Venner DruGuardian User manual

Venner Medical (Singapore) Pte Ltd
35 Joo Koon Circle,
Singapore 629110
www.vennermedical.com
Venner Medical Technologies SA
Osprey House, Old Street,
St Helier Jersey JE2 3RG
www.vennermedical.com
en OPERATING MANUAL

1. Device description 4
1.1 Technical specifications 5
2. Operating instructions 5
2.1 Operative switches 5
2.1.1 Alarm delay rotary switch 6
2.1. 2 Function switches 6
2.1. 3 Security level switch 8
2.2 LED battery indicator 8
2.3 Using the device 9
3. Battery and charging 11
4. Service and maintenance 12
5. Cleaning 12
6. WARNINGS AND PRECAUTIONS 13
7. Warranty 13
8. Symbols used on labelling 14
Contents
32

Each Venner DruGuardian™unit incorporates the following functions:
• Drug cabinet desertion alarm
• Removable micro SD card containing images captured from wide angle camera
• Removable micro SD card containing data (time and alarm)
• Rechargeable battery (long life)
• Three levels of security
• Automatic tagging of both micro SD cards (image and data files) with a unique
12-digit radio-frequency identification (RFID), linking files to the location of
Venner DruGuardian™ (where the cradle is fixed)
• Access data and images stored on micro SD cards
Venner DruGuardian™is a multi-functional security device that monitors and
records drug cabinet access. It acts primarily to deter drug theft and tampering
whilst optimising staff and patient safety.
1. Device description
Figure 1: Venner DruGuardian™
When opening the drug cabinet door (exposure to light) Venner DruGuardian™
records detailed time and alarm data while the wide angle camera captures
images in front of the Venner DruGuardian™, facilitating identification of
persons in the vicinity.
In addition to capturing data and images, a motion sensor will detect movement
in front of Venner DruGuardian™and activate the alarm should the drug cabinet
be left unattended for a pre-set period of time (approx. 25 seconds to 1 hour).
An initial assessment option is available, where the alarm function is disabled
for two weeks in order to obtain base line data. The alarm function automatically
reactivates after the two week period has ended.
Accessories included Cradle, 2 cradle keys, 4 self-tapping screws,
mini screwdriver, 2 micro SD cards
Weight 0.7kg
Dimension (including cradle) 52mm (h) x 137mm (w) x 139mm (l)
Ingress protection IP22
Mains supply to charger 100-240 VAC, 2A charging
Backup Backup 4.8V, 1000mAh
Power 5VDC
Battery output Main 3.7V, 7800mAh
USB port USB mini B
1.1 Technical specifications
54

The alarm will initially emit an intermittent beep which increases in duration,
before progressing to a continuous beep, ending only when movement is
detected again. The selected delay is indicative only and begins following
an initial pause (approx. 15 seconds).
There are 8 function switches on the device which are normally turned ON
(upwards) during set up.
Figure 2: Alarm delay rotary switch (the alarm delays shown are approximate)
Figure 3: Side view of Venner DruGuardian™function switches
Alarm delay rotary switch
2 .1.1
Function switches2 .1. 2
ON (up) OFF (down)
1Alarm Audible alarm is
turned ON
Audible alarm is turned
OFF, unit will still
collect open/close and
photographic data
2Camera
Photos from the camera
are stored on the image
micro SD card
The camera is disabled
and no photos from the
camera are stored on
the image micro SD card
3Data log
Door opening times and
alarm data are stored on
the data micro SD card
No information is
stored on the data
micro SD card
4Volume Alarm volume set
to Normal
Alarm volume low for
quiet locations
5Re-program Normal Operation May be set to OFF for
additional security
6Redundant Normal operation Normal operation
7Redundant Normal operation Normal operation
8Initial
assessment Normal operation
The alarm function is
disabled for two weeks
in order to obtain base
line data. The alarm
function automatically
reactivates after the two
week delay.
Figure 4: Function switches
NB: Setting switches 2 or 3 to OFF will reduce battery usage.
The alarm delay rotary switch has 16 positions that determine the time delay
before the alarm commences. Using the small screwdriver provided, rotate the
switch until the dot is adjacent to the user required time delay.
Operative switches2 .1
Operating instructions2.
76

LED battery
indicator
Description
Solid GREEN The battery is fully charged
Dim RED The main battery is about 20%
charged and needs charging
Solid RED
The main battery is discharged
and the unit is now using the
backup battery. The main
battery needs charging
Solid BLUE Charging (Charge time 16
hours)
Ensure that both micro SD cards are inserted into the SD card slots of the
Venner DruGuardian™. Set the required alarm delay, security level and ensure
all function switches are ON (upwards).
CAUTION: Check that the device has sufficient battery during set up (battery
indicator illuminates Solid GREEN).
The device can be charged using the mains charger, USB charger or a USB
battery pack as provided by your supplier (refer to Section 3). Check with the
supplier if the unit is to be constantly powered via an AC-DC power supply.
Three security levels: low, medium or high may be set based on user
requirement.
The battery indicator illuminates different LED colours which represents:
CAUTION: Recharge the device when the Dim or Solid RED battery
indicator illuminates (refer to Section 3).
Figure 7: Right side view of Venner DruGuardian™showing micro SD card slots
Figure 6: LED battery indicator
LED battery indicator2.2
Using the device2.3
Fit the cradle to the drug cabinet in the required orientation (below the shelf or
on top of the shelf), ensuring the key lock mechanism is facing in front.
Figure 8a: Venner DruGuardian™and cradle if affixing below shelf
L (Low)
A series of photos is taken when the cabinet
door is opened (exposure to light).
M (Medium)
A series of photos is taken when the cabinet
door is opened, followed by a subsequent
series when movement is detected again.
H (High)
Photos are taken continuously when cabinet
doors open until the doors are closed.
Figure 5: Venner DruGuardian™security level switch
Security level switch2 .1. 3
98

Close the drug cabinet door, ensuring no penetration of light. The Venner
DruGuardian™is now active.
To test the device is working, open the drug cabinet door and ensure no
movements in front of the cupboard. After a delay the alarm should trigger.
To stop the alarm either move in front of the cupboard or close the door.
During normal operation Venner DruGuardian™will monitor and record activity
in front of the open drug cabinet. If the drug cabinet is abandoned for a period of
time (determined by the alarm delay rotary switch), the alarm will initially emit
an intermittent beeping sound, progressing to a constant beeping sound until
movement is detected.
Figure 9: Venner DruGuardian™loaded in cradle for below or above shelf
Lock the Venner DruGuardian™into the cradle, remove the key and store it
in a safe place. All devices in the same institution will be accessible with the
same key.
CAUTION: Only the nominated person for the institution should have access
to the key.
Figure 8b: Venner DruGuardian™and cradle if affixing above shelf
In addition to door opening and closing times the data micro SD card will record
when the alarm progressed from intermittent to constant sound. Captured
images from the camera will be stored on the image micro SD card along with a
time stamp and location cradle RFID code reading.
Contents from both micro SD cards can be uploaded onto
www.VennerDruGuardian.com to generate a range of reports for analytical
purposes. Visit the website for detailed instructions.
Replacing the micro SD cards:
(i) Remove Venner DruGuardian™from the cradle. Be sure to note down the
cradle RFID code and the physical location of the cradle, in order to associate
the data downloaded from each Venner DruGuardian™later. This should be
stored with the nominated person/key holder.
(ii) Remove one or both micro SD cards – each card will contain the 12-digit
RFID code from the fixed cradle. If the same SD card is shared between multiple
cradles, it will contain all RFID codes from the fixed cradles according to the
sequential arrangement it had been in.
(iii) Replace the micro SD cards making sure the cards are unlocked if appropriate.
There are two ways of charging the Venner DruGuardian™:
1. Using the mains charger or USB charger from your Venner DruGuardian™
supplier:
• Remove the Venner DruGuardian™from its cradle
• Set all 8 function switches to OFF (downwards)
• Connect the mains charger to the socket at the rear of the unit or to
the USB socket
• After charging for 16 hours, remove the charger, and it is now ready for use
(refer to Section 2.3)
Battery and charging3.
Figure 10: Mains charger socket
1110

WARNINGS AND PRECAUTIONS
Do not attempt to open Venner DruGuardian™. The device is a sealed unit and any
attempts to modify or open up the device will void its warranty automatically.
Do not force open the key lock. Ensure only nominated personnel(s) can access
Venner DruGuardian™’s key and device-related information at all times.
6.
Warranty
Venner Medical (Singapore) Pte Ltd (VMSG) warrants the hardware products
to be free from defects in material and workmanship under normal use and
service. VMSG’s obligation under this warranty is limited to correcting any
defect in the product through replacement of the device with another. Devices
should be regularly checked by the customer for defects.
This device is not a substitute for secure drug storage or governance. This
device is designed to limit the occurrence of unsupervised unsecured drug
storage facilities. Responsibility for drug security rests with the user, and
whilst this device may reduce the opportunities available for theft or tampering
and may assist in the detection of culprits and the elimination of suspicion of
innocent persons, VMSG will not be held responsible should incidents occur.
VMSG will not provide any guarantee of continuous uninterrupted function of the
device or that images will be captured in an identifiable manner on the cameras.
Venner DruGuardian™should be regularly checked for correct functioning.
7.
Should you experience any mechanical issues/faults with Venner DruGuardian™,
please contact your supplier to arrange for collection and replacement.
4. Service and maintenance
Disconnect Venner DruGuardian™from the mains power supply or the USB
socket prior to cleaning. The device exterior may be cleaned with alcohol and/or
chlorhexidine-based cleaning products and thereafter wiped over with a moist
or dry soft cloth.
Visit www.VennerDruGuardian.com for a list of recommended cleaners and
disinfectants for the device.
CAUTION: Care should be taken to prevent liquid from getting inside the device
during cleaning.
5. Cleaning
Figure 11: Mains to USB or USB battery pack charging socket
2. Using a USB battery pack:
• There is no need to remove the Venner DruGuardian™ from its cradle but the
cabinet door will need to be kept shut to prevent the unit from activating
• Connect the USB battery bank charger to the mini B USB socket at the side of
the unit
• Charge for 16 hours
1312

Symbols used on labelling
The following symbols appear on the device and packaging material.
Consult operating
manual
Direct current
Protection of equipment
against ingress of solid
foreign objects ≥12.5
mm diameter. Protection
against access to
hazardous parts with
hands, large tools,
etc. Protection against
vertically falling water
drops when equipment
is tilted up to 15°.
WEEE wheeled bin.
This product contains
electrical and electronic
components that may
contain materials
which, if disposed with
general waste, could
be damaging to the
environment. Residents
of the European Union
must follow specific
disposal or recycling
instructions for this
product. Residents
outside the European
Union must dispose or
recycle this product in
accordance with local
laws or regulations
that apply.
Device should be
stored and used between
4ºC and 40ºC
Keep dry
Keep away from sunlight
Date of manufacture
Legal manufacturer
(EU) and Manufactured
for (US)
EC REP
Authorised
representative in the
European Community
European Conformity
mark
This side up
Catalogue number
Serial number
Batch code
Quantity
Box number
8.
14

Copyright©2019 Venner Medical Technologies SA. All rights reserved. Venner and DruGuardian are trademarks
of the Venner Group of Companies. This product is covered by patents and patent applications of the Venner
Group of Companies in the US and other territories. Visit www.vennerdruguardian.com/intellectual-property
Venner Medical Technologies SA
[phone] [e-mail]
www.VennerDruGuardian.com
1007-D Jan 2019