wowvision Collab8 User manual

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Collab8 Admin Manual

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Contents
Welcome.................................................................................................................... 4
Introduction............................................................................................... 5
Primary Collaborations............................................................................... 6
Web-Based Collaboration .......................................................................... 6
Touch Collaboration.................................................................................. 6
External Third-Party Collaboration................................................................ 7
Wireless Presentation................................................................................ 7
Collab8: Product Applications & Features ....................................................... 8
Multimedia.............................................................................................. 8
Collab8 Cloud......................................................................................... 9
Share Screen ......................................................................................... 9
Chat..................................................................................................... 9
Collab8 System Setup ............................................................................................. 10
Features .................................................................................................................. 12
Collab8: Collaboration Technology .......................................................................... 15
Participant List ......................................................................................... 15
Chatting with Participants ........................................................................... 18
File Share .............................................................................................. 19
Access Cloud Data.................................................................................. 20
Collaboration with White Board .................................................................... 21
Share Screen ......................................................................................... 25
Show Content of Third Party Device ........................................................... 26
Picture in Picture .................................................................................. 27
Skype Calling .......................................................................................... 31
Go to Meeting......................................................................................... 31
WebEx................................................................................................... 31
Microsoft Lync ........................................................................................ 32
Access Webpage..................................................................................... 32
Settings................................................................................................. 33
LAN Settings ........................................................................................ 34
Configurations ....................................................................................... 35
Third Party Apps................................................................................... 37

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Presentation Mode................................................................................................... 40
Wallpaper Settings ................................................................................. 42
Collab8 Screen Cast .............................................................................. 43
System Controls .................................................................................... 45

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Welcome

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Introduction
Collab8 is a unique and disruptive wireless presentation and collaboration technology.
The device plugs into and converts any display, located anywhere in the organization,
into an instant meeting point for pure collaboration, independent of device
incompatibility, hardware availability, and connectivity constraints.
Collab8 is an audiovisual integrator. The Collab8 box connects to and works off an
existing wireless network and links every device in a meeting space with the primary
presentation screen. Each member attends the meeting with their existing devices —
desktops, laptops, notebooks, tablets and mobile phones —and is able to immediately
view, edit, annotate, comment, and share content with every other member. In
addition, each member may opt to share ideas across the primary screen, or break
off into smaller groups to share content with only a select few from the meeting.
Collab8 is collaboration technology that directly addresses an organization’s information
technology (IT) pain points by integrating with the organization’s current IT
infrastructure, rather than overhauling it. Collab8 converts any projector or screen into
a networked appliance that then enables users to connect to that shared display using
their current devices. Every connection to the shared display is wireless, and
independent of adapters, cables, wires and compatibility peripherals.
Essentially, Collab8 is technology that is intuitively able to get technology out of the
way. Collab8 prioritizes the natural flow of presenting ideas during discussions, instead
of constraining these ideas through current technology limitations.
Imagine if just about every space in an organization became a fully-functional meeting
point for the exchange of ideas. Imagine boardrooms, offices, cafeterias, lounges,
hallways, lobbies, and remote locations —in short, any space with a screen —were
now areas in which ideas could openly flow. The result would be unprecedented levels
of collaboration, which would in turn burgeon innovation across the organization.
Collab8 turns any screen into a potential meeting point for ideas to stream freely
without conventional restrictions that consume or constrict a meeting’s resources.
Independent of wires and cables for total connectivity, Collab8 is an audio-visual
integrator. The box connects to and works off an existing wireless network and links
every device in a meeting space with the primary presentation screen.

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Each member attends the meeting with their existing devices —desktops, laptops,
notebooks, tablets and mobile phones —and is able to immediately view, edit,
annotate, comment, and share content with every other member. In addition, each
member may opt to share ideas across the primary screen, or break off into smaller
groups to share content with only a select few from the meeting.
The thinking behind Collab8 is for technology to get out of the way. There exist a
virtually unlimited number of combinations for collaboration to occur, and each
combination is defined by the member, and not by presentation constraints. With full
independence from cables, adapters, software and firmware downloads, compatibility of
operating systems, projector and screen resolution issues, any member may
immediately begin an organic collaboration session with multiple users.
Primary Collaborations
Collab8 comprises these primary collaborations for organizations anywhere in the world:
(a) Web-Based Collaboration. (b) Touch Collaboration. (c) External Third-Party
Collaboration. And (d) Wireless Presentation
Web-Based Collaboration
Collab8 supports Skype™, Cisco WebEx™, GoTo Meeting™, and Microsoft Lync™ to
allow total collaboration from anywhere using an internet connection and web camera.
Collab8‘s web-based collaboration posits the idea of unified communication, instant
connectivity, and real-time collaboration with members, regardless of physical proximity.
Instant collaboration feeds into greater levels of discussion, which drive the idea-
generation process. Rather than utilizing multiple platforms to facilitate web-meetings,
Collab8 addresses the innate need of users to engage one channel of communication
through which technologies can integrate, and ideas can be shared and expounded on.
Touch Collaboration
Collab8 integrates seamlessly with current touch technology. Touch has become
ubiquitous owing to its integration with natural human gestures and movements (pinch,
swipe, and tap). Interacting with Collab8 extrapolates touch technology so users
interact with presentations as natively as they do with their touch-enabled devices. In
addition, the extensibility of touch to the presentation medium is unique, drawing from

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existing utility derived from current devices to the presentation itself. When a screen is
touch-enabled, users can physically control the display and engage with content from
other users in real-time. The idea of touch enabled collaboration extends the human
preference of engaging with information on a natural, organic level. Collab8’s touch
collaboration technology extends all the innovation, which has been delivered by touch
technology, to any screen and to any presentation to humanize the meeting
experience.
External Third-Party Collaboration
Collab8 works well with external devices such as document cameras, Apple TV™, and
video conference devices. Collab8 acts a bridge to enable and control access to each
of these devices according to the preferences of each member at the meeting, so
members can bring their own devices and integrate seamlessly within a collaborative,
secure environment. This in turn drives members at meetings to share and develop
ideas without the restrictions of system preferences. True collaboration is enabled for
members to present any ideas, without interference from utility constraints.
Wireless Presentation
Collab8 allows participants to wirelessly present their personal devices desktop screen
as well as stream HD video on the Collaboration Display. Multiple participants can be
sharing their personal screen on the collaboration display simultaneously.

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Collab8: Product Applications & Features
Collab8 is intuitively structured to predict, and comply with, the natural thought
processes of the human beings who interact with the presentation eco-system. Each
product application is engineered not just for its features, but for the ultimate benefit
of driving collaboration and innovation across every point of contact.
Wireless Presentation
Collab8 allows a presenter to send desktop images to any device, immediately
showcasing his or her ideas to another person, or group of people, who can then
develop the content further. Such sharing happens without cables, and presenters can
switch places at any time.
Scaling
Collab8 works with your existing devices and projectors to automatically switch between
video resolutions. Content clarity and resolution are not sacrificed, which in turn leads
to information that is easily and accurately delivered to every user in the meeting,
regardless of individual device specifications.
File Transfer
Collab8 empowers users to share files across members in a meeting with a single
click. Members can determine who the ultimate recipient of the file is, and set their
sharing preferences accordingly, leading to collaboration on a wide or nano-targeted
scale.
Interactive Whiteboard
Collab8 enhances whiteboard interactivity through multiple inputs. Members in a meeting
can collectively collaborate to mind-map or brainstorm ideas in real-time on a primary
display screen, using their own device keyboard, mouse, or touch panel.
Multimedia
Collab8 integrates with third-party signal types and devices, including HDMI, display
port, and audio sources, DVDs, Blue Rays, and document cameras, and insert them
into a fully collaborative space for members to instantly interact with and develop
upon. Members in a meeting can opt to view such content as picture-in-picture,

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annotate where required, and share their thoughts across the meeting, which in turn
gives rise to greater avenues for innovation and idea-generation.
Collab8 Cloud
Collab8 airs discussions across the cloud to include and actively involve every
participant in the meeting process. The simplicity, through which content can be
shared, regardless of location, clears the way for true idea input and collaborative
creativity.
Share Screen
Collab8 broadcasts the primary display screen to any member’s device — desktop,
laptop or mobile. A meeting member can then annotate the screen’s contents using
their own device’s input, and share these ideas with the rest of the meeting. Through
this application Collab8 can target specific individuals for their ideas which are then
built upon by the rest of the meeting members.
Chat
Collab8 opens instant-messaging across each member through a one-on-one chat
system. Individuals can choose to develop a concept or idea further with another
trusted member in the meeting, before increasing the collaboration scale to include
everyone else. Through this feature instant feedback on ideas and proposed
innovations can be analyzed and decided upon in real-time.
Each product application in Collab8 is geared to induce not just idea-generation, but
idea realization, which effectively translates across the organization as a value chain of
pure teamwork. Each application is carefully engineered to introduce and establish the
human aspect of using technology while eradicating complexity that interferes with
collaboration. Simplicity is at the heart of Collab8 to allow the technology to fully
capture all ideas —latent and voiced —from all members in the meeting, through
their individual devices. And with no restrictions on connectivity and collaboration ability,
Collab8 is able to coalesce every idea, thought, and notion, in a secure collaborative
space that drives immediate innovation across every meeting space.

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Collab8 System Setup
A Collab8 setup is made up of these major components:
1. Collab8 Wireless Collaboration Gateway (picture below)
2. A Display (Projector/Flat-panel etc). Ideally its connected to a touch enabled
flat panel display for annotation and presentation on main display
3. Local Area Network (LAN)
4. A Windows®, Macintosh®, iPad/iPhone® or Android® device (laptop/ desktop/
Tablet/ Smartphone) with the respective Collab8 client.
a. Minimum supported version for Windows, Mac, Android and iPad:
i. Windows 7 and Windows 8 (32 bit and 64 bit)
ii. Mac OSX 10.6.5 or Later [recommended version 10.6.8]
iii. Android 3.2 or Later
iv. iPad 2 onwards –iOS 5 onwards [recommended version 6.0]
5. A USB or HDMI camera –for distant participants connecting over MSLync®,
Skype®, GoToMeeting®, or WebEx®
6. A conferencing speakerphone (for microphone and speakers) –for remote
communication as well as audio playback of content being shared on the
display

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Image: Collab8 Connectivity diagram
The Collab8 gateway unit and all the participant devices (PC/ MAC/ Smartphone/
Tablets) should be connected to the same Network (LAN (Wired / Wireless) to
allow participation in a collaborative session (send and receive content).
The Collab8 gateway receives user’s display/screen information and multimedia files
from their device (laptop/tablet/Smartphone) and sends them to the collaboration
display (the display connected directly to Collab8 gateway unit).
A User can launch a white board on Collab8 Gateway and all participants can work
collaboratively. If the display is a touch screen, participants can annotate directly on
the display.

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Features
Collab8 is a true collaboration tool which allows you to bring your own device,
connect and present. Collab8 is a networked collaboration solution that can be
connected with any kind of display (Projector / monitor/ LCD/ LED). Collab8 allow
user to send their display to the large screen wirelessly. User can chat, share
documents and work collaboratively.

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1. Clicking on the “Features” icon on the main menu will allow user to see and
access all available features of Collab8.
2. Clicking on “Whiteboard” icon open a canvas to annotate, draw, and update
document collaboratively. It also allows you to draw over live stream or even
iPad/ Android device. For more details please check: Whiteboard
3. Clicking on the “Participant List” icon will provide the list of all available users
in that session. For more details please check: Participant List
4. Clicking on the “Cloud” icon can be used to share file with all available
participants of the collaboration session, as well as send and open a
file/document/image/multimedia on the collaboration display to work
collaboratively. For more details please check: Cloud
5. Clicking on “Skype” icon, a world known chat messenger and video
conferencing tool will be available at Collaboration display. For more details
please check: Skype
6. Clicking on “Go to Meeting” icon will lead you to it website for easy online
meeting with HD video conferencing. For more details please check: Go To
Meeting
7. Clicking on “WebEx” icon will lead you to it website to do the Video
conferencing. For more details please check: WebEx
8. Clicking on “Microsoft Lync” icon lead you to Lync client where you can login
and start Audio as well as Video Conferencing. For more details please check:
Microsoft Lync
9. Clicking on “Web Browser” icon will open browser at Collab8 Gateway if you
want to present any content direct from website. For more details please check:
Web Browser
10. Clicking on “Screen Share”icon will show a mirror of Collab8 collaboration
display on User’s devices (Laptop, iPAD, Mac Book). User can see all the
activities of collab8 collaboration display on his system. For More details please
check: Share Screen

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11. Clicking on “Third Party Apps” icon will show you the other application which
you have installed at Collab8 system and integrated with them with Collab8.
For more details please check: Third Party Apps
12. Clicking on “File Transfer” icon provides the facility to share files between the
available participants during the session. For more details please check: File
Transfer
13. Clicking on “Chat” icon allows you to send chat messages among available
participants during that session. For more details please check: Chat
14. Clicking on “HDMI Input 1”or “HDMI Input 2*”allows to show / hide the
output of HDMI connected device like Apple TV, HDMI Camera, AllShare Cast
Hub etc. User can connect 1 or 2*HDMI enabled devices with Collab8. For
more details please check: Third Party Input
Note: * HDMI Input 2 is model specific and available on certain models of Collab8.
15. Clicking or re-clicking on “Picture in Picture”icon will toggle the external input
(HDMI Input) in PIP (Picture in Picture) or Full Screen (or as a Participant
screen if another Participant is already presenting). For more details please
check: Picture In Picture
16. Clicking on “Shut Down”icon can be use to shut down Collab8 system.
17. Clicking on “Reboot” icon can be used to reboot Collab8 System.
18. Clicking on “Settings” icon will allow you to do the settings for:
a. LAN Settings
b. Configurations related to Room Code, Room Name etc.
c. Third Party Apps
d. System Controls
e. Wallpaper Settings
f. Streaming Configuration
For more details please check: Settings

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Collab8: Collaboration Technology
Participant List
User can see all the logged in Users in Participant List. Participant List will also help
user to know who is presenting currently. User can also initiate chat or share a file
to other users in Participant List.
Steps to check Participant List:
1. Click on Participant List and it will expand and show the all available Users

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Under Participant List user can see:
a. Display Status: This icon represents user is not presenting at
Display. This icon represents user is presenting currently.
b. Chat Status: Click on icon to start a chat session with any available
participants. This icon represents that participant is already chatting
with you and click on that will open the chat session.
c. File Transfer: Click on icon to start a File transfer with other
participant. This icon shows a file transfer is already active with that
participant
d. Take Control: Click on icon to start control of any user while user
is in display. This represents that admin has the control of that
user.
Usage of Enable Control (For example: John is in display and Admin has taken control of John):
1. Admin user can work on John’s system as he has taken his control. (Admin
can play media; work on a document or presentation file collaboratively with
John).
2. Any other User who wanted to start control or collaborate with john system can
start Collaboration and drag the laptop mouse to the top of the screen mouse
to Collab8 unit and can join this collaborative session of John.

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Buttons will be shown as below in the picture:
Here through the Participant List, Admin can know:
a. Smith is in display and admin has the control of his system.
b. Admin is chatting with Robert
c. Mini is in display and Admin is sharing file with her.
Note: At any point of time one user can write/ annotate on system.

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Chatting with Participants
Admin can initiate chat session to exchange text messages with between the users.
Chat feature can be initiated as:
Steps to Initiate Chat:
1. Go to Participant List and click on Chat in front of participant with whom
you want to initiate chat
2. Chat window will be open and you can chat with selected participant:
At the chat window, you will see the participant name at the left side of the window
and your chat messages at right hand side.
User can check active chat sessions by going to Features > Chat

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File Share
Collab8 provides you the facility to transfer file between the users.
Steps to Share File:
1. Go to Participant List and click on File Share icon in front of the user
to whom you want to transfer the file.
2. It will lead you to Cloud directory, here select your desired file and click on
Share.
3. Receiver needs to select the location to save this file and file transfer process
will start.
At the completion of this process, file will be saved at receiver’s system
You can check or cancel currently sharing file from Features > File Transfer

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Access Cloud Data
Cloud can be used to access all that data which was shared by all the users to
Collab8.
Steps to Access Cloud Data:
1. Click on Features and then click on Cloud icon, it will lead you to
Cloud directory, this is the directory where all the files which shared by other
users have been saved.
User can also delete all files from Cloud directory at click on Clean Directory.