Vidicode Fax Server Uno User guide

Fax Server Uno
and
Setup
Manual
1.001 08 Vidicode 2008

Fax Server Uno Manual ©Vidicode 2008
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Contents
1 Getting to know the Fax Server Uno ...........................
1.1 What's in the box .................................................................
1.2 Connecting the Fax Server Uno...........................................8
1.3 Setting up the Fax Server Uno for operation .....................8
2 System settings ............................................................. 9
2.1 Set the Clock .........................................................................9
2.2 Protect the Fax Server with a Password..............................9
2.3 Remove Password protection ............................................10
2.4 Set the Language ...............................................................10
2.5 Reset all values ...................................................................11
3 Fax settings................................................................. 13
3.1 Fax ID...................................................................................13
3.2 Top text ...............................................................................13
3.3 Maximum Fax speed...........................................................14
3.4 Fax Send retries ..................................................................14
3.5 Send Retry time ..................................................................15
3.6 Retry after voice .................................................................15
3. Send Start Time ..................................................................15
3.8 Fax to Printer ......................................................................16
3.9 Speaker................................................................................16
3.10 Speaker volume...............................................................16
3.11 Beep after Rx/Tx ..............................................................1
3.12 Dial prefix ........................................................................1
3.13 No Answer time-out........................................................18
3.14 No Carrier time-out.........................................................18
3.15 Caller ID ...........................................................................18
3.16 Rings to answer on..........................................................19
3.1 Ring volume.....................................................................19
3.18 Ring variation ..................................................................20
3.19 Ring frequency ................................................................20
4 LAN settings................................................................ 21
4.1 E-mail address.....................................................................21
4.2 Reply address ......................................................................22
4.3 SMTP server IP address .......................................................22
4.4 SMTP server port ................................................................23
4.5 SMTP Login .........................................................................23
4.6 Domain name .....................................................................24
4. DNS server ...........................................................................24

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4.8 Printer address....................................................................25
4.9 Printer port .........................................................................25
4.10 Printer queue...................................................................26
4.11 FTP user............................................................................26
4.12 FTP password ...................................................................2
4.13 FTP server port.................................................................2
4.14 DHCP server .....................................................................28
4.15 IP address .........................................................................28
4.16 IP subnet mask.................................................................29
4.1 Gateway...........................................................................29
4.18 IP name ............................................................................30
4.19 Network Time Server ......................................................30
4.20 NTP server port................................................................31
4.21 GMT correction................................................................31
4.22 TelNet...............................................................................31
4.23 Service timer ....................................................................32
5 Fax Server Uno function keys..................................... 33
5.1 Rx, the received faxes.........................................................33
5.2 Tx, the sent faxes................................................................34
5.3 Fax or E-mail a fax again....................................................35
5.4 Add a new E-mail address to the list ................................36
5.4.1 Edit the E-mail list ................................................................. 3
5.5 Empty Send and Received queues.....................................38
5.6 Disk info ..............................................................................38
6 Fax Server Setup ......................................................... 39
6.1 Fax Server Setup Introduction ...........................................39
6.2 Software updates ...............................................................39
6.3 Installation ..........................................................................40
6.4 Setting up a Fax Server Uno ..............................................41
6.5 The user list .........................................................................42
6.6 Create a new user...............................................................42
6. Edit a user profile ...............................................................43
Acknowledgements.................................................... 45
.1 Guarantee ...........................................................................45
.2 Liability................................................................................45
8 INDEX.......................................................................... 4

Fax Server Uno Manual ©Vidicode 2008
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Introduction
The Fa
FaFa
Fax Server Uno
x Server Unox Server Uno
x Server Uno is a stand-alone network fax machine. Together with the
Fax Server
Fax ServerFax Server
Fax Server Easy Acces
Easy Acces Easy Acces
Easy Access
ss
s software it forms a complete network faxing system.
Faxes can be sent from every workstation on the network with the Fax Server
Fax ServerFax Server
Fax Server
Easy Acces
Easy AccesEasy Acces
Easy Access
ss
s software. The Fax Server
Fax ServerFax Server
Fax Server Easy Acces
Easy Acces Easy Acces
Easy Access
ss
s software addresses the Fax
Server Uno, which stores the fax and takes care of the actual fax transmission.
All faxes received by the Fax Server Uno are stored on the internal hard disk
and can be viewed from every workstation with the Uno Easy Access software.
The Fax Server Uno handles incoming and outgoing fax transmission and stores
all sent and received faxes. All stored faxes are available through the network.
The Fax Server has extensive E-mail capabilities. Incoming faxes can be
selectively E-mailed to programmed E-mail addresses. Fax transmission results
are E-mailed to the Send Fax User.
Fax Server Setup
Fax Server SetupFax Server Setup
Fax Server Setup
The Fax Server Setup application is a tool for the network manager to create
ftp accounts for users of the Fax Server Uno. The FTP user accounts are used to
personalize the Fax Servers archive. The Fax Server Uno will allow a user to
view faxes that have been received on specific telephone extension numbers
only. Getting the Fax System to work
For the Fax System to work you need at least:
• A Fax Server
Fax Server Fax Server
Fax Server connected to a telephone line and to the network.
• At least one workstation with the Fax Server Access System
Fax Server Access SystemFax Server Access System
Fax Server Access System application
installed.
• At least one workstation with the Send Fax
Send FaxSend Fax
Send Fax application installed.
SendFax and Fax Server Access System software are described in their respective
manuals.

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Care and Maintenance
Care and MaintenanceCare and Maintenance
Care and Maintenance
Keep the Call Recorder Pico dry. If it gets wet,
wipe it dry immediately with a soft, clean cloth.
Liquids might contain minerals that corrode the
electronic circuits.
Use and store the Call Recorder Pico only in
temperature conditions between 0 and 40 degrees
Celsius. Temperature extremes can shorten the life
of electronic devices and distort or melt plastic
parts.
Keep the Call Recorder Pico away from excessive
dust and dirt.
Do not use aggressive chemicals, cleaning solvents
or strong detergents to clean the Call Recorder
Pico.

Fax Server Uno Manual ©Vidicode 2008
1 Getting to know the Fax Server Uno
1.
1.1.
1. The display.
2.
2.2.
2. The Soft keys..
3.
3.3.
3. The numerical keys.
4.
4.4.
4. The arrowed keys.
5.
5.5.
5. The 8 function keys. See below.
The eight function keys:
The eight function keys:The eight function keys:
The eight function keys:
Received faxes queue and Received faxes info key. See § 5.1
Sent faxes queue and Send faxes info key. See § 5.2
E-mail function key. See § 6
Empty queue function key. See § 5.5
Fax settings menu key. See § 3
Network settings menu key. See § 4
Disk info key. See § 5.6
System settings menu key. See § 2
1.1 What's in the box
• Fax Server Uno
• Mains supply adapter.
• Telephone cable with RJ11 connectors.

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• CD-Rom with Send Fax and Fax Server Access System software.
1.2 Connecting the Fax Server Uno
The FaxServer back plate has the following connections.
1.
1.1.
1. The Power socket.
2.
2.2.
2. The Serial connection socket.
3.
3.3.
3. The Ethernet connection socket.
4.
4.4.
4. The telephone line
5.
5.5.
5. The telephone connection.
Connect the Fax Server Uno as follows.
• Connect the Power supply to the power socket. 1
11
1
• Connect the Ethernet plug to the Ethernet socket 3
33
3
• Connect the telephone line to the Line socket 4
44
4. The Phone socket in 5
55
5
allows for the optional connection of a telephone or a second fax
machine.
The serial connection is used only in specific occasions not described in this
manual.
1.3 Setting u the Fax Server Uno for o eration
The setup of the Fax Server is done as follows. The following setting have to be
made.
• System settings
System settingsSystem settings
System settings deal with the general settings like clock, password and
language settings.
• Fax Settings
Fax SettingsFax Settings
Fax Settings relate to the actual fax transmission, like transmission speed,
top line and dial prefix settings.
• LAN Settings
LAN SettingsLAN Settings
LAN Settings deal with the settings that have to do with the network
connection of the Fax Server like FTP username and password, E-mail
address and IP Number settings.
Follow the instructions in the description of the System settings in § 2 The Fax
settings can be found in § 3 and LAN settings in § 4.

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2 System settings
Enter the System settings as follows.
• Press the Sys
SysSys
Sys button.
A sequence of System settings will need to be passed. Every item will have at
least three options:
• Press NEXT
NEXTNEXT
NEXT to move on to the next menu item.
• Press CHANGE
CHANGECHANGE
CHANGE to enter the value or property of the menu item.
• Press STOP
STOPSTOP
STOP to exit the menu.
Press NEXT
NEXTNEXT
NEXT repeatedly to scroll through the menu items. The following
sequence of menu items will appear:
2.1 Set the Clock
• Press the Sys
SysSys
Sys button.
• Press CHANGE
CHANGECHANGE
CHANGE to change the setting of the clock.
• Press key's 1- to change the day of the week.
The default date and time format is DD-MM-YY and HH:MM (when American
has been set as language the format is changed to MM-DD-YY). Use the
arrowed keys to move the blinking character left and right.
• Press soft key STORE
STORESTORE
STORE to store the changes or press soft key CANCEL
CANCELCANCEL
CANCEL to
return to previous values.
2.2 Protect the Fax Server with a Password
The Fax Server can be protected with a password against unauthorized use.
When password protection has been enabled all operations are blocked before
the correct password has been entered.
Clock: »a 22-04-06 11:03
STORE CANCEL

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• Press the Sys
SysSys
Sys button.
• Press NEXT
NEXTNEXT
NEXT once.
• Press CHANGE
CHANGECHANGE
CHANGE to enter a password.
• Press STORE
STORESTORE
STORE to enable the entered password.
• Press STOP
STOPSTOP
STOP to exit the menu.
From this point on you will be prompted for the password before entering the
menus.
2.3 Remove Password rotection
• Press the Sys
SysSys
Sys button.
• Enter the password and press CONTINUE
CONTINUECONTINUE
CONTINUE.
• Press NEXT
NEXTNEXT
NEXT once.
• Press CHANGE
CHANGECHANGE
CHANGE to disable the password.
• Press STOP
STOPSTOP
STOP to save and exit the menu.
The password protection has now been disabled.
2.4 Set the Language
• Press the Sys
SysSys
Sys button.
• Press NEXT
NEXTNEXT
NEXT twice.
Password acti e: Yes
NEXT CHANGE STOP
Password: »000
STORE CANCEL
Password acti e: No
NEXT CHANGE STOP