Venner DruGuardian User manual

Manufactured for:
Venner Medical (Singapore) Pte Ltd
35 Joo Koon Circle, Singapore 629110
www.vennermedical.com
EU Authorised Representative:
Venner Medical Technologies SA
Osprey House, Old Street,
St Helier Jersey JE2 3RG
www.vennermedical.com
en OPERATING MANUAL
™

32
1. Device description 3
1.1 Technical specifications 4
2. Operating instructions 4
2.1 Set-up 4
2.1.1 Alarm delay dial 5
2.1.2 Function switches 5
2.1.3 Security level switch 7
2.2 Battery check 7
2.3 Using the device 7
3. Battery and charging 9
4. Service and maintenance 10
5. Cleaning 10
6. Warnings and precautions 10
7. Warranty and liability 10
8. Symbols 11 Each Venner DruGuardian™unit incorporates the following functions:
-Drug cabinet desertion alarm
-Removable SD card containing images captured from wide angle camera
-Removable SD card containing data (time and alarm)
-Rechargeable battery (long life)
-Three levels of security
-Automatic tagging of image and data files with a unique identification code,
linking files to the location of Venner DruGuardian™(the fixed cradle unit)
-Access data and images are stored on micro SD cards
Venner DruGuardian™is a multi-functional security device that monitors and
records drug cabinet access. It acts primarily to deter drug theft and tampering
whilst optimising staff and patient safety.
1. Device description
Figure 1: Venner DruGuardian™
Contents

54
When opening the drug cabinet door (exposure to light) Venner DruGuardian™
records detailed time and alarm data while the wide angle camera captures
images in front of the Venner DruGuardian™, facilitating identification of persons
in the vicinity.
In addition to capturing data and images, a motion sensor will detect movement
in front of Venner DruGuardian™and activate the alarm should the drug cabinet
be left unattended for a pre-set period of time (approx. 25 seconds to 1 hour).
An initial assessment option is available, where the alarm function is disabled
for two weeks in order to obtain base line data. The alarm function automatically
reactivates after the two week period has ended.
Accessories included Cradle, Key lock
Weight 0.7kg
Dimension (including cradle) 52mm (h) x 137mm (w) x 139mm (l)
Ingress protection IP22
Mains supply to charger 100-240 VAC, 2A charging
Backup Backup 4.8V, 1000mAh
Power 5VDC
Battery output Main 3.7V, 7800mAh
USB Port USB mini B
All switches ON (up).
The alarm will initially emit an intermittent beep which increases in duration,
before progressing to a continuous beep, ending only when movement is
detected again. The selected delay is indicative only and begins following an
initial pause (approx. 15 seconds).
Figure 2: Alarm delay dial (the alarm delays shown are approximate)
Figure 3: Side view of Venner DruGuardian™function switches
Alarm delay dial2 .1.1
Function switches2 .1. 2
Set-up2 .1
Operating instructions2.
1.1 Technical specifications
The alarm delay dial has 16 positions that determine the time delay before the
alarm commences. Using a small screwdriver rotate the switch until the dot is
adjacent to the required time delay.

76
ON (up) OFF (down)
1Alarm Audible alarm
is turned ON
Audible alarm is turned OFF, unit
will still collect open/close and
photographic data
2Camera
Photos from
the camera are
stored on the
image SD card
The camera is disabled and no
photos from the camera are
stored on the image SD card
3Data log
Door opening
times and
alarm data are
stored on the
data SD card
No information is stored on the
data SD card
4Volume Alarm volume
set to Normal
Alarm volume low for quiet
locations
5Re-program Normal
Operation
May be set to OFF for additional
security
6Redundant Normal
operation Normal operation
7Redundant Normal
operation Normal operation
8Initial
assessment
Normal
operation
The alarm function is disabled for
two weeks in order to obtain base
line data. The alarm function
automatically reactivates after
the two week delay.
Figure 4: Function switches
NB: Setting switches 2 or 3 to OFF will reduce battery usage.
L (Low)
A series of photos is taken when the cabinet
door is opened (exposure to light).
M (Medium)
A series of photos is taken when the cabinet
door is opened, followed by a subsequent
series when movement is detected again.
H (High)
Photos are taken continuously when cabinet
doors open until the doors are closed.
RED battery LED – low battery, the battery needs charging.
BLUE battery LED – the battery is charging.
GREEN battery LED – normal operation, the battery is charged.
CAUTION: Battery must be recharged when the red battery low light turns on.
(i) Remove all packaging and check the two SD cards are fitted as required.
Figure 6: Right side view of Venner DruGuardian™showing SD slots and locking mechanism
Figure 5: Venner DruGuardian™security level switch
Security level switch2 .1. 3
Battery check2.2
Using the device2.3

98
(ii) Fit the cradle to the drug cabinet ensuring the key locking mechanism is
facing forwards. Venner DruGuardian™can be fitted in either orientation
(beneath or on top of the shelf) once fitted, its position will remain fixed.
Figure 9: Venner DruGuardian™loaded in cradle for below or above shelf
(v) Lock Venner DruGuardian™into place. Only the nominated person for
the institution should have access to the security key. All units in the same
institution will be accessible with the same key.
(vi) Close drug cupboard doors, ensuring no penetration of light.
(vii) Venner DruGuardian™is now active.
During normal operation Venner DruGuardian™will monitor and record activity
in front of the open drug cabinet.
If the drug cabinet is abandoned for a period of time (determined by the
alarm delay dial), the alarm will initially emit an intermittent beeping sound,
progressing to a constant beeping sound until movement is detected. In addition
to door opening and closing times the data SD card will collect data indicating
when the alarm progressed from intermittent to constant sound. Captured
images from the camera will be stored on the image SD card along with a time
stamp and location (cradle unique radio frequency identification code reading).
Replacing the SD cards:
(i) Remove Venner DruGuardian™from the cradle. Note the cradle unique
identification number and location of the cradle (this should be stored with the
nominated person/key holder).
(ii) Remove one or both of the SD cards - each SD card will contain the 14 digit
identification number from the fixed cradle.
(iii) Replace the SD cards making sure the SD card is unlocked if appropriate.
To charge, plug in power adapter and leave to charge. The battery LED will turn
from blue (charging) to green (fully charged). The charge time is approximately
16 hours.
CAUTION: Ensure that the RED battery low light is OFF when you disconnect
the charger.
Battery and charging3.
(iii) Adjust Venner DruGuardian™function and security level switch settings to
meet your requirements. For normal operation all function switches should
be ON (up).
(iv) Slide Venner DruGuardian™into the cradle ensuring the camera is nearest
to the lock.
Figure 7: Venner DruGuardian™and cradle if affixing below shelf
Figure 8: Venner DruGuardian™and cradle if affixing above shelf

1110
Symbols
The following symbols appear on the device and packaging material.
Consult operating
manual
Direct current power
supply
IP22 - Protection of
equipment against
ingress of solid foreign
objects ≥12.5 mm
diameter. Protection
against access to
hazardous parts with
hands, large tools,
etc. Protection against
vertically falling water
drops when equipment is
tilted up to 15°.
WEEE wheeled bin.
This product contains
electrical and electronic
components that may
contain materials
which, if disposed with
general waste, could
be damaging to the
environment. Residents
of the European Union
must follow specific
disposal or recycling
instructions for this
product. Residents
outside the European
Union must dispose or
recycle this product in
accordance with local
laws or regulations that
apply.
Device should be stored
and used between 4ºC
and 40ºC
Keep dry
Keep away from sunlight
Date of manufacture
Manufactured for
EC REP
Authorised
representative in the
European Community
European Conformity
mark
Handle with care
This side up
Product code number
Device serial number
Batch code
Quantity
Box number
Warnings and precautions
(i) Do not attempt to open Venner DruGuardian™.
(ii) Do not force open the key-lock.
(iii) Do not remove device casing.
The device should not be transported, stored, or used at temperatures
below 4°C or higher than 40°C with relative humidity not exceeding 95%.
Venner DruGuardian™can be charged via the USB port using an approved
cable or portable power pack. Check with the supplier if the unit is to be
constantly powered via an AC-DC power supply.
6.
8.
Warranty and liability
Venner Medical (Singapore) Pte Ltd (VMSG) warrants the hardware products
to be free from defects in material and workmanship under normal use and
service. VMSG’s obligation under this warranty is limited to correcting any
defect in the product through replacement of the device with another. Units
should be regularly checked by the customer for defects.
This device is not a substitute for secure drug storage or governance. This
device is designed to limit the occurrence of unsupervised unsecured drug
storage facilities. Responsibility for drug security rests with the user, and
whilst this device may reduce the opportunities available for theft or tampering
and may assist in the detection of culprits and the elimination of suspicion of
innocent persons, VMSG will not be held responsible should incidents occur.
VMSG will not provide any guarantee of continuous uninterrupted function of the
device or that images will be captured in an identifiable manner on the cameras.
Venner DruGuardian™should be regularly checked for correct functioning.
7.
Should you experience any mechanical issues/faults with Venner DruGuardian™
please contact your local Distributor to arrange for collection and replacement.
4. Service and maintenance
Venner DruGuardian™may be wiped over with a moist cloth to clean.
CAUTION:
Do not immerse in water.
Do not autoclave.
Do not allow excess moisture to enter the function pins, dial, usb or power
adapter ports.
5. Cleaning

©2018 Venner Medical Technologies SA. All rights reserved. Venner and DruGuardian are trademarks of the Venner Group of Companies.
This product is covered by patents and patent applications of the Venner Group of Companies in the US and other territories.
Visit www.vennermedical.com/intellectual-property
Venner Medical Technologies
[phone]
[e-mail]
1007-C May 2018