Triumph Adler 260ci User manual

User Manual
Fax System
260ci
Fax System
260ci
Copy / Print / Scan / Fax
A4
EN

Safety Conventions in This Guide
Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.
The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the
user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile.
WARNING: Indicates that serious injury or even death may result from insufficient
attention to or incorrect compliance with the related points.
CAUTION: Indicates that personal injury or mechanical damage may result from
insufficient attention to or incorrect compliance with the related points.
Symbols
The Usymbol indicates that the related section includes safety warnings. Specific points of attention are indicated
inside the symbol.
... [General warning]
... [Warning of high temperature]
The symbol indicates that the related section includes information on prohibited actions. Specifics of the prohibited
action are indicated inside the symbol.
... [Warning of prohibited action]
... [Disassembly prohibited]
The zsymbol indicates that the related section includes information on actions which must be performed. Specifics of
the required action are indicated inside the symbol.
... [Alert of required action]
... [Remove the power plug from the outlet]
... [Always connect the machine to an outlet with a ground connection]
Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are
illegible or if the guide itself is missing (fee required).
NOTE
Due to performance updating, information in this Operation Guide is subject to change without notice.

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Contents
1 Before Using the Fax Machine ............................................. 1-1
Part Names and Functions ................................................................................................... 1-2
Machine ...................................................................................................................... 1-2
Operation Panel ......................................................................................................... 1-4
Touch Panel ............................................................................................................... 1-5
Enter key and Quick No. Search key ......................................................................... 1-5
Quick Setup Wizard (Fax Setup) .......................................................................................... 1-7
Fax setup items .......................................................................................................... 1-7
Fax setup procedure .................................................................................................. 1-8
Setting Date and Time ........................................................................................................ 1-10
PBX Setting (Europe only) ................................................................................................. 1-12
2 Registering Destinations ..................................................... 2-1
Registering Destinations in the Address Book ..................................................................... 2-2
Adding a contact ........................................................................................................ 2-2
Adding a Group .......................................................................................................... 2-6
Editing and Deleting Address Book Entries ............................................................... 2-9
Printing Address List ................................................................................................ 2-11
Adding a Destination on One Touch Key ........................................................................... 2-12
Adding a Destination ................................................................................................ 2-12
Editing and Deleting One Touch Key ....................................................................... 2-14
3 Methods For Entering the Destination ................................. 3-1
Entering the destination fax number with the numeric keys ................................................. 3-2
Choosing from the Address Book ......................................................................................... 3-4
Choosing by One Touch Key ............................................................................................... 3-6
Using the Speed Dial key ..................................................................................................... 3-7
Broadcast Transmission ....................................................................................................... 3-8
Using redial ........................................................................................................................ 3-10
Using chain dial .................................................................................................................. 3-11
Using favorites .................................................................................................................... 3-13
4 Sending Faxes ...................................................................... 4-1
Basic transmission procedure .............................................................................................. 4-2
Checking the Send Status .......................................................................................... 4-4
Priority Override Send ................................................................................................ 4-5
Cancelling the Transmission ...................................................................................... 4-6
Fax transmission functions ................................................................................................... 4-8
Original scan settings ........................................................................................................... 4-9
Original Size Selection ............................................................................................... 4-9
Original Orientation .................................................................................................. 4-10
Duplex ...................................................................................................................... 4-10
Selecting the FAX Resolution .................................................................................. 4-11
Selecting the Density ............................................................................................... 4-12
Selection of Original Image ...................................................................................... 4-12
Continuous Scan ...................................................................................................... 4-13
Direct Transmission ............................................................................................................4-14
Cancelling Direct Transmission ................................................................................ 4-14
Manual Send ...................................................................................................................... 4-15
Delayed Transmission ........................................................................................................ 4-16
Cancelling and Sending Delayed Transmissions (Queued) ..................................... 4-18

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Standby Transmission ........................................................................................................ 4-19
Interrupt Send ..................................................................................................................... 4-20
Job Finish Notice ................................................................................................................ 4-21
File Name ........................................................................................................................... 4-22
5 Receiving Faxes ................................................................... 5-1
Fax reception ........................................................................................................................ 5-2
Reception Method ...................................................................................................... 5-2
Checking and Changing the Reception Method ......................................................... 5-3
FAX Automatic Reception .................................................................................................... 5-4
Flow of reception ........................................................................................................ 5-4
Canceling reception (Disconnection of communication) ............................................ 5-5
Manual Reception ................................................................................................................ 5-6
Flow of reception ........................................................................................................ 5-6
Fax reception functions ........................................................................................................5-7
Fax reception settings .......................................................................................................... 5-8
Media Type for Print Output ....................................................................................... 5-8
Reception Date/Time ................................................................................................. 5-9
Duplex Print Output .................................................................................................... 5-9
2 in 1 Print .................................................................................................................. 5-9
Batch Print ................................................................................................................ 5-10
6 Using Convenient Fax Functions ......................................... 6-1
Memory Forwarding ............................................................................................................. 6-2
Type of Forwarding Destination ................................................................................. 6-2
Setting Forwarding ..................................................................................................... 6-2
Registering Forwarding Destination ........................................................................... 6-3
Changing and Deleting Registration Contents ........................................................... 6-4
Forwarding Time Setting ............................................................................................ 6-5
File Format Setting ..................................................................................................... 6-6
File Separation ........................................................................................................... 6-7
E-mail Subject Add. Info Setting ................................................................................ 6-8
FTP Encrypted TX Setting ......................................................................................... 6-9
Print Setting .............................................................................................................. 6-10
File Name Registration ............................................................................................. 6-10
Settings for Forwarding from Embedded Web Server (Memory Forwarding) .......... 6-12
Sub Address Box Function ................................................................................................. 6-13
Sub Address Box ..................................................................................................... 6-13
Sub Address Communication ................................................................................... 6-13
Registering a Sub Address Box ............................................................................... 6-14
Changing/Deleting Sub Address Box ....................................................................... 6-16
Printing Originals from a Sub Address Box .............................................................. 6-18
Checking Details ...................................................................................................... 6-19
Deleting Originals after Printing from a Sub Address Box ....................................... 6-21
Deleting Originals from a Sub Address Box ............................................................. 6-21
Printing a Sub Address Box List ............................................................................... 6-22
Sub Address Transmission ...................................................................................... 6-23
Polling Communication ....................................................................................................... 6-26
Polling Transmission ................................................................................................ 6-26
Polling Reception ..................................................................................................... 6-30
Printing from a Polling Box ....................................................................................... 6-33
Checking Details ...................................................................................................... 6-34
Deleting Originals in a Polling Box ........................................................................... 6-35
Encryption .......................................................................................................................... 6-36
Registering an Encryption Key ................................................................................. 6-36
Changing and Deleting Registration Contents of Encryption Key ............................ 6-38
Using the Encrypted Transmission .......................................................................... 6-39
Setting the Encrypted Reception .............................................................................. 6-42

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Network FAX ...................................................................................................................... 6-43
Flow of Network FAX Sending ................................................................................. 6-43
Flow of Network FAX Receiving ............................................................................... 6-43
Setup ........................................................................................................................ 6-44
Installing the Network Fax Driver ............................................................................. 6-45
Basic Transmission .................................................................................................. 6-46
Configuring the Driver Default Settings .................................................................... 6-49
7 Using a Connected Telephone ............................................. 7-1
FAX/TEL Auto Switch Reception .......................................................................................... 7-2
FAX/Answering Machine Auto Switch Reception ................................................................. 7-4
DRD Reception (Available for inch versions only) ................................................................ 7-6
Manual Send ........................................................................................................................ 7-8
Manual Reception ................................................................................................................ 7-9
Remote Switch Function .................................................................................................... 7-10
8 Checking Transmission Results and Registration Status .. 8-1
Various Tools for Checking Transmission Results and Registration Status ......................... 8-2
Checking FAX Job History ................................................................................................... 8-3
Displaying Job Log Screen ........................................................................................ 8-3
Printing Administrative Reports ............................................................................................ 8-4
Send Result Reports .................................................................................................. 8-4
Report for Job Canceled before Sending ................................................................... 8-5
FAX RX Result Reports ............................................................................................. 8-6
Activity Report ...................................................................................................................... 8-7
Printing Activity Reports ............................................................................................. 8-7
Automatic Printout ...................................................................................................... 8-8
Status Page .......................................................................................................................... 8-9
Reporting FAX Receipt Result by E-mail ........................................................................... 8-10
Confirmation Screen of Destinations .................................................................................. 8-12
9 Fax Settings ......................................................................... 9-1
Default fax settings ............................................................................................................... 9-2
Operation method ...................................................................................................... 9-2
System Menu Settings ............................................................................................... 9-3
Report ........................................................................................................................ 9-4
Cassette/MP Tray Settings ........................................................................................ 9-5
Common Settings ....................................................................................................... 9-6
FAX ............................................................................................................................9-6
Adjustment/Maintenance ............................................................................................ 9-9
Transmission Restriction .................................................................................................... 9-10
Registering Permit FAX No. ..................................................................................... 9-11
Changing and Deleting Permit FAX No. ................................................................... 9-12
Registering Reject FAX No. ..................................................................................... 9-14
Changing and Deleting Reject FAX No. ................................................................... 9-15
Registering Permit ID No. ........................................................................................ 9-16
Changing and Deleting Permit ID No. ...................................................................... 9-17
Setting Send Restriction ........................................................................................... 9-19
Setting Reception Restriction ................................................................................... 9-20
Unknown Number Reception ................................................................................... 9-21
Unusable Time ................................................................................................................... 9-22
Account Management ........................................................................................................ 9-24
Logging in when User Accounting has been Enabled .............................................. 9-25
Logging in when Job Accounting has been Enabled ............................................... 9-27