Aroma Retail Professional User manual

Scent Machine: Professional
User+Guide+
Startup+
Connect+the+power+cord+and+turn+on+the+white power+switch+on+the+side.+
The control module on the machine and the app are very intuitive with hints and notes to guide the user.
Using+the+BuDons
Press+MENU+to+light+up+the+screen.+
The buttons:
MENU takes you to the menu or back to home screen.
ENTER confirms your changes.
Change the values and move you to the next menu item.
Selects the menu item and moves you to the right as you’re entering settings.
Returns to previous screen or moves you to the left to re-enter settings.
Page+1+
Unlock the top assembly and lift it straight up from the machine.
Unscrew the 27 oz (800 ml) bottle, fill with fragrance oil. Check White Gasket in Cap to
ensure seated. Raise the bottle up onto the top assembly so that the draw-tube goes
into the bottle, screw the bottle in place.
Lower the top assembly back into the machine and lock it in place.
Installing+and+Changing+the+Oil
Scan for a
Digital Quick
Guide Version
If the machine is not scheduled to run at the current time, the home screen will display when the next Event is scheduled to come on.
Menu Categories:
•Set Time/Day – for current day and time
•Set Up Events – there are 5 Events. Only one is needed to run the machine. You would have multiple Events if you want the
machine to run at different times on the same day, and/or at different settings on different days. For example, if you want the
machine to run 9am-5pm Monday-Friday, and 9am-9pm on Saturday-Sunday, then you would use two Events:
oEvent 1: start at 9am, end at 5pm, select M T W Th F as the on-days.
oEvent 2: start at 9am, end at 9pm, select S S as the on-days.
•Machine Info – holds information Customer Care might need to troubleshoot issues, like serial number and software version.
Keep scrolling and it also shows which Wi-Fi network the machine is currently set on. If you need to change this, go to the
Menu category: WiFi Reset.
•Reset Events – returns all Event settings back to the default settings after you confirm “Yes.” Resetting Events on the machine
does NOT override the settings in the app. Setting in the app will override settings on the machine.
•Reset WiFi – removes the WiFi network connection. You can enter the new WiFi connection from the app; this is done when
you add the machine in the app.
The initial setup can be done before using the mobile app.

!)/%+Q+
Setting up the APP
This is the Home Screen
after your account is set up.
“Order Supplies” takes you
to aromaretail.com to order
more fragrance oil. “Quick
Start Guide” includes
instructions for operating
the machine from the
control module on the
machine.
Click Access Scent Machine
to edit a connected machine
or add a new one.
If the antenna icon is not
showing on the upper right
corner of the screen, try
moving it closer to your
router and restart it. If the
machine was set up before
on another wifi network,
reset the network by
pressing Menu on the
machine and scrolling down
to WiFi Reset and follow the
prompts.
This is a different account
from the one you log into at
aromaretail.com; you will
need to set up a new one if
this is your first time on the
app.
Swipe out of the app and go
to your phone’s settings to
join the machine’s network,
then come back to the app
and click “I’m already
connected.”
Screenshot of a phone with
the machine’s network
circled.
Select your normal wifi
network and enter the
password you always use
for it. Click “Connect.”
Click “Check” to verify that
your phone and the machine
are now on your network
and to move to the next
screen.
You are now connected to
your machine. From here
you can add another
machine (bottom of screen)
or go into the settings of the
connected machine by
clicking the pencil icon.
You can also rename the
machine after you click the
pencil.
Edit the Events by clicking
the pencil icon. Normally
only one Event is needed to
be active, unless you want
your machine to run at
different settings during
different days. You can also
do temporary overrides and
enter your oil level from
here.
Set the Start and End times
for the machine to run each
day. Click the days to turn
them on/off. This shows M-F
as the days the machine will
operate. Work/Pause is how
long the machine will diffuse
and rest at each cycle; this
sets the intensity. The Fan
blows air over the nozzle to
scatter the fragrance.

Page+3+
How+Long+the+Oil+Will+Last
A bottle can last anywhere from a month to a year depending on your
settings. If you are scenting 2,000 square feet with standard height
ceilings, you will probably have the work/pause setting at L1 (3s/160s)
and the bottle will last 12 months. If you are scenting 15,000 square
feet with high ceilings, you'd have the work/pause settings at L9
(80s/20s) and the bottle will last a month. These are estimations based
on consumption studies to give you an idea of what to expect.
Keeping+the+Nozzle+Clean
If the nozzle starts whistling or you suspect that the nozzle may be getting clogged, or if you are changing the fragrance oil
from a different scent, rinse the bottle out with alcohol and run the machine with a small amount of alcohol in place of
fragrance oil for a few cycles to clear out the old scent. If you do not have isopropyl (rubbing) alcohol, vodka works well.
If you run it 12 hours per day, every day,
The Table below shows how long a bottle will last:
Work/Pause Setting
L1 - 3s/160s
L2 - 10s/90s
L3 - 15s/60s
L4 - 30s/70s
L5 - 40s/60s
L6 - 60s/60s
L7 - 60s/40s
L8 - 70s/30s
L9 - 80s/20s
Time+to+Consume+800ml
(one+boDle)+
Setting up the APP (Cont.)
Override: this is the screen you
get after clicking Override from
the machine settings page. Use
this function for when you need
to make temporary adjustments.
Oil: be sure to enter the oil
level every time you fill the
machine by clicking the bar.
Get here by clicking “Oil” from
the machine settings page.
Vacation Hold shuts off your
machines when away, without
changing your settings. Get here
by clicking “Vacation” from the
home screen.
Our contact information is
accessed by clicking on the
Aroma Retail logo.
For successful first connection to WiFi, phone, and machine, follow these steps with the prompts on the Aroma Retail app:
1. On the machine’s control module, press Menu, scroll to WiFi Reset and reset the WiFi. This clears out any previous
connections from the machine that might prevent a new connection.
2. The app will prompt you through the WiFi steps. You will be connecting to the machine’s local network through the Settings
on your phone, then returning to the app to continue. You will then be entering your normal WiFi network from within the
app so that your phone can “bring along” your machine onto the WiFi network that covers your space.
a. IF YOU CANNOT FIND YOUR MACHINE ON YOUR APP after going through the setup process, it is most likely because your
phone and the machine are not on the same WiFi network. Your phone and machine need to be on the same WiFi network
for the first editing of the machine settings. After that, you will be able to control your machine from anywhere.
12 months
10 months
9 months
8 months
6 months
5 months
3 months
2 months
1 month
DEFAULT SETTINGS:
Event 1 set to run from 8:30am to 8:30pm every day at Level 3 intensity, which is 15 seconds of work with 60 seconds of pause
every diffusion cycle. The fan, which scatters the air over the nozzle, is set on Low. Events 2 through 5 have the same default
settings but no on-days are selected. Event 1 overrules Event 2, which overrules Event 3, etc.
The app also has a meter to estimate the oil levels.

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7*)-%+91%(+61%+G)-1'(%+9)&+&1'77%5N<+
,-)D%"+g)(+
This fan is for changing the way the fragrance drifts away from the
machine in the free-standing (not connected to ventilation through
a hose) configuration. If you are connecting to ventilation with a
hose, this fan should be off as it will not make a difference.
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&-)D%"+6#+61%+&'5%+G#"%T+61%(
64"(+61'&+$)(+#(<+
While setting your Event time
the last question will ask about
fan settings. Choose between;
High, Medium, Low, or Off by
using the buttons. Then
press Enter to set.

!)/%+U+
Ventilation-Connected
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Connecting to ventilation is only recommended
in situations where it can be done safely and
where your air conditioning fan runs constantly
during the times that the scent machine will be
running. If the air conditioning fan is not running
constantly, such as in situations where the fan
turns off when the thermostat temperature is
reached (most residential systems do this), then
an air switch is recommended to ensure that the
scent machine only dispenses fragrance when
the air conditioning fan is running. Air switches
are sold separately and discussed later.
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1. Anywhere along the duct between the heating/cooling unit and where the air is delivered to the space.
2. Along the duct between the intake and the fan unit.
3. Inside the intake duct between the air filter and fan unit. If the entire machine fits in this space, this is
the easiest way to connect since there would be no tube needed from the nozzle as the machine would
just be configured as free-standing. +

Replace the smooth tapered tip with the quick disconnect adapter at the point of diffusion.
Press down on the plastic ring to insert and remove the tube.
Use a rubber grommet to secure the tube through the duct panel. The included grommet requires a
½” hole drilled in the duct panel.
!)/%+k+
8#((%-.(/+61%+B4:%+
Use 4 feet or less of tubing
and make sure the tube
continuously slopes up
from the machine to the
duct to minimize
condensation and possible
dripping from the
dispensing end of the
tube.
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An air switch is recommended to ensure that the scent machine only dispenses fragrance when the air
conditioning fan is running. Air switches are sold separately, but every machine comes with the pre-
wired port to properly connect an air switch. Located next to the on switch. The fitting and tubing that
delivers the fragrance from the nozzle to the air duct are included with every machine. The wiring, air
switch, and extra tubing for the air switch are sold separately and included in our HVAC connection kit.

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If the air switch is located between the air filter intake and
the air fan, then you will need to set it up to detect LOW
pressure when the fan comes on.
If the air switch is mounted inside the duct, then run a tube
from the HIGH pressure port to the outside of the duct.
If the air switch is mounted outside the duct, then run a
tube from the LOW pressure port to the inside of the duct.
If the air switch is located between the air fan and the air
outlets, then you will need to set it up to detect HIGH
pressure when the fan comes on.
If the air switch is mounted inside the duct, then run a tube
from the LOW pressure port to the outside of the duct.
If the air switch is mounted outside the duct, then run a tube
from the HIGH pressure port to the inside of the duct.++
Use rubber grommets to
protect the tubing and
electrical wires wherever they
pass through the duct panel.
The included grommets
require a ½” hole.
!)/%+Y+
AIR SWITCH NOTES
If the machine is not actually diffusing during the work period of the diffusion cycle, and an air switch is connected,
then 999/1,000 the issue is going to be with the air switch not getting enough air pressure from the duct to tell the
machine to diffuse. The air switch must be detecting airflow at the beginning of the work period of the diffusion
cycle in order for that cycle to diffuse.
It is important to emphasize that air switches are rarely needed, and are highly unreliable simply because there
are so many variants in HVAC system pressures. If your HVAC system comes on at least a couple of times every
day, you really don’t need an air switch.
When disconnecting the air switch from the machine, do not pull on the wires; pull on the connector.
Insert the white connector
of the air switch to the port
on the side of the machine.
Make sure to line up the
plug configurations.

!)/%+a+
IN[@sV+
!)/%+XV++,6)"647+
!)/%+Q-3V++Setting up the APP+
Page 3: How Long Will The Oil Last
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v.09.13.22+