Vidicode Fax Server Uno User guide

Fax Server Uno
and
Setup
Manual
1.001 08 Vidicode 2008

Fax Server Uno Manual ©Vidicode 2008
3
Contents
1 Getting to know the Fax Server Uno ...........................
1.1 What's in the box .................................................................
1.2 Connecting the Fax Server Uno...........................................8
1.3 Setting up the Fax Server Uno for operation .....................8
2 System settings ............................................................. 9
2.1 Set the Clock .........................................................................9
2.2 Protect the Fax Server with a Password..............................9
2.3 Remove Password protection ............................................10
2.4 Set the Language ...............................................................10
2.5 Reset all values ...................................................................11
3 Fax settings................................................................. 13
3.1 Fax ID...................................................................................13
3.2 Top text ...............................................................................13
3.3 Maximum Fax speed...........................................................14
3.4 Fax Send retries ..................................................................14
3.5 Send Retry time ..................................................................15
3.6 Retry after voice .................................................................15
3. Send Start Time ..................................................................15
3.8 Fax to Printer ......................................................................16
3.9 Speaker................................................................................16
3.10 Speaker volume...............................................................16
3.11 Beep after Rx/Tx ..............................................................1
3.12 Dial prefix ........................................................................1
3.13 No Answer time-out........................................................18
3.14 No Carrier time-out.........................................................18
3.15 Caller ID ...........................................................................18
3.16 Rings to answer on..........................................................19
3.1 Ring volume.....................................................................19
3.18 Ring variation ..................................................................20
3.19 Ring frequency ................................................................20
4 LAN settings................................................................ 21
4.1 E-mail address.....................................................................21
4.2 Reply address ......................................................................22
4.3 SMTP server IP address .......................................................22
4.4 SMTP server port ................................................................23
4.5 SMTP Login .........................................................................23
4.6 Domain name .....................................................................24
4. DNS server ...........................................................................24

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4.8 Printer address....................................................................25
4.9 Printer port .........................................................................25
4.10 Printer queue...................................................................26
4.11 FTP user............................................................................26
4.12 FTP password ...................................................................2
4.13 FTP server port.................................................................2
4.14 DHCP server .....................................................................28
4.15 IP address .........................................................................28
4.16 IP subnet mask.................................................................29
4.1 Gateway...........................................................................29
4.18 IP name ............................................................................30
4.19 Network Time Server ......................................................30
4.20 NTP server port................................................................31
4.21 GMT correction................................................................31
4.22 TelNet...............................................................................31
4.23 Service timer ....................................................................32
5 Fax Server Uno function keys..................................... 33
5.1 Rx, the received faxes.........................................................33
5.2 Tx, the sent faxes................................................................34
5.3 Fax or E-mail a fax again....................................................35
5.4 Add a new E-mail address to the list ................................36
5.4.1 Edit the E-mail list ................................................................. 3
5.5 Empty Send and Received queues.....................................38
5.6 Disk info ..............................................................................38
6 Fax Server Setup ......................................................... 39
6.1 Fax Server Setup Introduction ...........................................39
6.2 Software updates ...............................................................39
6.3 Installation ..........................................................................40
6.4 Setting up a Fax Server Uno ..............................................41
6.5 The user list .........................................................................42
6.6 Create a new user...............................................................42
6. Edit a user profile ...............................................................43
Acknowledgements.................................................... 45
.1 Guarantee ...........................................................................45
.2 Liability................................................................................45
8 INDEX.......................................................................... 4

Fax Server Uno Manual ©Vidicode 2008
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Introduction
The Fa
FaFa
Fax Server Uno
x Server Unox Server Uno
x Server Uno is a stand-alone network fax machine. Together with the
Fax Server
Fax ServerFax Server
Fax Server Easy Acces
Easy Acces Easy Acces
Easy Access
ss
s software it forms a complete network faxing system.
Faxes can be sent from every workstation on the network with the Fax Server
Fax ServerFax Server
Fax Server
Easy Acces
Easy AccesEasy Acces
Easy Access
ss
s software. The Fax Server
Fax ServerFax Server
Fax Server Easy Acces
Easy Acces Easy Acces
Easy Access
ss
s software addresses the Fax
Server Uno, which stores the fax and takes care of the actual fax transmission.
All faxes received by the Fax Server Uno are stored on the internal hard disk
and can be viewed from every workstation with the Uno Easy Access software.
The Fax Server Uno handles incoming and outgoing fax transmission and stores
all sent and received faxes. All stored faxes are available through the network.
The Fax Server has extensive E-mail capabilities. Incoming faxes can be
selectively E-mailed to programmed E-mail addresses. Fax transmission results
are E-mailed to the Send Fax User.
Fax Server Setup
Fax Server SetupFax Server Setup
Fax Server Setup
The Fax Server Setup application is a tool for the network manager to create
ftp accounts for users of the Fax Server Uno. The FTP user accounts are used to
personalize the Fax Servers archive. The Fax Server Uno will allow a user to
view faxes that have been received on specific telephone extension numbers
only. Getting the Fax System to work
For the Fax System to work you need at least:
• A Fax Server
Fax Server Fax Server
Fax Server connected to a telephone line and to the network.
• At least one workstation with the Fax Server Access System
Fax Server Access SystemFax Server Access System
Fax Server Access System application
installed.
• At least one workstation with the Send Fax
Send FaxSend Fax
Send Fax application installed.
SendFax and Fax Server Access System software are described in their respective
manuals.

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Care and Maintenance
Care and MaintenanceCare and Maintenance
Care and Maintenance
Keep the Call Recorder Pico dry. If it gets wet,
wipe it dry immediately with a soft, clean cloth.
Liquids might contain minerals that corrode the
electronic circuits.
Use and store the Call Recorder Pico only in
temperature conditions between 0 and 40 degrees
Celsius. Temperature extremes can shorten the life
of electronic devices and distort or melt plastic
parts.
Keep the Call Recorder Pico away from excessive
dust and dirt.
Do not use aggressive chemicals, cleaning solvents
or strong detergents to clean the Call Recorder
Pico.

Fax Server Uno Manual ©Vidicode 2008
1 Getting to know the Fax Server Uno
1.
1.1.
1. The display.
2.
2.2.
2. The Soft keys..
3.
3.3.
3. The numerical keys.
4.
4.4.
4. The arrowed keys.
5.
5.5.
5. The 8 function keys. See below.
The eight function keys:
The eight function keys:The eight function keys:
The eight function keys:
Received faxes queue and Received faxes info key. See § 5.1
Sent faxes queue and Send faxes info key. See § 5.2
E-mail function key. See § 6
Empty queue function key. See § 5.5
Fax settings menu key. See § 3
Network settings menu key. See § 4
Disk info key. See § 5.6
System settings menu key. See § 2
1.1 What's in the box
• Fax Server Uno
• Mains supply adapter.
• Telephone cable with RJ11 connectors.

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• CD-Rom with Send Fax and Fax Server Access System software.
1.2 Connecting the Fax Server Uno
The FaxServer back plate has the following connections.
1.
1.1.
1. The Power socket.
2.
2.2.
2. The Serial connection socket.
3.
3.3.
3. The Ethernet connection socket.
4.
4.4.
4. The telephone line
5.
5.5.
5. The telephone connection.
Connect the Fax Server Uno as follows.
• Connect the Power supply to the power socket. 1
11
1
• Connect the Ethernet plug to the Ethernet socket 3
33
3
• Connect the telephone line to the Line socket 4
44
4. The Phone socket in 5
55
5
allows for the optional connection of a telephone or a second fax
machine.
The serial connection is used only in specific occasions not described in this
manual.
1.3 Setting u the Fax Server Uno for o eration
The setup of the Fax Server is done as follows. The following setting have to be
made.
• System settings
System settingsSystem settings
System settings deal with the general settings like clock, password and
language settings.
• Fax Settings
Fax SettingsFax Settings
Fax Settings relate to the actual fax transmission, like transmission speed,
top line and dial prefix settings.
• LAN Settings
LAN SettingsLAN Settings
LAN Settings deal with the settings that have to do with the network
connection of the Fax Server like FTP username and password, E-mail
address and IP Number settings.
Follow the instructions in the description of the System settings in § 2 The Fax
settings can be found in § 3 and LAN settings in § 4.

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2 System settings
Enter the System settings as follows.
• Press the Sys
SysSys
Sys button.
A sequence of System settings will need to be passed. Every item will have at
least three options:
• Press NEXT
NEXTNEXT
NEXT to move on to the next menu item.
• Press CHANGE
CHANGECHANGE
CHANGE to enter the value or property of the menu item.
• Press STOP
STOPSTOP
STOP to exit the menu.
Press NEXT
NEXTNEXT
NEXT repeatedly to scroll through the menu items. The following
sequence of menu items will appear:
2.1 Set the Clock
• Press the Sys
SysSys
Sys button.
• Press CHANGE
CHANGECHANGE
CHANGE to change the setting of the clock.
• Press key's 1- to change the day of the week.
The default date and time format is DD-MM-YY and HH:MM (when American
has been set as language the format is changed to MM-DD-YY). Use the
arrowed keys to move the blinking character left and right.
• Press soft key STORE
STORESTORE
STORE to store the changes or press soft key CANCEL
CANCELCANCEL
CANCEL to
return to previous values.
2.2 Protect the Fax Server with a Password
The Fax Server can be protected with a password against unauthorized use.
When password protection has been enabled all operations are blocked before
the correct password has been entered.
Clock: »a 22-04-06 11:03
STORE CANCEL

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• Press the Sys
SysSys
Sys button.
• Press NEXT
NEXTNEXT
NEXT once.
• Press CHANGE
CHANGECHANGE
CHANGE to enter a password.
• Press STORE
STORESTORE
STORE to enable the entered password.
• Press STOP
STOPSTOP
STOP to exit the menu.
From this point on you will be prompted for the password before entering the
menus.
2.3 Remove Password rotection
• Press the Sys
SysSys
Sys button.
• Enter the password and press CONTINUE
CONTINUECONTINUE
CONTINUE.
• Press NEXT
NEXTNEXT
NEXT once.
• Press CHANGE
CHANGECHANGE
CHANGE to disable the password.
• Press STOP
STOPSTOP
STOP to save and exit the menu.
The password protection has now been disabled.
2.4 Set the Language
• Press the Sys
SysSys
Sys button.
• Press NEXT
NEXTNEXT
NEXT twice.
Password acti e: Yes
NEXT CHANGE STOP
Password: »000
STORE CANCEL
Password acti e: No
NEXT CHANGE STOP

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• Press CHANGE
CHANGECHANGE
CHANGE to select the preferred language.
• Press STOP
STOPSTOP
STOP to save and exit the menu.
2.5 Reset all values
Use Reset all values
Reset all valuesReset all values
Reset all values to reset all fax transmission and system values.
• Press the Sys
SysSys
Sys button.
• Press NEXT
NEXTNEXT
NEXT four times.
• Press CHANGE
CHANGECHANGE
CHANGE to enable the Reset all values operation.
• Press STOP
STOPSTOP
STOP to execute the Reset all values
Reset all valuesReset all values
Reset all values operation.
Attention
AttentionAttention
Attention :
::
: Reset all values operation will disable the password protection.
Reset all alues: Yes
CHANGE STOP
Reset all alues: No
CHANGE STOP
Language: English
NEXT CHANGE STOP

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3 Fax settings
Enter the Fax settings as follows.
• Press the Fax
FaxFax
Fax button.
A sequence of Fax settings will need to be passed. Every item will have at least
three options:
• Press NEXT
NEXTNEXT
NEXT to save and move on to the next menu item.
• Press CHANGE
CHANGECHANGE
CHANGE to enter or change the value or property of the menu item.
• Press STOP
STOPSTOP
STOP to exit the menu.
• Press NEXT
NEXTNEXT
NEXT repeatedly to scroll through the menu items. The following
sequence of menu items will appear:
3.1 Fax ID
The Fax ID is the actual identification of the fax machine. When a fax is
transmitted both fax machines negotiate their Fax ID's.
• Press CHA
CHACHA
CHANGE
NGENGE
NGE to enter the Fax ID.
• Press STORE
STORESTORE
STORE to save the Fax ID.
• Press NEXT
NEXTNEXT
NEXT to move on to the next menu item.
3.2 To text
The Top text is the text that is printed as the top line of the fax. The Top Text is
mandatory in the United States.
Fax-Id: »
STORE CANCEL
Fax-Id:
NEXT CHANGE STOP

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• Press CHANGE
CHANGECHANGE
CHANGE to enter the Top text.
• Press STORE
STORESTORE
STORE to save the Top text.
• Press NEXT
NEXTNEXT
NEXT to move on to the next menu item.
3.3 Maximum Fax s eed
The fax transmission speed is negotiated between the two fax machines before
the actual transmission of the fax takes place and depends on the quality of
the telephone connection. The Maximum Fax speed is an upper limit to the
transmission speed.
• Press CHANGE
CHANGECHANGE
CHANGE to change the transmission speed.
Select 14400, 9600 or 4800 bps. The default 14400 bps setting is advised.
• Press NEXT
NEXTNEXT
NEXT to save and move on to the next menu item.
3.4 Fax Send retries
The Fax Send Retries property determines the number of times the Fax Server
will try to send a fax in case of unsuccessful transmission.
• Press CHANGE
CHANGECHANGE
CHANGE to change the number of retries.
Fax Send Retries: 3x
NEXT CHANGE STOP
Maximum Fax speed: 14400
NEXT CHANGE STOP
Top Text: »
STORE CANCEL
Top Text:
NEXT CHANGE STOP

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• Select a value between 0x and 15x.
• Press NEXT
NEXTNEXT
NEXT to save and move on to the next menu item.
3.5 Send Retry time
The Send retry time is the time the Fax Server will take to resend the fax.
• Press CHANGE
CHANGECHANGE
CHANGE to change the e Send retry time.
• Select a value between 15 and 1800 seconds.
• Press NEXT
NEXTNEXT
NEXT to save and move on to the next menu item.
3.6 Retry after voice
Retry after voice determines whether the Fax Server should retry to send a fax
when the fax number was answered but no fax machine found on the remote
side. This property enabled allows for the recipient to put the call through to
the fax machine.
• Press CHANGE
CHANGECHANGE
CHANGE to enable or disable the retry after voice property.
• Press NEXT
NEXTNEXT
NEXT to save and move on to the next menu item.
3.7 Send Start Time
Send Start Time is used when a large amount of faxes are sent. Setting the
Send Start Time will keep the faxes in queue. The queue is sent at the set time.
Send Start Time: Off
NEXT CHANGE STOP
Retry after oice: Yes
NEXT CHANGE STOP
Send Retry: 120s
NEXT CHANGE STOP

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• Press CHANGE
CHANGECHANGE
CHANGE to enable Send Start Time. Keep pressing CHANGE
CHANGECHANGE
CHANGE to
increase the start time. Press CHANGE
CHANGECHANGE
CHANGE once more after 23:45 to turn Off
OffOff
Off
again.
• Press NEXT
NEXTNEXT
NEXT to save and move on to the next menu item.
It is still possible to send a fax directly when the Send Start Time has been
enabled. In SendFax application the fax should be marked as Priority fax. See
§ 2.4 in the SendFax manual.
3.8 Fax to Printer
The Fax to Printer property enables the use of a network printer. Settings of a
network printer appear in the Network settings menu in § 4.8.
• Press CHANGE
CHANGECHANGE
CHANGE to change Printer mode.
Choose between Rx (received only)
Rx (received only)Rx (received only)
Rx (received only), Tx (sent only)
Tx (sent only)Tx (sent only)
Tx (sent only) or All
AllAll
All.
• Press NEXT
NEXTNEXT
NEXT to save and move on to the next menu item.
3.9 S eaker
Select the speaker mode.
• Press CHANGE
CHANGECHANGE
CHANGE to change speaker mode.
Choose between Dial only
Dial onlyDial only
Dial only, Always on
Always onAlways on
Always on and Always off
Always offAlways off
Always off.
• Press NEXT
NEXTNEXT
NEXT to save and move on to the next menu item.
3.10 S eaker volume
Set the speaker volume.
Speaker: Dial only
NEXT CHANGE STOP
Fax to Printer: Off
NEXT CHANGE STOP

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• Press CHANGE
CHANGECHANGE
CHANGE to change speaker mode.
Select a value between 0 and .
• Press NEXT
NEXTNEXT
NEXT to save and move on to the next menu item.
3.11 Bee after Rx/Tx
Beep after Rx/Tx lets the Fax Server sound a beep after a fax has been sent or
received.
• Press CHANGE
CHANGECHANGE
CHANGE to enable or disable the Beep after Rx/Tx property.
• Press NEXT
NEXTNEXT
NEXT to save and move on to the next menu item.
3.12 Dial refix
Use the Dial prefix to have the Fax Server dial the Dial prefix before dialing the
fax number as supplied by the Send Fax application.
• Press CHANGE
CHANGECHANGE
CHANGE to enter the Dial prefix, use the character W to insert a
waiting period. For example “0W0 6 ”.
• Press STORE
STORESTORE
STORE to save the Dial prefix.
• Press NEXT
NEXTNEXT
NEXT to move on to the next menu item.
Dial Prefix: »
STORE CANCEL
Dial prefix:
NEXT CHANGE STOP
Beep after Rx/Tx: Yes
NEXT CHANGE STOP
Speaker: 0
NEXT CHANGE STOP

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3.13 No Answer time-out
The No Answer timeout time determines the time the Fax Server will wait for
the remote fax machine to answer the call.
• Press CHANGE
CHANGECHANGE
CHANGE to change the No Answer timeout.
Select a value between 20 and 180 seconds. It is advised to keep the default 60
second setting.
• Press NEXT
NEXTNEXT
NEXT to save and move on to the next menu item.
3.14 No Carrier time-out
The No Carrier timeout determines the time the Fax Server and the remote fax
machine have for negotiation.
• Press CHANGE
CHANGECHANGE
CHANGE to change the No Carrier timeout.
Select a value between 20 and 180 seconds. It is advised to keep the default 60
second setting.
• Press NEXT
NEXTNEXT
NEXT to save and move on to the next menu item.
3.15 Caller ID
The Fax Server supports four different kinds of Caller ID methods.
• Press CHANGE
CHANGECHANGE
CHANGE to change Caller ID method.
Choose between DTMF
DTMFDTMF
DTMF-
--
-pola
polapola
pola, DTMF
DTMFDTMF
DTMF-
--
-ring
ringring
ring, FSK
FSKFSK
FSK-
--
-pola
polapola
pola and FSK
FSKFSK
FSK-
--
-ring
ringring
ring. Caller ID's are
stored with the fax data and can be viewed in the Fax Server Access System.
Caller ID: DTMF-pola
NEXT CHANGE STOP
No Carrier Timeout: 60s
NEXT CHANGE STOP
No Answer Timeout: 120s
NEXT CHANGE STOP

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Caller ID is sent by the your service provider as it is commonly used on
telephone lines. It is not to be confused with Fax ID or CSID. It is often an extra
service to be ordered from your service provider to have Caller ID enabled on
your telephone line.
• Press NEXT
NEXTNEXT
NEXT to save and move on to the next menu item.
3.16 Rings to answer on
Rings to answer on determines the number of times the telephone rings before
the Fax Server answers the telephone call.
• Press CHANGE
CHANGECHANGE
CHANGE to change the Rings to answer on value.
Select a value between 0x and 12x.
• Press NEXT
NEXTNEXT
NEXT to save and move on to the next menu item.
This setting determines whether the Fax Server Uno or the connected normal
fax machine handles the incoming fax traffic. This setting can be made on most
fax machines. Set the machine you want to handle the incoming fax traffic to
the lowest Rings to answer on, so this machine will always answer the phone
first. Always allow for a margin of two or three rings for the setting of the
second machine. In case the first machine fails the second can serve as a back-
up system.
3.17 Ring volume
The Ring volume determines the volume of the ringer of the Fax Server.
• Press CHANGE
CHANGECHANGE
CHANGE to change the Ring volume property.
Select a value between 0 and 12.
• Press NEXT
NEXTNEXT
NEXT to save and move on to the next menu item.
Ring olume: 3
NEXT CHANGE STOP
Rings to answer on: 1x
NEXT CHANGE STOP

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3.18 Ring variation
Ring variation determines the variation in the sound of the ring.
• Press CHANGE
CHANGECHANGE
CHANGE to change the Ring variation property.
Select a value between 1x3 and 3x12.
• Press NEXT
NEXTNEXT
NEXT to save and move on to the next menu item.
3.19 Ring frequency
Ring frequency determines the pitch of the ring.
• Press CHANGE
CHANGECHANGE
CHANGE to change the Ring frequency property.
Select a value between 400+50 and 3400+350.
• Press STOP
STOPSTOP
STOP to save and exit the menu.
Ring frequency: No
CHANGE STOP
Ring ariation: 2x5
NEXT CHANGE STOP