WIDMER TIME RECORDER CO., INC. RS User manual

WIDMER
ROTARY STAMP
OPERATIONS MANUAL
WIDMER TIME RECORDER CO., INC.
228 Park Street 27 Park Place
Hackensack, NJ 07601 New York, NY 10007
Phone: [phone] [phone] Phone: [phone]
Fax: [phone] Fax: [phone]
2008 Dec09 Revision

2

3
TABLE OF CONTENTS
Specifications ……………………………………………………………………………...…-4-
Overview …………………………………………………………………………………...…-5-
Installation ……………………………………………………………………………………-8-
Installing the Die on the Drum ……………………………………………………...-8-
Setting the Paper Guides and Feathering the Documents …………………...…-8-
RS Gap Setting Instructions ………………………………………………………..-9-
Setting the Print Position and Paper Length fir Signatures …………………....-10-
Setting the Print Position and Paper Length for Text and Seals ……………...-12-
Date and Manual Set Numbers …………………………………………………..-13-
Run …………………………………………………………………………………..-13-
Catch Tray …………………………………………………………………………..-13-
Impression Adjustment …………………………………………………………….-14-
Programming ……………………………………………………………………………….-15-
Keypad Operations ………………………………………………………………...-15-
Programming Keys ………………………………………………………………...-17-
Jog Function ………………………………………………………………………..-17-
Batch Counting ……………………………………………………………………..-17-
Non-Reset Counter ………...………………………………………………………-19-
Print off / Print On ………………………………………………………………….-19-
Remove Imprint Die ………..………………………………………………………-20-
Preset Programs …………………………………………………………………...-20-
Keypad Layout ………………………………………………………………….….-21-
Maintenance ………………………………………………………………………………..-22-

4
OPERATING INSTRUCTIONS FOR RS MODELS
Please check the current voltage and cycles on the specifications plate at the rear of
the machine to be certain that these conform with the power source you intend using.
Please record the serial number, model number, and key numbers for future refer-
ence:
Model # ___________________ Serial # ___________________
Executive key # _____________ Operator Key # _____________
Date purchased _____________ From _____________________
SPECIFICATIONS
Dimensions:
Weight ……………………..55lbs.
Shipping Weight …………..65lbs.
Height ……………………...9”
Length ……………………...12” with tray 20”
Width ……………………….24
1
/
2
Speed ……………………...Approx. 9,200 per hour / 150 per min Short Form
Approx. 8,400 per hour / 140 per min Long Form
Hopper Capacity:
Height ……………………...3”
Optimum ……...……………200 Sheets, Single ply
Maximum …………………..350 Sheets, Single ply
Document sizes:
Minimum …………………...2
7
/
8
” x 2
7
/
8
”
Maximum …………………..15
1
/
2
“ x 16”
Color: ……………………………….Two tone light and dark gray
Voltage: …………………………….Standard 115v 60Hz
Optional 240v 50Hz
Program capacity: ………………...9 programs
Spacing accuracy increments in 32nd of an inch
Imprint size maximum …………….2
1
/
2
“ x 3”
Imprint range ……………………...
1
/
32
” to 16”
Feed hopper width:
Overall ……………………..15
1
/
2
” wide
Minimum width ………….…2
7
/
8
”
Ink roller colors:
Standard: Black Ink Roller 4111-1
Optional: 4” long Black Ink Roller 4111-1L4
Blue Ink Roller 4111-2
Fast Dry Blue 4111-2FD
Red Ink Roller 4111-4
Tri Color PRB (purple, red & blue [Regular]) 4111-5
Tri Color BRB (black, red & blue [Narrow]) 4111-6

5
OVERVIEW
The Widmer Model RS Rotary Stamp is designed to perform multiple imprinting jobs.
Including but no limited to, cut sheet and laser check signing, check endorsing (meets
the Federal guide lines for both depositors and banks), document counting, label
printing, dating and fixed wheel numbering. Additionally the model RS-ETV will also
emboss a seal into you document. As the RS is a bottom feed unit there is no change
in the order of the documents as they are processed by the machine. The operator
can also add documents to the hopper as the job progresses which increases the
speed and efficiency of the operation. The RS also has an energy saving feature in
that it turns off its feed motors if no documents are fed in a half a minute.
Security is achieved by the following measures:
1. Executive key for the case lock so only an authorized person can insert and
remove the signature die.
2. Signature die easily removable for storage in a safe.
3. Operator key.
4. Resettable transaction counter
5. Non-resettable cumulative counter
6. Optional tri-color ink roller, to inhibit duplication
7. Optional wavy line background on the signature.
8. Optional text, such as title of the signer (ie. Vice president) or limiting text
(ie. “not valid over $5,000.00”)
The RS can be used as a document counter for total counts or to segregate into
numerical batches such as units of 50 or 100. The operator can turn off the print
function when counting only is desired. Some models can have a second print drum
and ink roller added.
Some models (RS-D) have a numerical date mechanism and can be used to date
documents and for endorsing checks. Other models (RS-MN) have manual set
number wheels.
All Models have an adjustable gap setting to select the proper thickness of the items.
Turning the knob opens and closes the gap between the stripper and the feed roller.
The proper setting is so that the thickness of a single sheet will pass but two sheets will
not pass.
The proper location for the document is centered on the feed rollers. Horizontal guides
control side to side movement. The guides can be slid into proper position by
loosening the knobs on each side. The sheets of paper lay across the lip on the
bottom of the guide. Sheet sizes ranging from 2
7
/
8
” by 2
7
/
8
” to 15
1
/
2
” by 16” can be
fed through the RS.

6

7

8
INSTALLATION
Installing the die on the drum
Adjustable spring clips hold the plate to the drum. The plate snaps on the drum
in either direction so a page may be fed from either the top or the bottom edge of the
sheet depending on the requirements of the job. Please note: be careful to pay
attention to the direction you require for the job. Also note that the plates are properly
set when shipped from the factory. Any adjustments made may also mean adjusting
the spring clips that hold the dies.
Setting Paper Guides And Feathering The Documents
Set paper guides ‘D’ so that the paper feeds down the center of the machine. Starting
with a small stack of paper (30 to 50 sheets), feather the front edge ‘E’ back away from
the machine. Put the papers in the hopper and press RUN. The paper should feed
smoothly into the machine. If not, see “Paper Gap Setting Section”. Add more
feathered back paper as the stack lowers.

9
RS Gap Setting Instruction
Knob ‘A’ opens and closes the space (or gap) between stone roller ‘B’ and the stripper
roller ‘C’. To set this gap correctly, turn on machine and hit RUN. While holding a
piece of paper in between stone roller ‘B’ and stripper roller ‘C’, turn knob ‘A’ until you
feel a drag on the paper as the machine tries to draw the paper into itself. Turn off the
machine and make sure roller ‘C’ turns freely into the machine at all times. If roller ‘B’
is crushed onto roller ‘C’, several problems may occur. If the gap is set too tight, it can:
• Prevent the motor from turning.
• Prevent the paper from feeding.
• Cause excess wear on roller ‘C’.
• Cause a flat spot on roller ‘C’ which will allow an occasional double feed.

10
In order for the RS to print in the proper place on the document, two pieces of
information are required; the print position and the paper length. The following are
instructions for finding and setting the print position and paper length for machines with
signature and text dies.
Setting The Print Position And Paper Length for Signatures
Measure the distance from the Top Of Document Here For Signature line, using
the scale on the RS’s top cover from the leading edge of the document to the
Signature Line. This Value is the Print Position.
At the keypad press ‘SET’, then ‘Print Position’ (key 8), then key in the
value measured for the print position, then press ‘ENT’ to lock in the new
setting.

11
Measure the length of the document from the top of the document to the bottom.
Starting this measurement at the 0 indication on the scale. This value is the Paper
Length.
The paper length is keyed in similarly. Press ‘SET’ then press
‘PAPER LENGTH’ (key 7) then key in the value just measured for the
paper length. Lastly, press ‘ENT’ to lock in the new setting.
If the imprint is a little high or a little low while the machine is imprinting checks, the up
and down jog arrows may be used to adjust the signature location.

12
Setting The Print Position And Paper Length For Text And Seals
Measure the distance from the Top Of Document Here line, using the scale on
the RS’s top cover from the leading edge of the document to where you want the to
edge of the text or seal to begin. This value is the Print Position.
At the keypad press ‘SET’ then press ‘Print Position’ (key 8), then key
in the value measured for the print position. Lastly press ‘ENT’ to lock
in the new setting.
Measure the length of the document from the top of the document to the bottom.
Start this measurement at the 0 indication on the scale. This value is the Paper
Length.

13
The paper length is keyed in similarly. Press ‘SET’ then press ‘PAPER
LENGTH’ (key 7), then key in the value just measured for the paper
length. Lastly press ‘ENT’ to lock in the new setting.
If the imprint is a little high or a little low while the machine is imprinting the checks, the
up and down jog arrows may be used to adjust the signature location.
Date & Manual Set Numbers
RS date and/or number wheels setting method will vary slightly from model to
model. The highest point on the document that the date can appear is 3/4” measured
to signature location. However, if you have text appearing above the date then the
instructions for Text applies.
Run
After setting the feeder gap, feeder guides, exit tray and guides, and entered the
document length and imprint position, you are ready to run the job. However it is wise
to run one or two test sheets to make sure all settings are correct for your job. To run
the job, place the documents in the feed tray and press run. In the process of testing
you may find that the print is uneven. If so refer to Impression Adjustment section.
Catch Tray
When setting up the paper catch
tray and the magnetic paper guides it is
recommended that the paper guides
are skewed as shown in the diagram.
This will create a funnel so that paper
exiting the machine will stack properly.

14
Impression Adjustment
1. Adjusting screws for the ink roller are located on both sides. Counter clockwise
lowers the roller and darkens the impression. Clockwise raises the roller and
lightens the impression.
2. Ink roller(s) shaft snaps in here.
3. Impression roller adjustments (one on the left and one on the right side of the
machine) should be kept even. Counter clockwise raises the impression roller
and the die patch will hit harder and print darker. Clockwise will lower the
impression roller and the die patch will hit softer and print lighter.
4. On the four corners of the drum 4-40 set screw holes have been provided for
difficult to adjust impressions. Use blue LocTite sparingly on set screws. Please
note that the plates are properly set when shipped from the factory. Any adjust-
ments made may also require adjusting the spring clips that hold the die plate.

15
PROGRAMMING
Key Pad Operations
RUN starts the printing process. If the machine does not sense a document
for 30 seconds it will stop itself as if the operator pressed STOP. To have
the machine continue from where it left off push RUN again.
STOP will stop the printing process.
(Acts as a toggle switch)
This key allows access to the programming portion of the other switches
(The lower dark green half of the switched).
Note: SET does not allow the user to SET anything while in run mode.
Use “ENTer” once you have keyed in the information from the program
portion of the switches. The ENTer key must be hit to “enter” the information
into the machine.
UTILIZE PRESET is a scroll that allows the operator to see and access the
nine preset print positions in the machine memory.
The user may either press UTILIZE PRESET to scroll through the carious presets or
press the preset # required to load the associated parameters into memory. Pressing
CLR will pull the machine out of preset mode.
For example, if the operator wishes to scroll through the presets,
press the switch once for preset #1. Another press will bring up
preset #2, again for #3, … , until preset #9. If this key is pressed
once more no presets will be used. The Rotary Stamp will load the
selected preset only after the ENTer key has been pressed.

16
As the operator scrolls through the presets the machines display will feed information
back to user. The information consists of all pertinent data regarding that particular
preset.
Where “1” is the preset memory number.
“P LNTH 150” states the paper length is 150 units long, i.e. see
the scale on the machine.
“B 100” shows that batch mode is active and will batch in units
of 100.
“PRNT POS 112” denotes the print position offset is 112 units OR
“NO PRINT” for when the machine should not imprint a document.
“” or “” if shown denotes that the batch mode is count up or count down.
This preset display is similar to preset #1 above, but uncludes no batching information.
If batching is off there will be a cumulative count.
This is the last display when pressing the UTILIZE PRESET
button. When this is displayed the machine may be
programmed to run in any way desired. The machine will
default to the last set of settings that was displayed on the
normal operation screen prior to the UTILIZE PRESET button
being pressed. After a few moments of time this display will be
automatically replaced with the normal operation screens.
Use CLR to clear the resettable counter in “idle mode” or to clear any
programmable information when in “programming mode”.

17
Programming keys
Programming keys are the dark green lower portion of the “numeric keys”. The
SET key must first be pressed to access any of these keys. The ENTer key must be
pressed for any programming change to become effective.
Jog Function
If the operator presses either the up or down arrow key
while the machine is in the RUN mode. The print
position, with respect to the key pressed, will be
stepped by on incremental unit up or down the page.
The RS will not store in its memory this new setting on
its own. To save this new setting press SET then press
PRINT POSITION and then press ENTer. The new print position is now saved for the
run mode, but if in a preset this value is not yet saved to the preset. To save the new
position to the present follow the Set Preset instructions.
Batch Counting
The RS has the ability to count in predetermined units (batches). For example,
sets of 25 documents. The user can select to count up to 25, then after pressing “run”,
the RS will resume the counting and stop after that group’s 25th document. The RS’s
display will show the total number of documents processed. Or the RS can count
down to zero from 25.
To set up the batch mode press SET then press BATCH and the
screen will display
Use the up arrow to turn on batch mode.
Use the down arrow to turn batch mode off.
If batch mode is turned on the RS will then display
Use the up arrow to count up.
Use the down arrow to count down.

18
When in count up mode the counter will continuously increment as impressions are
made. The RS runs off “batches” of the preset number of sheets each time RUN is
pressed. For more information see the example at the end of this section.
When in count down mode the counter will set itself to the batch count value and begin
counting down. For more information see the example at the end of this section.
The RS will then display:
Press CLR to clear the current batch count, now key in the new batch count and press
ENTer to accept this new value and return to the operations screen which will now
appear as
Press CLR to make sure that the batch counter starts from zero documents.
If OFF was selected the operator will be returned top the operations screen which will
look like
EXMAPLE BATCH COUNT (UP):
C=____ of 15 - This number increases all the time to run one batch of 15
documents
C= 1, 2, 3…
C= 15 of 15 - The machine will stop. Push RUN to continue C= 16, 17, 18, …
C= 30 of 15 - The machine will stop. To set the batch count value back to 0
press CLR
EXAMPLE BATCH COUNT (DOWN):
C=____of 15-This number decreases until 0 to run one batch of documents.
C= 15 of 15- Press Run and the machine will start counting down to 0
C= 14, 13, 12, …
C= 0 to 15- The machine will stop. To set the batch count value back to
originating count press CLR. Or, to start another batch press RUN and the machine
will start the counting down from your originating count.
If the setup procedures are complete, the job may now be run.

19
Non-Reset Counter
Display the non-resettable counter, which shows the total number of documents
processed by the machine during its operating life. As the name implies this is a non-
resettable feature.
To view the total number of documents run through the RS during its
life time press SET and then press NON-RESET COUNTER the
machine will then display:
Press any key to return to the operations screen.
Print off / Print On
This function allows the operator to turn the print head off so that no imprint will
occur. A user who may need to re-order a set of ordered documents after imprinting
and/or to batch count documents without imprinting would use this function.
To enable or disable imprinting press SET and then press PRINT OFF/
PRINT ON the user will see a screen that reads
Pressing the down arrow the print head will be disabled and the
display will read
Pressing the up arrow the print head will be disabled and the
display will read

20
Remove imprint die
Facilitates the removal of a signature or imprint plate (die plate). The machine
will rotate the drum to a more accessible position and hold it in place while the operator
removes the plate.
REMOVE IMPRINT forces the machine to shift the print head upward,
and away from the ink roller so that the operator may easily remove the
imprint plate. This operation will also remove power to rest of the ma-
chine with the exception of the impression motor. The impression mo-
tor will remain energized to hold the die plate in place for easy removal
of the die. The machine will notify the user to open the lid and replace
the plate.
Once the lid has been closed the machine will then revert back to its normal operations
and previous display.
Preset programs
The RS has the ability to memorize the settings for up to 9 different jobs. These
presets include all the information, including options, necessary to run a particular job.
Use this function to set and lock into the machines memory information
regarding various documents that may be frequently imprinted for easy
retrieval at a later time.
To program the presets press SET and then press PROGRAM PRESET. Choose the
memory number that will be used to store the settings and then press ENTer.