to distribute the toner evenly,
thereby improving the print quality.
5 Only after completely pull off the protection strip
located on the left side of the cartridge.
6 Place the toner cartridge into your device. The
cartridge should snap securely into position.
7 Close the device.
REMOVE THE PACKAGING
MATERIAL FROM THE PAPER TRAY
1 Pull the paper tray out of the device.
DANGER!
ESCAPING TONER DUST!
Never open a toner cartridge. If toner
dust is released into the air, you should
avoid allowing it to contact your skin
and eyes. Do not inhale the released
toner dust. Remove the toner dust from
clothing or objects with cold water; hot
water would only cause the toner to set.
Never remove loose toner dust with a
vacuum cleaner.
DANGER!
ESCAPING TONER DUST!
Once you have removed the protection
strip, do not shake the toner cartridge
any more. Otherwise, it is possible that
toner dust will be released into the air.
CAUTION!
TONER CARTRIDGE NOT INSERTED
CORRECTLY!
If the device cover would not close, the
toner cartridge is not inserted correctly.
Take the toner cartridge out and insert it
again correctly.
EX
B
5
B
5
A
5
B
6
A
4

Initial Operation · Attaching the Document Support 13
EN
2 Please remove the protective cardboard from the
paper tray before loading paper.
3 Remove the document support and the document
outlet tray from the paper tray.
4 Removing the tape in the paper tray which was
used for transportation purposes.
5 Push the paper tray into the device all the way to
the stopping point.
ATTACHING THE DOCUMENT
SUPPORT
Attaching the Document Support
Insert the document support into the two openings
in the cover. The document support should snap
securely into place.
Dokumentenhalter aufstecken
FOLD OUT THE PRINT OUT
SUPPORT
1 Fold the additional printer output tray forward.
2 Printing on A4 Paper: Pull out the additional
paper stopper on the print out support.
Notice
LOADING PAPER
Adjust the paper tray to the paper and
insert the paper (see also chapter Print-
ing Media, page 22).
EX
B
5
B
5
A
5
B
6
A
4
EX
B
5
B
5
A
5
B
6
A
4
EX
B
5
B
5
A
5
B
6
A
4
EX
B
5
B
5
A
5
B
6
A
4
CAUTION!
DO NOT USE THE PAPER STOPPER WITH
LEGAL PAPER!
Do not pull out the additional paper
stopper on the print out support if you
are printing on Legal paper.

14 Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575
EN
3 Printing on A5 Paper: Fold the print out support
with the pulled out paper stopper back again.
ATTACHING THE DOCUMENT
OUTLET TRAY
Attaching the Document Outlet Tray
Insert the document outlet tray into the two open-
ings under the operation panel.
Dokumentenausgabehalter aufstecken
CONNECTING THE TELEPHONE
HANDSET
Type 3 (mit Telefon)
(FAX¦4565, FAX¦4575)
Connecting the Handset
Plug one end of the spiral cable into the socket on
the telephone handset. Insert the other end into the
socket designated with the Ðsymbol.
Telefonhörer anschließen
CONNECTING THE TELEPHONE
CABLE
Connecting the Telephone Cable
Connect the telephone cable to the device by insert-
ing it in the socket designated with Î/LINE(RJ-11-
Connector). Insert the telephone plug into your PTT
line socket.
Telefonkabel anschließen
Connection to an ISDN system!
PABX Systems 1
CONNECTING THE MAINS
CABLE
Mains Voltage at the Site of Installation
1 Insert the mains cable into the connection located
on the rear side of the device. Plug the power
cable into the electrical outlet.
CAUTION!
CONNECTION TO AN ISDN SYSTEM!
You can not connect your devices directly to
the digital output of the ISDN system.
Details for ISDN connections can be found
in the instructions provided with the termi-
nal adapter or the dial-up router.
Notice
CONNECTION TO PRIVATE AUTOMATIC
BRANCH EXCHANGE
If you connect your device as extension to a tel-
ephone system, you must set it for working as
an extension (also see Chapter Telephone con-
nections and additional devices
, page 46 ).
CAUTION!
MAINS VOLTAGE AT THE SITE OF INSTAL-
LATION!
Check whether the mains voltage of your
device (indicated on the type label) matches
the mains voltage available at the setup
location.

Initial Operation · Initial Installation 15
EN
2 Switch the device on using the on/off switch on
the rear.
Spaltenumbruch
INITIAL INSTALLATION
Initial Installation
After you connect your device to the mains voltage,
the device starts. During the booting process, the
lights flash. Wait until the initial installation process
begins.
SELECTING THE LANGUAGE
1 Use [to select the desired display language.
2 Confirm with OK.
SELECTING THE COUNTRY
Setting the Country Correctly
Setting the Country
1 Use [to select the country in which you are
operating the device.
2 Confirm with OK.
SET THE TIME ZONE
Function is not supported in all countries and networks
(Function is not supported in all countries and net-
works)
Set the Time Zone
In countries with several time zones, you can select
from preset time zones or manually enter the devi-
ance of your time zone from UTC (see also chapter on
setting the time zone, page 40). In countries with
one time zone, the setting is adjusted automatically
if you set the country correctly.
1 Use [to select the time zone in which you are
operating the device.
2 Confirm with OK.
Automatic Changeover Between Summer Time/Winter Time
ENTERING NAME
Page Header
Your name and number are added together with date,
time and page number at the top edge of each fax
transmission (= header).
1 Enter the name using the keys (A—Z).
2 Confirm with OK.
ENTERING NUMBER
Entering Number
1 Enter your number.
Cursor Navigation 7
2 Confirm with OK.
ENTERING THE DATE AND TIME
1 Enter the date (two digits for each field), for
example 31¦05¦25 for May 31th,
2025.
2 Enter the time, e.g. 1400for 2 pm.
3 Confirm with OK.
CAUTION!
SETTING THE COUNTRY CORRECTLY!
You must set the country in which you are
operating the device. Otherwise your device
is not adapted to the telephone network. If
your country is not included in the list, you
must select a different setting and use the
correct telephone cable for the country.
Consult your retailer.
Notice
AUTOMATIC CHANGEOVER BETWEEN
SUMMER TIME/WINTER TIME
With setting the country and time zone, the
automatic changeover between summer
and winter time is switched on. The auto-
matic changeover is switched off if you
enter the deviance from UTC manually
using the time zones editor
Notice
ENTER LETTERS
Enter capital letters by pressing and
holding úkey. You can enter space
using ½.
To insert special characters and sym-
bols, press ;ü. Press ûüto insert lan-
guage specific special characters. Select
with [. Confirm with OK.
You can move the cursor using [. Use
Cto delete individual characters.
Notice
ENTER SPECIAL CHARACTERS AND SYM-
BOLS
To insert special characters and symbols,
press ;ü. Select with [. Confirm with
OK.
You can move the cursor using [. Use Cto
delete individual characters.

16 Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575
EN
4 TELEPHONE FUNCTIONS
Type 3 (mit Telefon)
(FAX¦4565, FAX¦4575)
Connecting Additional Telephones
For information on how to connect additional tele-
phones and which functions are available to you,
please refer the chapter on Telephone Connections
and Additional Devices, Page 46.
PLACING A CALL ON THE
DEVICE
Dial the desired number. There are several ways to do
this: Then pick up the handset.
Direct Dialling
Manual Dialling: Dial the desired number using the
numeric keypad.
Telephone Book
Telephone book register: with the keys (A—Z) you can
access entries saved in the telephone book. Enter the
initial letters or the name of the desired entry. Your
device will show you the telephone book entries for
the corresponding letters. Select an entry using [.
Usingthe Telephone Book
Redial / caller list
Redial / caller list: The redial / caller list contains the
last numbers dialled and the last calls received (©
indicates the numbers dialled, ®the calls received
and *the calls missed).
GETTING OUTSIDE LINE
PABX Systems
Private branch exchanges (PABX) are typical in many
offices and some households. You must dial an out-
side line access code in order to get a connection to
the public telephone network (PSTN) from a PABX.
Inserting Outside Line Access Code
Enter the outside line access code with which you
reach the public telephone network before you enter
the desired number or select a stored entry. The out-
side line access code is usually 0.
Incorrect Outside Line Access Code
Setting Up an Extension
CHAIN DIALLING
You can combine and edit manually entered digits
and saved entries, before the dialling process starts.
If you have saved, for example, the telephone number
prefix of an inexpensive telephone service provider
(call-by-call) as a telephone book entry, select this
entry and manually enter the subsequent telephone
number or select another saved entry.
INSERT DIALLING PAUSE
Insert Dialling Pause
It may be necessary to insert a dial pause in tele-
phone number, for example, for a direct-inward dial-
ling number, a sub-address or in a long distance
number. Press úand Rø. The second part of the
number is dialled only after a short pause.
DIALLING WITH THE HANDSET
REPLACED
1 Press μto dial without lifting up the handset.
You will hear the dial tone from the loudspeaker;
the dialling process will commence immediately.
Select the desired volume level using [.
2 Pick up the hand-set when the subscriber accepts
the call.
Spaltenumbruch
Notice
DIRECT DIALLING
You can also lift up the receiver first, then
dial a number. The dialling process begins
immediately.
Notice
USING THE TELEPHONE BOOK
You can also call the telephone book entries
by pressing am and select using [
BROWSE.
The function Search works even while you
are conversing on the telephone.
If you are loading entries from the tele-
phone book, it is possible to edit the num-
bers after you have loaded them. For exam-
ple, you can add or delete prefixed numbers
or direct dial numbers.
Notice
INCORRECT OUTSIDE LINE ACCESS CODE
In rare cases, the outside line access code
may be a different number or a two-digit
number. For older telephone systems, the
outside line access code can be R (= Flash).
Press Røto enter this outside line access
code. If the connection to the public tele-
phone network is not possible, contact your
telephone system supplier.
Notice
CONNECTION TO PRIVATE AUTOMATIC
BRANCH EXCHANGE
If you operate your device permanently on
an extension, save the outside line access
code (see also chapter on setting Private
Branch Exchange (PABX) , page 46).
Notice
NO HANDS-FREE OPERATION POSSIBLE
Hands-free operation is not possible
with this function. You cannot answer if
the subscriber picks up.

Telephone Functions · Calling Line Identification (CLIP) 17
EN
CALLING LINE
IDENTIFICATION (CLIP)
Function is not supported in all countries and networks
(Function is not supported in all countries and net-
works)
CLIP Definition
The number of an incoming call appears on the dis-
play. For this function to work, the Calling Line Iden-
tification Presentation (CLIP) must be activated for
your telephone connection. Enquire with your tele-
phone company. Caller Line Identification may be
associated with a fee.
Setting the Country Correctly
MISSED CALLS
Missed Calls
You can find reference to missed calls in the redial/
caller list.
1 Press @.
2 Page through the dialled numbers, the calls
received and calls missed in the list using [(©
indicates the numbers dialled, ®the calls received
and *the calls missed).
3 To call back, pick up the handset.
Notice
SETTING THE COUNTRY CORRECTLY
If the Caller Line Identification does not
work even though the function is activated
for your telephone connection, check if you
have set the correct country (also see Chap-
ter Settings, page 39)
Notice
DISPLAYING TELEPHONE BOOK NAMES
Your device displays the name with
which you have saved the number in the
telephone book. The number and name
will not be shown if the caller sup-
presses his number.

18 Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575
EN
5 TELEPHONE BOOK OF THE DEVICE
Telephone Book
Call the telephone book functions using am: You
can store new entries, search for entries as well as
set and edit groups. You can save up to 250 entries
in the telephone book of your device.
Cursor Navigation 1
LOOKING UP AN ENTRY
Telephone Book
Telephone book register: with the keys (A—Z) you can
access entries saved in the telephone book. Enter the
initial letters or the name of the desired entry. Your
device will show you the telephone book entries for
the corresponding letters. Select an entry using [.
1 Press am.
2 Using [select BROWSE.
3 Confirm with OK.
4 Select an entry using [.
SAVING ENTRY
No Repeat Entries
1 Press am.
2 Using [select NEW ENTRY.
3 Confirm with OK.
4 Enter the name using the keys (A—Z).
5 Confirm with OK.
6 Enter the number using the number pad.
7 Confirm with OK.
8 You can assign a ring tone to the number. Use [
or the number buttons 1to 7to select a ring
tone.
9 Confirm with OK.
10 Select the speed for fax transmissions to this
recipient. Normally you can select the highest
speed. Set a lower transmission speed if you are
sending faxes into networks with poor line qual-
ity.
11 Confirm with OK. The entry is saved.
Spaltenumbruch
Notice
NAVIGATING IN THE EDITOR
You can move the cursor using [. Use Cto
delete individual characters. Press jto
close the menu and return to the starting
mode.
Notice
ACCESS FUNCTION
You can also search for an entry in the
telephone book by pressing OK,
511and OK.
Notice
HELP BUTTON
Press ¨to display the information saved
on this entry.
Notice
NO REPEAT ENTRIES
You cannot save two entries under the same
name.
Notice
ACCESS FUNCTION
You can also call the function by press-
ing OK, 512and OK.
Notice
ENTER LETTERS
Enter capital letters by pressing and
holding úkey. You can enter space
using ½.
To insert special characters and sym-
bols, press ;ü. Press ûüto insert lan-
guage specific special characters. Select
with [. Confirm with OK.
Notice
NUMBER FROM THE LAST NUMBER RE-
DIAL LIST
You can retrieve a saved number from
the list of the last numbers dialled and
last calls received (redial/caller list).
Press @. Select an entry using [.
Confirm with OK.
Notice
OUTSIDE LINE ACCESS CODE
If you have set your device up to work on
a public telephone network (see Private
Branch Exchange) and entered the out-
side line access code, save the number
without the outside line access code (see
also chapter Setting up outside line
access code (PABX), page 46).
Notice
ASSIGNING THE STANDARD RING TONE
Select 1, in order to assign the stand-
ard ring tone to the number.

Telephone Book of the Device · Edit Entry 19
EN
EDIT ENTRY
1 Press am.
2 Using [select MODIFY.
3 Confirm with OK.
4 Enter the initial letters or select the entry you
would like to change with [.
5 Confirm with OK.
6 Edit the name.
7 Confirm with OK.
8 Edit the number.
9 Confirm with OK.
10 You can assign a ring tone to the number. Use [
or the number buttons 1to 7to select a ring
tone.
11 Confirm with OK.
12 Select the speed for fax transmissions to this
recipient. Normally you can select the highest
speed. Set a lower transmission speed if you are
sending faxes into networks with poor line qual-
ity.
13 Confirm with OK. The entry is saved.
DELETE AN ENTRY
1 Press am.
2 Using [select DELETE ENTRY.
3 Confirm with OK.
4 Using [select DELETE: SINGLE.
5 Confirm with OK.
6 Enter the initial letters or select the entry you
would like to delete with [.
7 Confirm with OK.
8 Using [select DELETE: YES.
9 Confirm with OK.
Groups
DELETE ALL ENTRIES
All Telephone Book Entries are Deleted!
1 Press am.
2 Using [select DELETE ENTRY.
3 Confirm with OK.
4 Using [select DELETE: ALL.
5 Confirm with OK.
6 Using [select DELETE: YES.
7 Confirm with OK.
PRINTING THE TELEPHONE
BOOK
PRINTING LIST OF ALL ENTRIES
Printing the Telephone Book
Press OK, 83and OKto print a list of all saved
entries and groups in the telephone book.
Printing the Telephone Book
PRINTING AN INDIVIDUAL ENTRY
1 Telephone book register: with the keys (A—Z) you
can access entries saved in the telephone book.
Enter the initial letters or the name of the desired
entry. Your device will show you the telephone
book entries for the corresponding letters. Select
an entry using [.
2 Press COPY.
Spaltenumbruch
Notice
ACCESS FUNCTION
You can also call the function by press-
ing OK, 514and OK.
Notice
ASSIGNING THE STANDARD RING TONE
Select 1, in order to assign the stand-
ard ring tone to the number.
Notice
ACCESS FUNCTION
You can also call the function by press-
ing OK, 515and OK.
Notice
GROUPS
The entry is deleted from all the groups in
which it is included.
CAUTION!
ALL TELEPHONE BOOK ENTRIES ARE DE-
LETED!
This function deletes all entries and groups
in your telephone book.
Notice
ACCESS FUNCTION
You can also call the function by press-
ing OK, 515and OK.
Notice
HELP BUTTON
You can also print the telephone book by
pressing ¨. Using [select PHONEBOOK.
Confirm with OK.

20 Sagemcom · FAX 4560 · FAX 4565 · FAX 4570 · FAX 4575
EN
GROUPS
Groups
You can create groups containing several numbers. A
message is sent to all members of this group in suc-
cession. A group is displayed as an individual tele-
phone book entry.
CREATING GROUP
1 Press am.
2 Using [select NEW GROUP.
3 Confirm with OK.
4 Enter a name for the group.
5 Confirm with OK.
6 Enter the initial letters or select the entry you
would like to add to the group using [.
7 Entries which belong to the group are highlighted
with a star (*). Add other members to the group
by selecting the entries and press OK. Remove
group members by selecting the highlighted entry
and press OK.
8 Using [select ACCEPT GROUP to complete the
selection.
9 Confirm with OK.
EDIT GROUP
1 Press am.
2 Using [select MODIFY.
3 Confirm with OK.
4 Using [select the group you would like to edit.
5 Confirm with OK.
6 If necessary, enter a new name for the group.
7 Confirm with OK.
8 Entries which belong to the group are highlighted
with a star (*). Add other members to the group
by selecting the entries and press OK. Remove
group members by selecting the highlighted entry
and press OK.
9 Using [select ACCEPT GROUP to complete the
selection.
10 Confirm with OK.
DELETING A GROUP
Entries are Not Deleted
1 Press am.
2 Using [select DELETE ENTRY.
3 Confirm with OK.
4 Using [select DELETE: SINGLE.
5 Confirm with OK.
6 Using [select the group you would like to
delete.
7 Confirm with OK.
8 Using [select DELETE: YES.
9 Confirm with OK.
EXPORTING/IMPORTING THE
TELEPHONE BOOK
Exporting/Importing the Telephone Book
You can save your telephone book entries onto a USB
storage medium or import your entries from a USB
storage medium.
SAVING TELEPHONE BOOK ONTO
USB STORAGE MEDIUM
1 Make sure that a USB storage medium is con-
nected to the USB host port on the front of the
device. Connect a USB storage medium to the USB
host port as required.
2 Press OK, 518 and OK. The telephone
book is saved on the USB storage medium.
Notice
ACCESS FUNCTION
You can also call the function by press-
ing OK, 513and OK.
Notice
ACCESS FUNCTION
You can also call the function by press-
ing OK, 514and OK.
Notice
ENTRIES ARE NOT DELETED
This function only deletes the group but not
the telephone book entries contained in it.
Notice
ACCESS FUNCTION
You can also call the function by press-
ing OK, 515and OK.