Xerox Flowport User manual

Xerox Document Centre Setup Guide for FlowPort 1

Chapter1

Chapter2

Xerox Document Centre Setup

Guide for FlowPort

This document is intended for use by FlowPort System Administrators when

configuring the following Xerox Document Centres to scan to a FlowPort server:

• Document Centre 240/255/265/460/470/480/490

• Document Centre 220/230/332/340/432/420/425/432/440

There are two basic things you must do on the Document Centre:

• Designating a “repository” on the document centre. This is the IP address of

the FlowPort server.

• Setting up a default scan template.

The procedures in this guide are provided as examples only. Because of firmware

differences, the screens you see may be different, however you may use the

concepts presented here.

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2 Xerox Document Centre Setup Guide for FlowPort

Configuring a Document Centre 240/255/265/460/470/480/490

with Centreware Internet Services

Verify that the Scan-to-File feature is installed on the Document Centre. Print a

Configuration sheet and check the installed options list for Scan-to-File. If the

Scan-to-File is not listed, contact your Xerox service representative to obtain and

install the Scan-to-File kit. You can also call 1-800-ASK-XEROX for information

about obtaining and installing this feature.

FlowPort Repository & Template Setup

The Xerox Document Centre uses templates and repositories to control the

disposition of scanned documents. Information about these templates and

repositories is stored inside the Document Centre and is accessible through the

Web server embedded in the device. The Document Centre provides a default

template, a number of named template (optional), a default public repository, and

four other configurable public repositories.

Templates are shown as choices on the Document Centre Touch Screen. The

default template is named “@default.xst” and it is the first template shown in the

template list on the screen. The Xerox Document Centre uses templates and

repositories to control the disposition of scanned documents. Information about

these templates and repositories is stored inside the Document Centre and is

accessible through the Web server embedded in the device. The Document

Centre provides a default template, a number of named templates (optional), a

default public repository, and four other configurable public repositories.

Templates are shown as choices on the Document Centre Touch Screen. The

default template is named “@default.xst” and it is the first template shown in the

template list on the screen.

Repositories are shown as choices for template setup in the Document Centre

Web-based administration tool. Each repository has the following settings:

• Repository List

• Protocols

• File Server IP Address

• Directory Path

•LoginName

•Password

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FlowPort Repository Setup

The following settings for the Default Repository and Template Pool Setup are

recommended.

1In your Web browser’s Address (or Location) box, enter the TCP/IP

address of your Document Centre.

2Click on Properties.

3In the Properties column (left side of screen), click on the plus (+) sign for the

Services folder. The properties for the Document Centre will display as shown

below.

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4Click on the plus (+) sign for the Distribution Templates.

5Click the Repository Setup link.

6Under Repository Setup, perform the following:

Repository List: Select Document Repository 0. Check with your Xerox

Document Centre System Administrator to make sure the Repository is not in use.

NOTE: Depending on the printer software model, there may only be 1 repository.

Some models will have Document Repositories of 0-4 or 1-5.

Protocols: Select TCP/IP.

File Server IP Address: Enter the TCP/IP address of your FlowPort server.

Contact your Network Administrator if you do not know the address. In some

versions, you may need to enter a port number. In this case, enter 21.

Directory Path: Enter /.

user name).

Password: Enter the FTP password twice (nsa is the default guest password).

Note: If you have changed the NSA FTP user name or password in the

FlowPort NSA Protocol Service configuration, enter the new user name

and password here to enable FTP access.

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7Click on Apply New Settings.

8A Login window may display. Enter admin for the user name followed by your

password. If you do not know your password, contact your printer system

administrator.

Note: The user name and password are case sensitive.

FlowPort Template Setup

1Click on the Services tab. The Job Submission page displays as shown below.

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2Click on the Distribution Templates button.

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3Under the Services tab, click on the [+] new button.

4In the General settings box, enter the following:

Name: Type FlowPort (or any name that would let users know that this is the

FlowPort template. It can be up to eight characters in length).

Description: Type Scan to FlowPort.

Owner: Type your name or the FlowPort administrator’s name.

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5Review the Scan Settings. Click on Edit if you need to change the default settings.

Text

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6In the Distribution area, specify a Destination. Select Public Internet Folder

from the New Destination list, and click add.

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7In the list of Select from Repository Servers, select repository that points to the

FlowPort server.

8Type the Path to Document /

9Check the Filing Policy New Auto Generate.

10 Document name is DOC.

11 Select the Output Image Format Multi-Page TIFF.

12 Click on Apply New Settings. The Document Centre is ready to use FlowPort.

Note: This setup provides users Guest access (Trusted/Shared) to

FlowPort. If a higher authentication level is required, users should use

their FlowPort Login sheet.

Testing the FlowPort Template

To check that the Document Centre is ready for FlowPort use, perform the

following test:

1At the Document Centre, place a document in the scanner.

2Select the FlowPort template and select Scan.

Note: If the Document Centre is properly configured, a DC confirmation

sheet will be printed confirming that the scan to FlowPort was

successful, otherwise an error report with some specific failure notice

will be printed. If the scan to FlowPort was successful a FlowPort

confirmation sheet will also print.

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Xerox Document Centre Setup Guide for FlowPort 11

Configuring a Document Centre 220/230/332/340/432/420/425/

432/440 with Centreware Internet Services

Verify that the Scan-to-File feature is installed on the Document Centre. Print a

Configuration sheet and check the installed options list for Scan-to-File. If the

Scan-to-File is not listed, contact your Xerox service representative to obtain and

install the Scan-to-File kit. You can also call 1-800-ASK-XEROX for

information about obtaining and installing this feature.

FlowPort Repository and Template Setup